For each Fall 2019-Winter 2020 and Winter 2020 undergraduate course, the four grade options available to you are as follows:
• Standard Approach: Accept the letter grade you received. This is the default and standard grading approach. The grade will be used in your GPA calculation.
• Option 1: Accept the letter grade received but exclude it from your UM GPA calculation. The letter grade will appear on your transcript with a notation indicating that you chose to exclude it from your UM GPA calculation due to the COVID-19 situation. Grades excluded in the calculation of the GPA will not be used in calculating GPA for the purpose of program progression and/or overall graduation GPA requirements. However, letter grades will continue to be used to satisfy UM prerequisite requirements for entry into other courses, or admission to other programs, and to satisfy any other program requirements.
• Option 2: You can choose to receive a “P*” (pass) grade if you receive a grade of “D” or higher in a non-social work course. As the minimum grade for all social work courses is a “C”, students cannot choose the “P*” option for social work courses as this designation has no grade equivalent. This option is only available for non-social work courses that are not prerequisites. The “P*” grade will be excluded from UM GPA calculations.
• Option 3: You can choose to proceed with a Voluntary Withdrawal (VW). The deadline to VW from a Fall 2019-Winter 2020 or Winter 2020 course is May 10, 2020.
Please note: “regardless of any choice made with respect to course grading, students will remain obliged to meet all existing admission, prerequisite, progression, degree, and graduation policies and requirements that may apply to them.” (Approved by Senate Executive Committee, April 1, 2020).
1. What is the deadline to declare my grade option choice(s) for my courses?
You will have until May 10, 2020 to choose a grading option for each Fall 2019-Winter 2020 and Winter 2020 course.
2. How do I declare my grade option choice?
You can declare your grade option once final grades become available on Aurora. The process to do so is still being determined, but will be communicated as soon as possible.
3. What happens if I fail a course in the Fall 2019-Winter 2020 or Winter 2020 term?
If you receive a failing grade in a Fall 2019-Winter 2020 or Winter 2020 course, it will automatically be excluded from all UM GPA calculations. Failing grades will appear on your transcript but will be identified as having been excluded from UM GPA calculations due to COVID-19. Failing grades will be considered for admission purposes.It is advised to VW the failed course by May 10, 2020. This will change the failed grade to a VW on your transcript. Please note, if you VW a course with a corequisite, you would be required to also VW from the corequisite course.
4. Can I repeat a failed course from the Fall 2019-Winter 2020 and Winter 2020 terms?
Permission is required from the Committee on Academic Standings to repeat any course.
5. Will I be withdrawn from the program if I receive more than two failing grades? A student with a failing grade in more than two courses shall be required to withdraw from the Faculty of Social Work.
6. Can I choose a “P*” (Option 2) for social work (SWRK) courses?
No. Students cannot choose Option 2 for social work courses. A minimum grade of “C” is required in all social work courses. The “P*” does not have a grade equivalent.
7. Can I choose a “P*” (Option 2) for non-social work courses?
Yes. Students can choose a “P*” for non-social work courses only. The minimum grade for non-social work courses is a “D”. If the course is not a prerequisite course, then the “P*” option might be something to consider.
8. What does choosing to “exclude” a grade (Option 1) mean for prerequisite requirements?
Excluded course grades will continue to be used to satisfy prerequisite requirements for registering in other courses. The letter grade in prerequisite courses will be considered for registration, regardless of whether you choose the Standard Approach or to exclude the grade. If you choose Option 1 but your excluded grade does not meet the published prerequisite requirement for a course, registration in that course will not be permitted.
9. What does choosing to “exclude” a grade (Option 1) mean for program requirements?
10. What does choosing a “P*” grade (Option 2) for non-social work courses mean for prerequisite requirements? If the course you are taking is going to be used as a prerequisite for future elective courses, then you should not choose this option. A “P*” will not satisfy prerequisite requirements. If the course is not a prerequisite for future elective courses, then you can consider this option.
11. How will each grading option affect my eligibility for awards?
Standard Approach: Your course grade will be taken into account as usual for an award GPA calculation.
Option 1: The course grade will be excluded from an award GPA calculation. Credit hours will still be counted toward the minimum credit hour threshold to determine award eligibility.
Option 2: The “P*” (pass) notation for non-social work courses will be excluded from an award GPA calculation. Credit hours will still be counted toward the minimum credit hour threshold to determine award eligibility.
12. If I choose to exclude a grade from my GPA calculation or have any of my non-social work courses marked using “P*”, can I still qualify for the Dean’s Honour List?
To qualify for the Dean’s Honour List, a student must:
• Have completed a minimum of 9 credit hours in the term under consideration, of which a minimum of 6 credit hours must be with a standard grade.
• Have achieved a minimum Term GPA of 3.6 Courses students choose to exclude from the GPA calculation or have marked as “P*” cannot be used to satisfy the Dean’s Honour List minimum credit hour or grade requirements.
13. What might be the consequence of applying to a Graduate Program if I have selected one of the grading options?
It is recommended that you contact the Graduate Program in which you wish to apply directly to understand the implications of selecting one of the grading options.
14. Does the BSW Attendance Policy still apply for the Fall 2019-Winter 2020 and Winter 2020 terms?
The BSW Attendance Policy has been suspended from the point of closure of the University of Manitoba, March 16, 2020 for the Fall 2019-Winter 2020 and Winter 2020 terms.
15. Does the BSW Attendance Policy still apply for the Summer 2020 term?
To be announced.
16. Can I still submit a grade appeal?
Yes. It is important that you speak with your instructor first if you disagree with a grade you have received. The appeal policy and procedure has not changed. You will have 10 business days to make a decision on which grade option to select once a decision has been made on the appeal.
For information on admissions to the University of Manitoba, please visit the undergraduate admissions FAQ page.
For the latest information and updates on the University’s plan for the COVID-19 situation, please click HERE.
Please also continue to check your UM email (@myumanitoba.ca) for updates from UM and the Faculty of Social Work. If you have any questions after reviewing this document, please contact your Academic Advisor.