UM has developed a phased approach to the recovery, cautiously resuming critical research and essential activities on our campuses, while ensuring a strong focus on health and safety.

Phase 1: March 23 to May 31 

  • Closure of UM facilities due to the threat of COVID-19 with only essential, approved work taking place on our campuses. 
  • Spring term classes, student services, and Spring Convocation continued remotely. 

Phase 2: June 1 to August 31 

  • Priority for on-campus activity has been given to supporting UM’s teaching and research mission.
  • All on campus activity has been carefully reviewed and approved prior to taking place.
  • Approx 3,000 researchers are now working on approved, critical research in UM facilities with measures in place to follow health guidelines. 

Phase 3: September 1 to December 31 (Fall Term) 

  • The wearing of masks is mandatory on all UM campuses. This applies when indoors at all times on UM campuses even when physical distancing is possible - limited exceptions apply.
  • On May 13, 2020, the University announced that the majority of courses for the Fall Term would be delivered by remote learning.
  • In exceptional cases, in-person instruction or assessment has been approved, with extra safety protocols.  
  • Working remotely is still preferred where possible and practical; the health and safety of students, staff, faculty and visitors remain as the overarching priorities. 

Phase 4: January 1 to April 30, 2021 (Winter Term)

  • On Sept. 27, 2020, it was announced that the majority of courses for the Winter Term would be delivered by remote learning.

More information about UM’s safe return to on-campus activity can be found here.

Self-assessment and screening

Guiding principles

The Recovery Working Group has established five guiding principles to inform its work:
·         The health and safety of students, staff, faculty and visitors is the over-arching priority.
·         All students, staff and faculty will work remotely unless approval has been granted to work on campus.
·         Any activity on campus, whatever its nature, will be carried out while strictly respecting the constraints of public health authorities and in accordance with government guidelines and directives.
·         Recovery of on-campus activities will be gradual and in keeping with the University’s stated principles and recovery plan.
·         The University will continue to take into consideration and accommodate special circumstances for staff, faculty and students, including health conditions.

Responsibilities

UM via its supervisors and managers: 

  • Take the necessary measures, as recommended by Shared Heath Manitoba and outlined on this webpage, to protect the health and ensure the safety and physical well-being of the employee. 

  • Ensure that the organization of the work and working procedures and techniques do not adversely affect the safety or health of the employee. 

  • Give the employee adequate information as to the risks connected with their work and provide them with the appropriate training. 

Employee: 

  • Become familiar with relevant safety guidelines and prevention measures as recommended by Shared Heath Manitoba and outlined on this webpage. 

  • Take the necessary measures to ensure their health, safety or physical well-being, including staying home if there is any chance of having Covid-19, based on the Shared Health Manitoba screening protocol

  • Ensure they do not endanger the health, safety or physical well-being of other persons at or near their workplace. 

Virus transmission

Human coronaviruses cause infections of the nose, throat and lungs. They are most commonly spread from an infected person through:

  • respiratory droplets generated when you cough or sneeze
  • close, prolonged personal contact, such as touching or shaking hands
  • touching something with the virus on it, then touching your mouth, nose or eyes before washing your hands

Current evidence suggests person-to-person spread of COVID-19 is efficient when there is close contact which makes physical distancing an important prevention measure. Respiratory droplets of relevant size can travel a few feet before falling to the ground or evaporating so the 2 metre (6 feet) physical distancing rule is based on this. Proper handwashing, cough hygiene and cleaning with an appropriate disinfectant are also key to limiting virus transmission.

Those who are infected with COVID-19 may have little to no symptoms. You may not know you have symptoms of COVID-19 because they are similar to a cold or flu. Symptoms include:

  • cough
  • fever
  • difficulty breathing

Symptoms may take up to 14 days to appear after exposure to COVID-19. Recent evidence indicates that the virus can be transmitted to others from someone who is infected but not showing symptoms. This includes people who:

  • have not yet developed symptoms (pre-symptomatic)
  • never develop symptoms (asymptomatic)

Prevention measures

  • Self-Assess before coming to campus(es)  
  • Do not come to campus if you experience any symptoms of COVID-19 or have been exposed to someone diagnosed with COVID-19.
  • Wash your hands frequently and practice good cough etiquette.
  • Maintain a physical distance of 2 meters at all times when other physical barriers are not present.
  • Maintain a density of 1 person per 16m2 (2 meters around a person) or lower for enclosed workspaces (such as labs) where multiple individuals need to work for extended hours.
  • Wear a mask or other appropriate face covering if you are unable to maintain the 2-meter distance.
  • Ensure frequent cleaning especially of high-touch surfaces and objects.

Hand hygiene

Hand washing: Handwashing posters have been placed by sinks in most bathrooms on-campus. All UM members should review proper handwashing technique:

  • Wash your hands with soap and water for at least 20 seconds including palms, backs of each hand, between fingers, thumbs and under nails. Rinse and dry hands well.
  • If soap and water are not available, use an alcohol-based hand sanitizer.

Hands should be washed in the following situations:

  • Upon arrival in the workplace
  • After work in close contact with another employee (less than 2 meters)
  • If hands before soiled/dirty
  • After using the bathroom
  • At the end of the day
  • Upon arrival at home

In washrooms, the following items shall be available:

  • soap or another cleaning product;
  • paper towels or hand dryers;
  • where paper towels are used, waste paper baskets for disposal of such towels.

Hand sanitizer stations have been made available at the entrance of all campus buildings.

Cough etiquette

When coughing or sneezing:

  • cough or sneeze into a tissue or the bend of your arm, not your hand
  • dispose of any tissues you have used as soon as possible in a waste basket and wash your hands afterwards

Physical distancing

  • Avoid direct contact with individuals
  • Rearrange workspaces or adjust work times to ensure physical distancing (2 meters or 1 person per 16m2) can be respected. For example:
    • Re-arrange workspaces
    • Stagger work shifts including break times
    • Extend core work hours if possible
    • Assign employees to small work teams and arrange on-campus rotations to reduce the number of interactions
  • Where physical distancing is not possible, other measures are required such as work from home arrangements, physical barriers (i.e. Plexiglas), or the use of personal protective equipment.
  • Office work on campus should be minimized. While one worker per office would be compatible with current distancing practices, work from home is to be prioritized even for those with closed office spaces.
  • Meetings and other encounters that would require people to be in an enclosed space should be organized online for the time being.
  • Limit the number of visitors, clients, and others coming to the office.
  • Remove items like magazines or reading material from common areas.
  • Avoid sharing supplies and equipment if possible.
  • Lunch / break rooms can be used, but physical distancing guidelines (2 meters) must be followed, and surfaces must be wiped down after use.

PPE

  • A variety of Personal Protective Equipment (PPE) – i.e. masks, gloves, etc. – is required for a range of regular activities that occur on UM campuses including certain research activities, cleaning, construction and so on. With the current COVID-19 situation there are additional circumstances where public health authorities recommend PPE use, namely the wearing of masks if 2-meter physical distancing cannot be achieved.
  • Given the current global supply shortages of various PPE materials, Procurement (within Financial Services) will be acquiring materials centrally for the time being.

Environmental cleaning

Public Areas 

Caretaking Services will be completing enhanced environmental cleaning and disinfection of public spaces and high touch areas including washrooms, doors and entranceways (door handles, plates and push bars), elevators, drinking fountains, kitchenettes, handrails, and other high touch horizontal and vertical surfaces. 

Caretaking Services does not clean any tools or equipment in labs or offices. 

Work areas / workspaces 

Building occupants must also implement an enhanced cleaning and disinfection process for their workspaces as Caretaking Services may only clean the floor and empty regular waste and recycling bins depending on the space. This must include: 

  • Cleaning of workspace at the beginning and end of each shift. 

  • Disinfecting high touch areas in the immediate workspace using a disinfectant wipe, such as a Lysol wipe, or other cleaning product. This includes administrative as well as research and teaching equipment - tables / desks, keyboards, telephones, interior door handles, faucets, etc. 

Vehicles 

All UM-owned vehicles must be disinfected at the beginning of a shift and between drivers. High touch surfaces in vehicles that must be regularly cleaned include but are not limited to: 

  • Keys or FOBs, Starter button on vehicles with FOBs 

  • Inside and outside door handles, Inside door grab handles, pads and armrests; (all doors including rear hatches) 

  • Steering wheel, Shift lever and console; 

  • Dashboard; 

  • Door locks and window controls 

  • Radio and climate control buttons; 

  • Turn signal and wiper stalks; 

  • Seat and Seat adjuster; 

  • Touch screen; 

  • Rear view mirrors 

  • Gas cap 

  • Any other parts that are commonly used and that may have been touched (glove compartment, hood, trunk, van panel door handles, pick-up tailgate handle, sleeping areas, for example). 

Resources

Caretaking Standards Phase 3
Enhanced Cleaning Procedures for Caretakers

Masks

  • The wearing of masks is now mandatory on all UM campuses. This applies when indoors at all times on UM campuses even when physical distancing is possible.
  • The only exceptions are for short periods of time when someone is eating or drinking while physically distanced from others; if someone is alone in their office and physical distanced from others; or during strenuous exercise in UM physical activity centres.

  • Medical reasons for exemptions from mandatory masks use are limited, and so it is anticipated that these requests will be rare. When medical documentation is provided to support a request to accommodate an exemption, these exemptions will be accommodated to the extent that the university is able to while balancing the need to minimize the risk of COVID-19 transmission to other members of the university community.

  • During UM vehicle use: A limit of one person per vehicle is in place where an Orange zone has been declared by the province. In the rare circumstance where this is not possible--where there is no alternative such as walking or driving in separate vehicles (for example, a long distance drive and someone has no license)--masks must be worn and disinfecting materials kept in the vehicle, which should be used to sanitize before and after the trip. 

  • The Province of Manitoba also announced that “Manitoba's public health officials will be elevating the #RestartMB Pandemic Response System level for the Winnipeg Metropolitan Region to Restricted (orange) effective Sept. 28, with new measures being put in place to help slow the spread of COVID-19”. This includes the directive that “masks will be mandatory in all indoor public places in these communities."

FORT GARRY CAMPUS:

Effective September 15, there are new mask pick up locations at the Fort Garry campus. Students and staff may pick up their masks at the following locations:

Welcome Centre from 10 a.m. to 2 p.m. M-F
Elizabeth Dafoe Library from 10 a.m. to 6 p.m. M-F
Science and Technology Library from 10 a.m. to 6 p.m. M-F

 BANNATYNE CAMPUS:
 
The requirement to wear masks took effect August 24, 2020. Pick up locations and hours of operation are:

  • Brodie Centre main doors, 727 McDermot Avenue from 5:30 am - 5:30 pm;
  • Dentistry building, 780 Bannatyne Avenue from 7:00 am - 4:00 pm;
  • Apotex side entrance, 750 McDermot Avenue from 6:30 am - 4:00 pm;
  • Rehab Sciences building, 771 McDermot Avenue from 7:00 am - 4:00 pm.

As health and safety is our overarching priority, strict protocols are being followed at these stations including plexiglass shields, hand sanitizing stations, signage and fencing to ensure directional consistency and socially distanced flow throughout. 

In order to avoid congestion, ideally you should pick up your masks when you are coming to campus(es) and avoid making a special trip.

Planning is underway for more permanent distribution processes on our campuses. Please view the video below to see how to properly wear a non-medical mask.

Medical masks

Medical masks such as N-95 respirators block microscopic particles and they protect the wearer from exposure to airborne liquid droplets. These along with other medical masks like surgical masks should be reserved for health workers and for certain lab or research activities.

Non-medical masks

Provincial health authorities currently recommend wearing a mask or other appropriate face covering in public when physical distancing is not possible, such as when you go to the grocery store or take public transit. When you wear a face covering in public, you must continue to follow other safety measures, such as hand hygiene and physical distancing. It is important to realize that these masks typically do not prevent the individual wearing them from being infected, the mask is meant to protect others from the wearer’s respiratory droplets.

  • Hands should be washed before and after removing the mask. Remove mask by the ear straps and avoid touching the front of the mask
  • Mask must be worn covering the mouth and nose
  • Replace the mask if it becomes damp or soiled

Note: Specifically, for N-95 respirators, proper training and respirator fit-testing is required.

"Exclusion" from university activities

  • Employees and students should self-monitor for Covid-19 symptoms, and ensure they are able to answer "no" to the following questions based on the Shared Health Manitoba screening protocol: 

  • Do you have any of these symptoms: cough, fever, difficulty breathing, sudden loss of smell? 

  • Have you been out of the country in the last 2 weeks? 

  • Are you in contact with someone who has COVID-19? 

  • If staff or students answer yes to any of these questions, they must stay home. 

  • If a staff member begins to experience symptoms in the workplace, they should isolate themselves in a room and, if available, wear a mask. They should then call their supervisor or manager to advise them that they are experiencing symptoms. The employee will be instructed to return home and to contact Manitoba Health Links at 204-788-8200 for further instructions. 

  • As per Manitoba Government directives, the employer must disinfect the workplace when a person has had flu-like symptoms. The individual’s supervisor or person in charge of the area shall: 

  • Request that people vacate the work areas in which the individual has worked in the last 3 days; 

  • Special cleaning and disinfection procedures are being followed by our Caretaking and Maintenance staff, and if there is a specific concern about a space that needs cleaning and disinfection, please call the caretaking zone supervisor, or the Customer Service Desk at 204-474-6281.  

  • Other workers involved in the same area can return to work as soon as the cleaning and disinfection process is complete. No specific follow-up is needed for these workers beyond watching for symptoms as usual. 

  • Please also follow these directions if you are an employee who is in self-isolation. 

Ordering Personal Protective Equipment (PPE) in EPIC

To assist Faculties and Units obtain standard Personal Protective Equipment (PPE) supplies, a UM Central Procurement Initiative was launched. This initiative uses the power of the University’s institutional volumes, resulting in significant savings, as well as access to PPE in a supported and timely manner.    

This new initiative allows Units to order PPE directly from our UM Central Stores, which has an inventory of standard items.    

This initiative utilizes our EPIC system and allows you to quickly select the items and quantities required in your Unit.  Interdepartmental charges will be processed to be reflected on your Unit’s FOAP.  

The list of standard inventory items includes:  

  1. Disinfecting Wipes 

  1. Hand Sanitizer (liquid and gel) 

  1. Disposable non-medical masks   

  1. Cloth reusable masks  

  1. Face shields   

  1. Nitrile and neoprene gloves  

As we continue our safe and gradual return to campus, we ask that units only request the supplies that they need and avoid stock piling so that supplies for all clients across our campuses can be fulfilled.  If you require a large supply of these items, beyond what is available in our inventory, please contact Purchasing Services at purchasing@umanitoba.ca  to assist you with the procurement process.  We will continuously monitor inventory and add stock items as needed.  

 This initiative is intended to support Faculties and Units in the procurement of their supplies; however, Units are free to continue to use their current suppliers and processes as they wish.  

If your unit requires the installation of plexi-glass shields or directional signage beyond what has already been put in place, Units can put in a maintenance request and Physical Plant will assist you in this process.  

Please visit the Financial Services Need to Know website for more information including links to training resources: http://umanitoba.ca/admin/financial_services/needtoknow.htm.   

FAQs: Ordering Personal Protective Equipment (PPE) in EPIC

What Personal Protective Equipment (PPE) are available? 

Various items are available including: 

  • Liquid Hand Sanitizer

  • Lysol Surface Wipes  

  • Disposable Non-Medical Masks  

  • Cloth Masks  

  • Face Shield  

  • Nitrile Gloves  

  • Neoprene Gloves  

Items will be updated in EPIC as availability changes.

 

How do I order?    

A new form is in EPIC that lists all the available items, prices and quantities you can order on campus.  

To learn how to access and use this form please review the Ordering Personal Protective Equipment (PPE) in EPIC training document.

 

How can I track my order? 

When you create your request a document ID with the prefix of PPE will be assigned automatically by the system. The document is both your request and your order. 

You will be able to see your order in your My Documents tab in EPIC and reviewing the approval flow will tell you if it is completed. 

You can also turn on email notifications so you get notified once your order is fully approved.  

Check the Ordering Personal Protective Equipment (PPE) in EPIC training document on how to set up your email notifications or contact Aurora Finance Customer Service for assistance. 

 

Can I cancel my order? 

Please ensure your order is correct before finalizing as you cannot cancel an order in EPIC once it is fully approved.   Unapproved requests can be Withdrawn. 

If there is a problem or error with the submitted request please email Chris Ens at Chris.Ens@umanitoba.ca as soon as possible.    

 

Why are there minimum sizes and quantities for ordering? 

The packages and sizes the University has obtained through collaborative negotiations defines the sizes and quantities we have available to distribute in the most efficient manner.  

 

How is this pricing generated? 

Items available to you are at cost. This means that the savings the University has achieved by purchasing in bulk are being passed along to you.  

No extra charges or taxes will be applied to your order. 

 

How is the expense of the purchase approved in my Faculty/Unit? 

When you use this new form to order PPE, the system will automatically route your request to the Financial Authorities to approve the expense on the chosen FOP after you click Submit.  

Approvers have the same options as other EPIC approvals. 

  1. Approve through email or  

  1. Directly in EPIC 

*NOTE: To receive email notifications, approvers will need to ensure their personal email preferences are set up correctly in EPIC. Instructions on how to set your email preferences are available in the Ordering Personal Protective Equipment (PPE) in EPIC training document.

 

How quickly will I receive my order? 

The goal is within 2-5 business days from final approval. 

 

The items I ordered are not what we expected or needed. What can we do? 

Due to the safety and health protocols we will not be accepting returns to Central Stores.  It is recommended that you order a small quantity to test the product.   

Additionally, there are pictures of the items within EPIC so you can see each product prior to ordering. 

 

How will my FOP be charged? 

Interdepartmental charges (IDC) will be processed within one month of your order to allocate the cost to the selected FOP. 

 

Can I order PPE from other Suppliers? 

Yes – this new form is an option for our community to access these hard to find items at a great savings but you can still order any of these items from the external Suppliers of your choice. 

 

Who can I contact for help with my order from UM Central Stores? 

For questions on the status of your order or to discuss delivery/product concerns contact Chris Ens @ Chris.Ens@umanitoba.ca.

For assistance using the form and process in EPIC contact Aurora Finance Customer Service email Aurora_Finance@umanitoba.ca or phone 204-480-1001 ext. 2.

Higher-risk individuals, including immuno-compromised

Employees who are at risk of developing complications to COVID-19 should follow the recommendation of the government and work from home. Provincial government directives state that higher risk individuals may include those older than 60 year and those living with a compromised immune system or chronic condition. If working from home is not possible and/or the employee provides necessary activities and functions, a case-by-case evaluation must be carried out by the supervisor, in consultation with their HR Consultant, and the medical condition must be documented and submitted to Employee Wellness. 
 
An employee retains their right to remain at work insofar as they has been adequately informed about the risks related to their work and that the employer has taken all necessary measures to protect the health of the employee. 

Refusal to work

Employees should contact their manager to discuss their specific situation and concerns. Please keep in mind that our workplace is still a safe environment. The measures that have been put in place are meant to limit the propagation for the virus. Therefore, we ask all our employees who are coming into work to apply the basic hygiene precautions, such as hand washing and physical distancing, as recommended by the authorities. 

If employees have concerns that their workplace may present an unsafe working condition, they may contact their HR Consultant for guidance. 

This process must be documented by the immediate supervisor. Without reasonable grounds, a work refusal may be considered an unjustified absence. Supervisors and managers facing such a situation must consult with Human Resources. 

What to do if a UM member receives a diagnosis for COVID-19

UM will respect privacy protocols while ensuring we provide timely communications to support the health and safety of our University community and limit the spread of COVID-19.

Dr. Marcia Anderson, Health and Safety Team Lead, will serve as the UM’s designated contact with Manitoba Public Health for any UM community COVID situations.

If member of the community reports to you that they are positive for COVID-19 please contact:

Fort Garry Campus and UM satellite sites:
Karen Meelker, Access & Privacy Officer
Karen.Meelker@umanitoba.ca 
Tel: 204-227-8205
 
Bannatyne Campus:
Raman Dhaliwal, Director of Administration/Operations, Rady Faculty of Health Sciences
Raman.Dhaliwal@umanitoba.ca
Tel: 204 789 3492

Travellers

  • Global Affairs Canada’s global Level 4 Avoid all travel advisory is still in effect. As a result, all university travel remains suspended until further notice.
  • Reminder that any travellers coming into Canada must self-isolate for 14 days.

Emergency response protocols

Emergency Contact

  • 555 from any university phone
  • #555 from MTS or Rogers Wireless
  • 204-474-9341 from all other phones
  • Any emergency phone on campus

Non-Emergency Contact

  • Safe Walk / Ride: 204-474-9312
  • Fort Garry Campus: 204-474-9312
  • Fort Garry Fax: 204-474-7534
  • Bannatyne Campus: 204-789-3330
  • Bannatyne Fax: 204-789-3902
  • Winnipeg Police: 204-986-6222 

 

Area-specific guidance

  • The wearing of masks is now mandatory on all UM campuses. This applies when indoors at all times on UM campuses even when physical distancing is possible.

  • The only exceptions are for short periods of time when someone is eating or drinking while physically distanced from others; if someone is alone in their office and physical distanced from others; or during strenuous exercise in UM physical activity centres.
     

  • In the Active Living Centre, the Joe Doupe Recreation Centre and other recreation facilities, masks may be removed while exercising, as long as physical distancing is maintained.
     
  • Students living in residence are asked to wear a face mask in all common and designated areas.

At a minimum, UM is following provincial public health guidelines. Individual units/facilities can add additional safety requirements as their situation dictates. Please contact your head and/or dean for faculty-specific operational details. Information on resuming research can be found here.

Signage guidelines

This document was created as a guideline in helping your faculty/department prepare for return of students/staff to campus. Print off free posters for use from the following links or order any signage you may require from local signage vendors like Western Safety Signs, Letterall Signs etc. or any approved supplier.  

Note that signs on the exterior of campus, entrances of buildings and interior common areas (i.e. stairs, halls, elevators, washrooms) are provided and installed by Physical Plant. If you require additional signage in these areas or have questions please contact the O&M Customer Service Desk at 204-474-6281. 

Signage in Faculty/Department allocated spaces are intended to be printed and installed at the discretion of that unit. Please use poster putty and install using best discretion to minimize damage to surfaces.  

Please note that the list below summarizes the more comprehensive guidelines found in the official Signage Guidelines document. Please refer to it as your main source for signage information.

For Building Entrances: 

Located at all building entrances. Print large on sandwich board at University Centre, Dafoe Bus Terminal, Extended Ed Walkover, and Curry Place. 

For Elevator Lobbies:

For Washrooms 

Reduce the number of sinks and urinals in washrooms, to create distance between them. 

Classroom Seating 

Used in classrooms to assign seating and remove rows. Please check our Signage Guidelines doc.


For Queues: 

Areas where there is cueing of more than 10 people for greater than a total of 30 min each day. Student registration area, UMSU offices, Food service areas, Cashiers office, etc. 


For Laboratories/Faculties:


Free downloads available from Signs.com 

View free downloads from Signs.com


Resources and links: 

Where to purchase: 

Sandwich Boards  

Poster putty 

UM vehicle use during COVID

A limit of one person per vehicle is in place where an Orange zone has been declared by the province. In the rare circumstance where this is not possible--where there is no alternative such as walking or driving in separate vehicles (for example, a long distance drive and someone has no license)--masks must be worn and disinfecting materials kept in the vehicle, which should be used to sanitize before and after the trip. 

Principles Governing Activities

General Guidelines applicable to all Principles: 

  • Approvals are subject to change based on the evolving provincial public health guidelines, COVID-19 risks and UM responses to these risks. 

  • Activities may not proceed unless approval is granted. 

  • A request for approval must be submitted to the COVID-19 Recovery Steering Committee (crsc@umanitoba.ca) at least three weeks in advance of the planned activity 

Exception Request Form for in-person activities (pdf)

Principles Governing Exceptions for Off-Campus Instructional Activities 

  • All facets of the activity must adhere to all Provincial health and safety requirements and protocols in place for the relevant sector at the time the activity occurs. 

  • The activity is required for understanding material and to achieve desired learning outcomes associated with the course/program. 

  • Benefit of the activity cannot be realized using remote means. 

  • The activity must be offered to allow students to progress in their program of study without excessive delay. 

  • An operational plan for the event (including caretaking, security, and occupancy detail) must be submitted to the Academic Team at least 3 weeks in advance of any planned activity. This plan must also include a clear articulation of the learning outcomes associated with the proposed activity.  The activity may not proceed unless approval is granted. 

Principles Governing Exceptions for Off-Campus Professional Development Activities 

  • All facets of the activity must adhere to all Provincial health and safety requirements and protocols in place for the relevant sector at the time the activity occurs. 

  • The activity is required to achieve desired learning outcomes associated with the course/program. 

  • Benefit of the activity cannot be realized using remote means. 

  • Participation must be voluntary; the activity must not be mandatory. 

  • An operational plan for the event (including caretaking, security, and occupancy detail) must be submitted to the Academic Team at least 3 weeks in advance of any planned activity. This plan must also include a clear articulation of the learning outcomes associated with the proposed activity.  The activity may not proceed unless approval is granted. 

Principles Governing Exceptions for On-Campus Professional Development Activities 

  • All facets of the activity must adhere to all UM and Provincial health and safety requirements and protocols in place at the time the activity occurs. 

  • The activity may only be held if it does not interfere with any on-campus academic or research activities  

  • The activity is required to achieve desired learning outcomes associated with the course/program. 

  • Benefit of the activity cannot be realized using remote means. 

  • Participation must be voluntary; the activity must not be mandatory.  

  • An operational plan for the event (including caretaking, security, and occupancy detail) must be submitted to the Academic Team at least 3 weeks in advance of any planned activity. This plan must also include a clear articulation of the learning outcomes associated with the proposed activity.  The activity may not proceed unless approval is granted. 

Principles Governing Student Placements (practica, and clinical placements) 

  • If held on-campus, then all facets of the placement must adhere to all UM and Provincial health and safety requirements and protocols in place at the time the activity occurs 

  • If held off-campus, then all facets of the placement must adhere to all Provincial health and safety requirements and protocols in place for the relevant sector at the time the activity occurs 

  • The placement is required for understanding material and to achieve desired learning outcomes associated with the course/program. 

  • Benefit of the placement cannot be realized using remote means. 

  • The placement must be offered to allow students to progress in their program of study without excessive delay. 

  • The Dean of the Faculty is responsible for ensuring all placements meet the above requirements and has authority for approving placements. 

While the UM recognizes the importance of supporting the larger community and the social bonds, sense of community and wellness supports that celebratory and social events build, our priority must maintain the health and safety our UM community. The UM will align its considerations and guidelines of such requests with the mitigation strategies set forth by the Federal Government.  

Principles Governing Activities or Celebratory Events by External Parties, Student Unions, Student Groups or Faculties/School/College/Units 

  • If held on-campus, then all facets of the activity must adhere to all UM and Provincial health and safety requirements and protocols in place at the time the activity occurs. 

  • If held off-campus, then all facets of the placement must adhere to all Provincial health and safety requirements and protocols in place for the relevant sector at the time the activity occurs 

  • The interests of the University’s teaching, research and operational priorities must take priority. 

  • Priority consideration will be given to student unions and internal requests including, student groups, faculties, schools, colleges, departments and other units. 

  • Contact between external groups and members of the UM community must be minimized, including common spaces (i.e., washrooms, study spaces, dining areas). 

  • Events should be organized outdoors if possible.  If indoors, events should be held during the evenings/weekends and in spaces with low occupancy to limit exposure potential to the UM community. 

  • If held at UM, then the requested activity will only be considered if capacity in the requested spaces is available. 

  • Each request must be assessed by the UM Legal Office to determine if a Third Party or User Agreement and/or liability waiver is required. UM Legal Office will also advise if an additional site license agreement and liability insurance is required and the terms of these requirements.  

  • The plan for all events must include entry/exit points with contact tracing processes in place (i.e., sign in/contact sheets). 

  • The UM will take responsibility for cleaning UM spaces but a cleaning surcharge ($100 surcharge per room booked/per day) will be applied to each request for the allocated spaces. 

  • Approvals are subject to change based on the evolving COVID-19 risks and UM responses to these risks. 

Physical distancing: Stay 2 metres apart to reduce the spread of COVID-19

COVID-19: How to wear a non-medical mask or face covering properly

Actions you can take to stop the spread of COVID-19

COVID-19 Tips: Cleaning & Disinfecting Workspaces