Program Proposal Approval Process
#1 Unit meets with Dean or Associate Dean
Unit requests meeting of Dean and/or Associate Dean to discuss merits of idea/proposal.
#2 Unit contacts SPPC
Unit to acquaint SPPC with the plan for a new program and perhaps seek any advice on the preparation of the proposal.
#3 Unit outlines proposal and COPSE statement of intent
Unit prepares outline of program proposal and draft of COPSE letter of intent and submits to Associate Dean.
#4 APC reviews COPSE statement of intent
APC discusses and provides advice for unit on enhancing the COPSE statement of intent.
#5 Vice-Provost (Academic Planning & Programs) reviews statement of intent
FGS sends statement of intent to Vice-Provost (Academic Planning & Programs) for review and submission to COPSE.
#6 COPSE reviews statement of intent
COPSE reviews letter of intent and responds to VP Academic office.
#7 Unit develops proposal
Unit prepares detailed submission of proposal
#8 Unit submits proposal
Unit submits complete proposal (in accordance with new program proposal guidelines) to Associate Dean.
#9 Unit submits resumes of external reviewers
Unit submits “resumes” (get template for resumes here) for 5 potential external reviewers; 2 of whom will be selected by FGS.
#10 External reviewers assess proposal
External Reviewers conduct an on site assessment of the proposal. Their report is submitted to FGS within a month of the site visit.
#11 Unit submits proposal revisions to Associate Dean
Unit responds to external review team recommendations/comments and submits revised proposal to Associate Dean.
APC reviews and discusses response and if satisfied, makes a recommendation that the Faculty Council of FGS endorse the approval of the program proposal to Senate.
#12 FGS Council endorses proposal
Associate Dean submits the proposal to the Executive Committee of FGS for endorsement to FGS Council.
Faculty Council of Grad Studies endorses proposal. Proposal sent to University Secretariat for formal transmission to the Senate Planning and Priorities Committee (SPPC).
#13 SPPC endorses proposal
SPPC reviews, comments and endorses proposal and returns it to University Secretariat
#14 University Secretariat forwards proposal to Senate Executive Committee
University Secretariat forwards proposal with SPPC comments to Senate Executive Committee
#15 Proposal is placed on Senate Agenda
Senate Executive reviews, comments and places on Senate Agenda
#16 Senate approves proposal
#17 Proposal recommended for approval to Board of Governors
Academic Affairs Committee of the Board of Governors reviews proposal and recommends approval to the Board
#18 Board of Governors approves proposal
Board of Governors Approval
#19 COPSE approves proposal
COPSE Approval - May take up to 60 days.
#20 Vice-President (Academic) writes letter to implement proposed program
Letter from VP Academic to implement - A program may not be implemented until authorization from the VP Academic is received.