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    EXPECTED DURATION

    Approximate: ~4 years

    Maximum allowed time
    -- Full-time: 6 years
    -- Part-time: 7 years

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    REQUIRED CREDIT HOURS

    -- 12 Credit Hour
    -- 18 Credit Hour
    -- 24 Credit Hour

On this page...

Forms

Student Revenue & Payments, Expense Forms

REVENUE, GENERAL & STUDENT ACCOUNTING SERVICES

https://umanitoba.ca/admin/financial_services/revcap/index.html

PAYROLL SERVICES

 

https://umanitoba.ca/admin/financial_services/payroll/index.html 

 

 

 

CONTACTS:

Revenue, General & Student Accounting Services
315 Administration Building
University of Manitoba,
Winnipeg, MB  R3T 2N2 Canada
Tel 204.474.9433 
Fax 204.474.7501 
Email Student_Fees@umanitoba.ca
Payroll Services
414 Administration Building
University of Manitoba
Winnipeg, MB  R3T 2N2 Canada
Tel 204.474.6632 
Fax 204.474.7507 
Email   payroll@umanitoba.ca

 

 

 

 

 

FGS

FACULTY OF GRADUATE STUDIES (FGS)

Site:     https://umanitoba.ca/graduate-studies/

Forms:     https://umanitoba.ca/graduate-studies/forms   

 

 

  • Transfer to BME
    Please ask your Academic Advisor to contact the Graduate Student Advisor
  • PROGRESS REPORTS
  • EXTENSION IN PROGRAM
  • FAILED GRADE REMEDIATION
    • Time Limit:
      1. The Dept. must submit a "Recommendation for Dealing with a Failed Grade Form" to FGS within 10-days of notification
      2. The student must enroll in, and the final grade for the REPLACEMENT course must be submitted by the end of the term following the Failed course
  • LEAVE OF ABSENCE

 

 

Ethics

RESEARCH

https://umanitoba.ca/research/   

 

 

 

 

 

OFFICE OF RESEARCH ETHICS & COMPLIANCE

 

 

 

 

BME Forms

BIOMEDICAL ENGINEERING DEPARTMENT FORMS

 

 

 

 

 

Transfer & Advance Credits

TRANSFER / ADVANCE CREDITS

  1. BASIC TRANSFER INFORMATION
  2. ADVANCE CREDIT TRANSFER
  3. TRANSFER CREDITS
  4. TRANSFER CREDITS LISTED IN AURORA

FORMS

 


1. BASIC INFORMATION

PURPOSE: Transfer of credits from another university's graduate program which the student was previously a student.

 

  1. TIME LIMIT:   Application for advance credit must be made WITHIN THE FIRST YEAR of the beginning of your current program
  2. TRANSFER COURSES CONSIDERATION:
    1. No more than HALF of the required credit hours of the student's current program may be transferred and is subject to approvals
    2. Courses completed prior to admission to an BME Graduate program are considered on an individual basis
    3. A course may not be used for credit toward more than one degree, diploma, certificate, or to raise a GPA, THEREFORE, courses previously used for credit CANNOT be considered for transfer
    4. COURSES USED IN A DEGREE PROGRAM:  Courses previously used to obtain a degree may not be transferred 
  3. THESIS PROGRAMS:  The student must complete their Thesis at the University of Manitoba 
  4. COMPREHENSIVE EXAMINATION:  The student must complete the comprehensive examination(s) at the University of Manitoba in the BME Department receiving the transferred credits
  5. TRANSFER OF CREDIT IS NOT AUTOMATIC AND MUST BE APPROVAL NEEDED BY:
    1. Student's Academic Advisor
    2. Department:  BME Executive Committee
    3. FGS
  6. COURSES CLOSE TO BEING "OUT-OF-DATE":
    1. Courses are consider out of currency when they are eight years old or older
    2. Courses close to the eight year limit and/or will be out of currency before the student graduates cannot be considered for transfer
  7. PROGRAM FEES:  Regardless of the extent of advance credit received, all students are required to pay the program fee

 

 

2.  ADVANCE CREDIT TRANSFER

PURPOSE: Students who have completed courses in a previous graduate program, either at the University of Manitoba or other post secondary institution but did not receive a degree in that program, may ask that these courses be considered for transfer

 

OCCASIONAL STUDENT COURSES

  1. APPROVAL REQUIRED:  All requests to transfer Occasional Student courses must be approved by
    1. Student's Advisor
    2. BME Curriculum Committee
    3. Faculty of Graduate Studies
  2. FORM:  The student must complete a Recommendation for Advance Credit Form  http://umanitoba.ca/graduate-studies/sites/graduate-studies/files/2020-07/recommendation-for-advance-credit.pdf
  3. WRITTEN STATEMENT: The student must provide a written statement along with the Recommendation for Advance Credit Form as to why he/she chose not to initially go directly into a degree program

 

COURSES FROM ANOTHER U of M DEPARTMENT

  1. APPROVAL REQUIRED: All request to transfer courses from another Department must be approved by
    1. Student's advisor 
    2. BME Curriculum Committee
    3. Faculty of Graduate Studies
  2. FORM:  The student must complete a Recommendation for Advance Credit Form  http://umanitoba.ca/graduate-studies/sites/graduate-studies/files/2020-07/recommendation-for-advance-credit.pdf
  3. COURSE OUTLINES: The student must provide a COURSE OUTLINE from the course which should include
    1. instructor(s) name(s) and contact information
    2. course description
    3. course goals
    4. course hours
    5. course assignments, exams, projects, papers, etc.  
    6. reading list
    7. grading system
    8. method for evaluating student
      1. value of assignments
      2. value of tests
      3. value of mid-term (if any)
      4. value of project (if any)
      5. value of final exam (if any)

 

COURSES FROM ANOTHER UNIVERSITY

  1. APPROVAL REQUIRED: All request to transfer courses from another University must be approved by
    1. Student's advisor
    2. BME Curriculum Committee
    3. Faculty of Graduate Studies
  2. FORM:  The student must complete a Recommendation for Advance Credit Form  http://umanitoba.ca/graduate-studies/sites/graduate-studies/files/2020-07/recommendation-for-advance-credit.pdf
  3. COURSE OUTLINES:   The student must provide a COURSE OUTLINE from the course which should include
    1. instructor(s) name(s) and contact information
    2. course description
    3. course goals
    4. course hours
    5. course assignments, exams, projects, papers, etc. 
    6. reading list 
    7. grading system
    8. method for evaluating student
      1. value of assignments
      2. value of tests
      3. value of mid-term (if any)
      4. value of project (if any)
      5. value of final exam (if any)

 

COURSES CLOSE TO BEING "OUT-OF-DATE"

  1. Courses are consider out of currency when they are eight years old or older
  2. Courses close to the eight year limit and/or will be out of currency before the student graduates cannot be considered for transfer

 

NOTE:

  • Application for advance credit must be made WITHIN THE FIRST YEAR of the program
  • No more than HALF of the required credit hours of a program be transferred.
  • A course may not be used for credit toward more than one degree, diploma, certificate, or to bring up a GPA.
  • THESIS PROGRAMS
    • the student must complete the thesis at The University of Manitoba.
  • COMPREHENSIVE EXAMINATION
    • the student must complete the comprehensive examination(s) at the University of Manitoba
  • Regardless of the extent of advance credit received, all students are required to pay the program fee.

 

 

3.  TRANSFER CREDITS

Courses within a Program-of-Study may be taken elsewhere and transferred for credit to the University of Manitoba:   http://umanitoba.ca/student/records/leave_return/710.html

  1. APPLY FOR LETTER OF PERMISSION TO STUDY AT ANOTHER UNIVERSITY:
    http://umanitoba.ca/student/records/leave_return/lop.html  
  2. CURRENT STUDENT STATUS:  The Student must be in good-standing
    1. Sufficient GPA
    2. Sufficient Progress Report
    3. No outstanding fees
    4. Currently registered
    5. No HOLDs
  3. APPROVAL REQUIRED:  Courses must be approved BEFORE the student registers for them by
    1. Your Academic Advisor
    2. the BME Executive Committee
    3. the Faculty of Graduate Studies 
      We'll need to submit all paperwork to FGS for initial approval.  Once we receive the Official Transcripts we'll re-submit all documents again
  4. REQUIRED PAPERWORK: (submit these documents to the Department) The student is required to provide
    1. Official Course Syllabus of the course(s) from the university from where the courses be taken.  In most cases these Official Descriptions can be
      1. Photocopies from the intended university's Calendar  OR in the case of some Graduate Courses
      2. An Email Description from the Department Representative from the University and Department of the intended University
    2. Letter from his/her Academic Advisor:  The Academic Advisor should state
      1. approval or doubts over the decision of the student take and transfer course(s)
      2. why the course cannot be taken at the University of Manitoba
      3. whether the course(s) are directly related tot he student's research.
  5. CREDIT TRANSFER:  Students may transfer up to 50% of the minimum credit hours of coursework required by the Department/University for the student's degree program.
  6. GRADES:
    1. Transfer Grades are used in the Student's GPA calculation
    2. The grades recorded on the student’s academic record will be established using a conversion table where necessary -- this includes "D" and "F" grades. The grades may also be utilized in academic assessment procedures.
  7. LETTER OF PERMISSION & APPLICATION FEE:  (submit this form to the Department)
    1. Letter of Permission Form:    http://umanitoba.ca/student/records/media/LetterOfPermission.pdf
    2. Official Transcripts: Upon completion of the course, OFFICIAL TRANSCRIPTS are required directly from the University where the student enrolled in the course(s)
  8. CURRENT RESEARCH:  Transfer courses must pertain to your current research
  9.  OTHER AGREEMENTS:  Please CHECK Agreements for additional fees, registration, & tuition.
    1. Western Dean’s Agreement
    2. CUGTA – Canadian Universities Graduate Studies Agreement
  10. AWARDS/FUNDING:  Please check any AWARD AGREEMENTS and notify the correct groups/organizations/individuals -- Failure to notify the organizations, etc. may cause the LOSS OF FUNDING
  11. RESPONSIBILITY:   The responsibility is on the student to make sure procedures have been properly and completely followed.

 

 

4.  TRANSFER CREDITS LISTED IN AURORA

Aurora now lists "TRANSFER CREDIT Equivalencies" by Country and University (for most disciplines). If you or a friend wishes to is transfer credits for courses to the UofM please see AURORA  https://aurora.umanitoba.ca/banprod/ksstransequiv.p_trans_eq_main 

 

 

PhD Requirements

Graduation Requirements & Program Tmetable

Thesis Proposal

THESIS PROPOSAL

(Completion required with 1-year of start of PhD program)

 

  1. Submission / Distribution to Advisory Committee:  Within the first 12-months after registration into the Ph.D. program
  2. Finalized & Approved:   Within the first 18-months after registration into the Ph.D. program
  3. Format:  
    1. The student shall submit a 3-page thesis proposal, outlining the nature, and scope of the work (including a brief introduction, methods and anticipated outcomes) to be undertaken to his/her advisor/co-advisor under their mentorship.
    2. The advisory committee will read the proposal, meet with student and may request a formal presentation by the student, and give their comments to the students’ supervisor.
    3. If the proposal is found satisfactory by the committee, the advisor will recommend its acceptance to the student’s advisory committee to seek approval; otherwise, the student has one month to revise the proposal and resubmit. The thesis proposal must be approved by the advisory committee.

 

 

 

Candidacy Exam

CANDIDACY EXAM

(Completion required within 1-year of approval of Thesis Proposal)

 

COMPLETION REQUIREMENT:   Approximately one-year after the approval of the Thesis Proposal and, normally between 22-26 months from the start of the PhD program, the student must sit the Candidacy Exam.

NOTE:   Courses are usually completed by 26-month Candidacy Exam Deadline.

  • Students in the 12- or 18-credit hour PhD program should have all course requirements completed.
  • Students in the 24-credit hour PhD program might still have outstanding course credits pending. 
  • In any case, students should be prepared for Candidacy Exam regardless of course completion.

The Candidacy Exam does not need to be a "public event" and can be held just amongst the student's Advisory Committee and Supervisor

The following TWO-COMPONENT EXAM process will be followed  

  1. WRITTEN COMPONENT    
    1. The student is required to write a scientific manuscript on a related to, but different topic to the thesis proposal, of approximately 6,000-8,000 words, that follows the format of a recognized peer-reviewed journal in this field. The manuscript should provide (at a minimum):
      1. INTRODUCTION to the related but different work that the student is carrying out, with extensive references supporting the material   
      2. METHODS & MATERIALS used to carry out the study / project
      3. RESULTS obtained and a detailed analysis thereof
      4. DISCUSSION that fully demonstrates the significance and feasibility of this research
      5. CONCLUSION  
    2. The paper must be provided to the members of the committee for review at least 3-weeks prior to the oral exam
    3. Publication of the paper following a successful Candidacy exam is encouraged
    4. The committee members should review the manuscript as if they were reviewing a submission to a peer-reviewed journal.
    5. The review should consider style, scientific content and grammar in order to determine whether the student is able to research, construct and write a scientific paper
    6. If the majority of the committee feels that the paper is acceptable for publication with only minor revisions, the student may proceed to the oral exam
  2. ORAL COMPONENT   
    1. A 20-30 minute presentation of the paper followed by oral questioning by the committee to determine whether the student has:
      1. a broad understanding of the factual and conceptual knowledge central to the discipline within which the research is focused
      2. an ability to think creatively and critically about questions related to their area of research
      3. an awareness and appreciation of the significance of new discoveries in their area of research and how their own research complements this
      4. ;full understanding of key assumptions and technical complexities of relevant research methods (e.g., analytical, experimental, observational, statistical) as applicable to their research
    2. Material/concepts which have been identified in the manuscript, as well as in any papers referenced (or which should have been referenced) in the manuscript, may be examined
    3. Following the question period, the committee will deliberate and if the majority of the committee feels that the student has met the criteria for both the written and oral components of this examination, the student shall pass

 

 

 

 

Candidacy Committee & Student Responsibilities

CANDIDACY EXAMINING COMMITTEE

EXAMINING COMMITTEE STRUCTURE / COMPOSITION   

The Candidacy Exam Examining Committee usually consists of...

  1. CHAIRPERSON:  
    Is usually the Student's Supervisor (Academic Advisor)
    • DUTIES:
      1. introduces the student & committee
      2. opens the exam
      3. monitors time
      4. keeps order
      5. call for the votes, etc.
  2. INTERNAL MEMBERS:
    The student's Advisory Committee member
  3. EXTERNAL EXAMINER:    NOT REQUIRED

 

 

STUDENT RESPONSIBILITIES

After the establishment of a Chairperson the student must send the Chair the following information

  1. BIOGRAPHY:
    This allows the the Chair to properly introduce the student
  2. ABSTRACT:
    The Abstract or full Thesis Proposal (via email is OK in most cases.  Some professors prefer a hard-copy, please send whatever format they desire)
  3. NAMES:
    The names of your Committee Members and your Academic Advisor

 

 

 

GPA & Course Requirements

GPA

A 3.0 GPA is required in all Terms and at least a 3.0 or "B" grade is required in the overall GPA or Degree GPA. A "C+" grade is required can be earned in a course however, if it brings down your Term or Degree GPA you must fill-in a "Fail Remediation" form (see forms above, under the FGS tab).

COURSE REQUIREMENTS

RESEARCH COURSES
(12-24 Credit Hours Required depending on PhD program)

  1. Program of Study:  
    1. Must be recommended by the student Advisory Committee.
    2. Must be approved by the Chair of the Curriculum Committee
  2. Courses are determined by the Student's Area of Research.
    • Areas of concentration are:
      1. Engineering
      2. Depts of Psychology and  Pathophysiology
      3. Science and Health Sciences
  3. 12-Credit Hours
    In the 12 Credit Hour PhD programs, ALL courses must be taken at the 7000 level or higher
  4. 18- or 24- Credit Hours
    In the 18- or 24- Credit Hour PhD program, up to 6 credit hours may be taken at the 4000 level with the approval of the student's Supervisor

 

CORE COURSES
(6-Credit Hours Required)

  1. MINIMUM GRADE REQUIRES: 
    Students must receive a minimum grade of "B" or higher in any Core Course or Core Course Replacement.  
    https://umanitoba.ca/engineering/biomedical-engineering/courses#core-courses
  2. MINIMUM CREDIT-HOURS:
    6-Credit-Hours are required from the following six(6) BME Core Course offering.
  3. ETHICS:
    BME 7040 Ethics, a 0-Credit Hour is required.
  4. CORE COURSE DESCRIPTIONS
    https://umanitoba.ca/engineering/biomedical-engineering/courses#core-courses

 

Substitution:  (approval required)
If an approved substitution Core Course is approved for BME "Core Course Credits" by the BME Curriculum Chair the equivalent "Core Course Credits" are as those listed for the replaced BME Core Course -- the equivalent "Core Course Credits" are attributed to the replacement course.

Example:

From Another Dept.    BME Course Biomechanics (3 CrHrs)    BME 7028 Biomechanics (2 CrHrs)
A "core course substitution" may be 3 or more Credit Hours, HOWEVER, for the purposes of "Core Course Credit", the replacement course counts as 2-Credit Hours of "Core Course Credit".

 

EXEMPTION / SUBSTITUTION REQUESTS

In the event in which a student has previously taken and successfully completed courses similar to the University of Manitoba's BME Core Courses and which meet the requirement for the student, the Student's Academic Advisor may request an exemption or substitution from re-taking the equivalent core course(s).  In this instance, the student might be allowed to fulfill the "Core Course Credit" hour requirement with an alternative course(s)

ALL requests should be made PRIOR to the enrollment of the student in the proposed replacement course as approval of the Exemption / Substitution is NOT guaranteed.

  1. Academic Advisor must first approve the Core Course Substitution and make the recommendation to the Department..
  2. Academic Advisor must submit a request and Substitution form found at the top in FORMS > BME 
    1. Core Course SUBSTITUTION:
      1. The Academic Advisor can submit a request to the BME Curriculum Chairperson https://umanitoba.ca/engineering/faculty-staff/biomedical-engineering
      2. 2.    Fill-in the BME Substitution Request Form
      3. Attach/Include the replacement course's Course Syllabus with the BME Substitution Request Form
        • REPLACEMENT COURSE(s) is determined by the Student's Supervisor
      4. Submit to the Graduate Student Advisor
      5. Approval Review Time:  ~2-weeks
    2. Core Course WAIVER:
      1. The Academic Advisor can submit a request to the BME Curriculum Chairperson
      2. Fill-in the BME Substitution Request Form
      3. The Academic Advisor must include a Statement reasoning why a Waiver is being requested.  
        • EXAMPLE:  Previously, the Student was in the University of Manitoba, BME Master's Program and successfully completed Core Courses in his/her UofM, BME Master's program
      4. Submit to the Graduate Student Advisor
      5. Approval Review Time:  ~2-weeks
  3. Core Course SIMILARITY is determined by the BME Curriculum Chairperson https://umanitoba.ca/engineering/faculty-staff/biomedical-engineering
  4. CORE COURSE CREDITS
    Are NOT necessarily equal to the credits hours of the replacement course
  5. APPROVAL of Exemption/Substitution Requests must be made and approved PRIOR to the student's enrollment in the replacement course are NOT guaranteed

 

ETHICS -- BME 7040 (0-Credit Hour Required)

The goal of this course is to introduce the ethical issues encountered in biomedical research.

1.    Historical Examples of unethical biomedical research
2.    Vulnerable Circumstances, the use of language
3.    Inappropriate inclusion or exclusion criteria
4.    Long-term safety
5.    Conflict of Interest

 

 

 

 

 

Progress Report

PROGRESS REPORT SUBMISSIONS:  ALL University of Manitoba Graduate Students are evaluated on their Academic and Research work at least annually.
 

  1. SATISFACTORY:  Student meets or exceeds minimum expectations.  Re-registration in the Graduate Program is allowed.
  2. IN NEED OF IMPROVEMENT:   The Student does NOT meet minimum expectations
    1. FIRST -- IN NEED OF IMPROVEMENT ASSESSMENT:  
      1. Re-registration in the Graduate Program is allowed but improvement is REQUIRED
      2. Detailed reports from the Academic Advisor and/or Advisory Committee including
        1. Goals
        2. Deadlines
        3. Timelines
        4. Additional evaluation meeting dates are required
    2. SECOND -- IN NEED OF IMPROVEMENT ASSESSMENT
      1. The student will normally be asked to withdraw from their Graduate Program
      2. A detailed report from the Academic Advisor and/or Advisory Committee is required
         
  3. UNSATISFACTORY:  
    1. BME Program Director will request the Chair of the BME Admissions committee to conduct a review of the student’s progress and to submit a report, prior to submitting the recommendations to the Faculty of Graduate Studies.
    2. An "unsatisfactory" rating requires the student to withdraw from the graduate program

 

 

 

BME SEMINAR

BME SEMINARS

(Required -- Pass/Fail, No Credit Hours)
All BME Students, regardless of program, are required to attend BME Seminars offered every 2-weeks. http://umanitoba.ca/biomedical_engineering/courses/bme_seminars.html

 

ATTENDANCE:   (80% of the seminars)

You must attend at least 80% of the seminar in order graduate. 

If you are sick or have a course scheduled during a seminar, please contact the Seminar Contact person to let them know that you will not be able to attend a particular seminar.  You must receive approval in advance of an absence

 

PRESENTATIONS: (2 presentations)

As a PhD student, you are required present at the BME Seminars at least twice in order to graduate.

 

 

 

Programs and Credit Hours

The BME PhD program consists of three different programs or credit-hour options.

12 Credit Hours

PROGRAM:   12-Credit Hours  (Minimum)


Entrance from a recognized university and qualifying Master of Science program in Engineering, Science, and/or Medical
(as determined by BME Admissions Committee)


The  minimum  must include...

  1. THESIS PROPOSAL:        0 Credit Hour
    (completion required within 12-month after registration in the Ph.D. program)    
  2. CANDIDACY EXAM:        0 Credit Hour
    (~ 1-year after the Thesis Proposal)    
  3. CORE COURSES:              6 Credit Hours (minimum)
  4. RESEARCH COURSES:    6 Credit Hours (minimum)
    1. The remaining  6-credit  hours  of  the  minimum  requirement must be taken at the 7000 level relevant to the student’s thesis from any departments of the faculties of Engineering, Science and Health Sciences or Department of Psychology and Pathophysiology based on the recommendations of the student’s Academic Advisor and/or  Advisory Committee
    2. A maximum of 24 credit hours of coursework is allowed toward the PhD program    

 

 

 

18 Credit Hours

PROGRAM:  18-Credit Hours   (Minimum)


Direct Entry from a Doctor of Medicine  (M.D. or equivalent)
(as determined by BME Admissions Committee)

Students admitted directly from a Doctor of Medicine Degree (MD) are required to pass a minimum of 18 credit hours of 7000 level courses


The  minimum must include...

  1. THESIS PROPOSAL:                                             0-Credit Hour
    (within 12-month after registration  in the PhD program)    
  2. CANDIDACY EXAM:
    (~ 1-year after the Thesis Proposal)                 0 Credit Hour
  3. CORE COURSES:                                                   6 Credit Hours
  4. BME SEMINAR:                                                     0-Credit Hour
    (PASS/FAIL) (BME 7000)
  5. RESEARCH COURSES:                                        12 Credit Hours
    1. The remaining  12-credit  hours must be taken at the 7000 level or higher, relevant to the student’s thesis from any departments of the faculties of Engineering, Science and Health Sciences or Department of Psychology and Pathophysiology based on the recommendations of the student’s Academic Advisor and/or  Advisory Committee.
    2. A maximum of 24 credit hours of coursework is allowed toward the PhD program
      (7000-level or higher)                         
    3. Additional Credit Hour Requirements:  
      1. The Advisor and/or the Advisory Committee may require that the student enroll-in and successfully complete additional credit hours (up to 24-hours in total within the BME PhD program).  The student may be asked to take a variety of additional courses to add to or firm up research background knowledge.  
      2. In these cases, if undergraduate courses must be taken these undergraduate courses including credit hours does NOT count towards the student's degree, but is included in the GPA calculation and affects scholarships and funding.
      3. if a reading course is needed the reading course cannot be used to conduct research. If the reading course is approved by the BME Executive Committee the course and is held at the Graduate Level the course and credit hours may be used towards the student's degree.

 

 

 

24 Credit Hours

PROGRAM: 24-Credit Hours  (Minimum)


This program is for...

  1. BME MSc Students who do not yet hold an MSc
  2. Who have been recommended for transfer to the BME PhD program by their Academic Advisor
  3. Approved for transfer by the BME Admissions Committee.

 

ELIGIBILITY:

  1. DEADLINE: 
    Must apply for the PhD program within 12-months of registering in the BME MSc program
  2. STUDENT MUST BE IN GOOD ACADEMIC STANDING
  3. COURSE TRANSFERS: 
    All courses taken in the M.Sc. program will be transferred to the PhD

COURSE LEVEL

  1. Up to 6-credit hours may be taken at the 4000-level or higher
  2. The rest of the 18 credit hours or all 18 of the credit hours may be at the 7000-level or higher
  3. All courses must be with the permission and approval of the Academic Advisor and BME Dept

ADDITIONAL CREDIT HOURS:

  1. The Academic Advisor and/or Advisory Committee may require that the student enroll-in and successfully complete additional credit hours to add to or firm up research background knowledge.
  2. A maximum of up to 48 credit hours of coursework is allowed toward this PhD program.

The  minimum must include...

  1. THESIS PROPOSAL:                     0-Credit Hour
    (within 12-month after registration in the Ph.D. program)  
  2. CANDIDACY EXAM:                      0 Credit Hour
    (~ 1-year after the Thesis Proposal)    
  3. CORE COURSES:                            6 Credit Hours
  4. BME SEMINAR:                              0 Credit Hour
    (PASS/FAIL) (BME 7000)
  5. RESEARCH COURSES:                  18 Credit Hours
    1. 18-Credit Hours
      1. All at the 7000-level
      2. 6 credit hours may be taken at the 4000 level or higher
    2. A maximum of 48 credit hours of coursework is allowed toward the PhD program    

 

 

Advisory Committee

The Academic Advisor must establish an Advisory Committee within 12-months of the student's registration as a PhD student or within 6-months for students who transfer from an M.Sc. program to a PhD program.
ALL PhD students MUST meet with their entire Advisory Committee at least ONCE EACH YEAR.

Advisor

ACADEMIC ADVISOR

  1. QUALIFICATIONS
    1. Hold a Ph.D. degree (or with the approval of the Faculty of Graduate studies, an MD degree with substantial research experience)
    2. Active in RESEARCH
    3. Have an expertise in a discipline related to the student's program
    4. Identified at the time of admission
    5. Membership:  
      1. BME program
      2. Faculty of Graduate Studies: http://umanitoba.ca/faculties/graduate_studies/governance/academic_membership.html
        • Only “Members of the Faculty of Graduate Studies” who are attached to departments, schools, or other units offering graduate program(s) are eligible to supervise graduate students.  Advisors may not supervise a candidate for a degree higher than the one s/he holds unless recommended by the unit head and approved by the Faculty of Graduate Studies to do so.
  2. DUTIES & RESPONSIBILITIES
    1. ESTABLISH an ADVISORY COMMITTEE for the student
      1. within 12-months of the student’s registration in the BME program
      2. within 6-months if the student has transferred from a M.Sc.
    2. The ACADEMIC ADVISOR must plan, discuss, and approve the student's PROGRAM OF STUDY
    3. COMPLETE with the student:
      1. The ADVISOR STUDENT GUIDELINES (ASG):  Within the first term of the PhD program
      2. PROGRESS REPORT

 

 

 

Co-Advisor

A Co-Advisor is usually extra to the minimum number of the Advisory Committee however, given the multi-disciplinary nature of the BME program a Co-Advisor is recommended.

WHEN IS A CO-ADVISOR REQUIRED?

 


WHEN IS A CO-ADVISOR NOT REQUIRED? A

 

  1. When the ADVISOR holds a faculty position (this may be a nil-salaried position but NOT an adjunct position) in a Department with a Graduate Program a Co-Advisor is NOT REQUIRED.
  2. However, given the multi-disciplinary nature of the program, the inclusion of a co-advisor is strongly recommended.Is an ADJUNCT member of BME (https://umanitoba.ca/biomedical_engineering/prospective_students/adjunct.html)
  3. In this case, the Co-Advisor must be BOTH
  4. A member of the Faculty of Graduate Studies
  5. AND a CORE BME member https://umanitoba.ca/biomedical_engineering/prospective_students/core.html

 

 

 

Advisory Committee

The committee must consist of

  • ACADEMIC ADVISOR
  • Co-ADVISOR
  • plus...at least TWO (2) additional members

 

  1. 1.    ALL members must hold a Ph.D. or EQUIVALENT
  2. •    Equivalency determined by the Dean of FGS (Faculty of Graduate Studies)
  3. 1.    If FGS determines that there may be an issue with an Advisory Committee member a member of the BME Executive Committee MUST write a letter in support of the Advisory Committee member in question.
  4. 2.    APPROVAL of the Advisory Committee member in question is NOT guarranteed
  5. 3.    Approximate Review Time:  ~4 weeks
  6. 2.    Each member must be a member of the FACULTY OF GRADUATE STUDIES (FGS)
  7. 3.    At least TWO members of the Advisory Committee must be members of the BME program.
  8. •    CORE Members
  9. https://umanitoba.ca/biomedical_engineering/prospective_students/core.html
  10. •    ADJUNCT Members
  11. https://umanitoba.ca/biomedical_engineering/prospective_students/adjunct.html
  12. •    AFFILATE Members
  13. https://umanitoba.ca/biomedical_engineering/prospective_students/affiliate.html
  14. 4.    At least ONE member of the Committee must be an ENGINEER from the PRICE FACULTY OF ENGINEERING
  15. •    It is recommended but not required that the member be a Professional Engineer (P.Eng.)
  16. 5.    At least TWO DIFFERENT HOME-DEPARTMENTS must be represented on the Committee
  17. 6.    Must be deemed qualified by the Program Director and be willing to serve.
  18. 7.    RESTRICTIONS  
  19. •    Graduate Students may NOT serve on an Advisory Committee
  20. •    A Student who also holds an appointment at the University of Manitoba at the rank of Assistant Professor or above CANNOT have an Advisor or Co-Advisor with an appointment in the same Department or Unit
  21. •    CONFLICT OF INTEREST:   Advisory Committee members may have NO CONFLICT of INTEREST with the student (as defined by the University of Manitoba Conflict of Interest  Policy)
  22. •    POST-DOCS, RESEARCH ASSISTANTS & RESEARCH ASSOCIATES
  23. 1.    Postdoctoral Fellows and Research Assistants and Associates may NOT serve on Examining Committees
  24. 2.    Research Associates with Adjunct Appointments CANNOT act as Advisors for students, but they can be Co-Advisors (depending on the unit’s supplementary regulations). However, it is important that units discuss the potential impact of accepting an adjunct position for this purpose on an Associate’s career (e.g. on “New Faculty” awards, etc.).

 

Additional Membership Info

 

  1. 1.    Approval of the student's
  2. A.    Program of Study
  3. B.    Thesis Proposal
  4. C.    Candidacy Exam
  5. D.    General supervision over the student’s work throughout the Ph.D. program
  6. 2.    Progress Reports and Progress Meetings
  7. A.    The committee should meet with the student periodically (and must meet with the student at least once a year) to review the student’s progress and to report this progress to the Faculty of Graduate Studies.
  8. B.    If there is evidence of unsatisfactory performance, the student may be required to withdraw by FGS
  9. All members should be deemed qualified by the Program Director and be willing to serve.

 
 
ADDITIONAL SOURCE OF INTERNAL / EXTERNAL COMMITTEE MEMBER
These are members of the University of Manitoba Faculty of Graduate Studies
•    FGS: ADJUNCT PROFESSORS    
•    FGS: RECOMMENDED MEMBERS  
•    FGS: CROSS APPOINTMENTS

 

Writing Your Thesis

FGS: Thesis Style

Use a standard style manual recommended by your department. Please use the latest edition available. If there is a conflict between these UM instructions and the style manual chosen, follow the UM instructions.

 

 

Examining Committee

Committee Composition

  • Committee Composition
  • External Examiner
  • Changes to an Established Committee

 

The following information is from the University of Manitoba's Faculty of Graduate Studies Academic Guidelines.
 

  1. EXAMINING COMMITTEE COMPOSITION   
    1. At least THREE (3) Internal Thesis Examiners must be recommended on the "Appointment of Examiner's form" (see above in "FORMS" for the form) and approved by the Department and FGS.  
    2. The Examining Committee consists of
      1. the Advisory Committee
      2. an External Examiner
      3. The Final PhD Exam Chairperson is selected by FGS
    3. *Normally, INTERNAL EXAMINERS are members of the candidate’s Advisory Committee, if not, approval must be obtained from the Dean of the Faculty of Graduate Studies
  2. EXTERNAL EXAMINER     
    1. QUALIFICATIONS
      If any of the recommended Examiners does not meet the following criteria, specified below, a detailed explanation should be included with the rationale for the recommendation.
    2. The External Examiner SHOULD:
      1. hold the rank of Associate Professor, Full Professor, Senior Scholar, or Emeritus Professor (or the equivalent if outside North America) at a university, or have comparable expertise and standing if not a faculty member at a university
      2. have an established reputation in the area of the thesis research and be able to judge whether the thesis would be acceptable at an institution comparable to the University of Manitoba; and
      3. have significant recent experience with the supervision and/or examination of PhD students
    3. The External Examiner SHOULD NOT:
      1. have acted as an external examiner for the same PhD supervisor within the previous two years</li>
      2. have been associated with the candidate at any time or in any significant way in the past five years, present or reasonably foreseeable future (advisor/co-advisor, colleague, teacher, co-author of published material, family member, etc.)
      3. be associated with the candidate’s advisor/co-advisor in any of the following ways:
        1. former student within the last ten (10) years
        2.  research advisor/co-advisor within the last ten (10) years
        3. research collaborator within the last five (5) years
        4. co-author of published material within the last five (5) years
    4. SUBMISSION OF EXTERNAL EXAMINER INFO
      1. The Academic Advisor and/or Units will contact prospective external examiners to
        1. obtain their CV
        2. determine their availability and willingness to review the thesis.
      2. The names of at least three (3) prospective examiners should be
        1. Upload the information  to the PhD. Thesis Submission Portal on JUMP.

          (Previously, these tasks were overseen by the Faculty of Graduate Studies and introduced delays to the PhD distribution process.)
        2. The Dean (or designate) of the Faculty of Graduate Studies retains the step in the process whereby the Dean or designate will choose and make the formal invitation to the external examiner.
  3. CHANGES TO AN ESTABLISHED COMMITTEE
    1. APPROVAL REQUIRED -- The Dean of Graduate Studies must also approve changes in the membership of the examining committee.
    2. NO CHANGES may be made in committee member of an Examining Committee after the thesis is distributed by the Faculty of Graduate Studies to the committee for examination.

 

 

 

 

Thesis Review -- The PROCESS

BEFORE submitting your Final Oral Exam Thesis for review, please obtain approval to proceed by asking your Academic Advisor and Advisory Committee to sign your "Approval to Proceed" form (found in the Forms Section at the top of this page).

Once tentatively reviewed by your Advisory Committee please submit the form and thesis to the THESIS PORTAL in your JUMP account.

  1. THESIS PORTAL:   Submit your Final Oral Exam Thesis to the THESIS PORTAL (in your JUMP account)
    • FGS will quickly review the Thesis for consistency -- ~1 - 2 Days
      1. During this review your Academic Advisor will be asked to submit the names for, at least, three (3) potential External Examiners
      2. A notification of receipt will be sent to the Graduate Student Advisor (of your thesis)
  2. COMMUNICATIONS
    1. After submitting your Final Oral Exam Thesis to the THESIS PORTAL, neither you nor your Academic Advisor may contact Internal Committee members until after the return their reviews on your Thesis to FGS.
    2. Violation of this will cause delays in your Final Oral Exam.
  3. INTERNAL & EXTERNAL EXAMINER REVIEWS
    1. FGS will distribute the Final Oral Exam Thesis to your Examiners
    2. They have about 3-8-weeks to review your thesis, make comments, and rate it. 
    3. Depending on the rating and the opinion of your Academic Advisor, you may be asked to make some corrections prior to the Final Oral Exam
  4. CATEGORY:   RATING INFORMATION
    1. Category 1:
      The thesis represents a distinct contribution to the candidate’s field of research and is acceptable as it stands. Minor revisions to content, structure, or writing style may be needed however, the thesis may proceed to external distribution;
    2. Category 2:
      The thesis has merit and makes a contribution to the candidate’s field; however, there are research-related concerns that have the potential to be addressed in the oral defense. The structure and writing style are acceptable or require some minor revision. The thesis may proceed to external distribution;
    3. Category 3:
      The thesis has some merit, but is not acceptable in its current state and requires revisions to one or more of its core components, such as research content, structure or writing style. The thesis should not proceed to external distribution;
    4. Category 4:
      The thesis is unacceptable with respect to its core components, such as research content, structure, and writing style. The thesis should not proceed to external distribution.  
  5. CATEGORY EVALUATION:
    1. If none or one (1) (the dissenting voice) of the examiners fails the thesis (i.e. places it in categories 3 or 4 above), the thesis receives a pass and shall proceed to external distribution. The candidate’s advisor (and, if appropriate, co-advisor) may also wish to submit a report. Prior to external distribution, the candidate shall have the opportunity to incorporate changes suggested by the examining committee but not necessarily those of the dissenting voice. It is the joint responsibility of the advisor/co-advisor and student to provide all internal committee members with a copy of the revised thesis along with a written and detailed summary of all significant revisions made well in advance of the oral defense.
    2. If two (2) or more members of the internal examining committee fail the thesis (i.e. places the thesis in categories 3 or 4 above) then the thesis fails.
    3. If the thesis fails, the department/unit Head shall convene a meeting of the internal examining committee and the candidate’s advisor/co-advisor to decide how to bring the thesis to an acceptable scholarly standard for a second submission to the internal examining committee. In normal circumstances, this will involve additional scholarly work which the department/unit Head will describe, in writing, to the advisor/co-advisor, the candidate, and the Dean of the Faculty of Graduate Studies.
    4. If two (2) or more members of the internal examining committee fail the resubmitted thesis, this constitutes a second failure. In the case of a second failure, the candidate cannot proceed to external distribution, and the candidate will be required to withdraw from the Faculty of Graduate Studies.
    5. The awarding of a passing grade by an individual internal examiner does not preclude them from awarding a failing grade at a subsequent stage in the examination process. The performance of a student at the oral examination may reveal problems of comprehension or explanation, and the examining committee may require revisions be made to the written thesis to address these problems prior to granting its final approval.

 

 

 

Setting Up Your Final Oral

  1. POLLING COMMITTEE MEMBERS:  
    1. A.    Speak to your Academic Advisor,
      1. Either you or your Academic will poll your Examining Committee Members as to their availability for your Final Oral
      2. If you, the Student, is polling the Examiners, obtain ~3 Dates and Times from your Academic Advisor
      3. TOOLS:   To POLL the Examiners please use
        1. Doodle
        2. Microsoft Outlook Voting Buttons
        3. Microsoft Team
      4. At this point, the External Examiner may or may not participate further
  2. SEND DATE & TIME TO THE GRADUATE STUDENT ADVISOR
    1. The Graduate Student Advisor will ...
      1. book the room
      2. Arrange for equipment if needed
      3. send out announcements & upload info onto the University Calendar
      4. inform FGS
    2. During Covid...
      1. Either the Student or Academic Advisor books a
      2. ZOOM or Microsoft Team Meeting (both are now provided FREE-of-Charge by the University
      3. Please send the meeting information to the Graduate Student Advisor
  3. PAPERWORK:
    • FGS will send ALL paperwork to the Chairperson of the Final Oral
    • The Chairperson is selected at random by FGS
    • Please send your ABSTRACT & BIO to FGS  

 

 

 

PhD Final Oral Exam

The PROCESS

  1. ALL PH.D. STUDENTS MUST defend their Final PhD Thesis.
    1. COVID MEASURES -- AT-DISTANCE DEFENSE
      1. During Covid, At-Distance defenses are ACCEPTABLE
      2. NORMALLY, Students may not defend "at distance" (no Skype, teleconference, telephony, etc.). Students must be physically present at their Final PhD Orals
    2. REGISTRATION:   Students must be registered as a graduate student of the University of Manitoba at the time of their Final PhD Oral.
      1. GRAD 8020
      2. GRAD 8000
      3. INTERNATIONAL STUDENTS:   this also means that your Study Visa must be up-to-date
        • INTERNATIONAL STUDENTS:   It is up to the student to ensure that he / she holds the current and correct documents, as required by the IRCC, to be an enrolled student in Canada at the time of the Presentation
  2. POSSIBLE CONVOCATION DATES:  In order to graduate by a Graduation/Convocation
    1. Period, plan to submit your thesis to M-Space by the FGS PhD Submission Deadline ("Last day for receipt of by Graduate Studies of Thesis/Practica...")
    2. SUBMISSIONS DEADLINES:  https://umanitoba.ca/graduate-studies/student-experience/thesis-and-practicum/submit-your-thesis-or-practicum
  3. FINAL Ph.D. ORAL ANNOUNCEMENTS TO FGS:    Final Ph.D. Oral announcements (e.g. presentation date)
    1. Must be approved by FGS at least 15-working days prior to the Ph.D. Deadline for the "Final Submission of Final Thesis to MSpace"
      • SEE:  SUBMISSIONS DEADLINES: https://umanitoba.ca/graduate-studies/student-experience/thesis-and-practicum/submit-your-thesis-or-practicum
    2. FINAL PhD ORAL ANNOUNCEMENTS TO FGS:  All Final Theses to MSpace must be Approved by your Advisor and Examining Committee
    3. All corrections must be incorporated into the Final Thesis and approved by your Advisor and Examining Committee
  4. ALL Internal Committee Members must be physically in attendance     
    • Should ONE Internal Committee Member require attendance at-distance, approval from FGS is required prior to presentation  
  5. ALL Final Orals must take place during regular University business hours, 8:30 a.m. to 4:30 p.m.
    • Should there be a need to carry on a PhD Oral after regular University business hours, approval from FGS is required prior to presentation
  6. EXTERNAL COMMITTEE MEMBER:
    1. May be physically in attendance 
      • In this case, the External's signature is required on the defense's Final Report
    2. May attend via virtual communications
      • In this case, the External's signature is required on the defense's Final Report
    3. May send questions and decline from further defense participation
      • n this case, nothing further is required of the External Member
    4. Need not send questions and decline from further defense participation
      • In this case, nothing further is required of the External Member

 

 

 

DISTRIBTUION DEADLINE

Please see the latest "FGS Calendar" for deadlines for

  • DEFENSE
  • DISTRIBUTION OF THESIS
  • GRADUATION

 

FGS CALENDAR:  

https://umanitoba.ca/graduate-studies/student-experience/thesis-and-practicum/submit-your-thesis-or-practicum#submitting-your-thesis-to-committee-members

 

 

 

 

 

 

THESIS DISTRIBUTION: THESIS PORTAL

THESIS DISTRIBUTION TO COMMITTEE:  THESIS PORTAL IN JUMP 

After successful defense of your thesis, submit your FINAL THESIS to the Library & FGS through your Thesis Portal.

 

 

INSTRUCTIONS:

The Ph.D. Thesis Distribution Portal is located on the ‘Graduate Studies’ tab in JUMP. This is the method Ph.D. students use to submit their thesis for official distribution to their examining committee.

To access the portal, you will need to:

  1. Log in to JUMP
  2. Click on the ‘STUDENT’ tab
  3. Click on ‘GRADUATE STUDIES’ tab
  4. Under the  'GRADUATE STUDIES -- THESIS PORTAL'
    • Click on 'Submit Thesis for Ph.D. Distribution
  5. Student Information:
    • Enter student and program information (i.e.: email, program, anticipated graduation date, etc.)
  6. Thesis Information:
    1. Enter thesis title and abstract.
    2. Use the ‘SELECT FILE’ buttons to upload a PDF version of your thesis
    3. and ‘APPROVAL TO PROCEED TO PHD THESIS EXAMINATION’ form.
  7. Committee of Examiners:
    1. Enter the Examiner's names
    2. Examiner's departments/units
    3. Examiner's Email Addresses.
  8. Click ‘SUBMIT

 

 

TIMING, RESTRICTION, REGISTER TO DEFEND

TIMING & RESTRICTION

 

  1. After the successful completion of the CANDIDACY EXAM the FINAL PhD ORAL may be given as early as 1-YEAR AFTER THE CANDIDACY EXAM.
  2. DEFENSE DAY / TIME:    ALL DEFENSES must take place during the University of Manitoba regular working hours
    1. Mondays through Fridays
    2. 8:30 a.m. to 4:30 p.m.
    3. Defenses may NOT be conducted during University of Manitoba holidays
  3. DEFENSE VENUES:    ALL DEFENSES must take place on either the
    1. Ft. Garry Campus
    2. Bannatyne Campus
    3. EXCEPTION -- COVID:  During Covid, defenses may be conducted At-Distance using (WebEx, Zoom, BlueJean, Skype, etc.)

 

REGISTER TO DEFEND

Please try to register to defend at last 1 term in advance of the defense.

COURSE REGISTRATION

  1. Grad 8000
  2. Grad 8020
  3. BME 7000

 

 

PASS or FAIL

PASS or FAIL

You will be informed of either a passing for failed grade directly after your exam

  1. PASS:  
    If you Pass please proceed to the next section "AFTER YOUR DEFENSE"
  2. FAIL:
    1. First, DO NOT worry! This happens more than you can imagine.
    2. Meeting your Academic Advisor and go over the reviews of your Final Exam. 
    3. You have another opportunity to present and prepare for the a second Final Oral Exam. 
    4. You must present within one year of your initial Exam.

 

 

 

After Your Defense

Thesis Adjustments

ADJUSTMENTS TO YOUR THESIS

Your Examining Committee may ask that you make changes or adjustments to your Final Thesis BEFORE submitting it to MSpace.  In this case

 

  1. Your Academic Advisor will ask the Chairperson for the Final Report and keep it until your changes are approved by your Academic Advisor
  2. You will make all changes / adjustments stated by the Examiners
  3. Your Academic Advisor/Examiners must approve all changes and adjustments
  4. After changes and adjustments are approved
    1. The FINAL REPORT is given to the Graduate Student Advisor
    2. The Graduate Student Advisor will walk the FINAL REPORT to FGS

 

 

HOLDS

HOLDS ON YOUR ACCOUNT

Regardless of whether you are continuing in the graduate program or graduating at the next convocation, after submitting your Final Thesis to MSpace, FGS will put a HOLD on your Aurora Account in order to...

  1. Check your records for graduation
  2. Make any updates if necessary
  3. Prevent other groups from adding information to your records
  4. Indicate that you are graduating
    1. If you are continuing in another graduate program your records are usually cleared after your convocation.
    2. We may need to register in your next graduate program with a paper form.

 

 

 

Registration / Refunds

REQUIRED REGISTRATION & TUITION REFUND

Registrar's Dates:   https://umanitoba.ca/registrar/important-dates-deadlines

 

In order to graduate, ALL students are required to register in GRAD 8000 and BME 7000

  • FEBRUARY Graduands:    Should register in the Winter Term
  • MAY Graduands:               Should register in the Winter Term
  • OCTOBER Graduands:      Should register in the Fall Term

 

TUITION REFUND/WAIVER:  

  1. ELIGIBILITY:  You must defend and submit your FINAL THESIS to MSPACE and any required paperwork BEFORE the end of the REVISION PERIOD
  2. TUITION & FEES:
    1. Each Term you must pay your Tuition & Fees
    2. Fee Waiver, Are You Eligible:   If you are eligible for a Waiver or Refund you don't need to pay your "CONTINUING FEE"
      • You will however,  need to pay all other University Fees
    3. ALREADY PAID?  
      If you've already paid, please fill-in this form TUITION FEE APPEAL FORM:    http://umanitoba.ca/student/records/media/Tuition_Fee_Appeal_Form_16_April_18.pdf

 

 

 

 

Letters/Transcripts

To order your document(s) please see the REGISTRAR'S FORM PAGE:  https://umanitoba.ca/registrar#order-transcripts-and-other-documents

 

ELIGIBILITY TO GRADUATE LETTER

You may require a letter from the University indicating that you have successfully defended your thesis and are eligible to graduate for

  1. Your Employer
  2. Another University
  3. Your Funding Group
  4. Post-Graduate Work Permit

 


 

  1. WHEN to apply for a "CONFIRMATION OF ELIGIBILITY TO GRADUATE LETTER" ?
    • You may apply after you successfully defend and submit your Final Thesis to MSpace
  2. WHERE do I order the "CONFIRMATION OF ELIGIBILITY TO GRADUATE LETTER" ?
    • The Registrar's Office:  https://umanitoba.ca/registrar#order-transcripts-and-other-documents
  3. WHEN will I receive the "CONFIRMATION OF ELIGIBILITY TO GRADUATE LETTER" ?
    • It usually takes a minimum of 2-weeks to receive the letter. If you need it quicker ask for a RUSH ORDER
  4. ORDERING OFFICIAL DOCUMENTS
    • Usually, Final Official Transcripts and Degree Certificates / Diplomas are not available until ~two weeks after convocation however, other documents, such as the Confirmation of Eligibility to Graduate letter from the Registrar’s Office, are usually sufficient until the Official Document can be obtained – ask the source requesting the Official Document(s) what they believe are acceptable.

 

 

 

 

MSPACE -- Submit Your Final Thesis

MSPACE

https://mspace.lib.umanitoba.ca/  
 

 


 

Before posting your thesis, make sure you have the following:

If part or all of your thesis was previously published, have citations to those publications on hand as well.

Media files (audio, video) and any other accompanying files must be saved as separate files and not embedded within the thesis. Post them to MSpace with your e-thesis as separate files. Executable or program files must be virus-free. 

  1. BEFORE SUBMITTING YOUR THESIS

    • Please review these points to ensure you are prepared to submit your thesis or practicum. 
  2. LOG-IN to MSpace

    • You log in to MSpace using your UMNET user name and password.
  3. PREPARE YOUR THESIS PDF

    1. You must submit the electronic version of your thesis (”e-thesis”) in portable document format (PDF). 
    2. Convert your electronic thesis into a single unsecured (not password protected) PDF file with fonts embedded. The PDF file must remain unsecured for full text indexing and processing. You can have the file converted at a UM library lab on campus at no charge. For help, contact Collections Management at 204-474-7895.
    3. Name the PDF file as your last and first name.  For example: doe_jane.pdf
    4. Ensure the spelling of the title and author of the thesis and practicum is identical on the Final Report Form, the Thesis Release form and the title page of the thesis/practicum (e.g., all pages must read "John M. Smith" for the author's name). To check your PDF, open your PDF file and click Properties from the File menu.
    5. Remove signatures and personal information. Make sure your thesis does not contain any personal (home) addresses or telephone numbers. Any signatures on scanned letters or forms, should be removed before sending your thesis to the printer and posting to MSpace.
  4. HAVE THE FOLLOWING INFORMATION READY

    1. the names of the members of your examining committee and their affiliations
    2. a copy of your abstract
    3. some subject key words relevant to your thesis or practicum.
  5. SUBMITTING ADDITIONAL FILES

Submit an electronic thesis or learn more about MSpace

 

Hard/Softbound Thesis

SPECIAL HARDBOUND COPIES

It is customary that you ask your Academic Advisor if he/she would like a copy of your thesis.  If your Academic Advisor would like copy of your thesis please provide him/her with a hardbound copy of your thesis.  This can be done on-campus at the Digital Copy Centre in the University Centre.  Please check their website for hours of operation.

 

DIGITAL COPY CENTRE
118 UMSU University Centre
Winnipeg, MB, R3T 2N2

Phone:     204-474-6533
Email:       dpdc@umsu.ca
Website:  https://dpdc.umsu.ca/

Hours of Business

Regular Session Hours
Monday – Thursday: 8:30 a.m. – 6:00 p.m.
Friday: 8:30 a.m. – 4:30 p.m.
Saturday – Sunday: Closed

Spring & Summer Session Hours
Monday – Friday: 8:30 a.m. – 4:30 p.m.
Saturday – Sunday: Closed

 

 

SOFTBOUND COPIES

You should keep a bound copy for yourself.  Some employers will require a softbound copy.  If need a copy someday a bound copy in your possession is easier to keep when you're traveling or if you have to store it.

 

 

 

Apply for Convocation Awards

  • DISTINGUISHED DISSERTATION AWARD
  • GOVERNOR GENERAL`S GOLD MEDAL
  • BANTING POSTDOCTORAL FELLOWSHIPS

 

DISTINGUISHED DISSERTATION AWARD

Please click on this link for details, briefly however, the following is required:  http://webapps.cc.umanitoba.ca/gradawards/index.asp?WCI=SearchForm&WCE=browse&keywords=&criteria=any&category=0&citizen=0&range=0-1000000&tenable=0&byResearch=on&byAward=on&byEligibility=on&id=3083&letter=U

  • The Faculty of Graduate Studies will offer five (5) awards to graduate students, one in each of the following areas: applied sciences, health sciences, humanities, natural sciences, and social sciences. A citation certificate and a cash prize will be awarded recognizing the successful nominees at an award reception, hosted by the Faculty of Graduate Studies.

    Eligible dissertations must have been completed (final copies of thesis submitted) between January 1 and December 31 of the previous calendar year. In case there are no qualified candidates in a given Faculty/School, the Faculty/School selection committee may choose not to submit a nominee. The Faculty of Graduate Studies will verify the eligibility of nominees submitted.

  • Citation Certificate, plus a cash prize

 

GOVERNOR GENERAL`S GOLD MEDAL

LINK:  http://webapps.cc.umanitoba.ca/gradawards/index.asp?WCI=SearchForm&WCE=browse&keywords=&criteria=any&category=0&citizen=0&range=0-1000000&tenable=0&byResearch=on&byAward=on&byEligibility=on&id=3094&letter=G

  • The Governor General of Canada offers an annual gold medal called The Governor General’s Gold Medal to recognize the outstanding performance of a graduate student. This award is based on overall academic excellence through coursework, research, awards and distinctions, letters of reference, external examiner’s report and a description of the student’s statement on the significance of their research. Eligibility for the medal is open to all students who will be convocating with a Master’s or a PhD at Spring Convocation (this includes those students who have a February grad date) or who graduated the previous Fall at the University of Manitoba.

    Each Faculty/Unit may nominate one Master’s or Doctoral student for the Governor General’s Gold Medal. Nomination must be submitted to the Faculty of Graduate Studies on or before the deadline.

    Please check with your faculty/department if you are interested in being nominated for the award.

 
 
BANTING POSTDOCTORAL FELLOWSHIPS:

Govt of Canada – International Fellowship Opportunity

o    URL: http://umanitoba.ca/research/banting.html

  • The Banting Postdoctoral Fellowships program is designed to support world-class postdoctoral researchers. The fellowship provides $70,000 per year for two years. The program is open to both Canadian and international researchers who have recently completed a PhD, PhD- equivalent, or health professional degree. Applications must be completed in full collaboration with the proposed host institution

    http://banting.fellowships-bourses.gc.ca/

    Canada’s most prestigious and highest valued award for postdoctoral researcher


 
 

 

Revert to MSc

Purpose

In this case, a student in the PhD program wishes to REVERT to the Master of Science program for a number of different reasons which might include

  • stress
  • grades
  • job offers
  • no longer wishes to obtain a PhD but would like to finish with a degree
  • needs to go home
  • other hardships
  • etc.

There have been many reasons through the years -- please come and see the Graduate Student Advisor for information and assistance. 

In all cases,  requests to revert to the M.Sc. are assessed on a case by case basis by your Academic Advisor, BME Department, and Dean of Graduate Studies.

 

 

 

Requirements

REQUIREMENTS:  GPA, ACADEMIC STANDING, & TIME IN PROGRAM

 

  1. GPA & STANDING:  
    1. The student must be in Good Standing
    2. GPA of at least 3.0
  2. TIME IN PROGRAM
    Time spent in the Master's Program would normally be counted in the PhD Program.

    EXAMPLE: If you have been in BME's PhD Program for 1-year, that 1-year is counted towards your M.Sc. Program.
    1. The maximum time in the M.Sc. Program is
      1. 4-years (normally)
      2. 6-years (Part-Time students)
      3. 5-years if admitted to and began program PRIOR TO Fall 2013
    2. If you spent 1-year in the BME PhD Program THAT one year is subtracted from your PhD Program
    3. The time left in  your M.Sc. Program then 3-years
  3. THE BEGINNING OF YOUR M.Sc. PROGRAM:
    1. Your M.Sc. program begins when you began your PhD program (Term and Year)
    2. In some cases you may need to fill-in an "Extension-In-Program" form. Please see your Graduate Student Advisor.

 

 

 

 

Approvals

  1. ADVISOR'S APPROVAL:
    The student must meet with his/her Academic Advisor and obtain the Advisor's approval
    1. Student and Advisor will review past Progress Reports
      1. Advisor may grant approval immediately or
      2. Advisor may submit a Progress Report and wait to evaluate the student over a given period of time
    2. Student and Advisor will review reasons for moving from one program to another
  2. DEPARTMENT APPROVAL:
    Department must approve all requests to move from one program to another  
  3. DEPARTMENT GRADUATE OFFICE:
    1. FORM:  Creates a ReReg Form   https://umanitoba.ca/faculties/graduate_studies/media/Registration_Form.pdf  
      1. Under Department Comments:  Revert from PhD to Master's Program 
      2. Master's program route must be indicated at this time: 
        1. Master's of Science
        2. Thesis Program
    2. NOTE FROM ACADEMIC ADVISOR:  A brief rationale for the move from the Ph.D. program to the M.Sc. program is required

Processing Time

This process is quick and the change in program will usually takes place by the next term.

Please let us know if a quicker processing time is needed.

 

 

 

 

 

 

 

 

Student Responsibilities

Responsibilities

It is the responsibility of Students to know their program, deadlines, regulations, advisor/advisory committee advisement/mandates, etc.  Students who miss deadlines, neglect submitting required paperwork, do not meet program goals/milestones, etc., do not adhere to regulations (e.g. plagiarism, copyrights, ethics, etc.), ignore Advisory/Advisory Committee, and/or who are unaware of program requirements (grades, courses, etc.) may be asked to withdraw from the BME Graduate Program.

GRADUATE STUDENT VACATIONS

  • Up to 3 weeks off per year -- Please inform Academic Advisor prior to taking leave
  • Longer time off may be allowed with the permission of the Academic Advisor

Leave of Absence

Leaves of Absence


  • LEAVES
    1. Exceptional
    2. Parental
    3. Regular

EXCEPTIONAL LEAVE OF ABSENCE

Purpose
  1. MEDICAL
  2. COMPASSIONATE
Reason 
  1. Student illness (including surgery, therapy, etc.) 
  2. Close relative is ill and requires care by the student or the relative is in dire health
Required Paperwork:
  1. Leave of Absence Form   
  2. A note from the doctor verifying need for time off
Requested by Student
Approval Required from
  1. Academic Advisor
  2. Department Head
  3. Dean of Graduate Studies
Maximum Time Off
  1. Up to One Academic Year
  2. Leaves must be take during entire Academic Terms.  No partial terms requests will be considered
Tuition No tuition is paid
Registration No registration during the Leave period
Time in Program The leave period is NOT included in the time period allowed for the completion of the degree
NOTE
  1. Student is not permitted to maintain study and/or thesis research work
  2. This leave is not intended to cover circumstances related to travel, employment or other financial concerns
  3. At the time of approval of an application for leave, the procedures for the return of the student to the department after the leave period must be stipulated (e.g. defer exam, meet with Advisory Committee, doctor's note indicating OK to return to work and/or restrictions, etc.)

 

PARENTAL LEAVE OF ABSENCE

Purpose
  1. MATERNITY
  2. PARENTAL  
Reason 
  1. Child Birth
  2. Primary caregiver immediately after child birth or adoption
Required Paperwork
  1. Leave of Absence Form   
  2. A note from a doctor or adoption group verifying birth and/or time off
Requested by Student
Approval Required from 
  1. Academic Advisor
  2. Department Head
  3. Dean of Graduate Studies
Maximum Time Off
  1. 4 - 6 months
  2. leaves of other durations will be considered on an individual basis.
  3. Leaves must be take during entire Academic Terms.  No partial terms requests will be considered
Tuition No tuition is paid
Registration No registration during the Leave period
Time in Program The leave period is NOT included in the time period allowed for the completion of the degree
NOTE
  1. Student is not permitted to maintain study and/or thesis research work
  2. Where possible, students doing course work should coordinate their requests with the beginning of an academic term
  3. At the time of approval of an application for leave, the procedures for the return of the student to the department after the leave period must be stipulated (e.g. defer exam, meet with Advisory Committee, doctor's note indicating OK to return to work and/or restrictions, etc.)

REGULAR LEAVE OF ABSENCE

Purpose  NON-SPECIFIC
Reason  Examples: Traveling out of the country for work, getting married, etc.
Regular Leaves are approved on an individual basis and no one reason is a guarrantee, everytime, of approval.
Required Paperwork
  1. Leave of Absence Form   
  2. A statement from the student as to why a Leave is needed
  3. Other documents or statements may be required as per the Academic Advisor, Department Heade, and/or Dean of Graduate Studies. (e.g. If the Leave is required because of employment, a statement from the employer is required).
Requested by Student
Approval Required from
  1. Academic Advisor
  2. Department Head
  3. Dean of Graduate Studies
Maximum Time Off
  1. Up to One Academic Year
  2. Leaves must be take during entire Academic Terms.  No partial terms requests will be considered
Tuition
  1. *The student MUST PAY the appropriate Re-Registration fee
  2. Program Fees will be deferred until the student returns from leave

*The Re-Registration Fee in effect at the time of the granting of the leave will be levied.  However, if the
student returns from leave in January, the normal Program Fee will be levied less the Re-Registration fee already paid.

Registration The student is REQUIRED to maintain continuous registration
Time in Program

The leave period is INCLUDED in the time period allowed for the completion of the degree -- a REGULAR LEAVE does NOT extend the maximum time limit for completing your degree.

NOTE While on Leave the student is not expected to maintain study and/or thesis research work

   


ENROLLMENT IN A COURSE

Depending on the type of Leave and permissions from

  • Course Instructor
  • Academic Advisor
  • Department Head
  • Dean of Graduate Studies

the student is usually asked to withdraw (VW or AW) from the course in which he/she is registered. 

If permissions are obtained, usually because the student has completed all course work and exams other than the final exam, the student may request a Deferral of Exam

  • A Request to Defer an Exam:
    • Must be approved by Course Instructor, Academic Advisor, Department Head, & Dean of Graduate Studies 
    • The Request MUST be submitted and in MOST cases approved prior to the student going on LEAVE<

All permissions are evaluated on a case by case basis.  

  • BEFORE the VW deadline the Student may Voluntarily Withdraw (VW) from the course. 
    Please see the Registrar's Calendar for the VW Deadline  https://umanitoba.ca/registrar/important-dates-deadlines     
  • AFTER the VW deadline the student must request an Authorized Withdraw (AW) from the course.
    • Approval must be given by the Course Instructor<
    • Approved and supported by the Academic Advisor
    • Approved and supported by the Department Head
    • Approved by the Dean of Graduate Studies. 

 


AWARDS / FUNDING WHILE ON LEAVE

Students granted EXCEPTIONAL or PARENTAL Leaves retain the full value of awards whose terms and conditions are established by the Faculty of Graduate Studies (e.g. UMGF, IGSES, etc).

Such an award will be suspended at the onset of the Leave and reinstated at the termination of the Leave period provided that the student returns to full-time status upon return.

NOTE: Other awards will be paid according to the conditions established by the donor or granting agency (e.g. NSERC, engineering awards, etc.).

 


RESEARCH ASSISTANT PAYMENTS

Students DO NOT receive Research Assistant Payments while on a "LEAVE of ABSENCE".

 


LOSS OF RESEARCH PROJECT

As per Funding Statements, Students going on Leaves may lose Research Projects provided by their professors. Upon return from Leaves, Research Projects may no longer be available and the Research Assistantships may be discontinued.

 


VACATIONS

Students may NOT take a vacations currently or consecutively (Immediately BEFORE or AFTER) a LEAVE of ABSENCE

 

 

 

 

 

Program Timetable

 

Course # Course Name Credit
Hours
YEAR 1
Grad 7300 Research Integrity Online Tutorial
(required within the First Term of the PhD program)
0
Grad 7500 Academic Integrity Online Tutorial
(required within the First Term of the PhD Program)
0
ASG Form Advisor Student Guideline form
(required within 12-months of the start of the PhD program)
0
Grad 8020 PhD Student Re-Registration
(required in EVERY Term until graduation)
0
BME 7000 BME Seminar 0
BME BME Thesis Proposal
(required within 12-months of the start of the PhD program)
0
  ETHICS APPROVAL

(Ethics approval may be required on various research which might involve humans, animals, etc. Please obtain Ethics Approval as soon as possible as approval may take awhile to secure.)
0
YEAR 1 & 2
BME BME CORE COURSES 6
BME 7040 ETHICS 0
RESEARCH
COURSES

RESEARCH COURSES -- As determined by your Academic Advisor

  1. 12 -- Credit Hour Program:
    1. Master of Science program in Engineering, Science, and/or Medical
    2. At least 6-credit hours at the 7000 level or higher
  2. 18-Credit Hour Program (Minimum):
    1. Admitted directly from a Doctor of Medicine Degree (M.D.)
    2. At least 12-credit hours at the 7000 or higher.
    3. A maximum of 48 credit hours are allowed
  3. 24-Credit Hour Program:
    BME MSc Students who do not hold an MSc AND who have been recommended for transfer to the BME Ph.D. program by their Academic Advisor
    1. 18 Credit Hours at the 7000 level or higher including Core Courses
    2. 6 Credit Hours may be taken at the 3000 level or higher
    3. A maximum of 48 credit hours are allowed 
varies
YEAR 2
Grad 8010 PhD Candidacy Examination
(required with 24-months of the start of the PhD program)
0
YEARS 2-4
Grad 8000 PhD Final Oral Examination  
     
  TOTAL CREDIT HOURS -- 12
-- 18
-- 24

 

Contact Us

Graduate Program in Biomedical Engineering
Room E2-390 EITC
75 Chancellor's Circle
University of Manitoba (Fort Garry campus)
Winnipeg, Manitoba R3T 5V6

204-474–9755
Monday to Friday, 8:30 am - 4:30 pm