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    EXPECTED DURATION

    Minimum: ~2 years
    Maximum:
    .....Full-time: 4 years
    .....Part-time: 6 years

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    REQUIRED CREDIT HOURS

    Minimum of 12 Credit Hours

On this page...

FORMS

Student Revenue & Payments, Expense Forms

REVENUE, GENERAL & STUDENT ACCOUNTING SERVICES

https://umanitoba.ca/admin/financial_services/revcap/index.html

 

PAYROLL SERVICES

 

https://umanitoba.ca/admin/financial_services/payroll/index.html 

 

 

 

CONTACTS:

Revenue, General & Student Accounting Services
315 Administration Building
University of Manitoba,
Winnipeg, MB  R3T 2N2 Canada
Tel 204.474.9433 
Fax 204.474.7501 
Email Student_Fees@umanitoba.ca
Payroll Services
414 Administration Building
University of Manitoba
Winnipeg, MB  R3T 2N2 Canada
Tel 204.474.6632 
Fax 204.474.7507 
Email   payroll@umanitoba.ca

 

 

 

 

FGS

FACULTY OF GRADUATE STUDIES (FGS)

https://umanitoba.ca/graduate-studies/

 

  • Transfer to BME
    Please ask your Academic Advisor to contact the Graduate Student Advisor
  • Transfer to PhD
  • PROGRESS REPORTS
  • EXTENSION IN PROGRAM
  • FAILED GRADE REMEDIATION
    • Time Limit: Within 10-days of notification of the failed grade.
      1. The Dept. must submit a "Recommendation for Dealing with a Failed Grade Form" to FGS within 10-days of notification
      2. The student must enroll in, and the final grade for the REPLACEMENT course must be submitted by the end of the term following the Failed course
  • APPEALS: 
    1. Time Limit:  Within 15-days
  • LEAVE OF ABSENCE

 

 

 

Ethics & Research

RESEARCH

https://umanitoba.ca/research/   

 

 

 

 

 

OFFICE OF RESEARCH ETHICS & COMPLIANCE

 

 

 

 

BME

BIOMEDICAL ENGINEERING DEPARTMENT FORMS

 

 

 

 

 

 

Transfer & Advance Credits

TRANSFER / ADVANCE CREDITS

  1. BASIC TRANSFER INFORMATION
  2. ADVANCE CREDIT TRANSFER
  3. TRANSFER CREDITS
  4. TRANSFER CREDITS LISTED IN AURORA

FORMS

 


1. BASIC INFORMATION

PURPOSE: Transfer of credits from another university's graduate program which the student was previously a student.

 

  1. TIME LIMIT:   Application for advance credit must be made WITHIN THE FIRST YEAR of the beginning of your current program
  2. TRANSFER COURSES CONSIDERATION:
    1. No more than HALF of the required credit hours of the student's current program may be transferred and is subject to approvals
    2. Courses completed prior to admission to an BME Graduate program are considered on an individual basis
    3. A course may not be used for credit toward more than one degree, diploma, certificate, or to raise a GPA, THEREFORE, courses previously used for credit CANNOT be considered for transfer
    4. COURSES USED IN A DEGREE PROGRAM:  Courses previously used to obtain a degree may not be transferred 
  3. THESIS PROGRAMS:  The student must complete their Thesis at the University of Manitoba 
  4. COMPREHENSIVE EXAMINATION:  The student must complete the comprehensive examination(s) at the University of Manitoba in the BME Department receiving the transferred credits
  5. TRANSFER OF CREDIT IS NOT AUTOMATIC AND MUST BE APPROVAL NEEDED BY:
    1. Student's Academic Advisor
    2. Department:  BME Executive Committee
    3. FGS
  6. COURSES CLOSE TO BEING "OUT-OF-DATE":
    1. Courses are consider out of currency when they are eight years old or older
    2. Courses close to the eight year limit and/or will be out of currency before the student graduates cannot be considered for transfer
  7. PROGRAM FEES:  Regardless of the extent of advance credit received, all students are required to pay the program fee

 

 

2.  ADVANCE CREDIT TRANSFER

PURPOSE: Students who have completed courses in a previous graduate program, either at the University of Manitoba or other post secondary institution but did not receive a degree in that program, may ask that these courses be considered for transfer

 

OCCASIONAL STUDENT COURSES

  1. APPROVAL REQUIRED:  All requests to transfer Occasional Student courses must be approved by
    1. Student's Advisor
    2. BME Curriculum Committee
    3. Faculty of Graduate Studies
  2. FORM:  The student must complete a Recommendation for Advance Credit Form  http://umanitoba.ca/graduate-studies/sites/graduate-studies/files/2020-07/recommendation-for-advance-credit.pdf
  3. WRITTEN STATEMENT: The student must provide a written statement along with the Recommendation for Advance Credit Form as to why he/she chose not to initially go directly into a degree program

 

COURSES FROM ANOTHER U of M DEPARTMENT

  1. APPROVAL REQUIRED: All request to transfer courses from another Department must be approved by
    1. Student's advisor 
    2. BME Curriculum Committee
    3. Faculty of Graduate Studies
  2. FORM:  The student must complete a Recommendation for Advance Credit Form  http://umanitoba.ca/graduate-studies/sites/graduate-studies/files/2020-07/recommendation-for-advance-credit.pdf
  3. COURSE OUTLINES: The student must provide a COURSE OUTLINE from the course which should include
    1. instructor(s) name(s) and contact information
    2. course description
    3. course goals
    4. course hours
    5. course assignments, exams, projects, papers, etc.  
    6. reading list
    7. grading system
    8. method for evaluating student
      1. value of assignments
      2. value of tests
      3. value of mid-term (if any)
      4. value of project (if any)
      5. value of final exam (if any)

 

COURSES FROM ANOTHER UNIVERSITY

  1. APPROVAL REQUIRED: All request to transfer courses from another University must be approved by
    1. Student's advisor
    2. BME Curriculum Committee
    3. Faculty of Graduate Studies
  2. FORM:  The student must complete a Recommendation for Advance Credit Form  http://umanitoba.ca/graduate-studies/sites/graduate-studies/files/2020-07/recommendation-for-advance-credit.pdf
  3. COURSE OUTLINES:   The student must provide a COURSE OUTLINE from the course which should include
    1. instructor(s) name(s) and contact information
    2. course description
    3. course goals
    4. course hours
    5. course assignments, exams, projects, papers, etc. 
    6. reading list 
    7. grading system
    8. method for evaluating student
      1. value of assignments
      2. value of tests
      3. value of mid-term (if any)
      4. value of project (if any)
      5. value of final exam (if any)

 

COURSES CLOSE TO BEING "OUT-OF-DATE"

  1. Courses are consider out of currency when they are eight years old or older
  2. Courses close to the eight year limit and/or will be out of currency before the student graduates cannot be considered for transfer

 

NOTE:

  • Application for advance credit must be made WITHIN THE FIRST YEAR of the program
  • No more than HALF of the required credit hours of a program be transferred.
  • A course may not be used for credit toward more than one degree, diploma, certificate, or to bring up a GPA.
  • THESIS PROGRAMS
    • the student must complete the thesis at The University of Manitoba.
  • COMPREHENSIVE EXAMINATION
    • the student must complete the comprehensive examination(s) at the University of Manitoba
  • Regardless of the extent of advance credit received, all students are required to pay the program fee.

 

 

3.  TRANSFER CREDITS

Courses within a Program-of-Study may be taken elsewhere and transferred for credit to the University of Manitoba:   http://umanitoba.ca/student/records/leave_return/710.html

  1. APPLY FOR LETTER OF PERMISSION TO STUDY AT ANOTHER UNIVERSITY:
    http://umanitoba.ca/student/records/leave_return/lop.html  
  2. CURRENT STUDENT STATUS:  The Student must be in good-standing
    1. Sufficient GPA
    2. Sufficient Progress Report
    3. No outstanding fees
    4. Currently registered
    5. No HOLDs
  3. APPROVAL REQUIRED:  Courses must be approved BEFORE the student registers for them by
    1. Your Academic Advisor
    2. the BME Executive Committee
    3. the Faculty of Graduate Studies 
      We'll need to submit all paperwork to FGS for initial approval.  Once we receive the Official Transcripts we'll re-submit all documents again
  4. REQUIRED PAPERWORK: (submit these documents to the Department) The student is required to provide
    1. Official Course Syllabus of the course(s) from the university from where the courses be taken.  In most cases these Official Descriptions can be
      1. Photocopies from the intended university's Calendar  OR in the case of some Graduate Courses
      2. An Email Description from the Department Representative from the University and Department of the intended University
    2. Letter from his/her Academic Advisor:  The Academic Advisor should state
      1. approval or doubts over the decision of the student take and transfer course(s)
      2. why the course cannot be taken at the University of Manitoba
      3. whether the course(s) are directly related tot he student's research.
  5. CREDIT TRANSFER:  Students may transfer up to 50% of the minimum credit hours of coursework required by the Department/University for the student's degree program.
  6. GRADES:
    1. Transfer Grades are used in the Student's GPA calculation
    2. The grades recorded on the student’s academic record will be established using a conversion table where necessary -- this includes "D" and "F" grades. The grades may also be utilized in academic assessment procedures.
  7. LETTER OF PERMISSION & APPLICATION FEE:  (submit this form to the Department)
    1. Letter of Permission Form:    http://umanitoba.ca/student/records/media/LetterOfPermission.pdf
    2. Official Transcripts: Upon completion of the course, OFFICIAL TRANSCRIPTS are required directly from the University where the student enrolled in the course(s)
  8. CURRENT RESEARCH:  Transfer courses must pertain to your current research
  9.  OTHER AGREEMENTS:  Please CHECK Agreements for additional fees, registration, & tuition.
    1. Western Dean’s Agreement
    2. CUGTA – Canadian Universities Graduate Studies Agreement
  10. AWARDS/FUNDING:  Please check any AWARD AGREEMENTS and notify the correct groups/organizations/individuals -- Failure to notify the organizations, etc. may cause the LOSS OF FUNDING
  11. RESPONSIBILITY:   The responsibility is on the student to make sure procedures have been properly and completely followed.

 

 

4.  TRANSFER CREDITS LISTED IN AURORA

Aurora now lists "TRANSFER CREDIT Equivalencies" by Country and University (for most disciplines). If you or a friend wishes to is transfer credits for courses to the UofM please see AURORA  https://aurora.umanitoba.ca/banprod/ksstransequiv.p_trans_eq_main 

 

 

MSc Program Requirements

Thesis Proposal Requirement

THESIS PROPOSAL REQUIREMENT

(Completion required with 12 month of start in the MSc Program)

 

DEADLINE FOR COMPLETION:    

The Thesis Proposal presentation must be completed within 12-months of entry to the Master's program

 

PURPOSE:

The written proposal is intended to develop

  1. The rationale for the study
  2. The hypothesis
  3. The approach.

 

CONTENT:

  1. The written proposal should be developed by the student
  2. The proposal should be 2-3 pages in length
    (excluding reference list, figures, tables, and appendices).
  3. There  should  be  enough  detail  to evaluate the validity of the approach, the feasibility, and the timeline for research.

 

APPROVAL / ASSESSMENT:

  1. APPROVED:   The advisor will assess the written thesis proposal and, if in agreement, will endorse the proposal.
  2. NOT APPROVED:  If the written proposal is NOT approved, the student will have ~1-month to resubmit a revised proposal for approval.
  3. FINAL APPROVAL:    Once the proposal is endorsed by the Academic Advisor, the written thesis proposal will be forwarded to the Chair of the Admissions Committee for approval.
  4. ORAL PRESENTATION:  An oral presentation is NOT required.

 

FORM:

The "Thesis Proposal Approval Form" link may be found at the top of this page under "FORMS"

Please fill it in and send it to the Graduate Student Advisor within your initial year in the Master's Program.

 

 

GPA Requirement

EACH INDIVIDUAL COURSE GPA

  1. The university requires that graduate students earn a "C+" grade or higher in each course
  2. However, though a "C+" "Course Grade" is considered passing.  A "C+" grade may bring down your Term and/or Degree GPA, in which case: 
    1. you may lose your awards and/or funding
    2. your Term or Degree GPA could fall below 3.0 -- in this case
    3. Your status will be considered Probationary
    4. You will need to fill-in a Failed Grade Report / Form
    5. You'll need to bring up Term and/or Degree GPA to at least a "3.0" GPA by the end of the term immediately following the term with the below 3.0 GPA
      • Failure to secure a 3.0 GPA in the Term or Degree GPA may result in DISCONTINUANCE from the Graduate Program
  3. Term GPA:  3.0 or higher
  4. Degree GPA:  3.0 or higher

 

 

 

 

Credit-Hours

  • CORE COURSES:   6 credit-hours
    (Academic Advisor approval required)
  • RESEARCH COURSES   6 credit-hours
    (Academic Advisor approval required, at the 7000-level or higher)

 

MINIMUM REQUIRED CREDIT HOURS:   12 CREDIT HOURS

  1. MERELY enrolling in 12-credit hours does NOT guarantee consideration for Graduation
    1. SEE Graduation Requirements for consideration for Graduation
    2. SEE Program Timetable for Completion Deadline of M.Sc. Tasks
    3. ALL Credit-Hours must be approved by the Academic Advisor
    4. ;ll Credit-Hours must fall within the parameters of those listed above -- either Core or Research.
  2. A MINIMUM of 12-Credit Hours is REQUIRED for the Biomedical Engineering Master of Science program however,
    1. All courses must be approved by the Academic Advisor PRIOR to registration
    2. Courses not reviewed and approved by the Academic Advisor may not count towards the degree
  3. ADDITIONAL Credit-Hours may be required by your Academic Advisor for your research
    1. A maximum of  l2 additional credit hours may be taken with the permission of the Academic Advisor, without additional fees.
    2. All COURSES must be a requirement for the student's research
  4. Courses taken which are not required for the student's research
    1. Cannot be used for credit towards the student's degree
    2. These non-required courses will incur additional fees

 

 

Course Requirements

Pre-Requisite Course
(Required for Admissions)

UNIVERSITY COURSE REQUIREMENTS

  1. Students must register in this course every term (including Summer), until graduation:
    • Grad 7020
  2. Students should register and  complete these two (2) courses within their initial term in BME.

    It is the responsibility of the student to be aware of the information in these online tutorials.
    1. Grad 7500
    2. Grad 7300

RESEARCH COURSE REQUIREMENTS

  1. Core Courses
  2. Research Courses
    1. Courses approved by your Academic Advisor
    2. Courses pertaining to your research
    3. Courses at the 7000 level or higher

CORE COURSE REQUIREMENTS

 

BME SEMINARS

  1. Attendance / Absences
  2. Registration

 

Additional Courses / Credit Hours


o    Ethics

 

Progress Report

PROGRESS REPORT SUBMISSIONS:  ALL University of Manitoba Graduate Students are evaluated on their Academic and Research work at least annually.
 

  1. SATISFACTORY:  Student meets or exceeds minimum expectations.  Re-registration in the Graduate Program is allowed.
  2. IN NEED OF IMPROVEMENT:   The Student does NOT meet minimum expectations
    1. FIRST -- IN NEED OF IMPROVEMENT ASSESSMENT:  
      1. Re-registration in the Graduate Program is allowed but improvement is REQUIRED
      2. Detailed reports from the Academic Advisor and/or Advisory Committee including
        1. Goals
        2. Deadlines
        3. Timelines
        4. Additional evaluation meeting dates are required
    2. SECOND -- IN NEED OF IMPROVEMENT ASSESSMENT
      1. The student will normally be asked to withdraw from their Graduate Program
      2. A detailed report from the Academic Advisor and/or Advisory Committee is required
  3. UNSATISFACTORY:  
    1. BME Program Director will request the Chair of the BME Admissions committee to conduct a review of the student’s progress and to submit a report, prior to submitting the recommendations to the Faculty of Graduate Studies.
    2. An "unsatisfactory" rating requires the student to withdraw from the graduate program

 

 

Graduation Requirements

See the PROGRAM TIMETABLE 

 

 

 

 

 

 

 

 

 

 

 

Advisory Committee

(required within 12-months of starting MSc)

General Info

Detailed information as to the composition of the Advisory Committee and individual duties as per the Academic Guidelines and BME Supplemental Guidelines may be found in section

The Academic Advisor (who must be a CORE or an ADJUNCT member of the BME program) must establish an Advisory Committee for the student within 12-months of the student’s registration in the BME Master's Program.  It is essential that the Academic Advisor is diligent in reviewing the student's Advisory Committee, ensuring that an External Member is established in the student's Advisory Committee early (The External is defined as an Academic who is outside of the home faculty of the Advisor).

All members of the Advisory Committee must be willing to serve AND deemed qualified by the Program Director

 

FORM: 

The Advisory Committee/Program of Study form may be found at the top of this page under "FORMS"

Please fill it in and send it to the Graduate Student Advisor within your initial year in the Master's Program.

 

Advisor

QUALIFICATIONS & DUTIES

 

In order to supervise an M.Sc. student in the BME program the ADVISOR must

  1. HOLD the position of CORE or ADJUNCT member in BME
    1. the student must have an advisor identified at the time of admission
    2. MUST HOLD at least a Ph.D. or, with the approval of the Faculty of Graduate studies, an M.D. (degree with substantial research experience).  
    3. FGS MEMBERSHIP:   Either the Advisor OR CO-Advisor be a member of the Faculty of Graduate Studies:  http://umanitoba.ca/faculties/graduate_studies/governance/academic_membership.html
    4. CO-ADVISOR:  If the advisor is not a Core Member of the BME program, and/or does not holds a faculty position in, or a cross-appointed faculty position to, a department with a graduate program, a co-advisor who meets these requirements is required.
  2. NOTE:  GRADUATE STUDENT SUPERVISION
    1. Only “Members of the Faculty of Graduate Studies” who are attached to departments, schools, or other units offering graduate programs are eligible to supervise graduate students.  Advisors may not supervise a candidate for a degree higher than the one s/he holds unless recommended by the unit head and approved by the Faculty of Graduate Studies to do so.
  3. ACADEMIC PROGRAM & RESEARCH:  
    1. The Academic Advisors must plan, discuss, and approve the student's PROGRAM & APPOINTMENT OF ADVISORY COMMITTEE form.
  4. PROGRAM OF STUDY FORM
    1. MUST be submitted within 1-year of the start of the Ph.D. Program
    2. OR…By the first Progress Report
  5. ADVISORY COMMITTEE ESTABLISHMENT DEADLINE:
    1. The Academic Advisor must establish an advisory committee for the student within 12-months of the student’s registration in the BME program

 

Co-Adisor

WHEN IS A CO-ADVISOR REQUIRED

The co-advisor is extra to the minimum number of the advisory committee.

  1. A Co-Advisor is REQUIRED WHEN ...
    1. The Advisor holds "Adjunct Member"
      • In this case, a Co-Advisor who is BOTH a member of the Faculty of Graduate Studies and a "Core" BME member, is required
    2. The Faculty member's Home Department  does not have a graduate program.
    3. The ADVISOR does NOT HOLD a Faculty Position with a rank of Assistant Professor (or higher) in a Department with a  graduate program
      • In this case, the Co-Advisor must be both a member of FGS and BME Core member
    4. NIL-SALARIED ADJUNCT:  The ADVISOR holds a Faculty position in a Department with a Graduate Program BUT the position is a NIL-SALARIED ADJUNCT position
  2. A Co-Advisor is NOT REQUIRED  WHEN ...
    1. The ADVISOR holds a Faculty position in a Department with a Graduate Program (this may be a nil-salaried position but NOT an Adjunct position)
  3. QUALIFICATIONS
    1. Hold a Ph.D. or M.D. with substantial research experience
    2. Must be a member of FGS if the Advisor is not a member of FGS
    3. Have expertise in a discipline related to the student's program
    4. Hold a position in the student's unit

 

 

Advisory Committee

COMMITTEE DUTIES / RESPONSIBILITIES:

 

  1. Approves student's
    1. Program of Study
    2. General supervision over the students work throughout the M.Sc. Program.
  2. Progress Reports and Progress Meetings
    1. The committee should meet with the student periodically (and must meet with the student at least once a year) to review the student’s progress and to report this progress to the Faculty of Graduate Studies
    2. If there is evidence of unsatisfactory performance, the student may be required to withdraw by FGS

 

COMMITTEE MEMBER INFORMATION

The BME Master Advisory Committee should consist of at least three (3) members (the Academic Advisor is included in this count) and, if necessary or required, a Co-Advisor as a fourth member.  ALL Advisory Committee members must hold at least a Master's Degree or equivalent (equivalency is determine by the Faculty of Graduate Studies).


A Master's Advisory Committee should consist of:

  • ADVISOR plus...
  • Minimum of TWO (2) ADDITIONAL  members

********************************************************

  1. ALL MEMBERS should
    1. Hold at least a Master's Degree
    2. Members of the Faculty of Graduate Studies
  2. The ENTIRE committee should consist of
    1. TWO Members must be BME Members
    2. ONE Member from the Faculty of Engineering
      • A "P.Eng.". is recommended but not required
    3. At least two (2) DIFFERENT Home Departments must be represented
  3. POTENTIAL ADVISORY COMMITTEE MEMBERS
    1. BME MEMBERS...
      1. Who meet previously mentioned requirements for "Advisory Committee" membership AND those who meet the criteria  in the "ADDITIONAL MEMBER INFO"  tab
      2. For Membership status, please see our Member's page at https://umanitoba.ca/engineering/biomedical-engineering/members  
    2. FGS MEMBERS -- Here are additional members who may be of interest to the Academic Advisor
      1. FGS: ADJUNCT PROFESSORS
      2. FGS: RECOMMENDED MEMBERS
      3. FGS: CROSS APPOINTMENTS

 

 

Additional Membership Info

ADDITIONAL ADVISORY COMMITTEE MEMBER INFORMATION
 

  1. CONFLICT OF INTEREST:   Advisory Committee members may have NO "Conflict of Interest" with the student (as defined by the University of Manitoba Conflict of Interest  Policy)
  2. NON-VOTING MEMBER:     Advisory committees may include ONE non-voting guest member who has expertise in a related discipline but is not a member of the Faculty of Graduate Studies.
  3. GRADUATE STUDENTS:     May NOT serve on graduate student advisory committees
  4. POST-DOCS, RESEARCH ASSISTANTS & RESEARCH ASSOCIATES:  
    1. Postdoctoral Fellows and Research Assistants and Associates may NOT serve on Examining Committees
    2. Research Associates with Adjunct Appointments CANNOT act as Advisors for students, but they can be Co-Advisors (depending on the unit’s supplementary regulations). However, it is important that units discuss the potential impact of accepting an adjunct position for this purpose on an Associate’s career (e.g. on “New Faculty” awards, etc.).

 

 

Writing Your Final Thesis

Style

Use a standard style manual recommended by your department. Please use the latest edition available. If there is a conflict between these UM instructions and the style manual chosen, follow the UM instructions.

MSc Final Thesis Presentation

Required Registration

REQUIRED REGISTRATION FOR FINAL DEFENSE & GRADUATION
 

  • BME 7000 -- SEMINAR
  • GRAD 7000 -- Master's Thesis
  • GRAD 7020 -- Master's Re-Reg

 

GRAD 7020 -- Master's Re-Registration

Please register in this course in every term until you graduate from your program


GRAD 7000 -- MASTER'S THESIS REGISTRATION

As soon as you are aware of the TERM in which you plan to defend your Master's Thesis you must register in your Aurora in Grad 7000 to allow us to submit your Defense result.

 

BME 7000  -- BME SEMINAR

As soon as you are aware of the TERM in which you plan to defend your Master's Thesis you must register in your Auro/ra in BME 7000 to allow us to submit your final course grade. If possible, please try to register in BME 7000 in the TERM prior to your final term to allow us to enter your final grade in time for your graduation.

 

 

 

Chairperson & Examining Committee

ASSEMBLING YOUR EXAMINING COMMITTEE

The Student's Academic Advisor assembles his/her M.Sc. student's BME Examining Committee.

A BME, M.Sc. Examining Committee consists of the following members.  ALL EXAMINERS MUST HOLD AT LEAST A MASTER'S DEGREE

  1. A CHAIRPERSON:  
    The Student's Academic Advisor acts as the Chairperson.
  2. THE EXAMINING COMMITTEE:  
    Usually, just the the Student's "Advisory Committee"
     

APPROVAL OF EXAMINING COMMITTEE

  1. FORM:  The name of all Examiners must be listed on the "Master’s Appointment of Examiners" form:
  2. APPROVAL (DEPT):    
    1. The "Master’s Appointment of Examiners" form is submitted to the BME Program Director OR the Chairperson of the BME Admission Committee for APPROVAL
    2. You are urged to submit the "Master’s Appointment of Examiners" form to the BME Graduate Student Advisor  15-WORKING DAYS PRIOR TO THE DEFENCE
  3. APPROVAL (FGS):   Prior to the thesis presentation, the "Master’s Appointment of Examiners" form is then submitted to the Faculty of Graduate Studies for APPROVAL.
    1. FORM DEADLINE (FGS):     FGS requires the "Master’s Appointment of Examiners" form at least 10-WORKING DAYS PRIOR TO THE DEFENSE to allow them to check the Examiners
    2. FGS approval is usually necessary prior to a defense.

 

 

 

 

 

Thesis Review & Distribution

THESIS REVIEW & DISTRIBUTION
 

  1. ACADEMIC ADVISOR APPROVAL:
    Please obtain the Approval of your Academic Advisor before distributing your thesis.
  2. DISTRIBUTION TO EXAMINING COMMITTEE:
    After receiving email APPROVAL from your Academic Advisor the student may distribute the Master of Science thesis, by email, to each Examining Committee member (including the External Examiner).
    1. If a committee member wishes a hard-copy of the thesis, the student must accommodate the committee member.
    2. Any costs associated in accommodating a committee member in the distribution of the student's thesis is the responsibility of the student.
  3. REVIEW & APPROVAL BY THE EXAMINING COMMITTEE:
    The Examining Committee must approve the thesis in order to proceed to the "Final Thesis Presentation".  
    1. Examiner Communications:  The Academic Advisor and the Examining Committee may communicate during the evaluation process
    2. Review Period:  Examiners may review the thesis for up to six-weeks
      1. The appropriate time needed to evaluate a Master's Thesis is determined by the Academic Advisor
      2. If there problems in reviewing the thesis, the Academic Advisor may extend the review period
    3. Thesis Review Reports
      1. The Academic Advisor will poll the Examining Committee as to whether the thesis is approved to proceed to "MSc Final Master's Presentation"
      2. BME does NOT require the collection of Examining Committee Reports on an MSc thesis
    4. Revision of Thesis:
      AFTER the thesis review the Academic Advisor may ask the student to make revisions to the thesis prior to the "MSc Final Thesis Presentation"
      • The Academic Advisor may ask for a SECOND REVIEW by the Examining Committee

 

 

 

Scheduling Final Thesis Presentation & Paperwork

SCHEDULING FINAL THESIS PRESENTATION & PAPERWORK

 

  1. WHERE & WHEN:
    1. The Academic Advisor usually organizes and schedules the "MSc Final Thesis Presentation". 
    2. The Student may assist with consent from the Academic Advisor
      1. Please ask your Academic Advisor for the several possible defense dates and times.
      2. Defenses must be made during regular University business hours
        1. Monday through Friday
        2. 8:30 a.m. to 4:30 p.m.
        3. No University Holidays
      3. Defenses must be made on University property
  2. FORM " APPOINTMENT OF EXAMINERS"
    1. This form is in FORMS section at the top of the page
    2. Collect signatures of all Examiners
    3. Send this form to the Graduate Student Advisor
  3. POLLING THE EXAMINERS
    1. Contact Committee Members to determine the Day and Time of your "MSc Final Thesis Presentation"
    2. You may contact Examining Committee Members by
      1. Microsoft Team
      2. Email
      3. Doddle
      4. Etc.
    3. SEND DATE & TIME TO GRADUATE STUDENT ADVISOR
      1. Gradate Student Advisor will make up announcements and
      2. Inform FGS
    4. THESIS TITLE CHANGES AFTER DISTRIBUTION
      • Once the thesis has been distributed to the Examiners no changes made be made until after the Thesis Presentation
    5. AFTER THE FINAL THESIS PRESENTATION
      • Changes may be made to the Final Thesis with the approval of the:
        1. Academic Advisor
        2. Examining Committee

     

     

     

    Requirements: Final Thesis

    FGS FINAL THESIS REQUIREMENTS

    1. Please be certain that your thesis meets all the Guidelines mentioned on the FGS website:   http://umanitoba.ca/faculties/graduate_studies/thesis/guidelines.html
    2. Make certain you TITLE PAGE looks like this FGS TEMPLATE: http://umanitoba.ca/faculties/graduate_studies/media/ThesisSampleTitlePage.pdf

     

     

     

     

    Final Paperwork and Thesis Submission

    Final Report

    FINAL REPORT FORM

    1. FINAL REPORT FORM:
      • The Graduate Student Advisor will give the Chairperson the form before the MSc Final Thesis Presentation
    2. CHAIRPERSON WILL...
      1. obtain the signatures of each Examining Committee member
      2. mark the report as Pass or Fail
      3. submit a Final Report to the Graduate Student Advisor
        • The Academic Advisor / Chairperson may retain the FINAL REPORT to ensure all modifications are complete before submitting to the Graduate Student Advisor

     

    ORAL EXAM:  PASSED

    1. The Chair submits the Final Report to the BME Graduate Student Advisor
    2. The Academic Advisor will meet with the Student to discuss any changes are required by the Examining Committee
    3. Student Responsibilities:
      1. The student will make all required changes
      2. Obtain final approval by the Academic Advisor
      3. Make sure that the Thesis meets the FGS FINAL THESIS REQUIREMENTS (see Tab in "MSc Final Thesis Presentation" section)
      4. Once approved by the Academic Advisor the Student will submit the Final Thesis to MSpace

     

    ORAL EXAM:  FAILED

    1. The Chair submits the Final Report to the BME Graduate Student Advisor
    2. The Student will be informed of the areas of deficiency
    3. The Student will be meet with his/her Academic Advisor to go over deficiencies
    4. The Student will fix the deficiencies
    5. The Academic Advisor will again schedule a FINAL ORAL
      1. A second examination will be scheduled within six months of the first examination
      2. A "SECOND ORAL EXAM" must be schedule within 6-MONTHS after the FIRST ORAL EXAM

     

     

    Adjustments to Thesis

    ADJUSTMENTS TO YOUR THESIS BEFORE SUBMITTING TO MSPACE

     

    Your Examining Committee may ask that you make changes or adjustments to your Thesis BEFORE submitting it to MSpace.  In this case...
     

    1. Your Academic Advisor will ask the Chairperson for the Final Report and keep it until your changes are approved by your Academic Advisor
    2. You will make all changes / adjustments stated by the Examiners
    3. Your Academic Advisor / Examiners will approve all changes / adjustments
    4. After changes / adjustments are approved
      1. The FINAL REPORT (form) is given to the Graduate Student Advisor
      2. The Graduate Student Advisor will walk the FINAL REPORT to FGS

     

     

     

    MSpace

    MSPACE

    After the successful defense of your thesis, completing the required modifications and approval "to submit" from your Academic Advisor, please submit your "Final Thesis" to the Library & FGS through MSPACE.

    1. 1-Year Restriction or Withholding Publication of Thesis
    2. Before Submitting Your Thesis
    3. MSpace General Information
      1. How to Post Your Thesis on MSpace
      2. MSpace Contact Person
      3. MSpace Login
      4. SUBMIT Your Thesis to MSpace

     

     

     

    Thesis Submision Deadlines

    After Your Defence

    "Holds" on Your Account

    HOLDS ON YOUR ACCOUNT

    Regardless of whether you are continuing in the graduate program or graduating at the next convocation, after submitting your "Final Thesis" to "MSpace", FGS will put a HOLD on your Aurora Account to

    1. Check your records for graduation
    2. Make any updates if necessary
    3. Prevent other groups from adding information to your records
    4. Indicate that you are graduating
      1. If you are continuing in another graduate program your records are usually cleared after your convocation.
      2. We may need to register in your next graduate program with a paper form.

     

    CONFIRMATION OF GRADUATION

    Almost from the time your submit your Final Thesis to MSpace we are working on your records, etc. to confirm your graduation.

    1. We will be able to confirm that you’re OK to graduate approximately one-month prior to the graduation date.
    2. After the Department and Faculty confirms that you’re OK to graduate, the University Senate must approve you for graduation.
    3. Confirmation of the Senate’s approval is indicated when the Department lists your name in the "BME Events".
    4. During this record checking period your Aurora account will show a HOLD in your records.

     

    CONFIRMATION LETTER:

    If you require Final Transcripts, Diploma, or Confirmation that you HAVE GRADUATED please contact the Registrar’s Office. These documents are usually available ~two-weeks after Convocation.

    https://umanitoba.ca/registrar/proof-graduation  

     

     

     

     

     

    Eligibility to Graduate Letter, Transcripts, Etc.

    To order your document(s) please see the REGISTRAR'S FORM PAGE:  https://umanitoba.ca/registrar#order-transcripts-and-other-documents

     

    ELIGIBILITY TO GRADUATE LETTER

    You may require a letter from the University indicating that you have successfully defended your thesis and are eligible to graduate for

    1. Your Employer
    2. Another University
    3. Your Funding Group
    4. Post-Graduate Work Permit

     

     

    1. WHEN to apply for a "CONFIRMATION OF ELIGIBILITY TO GRADUATE LETTER" ?
      • You may apply after you successfully defend and submit your Final Thesis to MSpace
    2. WHERE do I order the "CONFIRMATION OF ELIGIBILITY TO GRADUATE LETTER" ?
      • The Registrar's Office:  https://umanitoba.ca/registrar#order-transcripts-and-other-documents
    3. WHEN will I receive the "CONFIRMATION OF ELIGIBILITY TO GRADUATE LETTER" ?
      • It usually takes a minimum of 2-weeks to receive the letter. If you need it quicker ask for a RUSH ORDER
    4. ORDERING OFFICIAL DOCUMENTS
      • Usually, Final Official Transcripts and Degree Certificates / Diplomas are not available until ~two weeks after convocation however, other documents, such as the Confirmation of Eligibility to Graduate letter from the Registrar’s Office, are usually sufficient until the Official Document can be obtained – ask the source requesting the Official Document(s) what they believe are acceptable.

     

     

     

     

    Require Registration / Refunds

    REQUIRED REGISTRATION:   
    In order to graduate, ALL students are REQUIRED to register in GRAD 7000 and BME 7000

    • FEBRUARY Graudands:     Must register in the Winter Term
    • MAY Graduands:                Must register in the Winter Term
    • OCTOBER Graduands:      Must register in the Fall Term

     
    TUITION REFUND/WAIVER:  

     

     

     

     

    Hard & Softbound Thesis

    SPECIAL HARDBOUND COPIES

    It is customary that you ask your Academic Advisor if he/she would like a copy of your thesis.  If your Academic Advisor would like copy of your thesis please provide him/her with a hardbound copy of your thesis.  This can be done on-campus at the Digital Copy Centre in the University Centre.  Please check their website for hours of operation.

     

    DIGITAL COPY CENTRE
    118 UMSU University Centre
    Winnipeg, MB, R3T 2N2

    Phone:     204-474-6533
    Email:       dpdc@umsu.ca
    Website:  https://dpdc.umsu.ca/

    Hours of Business

    Regular Session Hours
    Monday – Thursday: 8:30 a.m. – 6:00 p.m.
    Friday: 8:30 a.m. – 4:30 p.m.
    Saturday – Sunday: Closed

    Spring & Summer Session Hours
    Monday – Friday: 8:30 a.m. – 4:30 p.m.
    Saturday – Sunday: Closed

     

     

    SOFTBOUND COPIES

    You should keep a bound copy for yourself.  Some employers will require a softbound copy.  If need a copy someday a bound copy in your possession is easier to keep when you're traveling or if you have to store it.

     

     

     

    Student Responsibilities

    ..... -- Program & University Requirements

    PROGRAM & UNIVERSITY EXPECTATIONS & REQUIREMENTS

     

    Other Requirements include

    1.  BME SEMINARS:
      1. Attendance:  You must attend a minimum of  80% of the seminars throughout your program -- unless otherwise stated
      2. Presentation:  ONE (1) presentation is required
      3. Seminar Registration:
        1. Required in the Final Year of your program
        2. Do NOT register annually
    2. ACADEMIC ADVISOR:  Adherence to ALL requirements stated by your Academic Advisor
    3. STUDENT RESPONSIBILITY:  Student are responsible for meeting the deadlines of the program, Advisory Committee, Faculty of Graduate Studies, etc. This includes but is not limited to
      1. defenses
      2. progress reports
      3. failed grade reports
      4. registration
      5. sending announcement info to the correct person(s) by the deadlines
      6. etc.
    4. UNIVERSITY COURSE REQUIREMENTS:  Successful completion of the following, within the initial year of your program
      1. Grad 7500:  Academic Integrity Online Tutorial
      2. Grad 7300:  Research Integrity Online Tutorial
      3. ASG (Advisor Student Guidelines): Submission required after your initial meeting with your Academic Advisor https://www.google.com/url?client=internal-element-cse&cx=017156276209488564629:v47wzidocge&q=https://umanitoba.ca/faculties/graduate_studies/media/ASG_Instructions.pdf&sa=U&ved=2ahUKEwikn6HruNTzAhUgJjQIHSPyA-0QFnoECAAQAQ&usg=AOvVaw2LgKMRtMkca_UgodtX16e4
    5. CONTINUOUS REGISTRATION:
      • Registration in Grad 7020 until graduation
      • PROGRESS REPORTS:  Submission of qualifying Progress Reports at least annually
    6. Adherence to Copyright and Plagiarism regulations
    7. Adherence to the Codes and Conduct of the University  
    8. et. al.

     

     

     

    ..... -- Student Responsibility

    STUDENT RESPONSIBILITIES

    It is the responsibility of Students to know their program, deadlines, regulations, Advisory/Advisory Committee advisement/mandates, etc.  Students who miss deadlines, neglect submitting required paperwork, do not meet program goals/milestones, etc., do not adhere to regulations (e.g. plagiarism, copyrights, ethics, etc.), ignore Advisory/Advisory Committee, and/or who are unaware of program requirements (grades, courses, etc.) may be asked to withdraw from the BME Graduate Program.

    • GRADUATE STUDENT VACATIONS
      • With the approval of their Academic Advisors, Graduate Students may take up to 3-weeks off each year
      • Additional time-off must also be approved by the student’s Academic Advisor
    • HOLIDAYS & UNIVERSITY CLOSURES
      https://umanitoba.ca/registrar/important-dates-deadlines

     

     

     

     

    Transfer to PhD

    Students, with the support of their Academic Advisors may transfer to the PhD program within one(1)-year of the start of their MSc program.

    In ALL Instance

    IN ALL INSTANCES...
     

    1. DEADLINE:   The Faculty must receive the Transfer Request from the Department at least ONE-MONTH PRIOR to term in which the student intends to begin his/her program
    2. RECOMMENDATION:  The Academic Advisor MUST recommend a Master of Science student to a PhD program
    3. TRANSFERS are only allowed within Departments
      i.e. students in a Masters Program in Mechanical cannot transfer to a PhD Program in BME
    4. GPA:   A minimum GPA of 3.0 is required and the student must be in GOOD STANDING
    5. COURSEWORK:  Completed in the Master's Program would normally be counted in the PhD Program
    6. REGISTRATION:  DO NOT REGISTER in the term in which you plan to begin your new program until your transfer has been approved.
    7. TIME IN GRADUATE PROGRAM:  Time spent in the Master's Program would normally be counted in the Ph.D. Program.
      • EXAMPLE: If you have been in the BME Master's Program for ~1-year, that 1-year is counted towards your PhD Program.
        1. The maximum time in the PhD Program is 6 years.
        2. If you spent 1-year in the BME MSc Program THAT one year is subtracted from your PhD Program
        3. The time left in  your PhD Program is then 5-years
    8. START OF PH.D. PROGRAM
      1. If you are coming in from the BME Master's program, the beginning of your PhD. program is when you began your MSc program
      2. If you are coming in from a Program which is NOT BME, the beginning of your PhD program begins when your application is approved by FGS
    9. UMGF AWARDS:  Transfers unfortunately impact awards. As per the award paperwork you signed, if you held the UMGF during your MSc and are now transferring to a PhD program you will, unfortunately, loose your UMGF when you transfer to the PhD program.
    10. APPLICATION PROCEDURE : Please see the info in the "Application Procedure" tab.
    11. CREDIT HOURS (REQUIRED IN THE PH.D. PROGRAM):  Please click on the appropriate link below
      1. Student WITHOUT a Master's Tab
      2. Student WITH a Master's Tab
    12. APPROVAL FOR TRANSFER must be received from
      1. The Student's Academic Advisor
      2. The Department
      3. The Faculty of Graduate Studies

     

     

     

     

    Without A Master's

    STUDENTS WITHOUT A MASTER OF SCIENCE DEGREE
     

     

    1. TRANSFER RECOMMENDATION SUBMITTED WITHIN 12-MONTHS
      1. PhD Fees will be assessed for 3-years.
      2. Recommendation to Transfer must be made within 12-months of the student's commencement of the Master's program
    2. TRANSFER RECOMMENDATION SUBMITTED AFTER 12-MONTHS
      • PhD Fees will be assessed for 2-years.
        (as they will have already paid fees for the Master’s program)
    3. TRANSFER RECOMMENDATION SUBMITTED WITHIN 18-MONTHS
      1. PhD Fees will be assessed for 3-years
      2. Recommendation to Transfer must be made within 18-months of the student's commencement of the Master's program
    4. START DATE OF YOUR PHD PROGRAM
      Regardless of when you transfer to the PhD Program the Start Date of your PhD program is the start date of your MSc program -- this does not change
    5. CREDIT HOURS REQUIRED TO COMPLETE THIS PHD PROGRAM
      1. Without an MSc:
        • 24-credit hours at the 7000 level
      2. The Faculty (FGS) will review your records and inform you of your credit-hour requirement in our Offer of Admissions Letter
      3. The Academic Advisor may recommend up-to an additional 24-credit hours (up-to 48-credit hours in total) to insure the student's background is adequate for the PhD program

     

     

     

    With a Master's

    STUDENTS WITH A MASTER OF SCIENCE DEGREE

       

    1. TRANSFER WITHIN 12-MONTHS
      1. Transfer must be made within 12-months of registration of the student's MSc program
      2. Fees assessed towards the Master’s program will be deducted from the full 2-years of PhD program fees
    2. TRANSFER AFTER 12-MONTHS
      1. Must pay an application fee
      2. In addition, fees will be assessed as a 3-year PhD
    3. START DATE OF YOUR PHD PROGRAM
      Regardless of when you transfer to the PhD Program the Start Date of your PhD program is the start date of your MSc program -- this does not change
    4. CREDIT HOURS REQUIRED TO COMPLETE THIS PHD PROGRAM
      1. With an M.Sc. degree but not declared on Admissions form:
        • 18-credit hours
          1. 12-credit hours at the 7000 level or higher
          2. 6-credit hours at the 3000 level or higher
        • With an MSc degree and declared on Admissions form
          • 12-credit hours at the 7000 level
        • The Faculty will review your records and inform you of your credit-hour requirement in our Offer of Admissions Letter
        • The Academic Advisor may recommend up-to an additional 12-credit hours (up-to 24-credit hours in total) to insure the student's background is adequate for the PhD program

       

       

       

       

      Original Admissions Application

      ORIGINAL ADMISSIONS APPLICATION RECOMMENDATION WAS NOT MARKED

      POSSIBLE TRANSFER TO PH.D. PROGRAM WITHIN 12-MONTHS”
       

      If the "Transfer Comment" was NOT on the MSc admission letter and / or the transfer request was not requested in the first 12-months of the student's registration in the Master's Program:

        

      1. In these cases, students must pay full tuition for first 3-years of the PhD program.
      2. In this case, students may petition to request a tuition reduction
        1. you must have the support of your Advisor
          • Obtain a supporting letter from your Advisor which includes compelling reasons for a reduction in fees.
        2. Fill-in the Tuition Fee Appeal Form: http://umanitoba.ca/student/records/media/Tuition_Fee_Appeal.pdf
        3. Approval is provide by the Registrar

       

       

       

       

      Application Proceedures

      APPLICATION PROCEDURE

       

      1. ADMISSIONS APPLICATION
        Fill-in a NEW,  ONLINE Admissions Application Form at http://umanitoba.ca/faculties/graduate_studies/admissions/  
        1. On the 2nd page, under "NAME OF INSTITUTION" please write  TRANSFER TO PHD  
        2. After about 1-day, send the Graduate Student Advisor an email to say you submitted an application to transfer
          1. Send your Full Name (as it appears on the application)
          2. Send your Application Number (begins with GS)
      2. RECOMMENDATION LETTER to TRANSFER TO PH.D. PROGRAM:
        1. Your Academic Advisor must provide a brief memo as to why you should be transferred to the PhD Program
        2. SIGNATURES:  The memo must be signed by
          1. Your Academic Advisor
          2. The Graduate Chairperson
      3. APPLICATION RECOMMENDATIONS & OTHER PAPERWORK
        1. NO OTHER DOCUMENTS ARE NEEDED
        2. The Department will send all information to FGS Admissions
        3. STUDENT APPLICATION CHECKLIST
          1. Submit only the following:
          2. An online application
          3. A recommendation from your the Academic Advisor approving your transfer to the PhD program.
      4. DEADLINE
        1. The Faculty must receive the Transfer Request from the Department at least ONE-MONTH PRIOR to term which the student intends to begin his/her program
        2. The Department must receive the Transfer Request from the Student & Academic Advisor at least ONE-MONTH PRIOR to the Faculty of Graduate Studies deadline
        3. Transfers must be COMPLETE within the first 18-months after initial registration in the Master's Program
        4. Paperwork is not processed during holidays, breaks, university closures, etc. -- please plan accordingly
      5. PROCESSING TIME:
        We'll try to process your application before the next intake deadline date or by the date discussed

       

       

       

      Program Timetable

      These time estimates are approximate and students may spend more time in research or courses needed for research.

      Course # Course Name Credit Hrs.
      YEAR 1
      Grad 7500 Academic Integrity Online Tutorial 0
      Grad 7300 Research Integrity Online Tutorial 0
      Grad 7020 Master's Registration
      (Required registration until graduation)
      0
      ASG Form Faculty of Grad Studies
      ASG Form
      0
        BME Core Courses & Ethics 6
        BME M.Sc. Thesis Proposal 0
      YEAR 2
      Grad 7020 Master's Registration
      (Required registration until graduation)
      0
        BME Core Courses & Ethics  
        BME Seminar Presentation 0
        Research Courses
      (Approved and recommended by your Academic Advisor)
      6
      Grad 7000 MSc Thesis Presentation & Registration 0
      BME 7000 BME Seminar Registration
      (for final grade submission)
      0
        Total Credit Hours
      (at the 7000 level or higher)
      12

       

      Contact Us

      Graduate Program in Biomedical Engineering
      Room E2-390 EITC
      75 Chancellor's Circle
      University of Manitoba (Fort Garry campus)
      Winnipeg, Manitoba R3T 5V6

      204-474–9755
      Monday to Friday, 8:30 am - 4:30 pm