Using the secure form to upload your proof of vaccination

It is critical that all students and staff complete the proof of vaccination form when they are fully vaccinated. Those who do not complete the form will be considered unvaccinated and must participate in UM’s rapid testing program. Effective November 15, the UM will be monitoring to ensure that employees and students have either submitted proof of vaccination or are attending the UM’s rapid testing site.

To self-declare being fully vaccinated and submit proof, complete the proof of vaccination form. It’s easy and takes less than five minutes! Please follow the step-by-step instructions provided on the web form. You will be asked to upload proof of your vaccination, as follows:

  • UM requires proof of vaccination. To provide proof, upload an image of your QR code from your Manitoba Digital Immunization Card (or physical card). For those unable to get a Manitoba digital or physical immunization card, upload an image or a file of your record of vaccination.
  • Upload one file only.
  • Acceptable file formats are jpg, jpeg, png and pdf.
  • The maximum file size for uploading is 6 MB.
  • Your information will be verified and you will only be contacted if we require further information.

For a list of authorized vaccines, please visit the Government of Canada website.

Your vaccination status is being verified under the authority of The University of Manitoba Act and will be used for the purpose of addressing the ongoing health and safety risks posed by COVID-19. We have taken all necessary steps to ensure we protect your privacy. Other than your name, the QR code contains no personal health information or data. It is critical that all students and staff complete the Proof of Vaccination form when they are fully vaccinated. Those who do not complete the form will be considered unvaccinated.

This requirement applies to everyone aged 12 and over.

This includes:

  • Students
  • Visitors
  • UM Employee Group
    • faculty
    • librarians
    • instructors
    • administrators
    • staff
    • other academics
    • research associates/assistants
    • postdoctoral fellows
    • nil-salaried professors
    • senior scholars
    • professor emeriti

If you previously had COVID 19, you must still be vaccinated against it to be on campus.

Experts agree the vaccine is the best way to protect yourself, so individuals who have had - or suspected to have had - COVID-19 in the past are still required to be fully vaccinated.

There is no set length of time you have to wait between when you have COVID-19 and when you can get vaccinated. As long as your symptoms are resolved and you have finished isolating, you can get the vaccine. Individuals who get COVID-19 after their first dose can receive their second doses as long as they are recovered and 28 days have passed since their first dose.

For more information about the vaccine, visit the Province of Manitoba's Q-and-As.

If you have not been vaccinated

Fall Term 2021

Staff and students who are not fully vaccinated or unvaccinated are required to undergo frequent rapid asymptomatic testing and abide by enhanced restrictions.

Anyone who has not uploaded proof of vaccination by November 14 must participate in UM’s rapid testing program and have a negative COVID-19 test result before participating in on-campus activity.

Effective November 15, the UM will be monitoring to ensure that employees and students have either submitted proof of vaccination or are attending the UM’s rapid testing site.

Winter Term 2022

For Winter Term 2022, students who have not uploaded proof of vaccination can enrol in courses that are entirely online, including all Distance Education courses/sections. Unvaccinated students will not be deregistered from these fully online courses, however they will not be allowed to attend UM campuses.

Students who have not uploaded proof of vaccination will be de-registered from courses that had been planned to be offered in-person in Winter term but that will now move temporarily to remote learning.

For more specific information on course selection opportunities, students can connect with the Virtual Advising Help Centre, available seven days a week.

Effective September 14 for Rady Faculty of Health Sciences on Bannatyne campus and Helen Glass Building on Fort Garry campus:

  • All individuals entering the Rady Faculty of Health Sciences on Bannatyne campus and the Helen Glass Building on Fort Garry campus will have their vaccination status visually verified at approved access points and those unable to provide Manitoba vaccination QR or cards as proof will receive on-site rapid testing.
  • Hours of operation are:
    • Bannatyne campus: Weekdays 5:30 am to 5:30 pm
    • Helen Glass: Weekdays 7:00am to 3:00pm
  • Test results for students, staff and visitors to Rady Faculty of Health Sciences buildings will be valid for 48 hours

Effective September 22 for entire Fort Garry campus:

  • All staff and students entering Fort Garry campus for in-person work or learning and who are not fully vaccinated will need to undergo COVID-19 asymptomatic rapid testing.
  • One of the Fort Garry campus rapid testing sites is located in the Fitzgerald Building, 55 Chancellor’s Circle (rooms 303 and 304).
  • Effective November 14, a second rapid testing site will be open in 213-214 Tier Building, 173 Dafoe Rd. W
  • Hours of operation are:
    • Weekdays 7:00am to 3:00pm
  • Test results will be valid for 72 hours (48 hours for College of Nursing)

At this time, the cost of testing will be absorbed by the UM for those unvaccinated (by choice or by approved exemption) employees and students.

Supervisors and instructors can contact the following for more information on rapid testing:

Testing process

An anterior nasal swap test will be administered by a trained individual with results available in 15 minutes. You will be allowed to proceed to your on-campus activity if the result is negative. If the test result is positive, staff will refer you to provincial COVID-19 testing sites for a confirmation test.

    Please allow ample additional time for testing

    Staff are expected to attend ready to work. If a staff member is required to submit to frequent rapid asymptomatic testing, they should ensure they have adequate time to receive test results before reporting to work at their regularly scheduled time. Students should arrive to campus early enough to be on time for classes or labs.

      Coming to campus after hours

      Staff and students who are to be on the Fort Garry campus after hours need to come to the testing site during testing site hours to pick up testing kits to self-test before coming onto campus and be cleared to be on campus by emailing UofMrapidtesting@umanitoba.ca. Alternatively, they can attend in-person during testing site hours to be tested.

        Consequences of not submitting to testing

        • Anyone who has not uploaded proof of vaccination by November 14 must participate in UM’s rapid testing program and have a negative COVID-19 test result before participating in on-campus activity. Effective November 15, the UM will be monitoring to ensure that employees and students have either submitted proof of vaccination or are attending the UM’s rapid testing site.
        • If you are an unvaccinated staff member and do not submit to frequent rapid asymptomatic testing or are found to have submitted fraudulent documentation you will be subject to discipline.
        • Students who are unvaccinated and do not submit to frequent rapid asymptomatic testing will be subject to discipline in accordance with the Student Discipline By-Law.
        • A student who is also a staff member of the University will be subject to discipline both as a student and staff.
        • Visitors may be refused entry to the University.
        • The University may require in-person vaccination verification to access certain University buildings, events, activities, and services. Individuals who are unable to verify vaccination status may be refused entry.
        • A full vaccine mandate will take effect in the new year at which point rapid testing will no longer be an approved alternative to vaccination. Further details will be communicated on this in the weeks ahead. 

        There is no exemption from rapid asymptomatic testing for those who are unvaccinated or who have not provided proof of vaccination. At this time, the University is providing reasonable accommodation to individuals who are unvaccinated by offering asymptomatic testing for those choosing not to be vaccinated or those who have received an approved exemption. Other approaches are not being considered at this time.

        Work schedule arrangements for other reasons should be discussed between staff and their manager.

        Limited exemptions

        UM will be following the province’s process for considering medical exemptions from mandatory vaccinations.  To receive a medical exemption, you will need to receive an approved exemption from the province and submit your approved medical exemption through UM’s secure site. Upload your proof of medical exemption on the proof of vaccination tool. All approved medical exemptions will receive a QR code from the province. 
        Province of Manitoba | Eligibility Criteria 

        The University has established a process to review requests for religious accommodation in accordance with provincial legislation.  These exemptions will be limited to those prescribed by human rights legislation, and the form and details can be accessed on the COVID websitehttps://covid-declaration.umanitoba.ca/exemption-request/.  Anyone requesting a religious accommodation must submit the form by November 26, 2021. 

        UPDATED NOVEMBER 5, 2021 FAQs about UM's vaccine requirement

        Please continue to monitor this vaccine information page for updated information. If you have further questions that are not answered here please email safereturn@umanitoba.ca.

        When do I have to provide my proof of COVID-19 vaccination?

        Submit your proof of vaccination form as soon as you have received proof that you are fully vaccinated. The deadline to upload your proof of vaccination is November 14.  You can apply for your digital or printed card two weeks from the date of the final dose.  To receive your proof of vaccination record please visit the province’s immunization cards and immunization records page.

        Why is UM requiring full vaccination of staff, faculty, students and visitors?

        To ensure our campuses are as safe as possible for our UM community and to allow us to return to as much in-person activity as we can, as quickly and safely as we can. We know our students thrive when learning in-person and through in-person activities outside of the classroom that enrich the student experience. We also want to provide a safe environment for our employees who are returning to work.

        Do I need to provide proof of vaccination status if I am not coming to campus?

        Yes. All employees and students must provide proof of vaccination regardless of their intention to attend to in-person activities on our campuses.

        What  proof of vaccination is acceptable? (See scenarios with and without a Manitoba health card.)

        I hold a Manitoba Health card, how do I provide proof? 

        In Manitoba, if you hold a Manitoba health card and are fully vaccinated, two weeks following your final vaccination you may apply for the Manitoba Digital Immunization Card (or the physical card), which shows a QR code. Upon application you will immediate receive your QR code by email and your physical immunization card will be sent to you in the mail.  Your QR code is acceptable proof. Please visit the Manitoba COVID-19 Vaccine website for additional information.
          

        For non-Manitoba residents or those without Manitoba health cards:

        I live in Manitoba but do not have a Manitoba health card, what form of proof of vaccination is acceptable?  

        Individuals who do not have a Manitoba health card can now request a Manitoba immunization card if they meet specific requirements. Individuals can call 1-844-MAN-VACC (1-844-626-8222) to speak with an agent, who will provide a client identification number for the digital version of the card. The agent can also request a physical card on behalf of callers. 

        I was vaccinated in another province/territory, can I upload my proof of vaccination from there?  

        Yes, UM is accepting proof of vaccination from other provinces and territories. You can upload this as proof of vaccination.

        If you would like to obtain a Manitoba immunization card or record, please visit the Manitoba COVID-19 Vaccine website for information on this topic.

        I was vaccinated outside of Canada, can I upload my proof of vaccination obtained from outside Canada?

        Yes, UM is accepting proof of vaccination from outside of Canada. You can upload the proof of vaccination you used when authorized to enter Canada.  

        If you would like to obtain a Manitoba immunization card or record, please visit the Manitoba COVID-19 Vaccine website for information on this topic. 

        Some Indigenous people have a distrust of institutions, and have chosen to not get vaccinated. This vaccine mandate could be seen as a barrier to Indigenous peoples’ education.

        This is an understandable concern. It is also important to note that Indigenous communities are often more negatively affected by communicable diseases, and COVID-19 is no different. First Nations, Métis, and Inuit leadership in Manitoba and at UM are strongly encouraging all citizens/members to get vaccinated. Indigenous leadership in Manitoba is supportive of the COVID-19 vaccines to protect Indigenous communities. Vaccines are safe and significantly reduce the risks of the most serious outcomes of COVID-19.

        I received COVID-19 vaccination outside of Canada and it is not one of Canada’s authorized vaccines. Am I considered by UM as fully vaccinated? 

        The University of Manitoba will follow Manitoba Health's definitions of what is considered fully vaccinated.

        What if my class/lab-mates are not vaccinated – can I refuse to attend class and receive my teachings by remote option?

        The University is responsible for taking reasonable steps to ensure a safe learning environment for students. The University has put in place many measures to ensure the safety of students and staff members on campus including the use of 3-ply masking at all times while indoors and outdoors where distancing is not possible, as well as two metre physical distancing. UM heating, ventilation, and air conditioning (HVAC) systems are maintained in accordance with the requirements for building occupancy, are maintained regularly for filter and operating conditions, and provide good ventilation to our campus buildings. 

        Staff and students who are not fully vaccinated or unvaccinated are required to undergo frequent rapid asymptomatic testing and abide by enhanced restrictions. See information about rapid asymptomatic testing.

        These measures are reasonable to ensure a safe community.

        What is the process to receive an approved exemption to the mandatory vaccination requirement?

        UM will be following the province’s process for considering medical exemptions from mandatory vaccinations. To receive a UM medical exemption, you will need to receive an approved exemption from the province. All approved medical exemptions will receive a QR code from the province. Province of Manitoba | Eligibility Criteria 

        If you have received a medical exemption, you can upload your QR code on UM’S proof of vaccination tool.   

        The University has established a process to review requests for religious accommodation in accordance with provincial legislation.  These exemptions will be limited to those prescribed by human rights legislation, and the form and details can be accessed on the COVID website.  Anyone requesting a religious accommodation must submit the form by November 26, 2021. 

         

        What happens if my request for an exemption to the mandatory vaccination requirement is denied?

        Students who have been denied an exemption to the mandatory vaccination requirement and who have not uploaded proof of vaccination will be deregistered from in-person courses for the Winter 2022 term, including any in-person courses that are temporarily being delivered remotely between January 24 and February 26, 2022. Students can continue to enrol in distance education (DE) courses or courses that are scheduled for remote learning for the entire term. Students who choose to get vaccinated should contact vaccine.audit@umanitoba.ca no later than January 7, 2022 to discuss your individual circumstances and to determine whether there is an option to participate in in-person activity in the Winter Term.

        Book a vaccine appointment

        UM is offering vaccine shots on campus

        University Health Service is currently offering both Moderna and Pfizer to the general public by appointment only by calling 204-474-8411, Monday to Friday, 8:30am-3:45pm. For more information, refer to University Health Service.

        Book your COVID-10 booster shot

        All adults (age 18+) can receive a booster shot (third dose) of a COVID-19 vaccine and it is strongly recommended to receive your booster as soon as you are eligible. Boosters are available at any location that offers the COVID-19 vaccine. A six-month timeframe between second and third doses continues to be recommended for most Manitobans. A shorter timeline is recommended for some groups. Visit the Province of Manitoba website for eligibility criteria and information on where to book a vaccine.

        University Health Service is offering both Pfizer and Moderna boosters. Call 204-474-8411 to book an appointment. Please note University Health Service is closed during UM's holiday closure.

        For more information about vaccines and UM's vaccine requirement, please visit our Vaccine Information page.

        Verification and privacy

        All proof of vaccination, requests for exemptions and supporting documents, and proof of negative asymptomatic test results will be collected, used, and stored in accordance with the University’s obligations pursuant to The Freedom of Information and Protection of Privacy Act and The Personal Health Information Act. The records will be destroyed when the University no longer requires mandatory vaccinations for COVID-19.

        Information on an individual’s vaccination status is maintained centrally. However, in limited circumstances and in accordance with applicable laws and University governing documents, the University may be required to share vaccination status for the purpose of ensuring the health and safety of those on campus, providing accommodations and investigating non-compliance with the University’s mandatory COVID-19 vaccination requirement.

        Verification

        Your vaccination status is being verified under the authority of The University of Manitoba Act and will be used for the purpose of addressing the ongoing health and safety risks posed by COVID-19.

        Until an individual completes the vaccination declaration form and submits proof of vaccination, they will be considered unvaccinated and subject to frequent rapid asymptomatic testing.

        The University will follow-up with individuals if they are found not to be complying with either proof of vaccination or asymptomatic testing, if they are known to be attending to on-campus activities, if additional measures are required for unvaccinated individuals, or in the event of a COVID-19 outbreak.

        Instructors, frontline staff and administrators

        You do not need to verify the vaccination of faculty, staff or students. Please note:

        • Instructors, frontline staff or administrators should NOT confirm the vaccination status of their students or employees.
        • The management of vaccination information will be maintained centrally and controlled in accordance with applicable access to information and protection of privacy legislation.
        • There will be some circumstances where frontline staff will be verifying vaccination on the spot, such as at fitness and sporting facilities on our campuses; Bison events and other in-person UM events. Verification would be conducted in accordance with the provincial health orders and privacy legislation.

        Privacy

        Your vaccination status will only be accessed by authorized individuals and will not be used or disclosed for any other purposes, unless permitted by The Personal Health Information Act. The information will be used to determine whether an individual is permitted to attend on campus without submitting to enhanced safety protocols such as frequent rapid asymptomatic testing.

        Please note:

        • Other than your name, the QR code (physical card or digital QR code) contains no personal health information or data.
        • When scanned, the QR code will confirm that you are fully vaccinated by displaying your name with a green screen and checkmark.
        • The name generated on the screen is then verified with a government issued photo identification.

        Information on an individual’s vaccination status is maintained centrally. However, in limited circumstances and in accordance with applicable laws and University governing documents, the University may be required to share vaccination status for the purpose of ensuring the health and safety of those on campus, providing accommodations and investigating non-compliance with the University’s mandatory COVID-19 vaccination requirement.

        All proof of vaccination, requests for exemptions and supporting documents, and proof of negative asymptomatic test results will be collected, used, and stored in accordance with the University’s obligations pursuant to The Freedom of Information and Protection of Privacy Act and The Personal Health Information Act. The records will be destroyed when the University no longer requires mandatory vaccinations for COVID-19.

        If you have questions about the collection, use or disclosure of your personal or personal health information, please email the Access and Privacy Office at fippa@umanitoba.ca.

        Vaccine resources

        The following links to the Province of Manitoba webpages provide up to date information: 

        Helpful vaccine videos

        • How were COVID-19 vaccines developed so quickly?

        • How do I know COVID-19 vaccines are safe?

        • How do COVID-19 mRNA vaccines work?

        • COVID-19: How vaccines are developed

        UPDATED OCTOBER 25, 2021 FAQs about vaccines

        Are vaccines safe?

        Yes. All approved vaccines are safe. Health Canada reviews the safety and effectiveness of all the COVID-19 vaccines and has determined through rigorous testing that the available vaccines are all safe and effective in preventing severe outcomes and death from COVID-19.

        Can international students get vaccinated in Manitoba?

        Yes, international students can book vaccination appointments immediately after arrival as long as their stay in Manitoba is at least 30 days. The vaccine will be provided at no cost and some form of government-issued ID such as a passport will have to be presented to receive the vaccine.

        International students covered under the Manitoba International Student Health Plan (MISHP)  must call 1-844-626-8222 to book their COVID-19 vaccination appointment. Unfortunately, online booking is not available for international students in Manitoba at this time.

        Where do I get information about Manitoba’s vaccine rollout?

        All the information you need about the vaccine rollout in Manitoba can be found on the Manitoba Health vaccine portal: https://protectmb.ca/

        Are the vaccines effective against COVID-19 variants of concern?

        The variants of concern (VOCs) that have been circulating in Manitoba and around the world are serious and have shown to increase rates of infection and hospitalization in younger populations. Early evidence suggests that vaccines are effective in preventing severe outcomes due to COVID-19 VOCs.

        Are vaccines free?

        Yes, all vaccines in Manitoba (and Canada) are administered free of charge.

        Is getting two different COVID vaccines safe?

        Yes. Not only is it safe, but it may even be more effective. Those who received the AstraZeneca as their first dose may receive either of the mRNA vaccines for their second dose; with some data noting that a stronger immune response occurs with an mRNA vaccine as the second dose after the AstraZeneca first dose. 

        Also, the mRNA vaccines can be mixed, in that if your first dose was with the Pfizer vaccine, you can receive the Moderna vaccine for your second dose and vice versa. We still expect a strong immune response with mixed mRNA vaccine doses. 

        The interchangeability of vaccines is nothing new and has been practiced for several decades with many existing non-COVID vaccines and is known to be safe and effective.