Aurora Finance Glossary

Active Field - The field where the flashing cursor is located or an information field that is highlighted. See Field.

Application Page - A screen used to enter, update or query information; this is the most common type of page in Aurora Administrative Forms (Banner). Application Pages are identified by the letter “A” in the 3rd character of the Page acronym.

Checkbox - A small box used to enable or disable features or options. When an option is enabled, a check mark appears in the checkbox. When an option is disabled, the checkbox is empty. Click on a checkbox to enable or disable it. 

Clear data - Clears all information on a page and returns you to the first enterable field in the key block. See Start Over.

Dialog box - A window that appears when a page in Aurora requires you to choose from two or more options. You must acknowledge a dialog box before you can do anything else in the page.

Document Number - This eight character number is automatically generated by Aurora Finance when entering a document such as a journal voucher. It will always begin with a one- or two-letter Document Code Prefix.

Document Reference Number - A number used when entering a journal voucher to reference a specific document, such as an invoice or purchase order.

Drop-down list - Allows you to select from three or more possible values for a field.

Filter - Provides filter options and lets you enter search criteria to see what information is already in the database.  (F7 = Filter)

Field (or Item) - Area in a page where you can enter, change, query and/or display specific information. Some fields are usually enabled but may be disabled occasionally. Text fields may appear to be a few characters larger than they really are.

FOAPAL - Acronym used by Aurora Finance to identify the system of classifying accounts. It stands for Fund-Organization-Account-Program-Activity-Location.

Go - In filter mode and queries, searches the database and displays any records that match the search criteria. (F8 = Go)

Header - The header of a page in Aurora Administrative Forms (Banner) contains the following: the Title Bar of the page - which includes the descriptive page name and the seven character page acronym - plus the Banner system release number, and the current database instance.

ID Charge - Interdepartmental charge. A transaction used to record the sales of goods or services from one university department to another.

Journal Entry - A transaction used to transfer money between FOAPAL elements for a correction or an adjustment. Journal entries are entered in Aurora Administrative Forms (Banner) on a journal voucher page (either FGAJVCQ, FGAJVCD or FGAJVCM).

Journal Voucher - A procedure for transferring revenue or expenditures between FOAP(AL) elements. Journal Vouchers are used for:

  • Journal Entries - corrections/adjustments to FOAP(AL)
  • Interdepartmental Charges - sale of goods or services from one department to another

Key - A column or set of columns in a database table that identifies a unique set of data. See Key Block.

Key Block - The first block on most pages, which contains key information. The key block determines what is entered or displayed on the rest of the page. All information on the page refers to the key block.

List of Values (LOV) - Many fields only accept codes from a predefined List of Values (LOV). These are referred to as validated fields.

The code/description lookup feature helps you enter information into validated fields. This feature is available on all fields that have an ellipsis beside it. With this feature you can:

  • Enter a complete code or description
  • Look up a code or description based on a partial entry
  • Display the entire LOV and select a code

Main Menu Panel - Located on the left side of the Aurora Administrative Forms (Banner) screen, the Main Menu Panel contains a series of options for navigating to different functions.

Menu Bar - Located at the top right in every Aurora Administrative Forms page. It consists of options for navigation or actions that can be taken within a page. These options are Add, Retrieve, Related and Tools. Add and Retrieve are currently not in use.

Message Centre - This feature is located at the top right of each screen in Aurora Admin. It can contain the following information related to the page or field: 

  • Error and processing messages
  • Alerts of field changes

Next Section - The next area on a screen that has related information or enterable fields.

Page - A screen used to enter, change, query and/or display information. A page in Aurora Administrative Forms is analogous to a paper form that you can write on and read from. There are three main types of pages in Aurora Administrative Forms: Application Pages, Query Pages and Validation Pages. Every page has a descriptive name and a seven character page acronym.

Permanent Tag - Used to track assets in the Fixed Assets module of the Aurora Administrative Forms system.

Previous Section - The previous area on a screen that has related information or enterable fields.

Query - A command that looks at the data in the database to supply the answer to a question. Queries use SQL (Structured Query Language), which is an English-like set of commands for defining database objects.

Query Page - A screen used only to view information. For example, to view a list of journal vouchers that are incomplete. Query Pages are identified by the letter “I” in the 3rd character of the page acronym.

Radio button - A small circle used to select one of several options in a group. You can choose only one radio button in a group; click the radio button to select it. When you click a radio button, the previously selected button is cleared and a small circle fills the newly selected button.

Record- A set of related fields. For example, a street, city, province and postal code form an Address record. One or more records may be included in a single block on an Aurora screen.

Related - Provides a list of additional pages for further information regarding the page you are currently viewing.

Search Bar - A search field that appears in the centre of the Aurora Administrative Forms Dashboard. It is used to access a page directly by its name, acronym or function.

Search Field - This field, which appears at the top of the Dashboard, can be used to access a page directly by its name (acronym) or function.

Section - An area within a page that contains related information. If a page contains more than one section, each section will be enclosed in box.

Start Over - A command that returns you to the first section of your page. This can be used to clear a page from a query or to return you to the beginning of your transaction. 

Status Line - The Status Line is displayed at the bottom of a page. It provides information about the number of records displayed and whether all records have been displayed. An * denotes that all records have been displayed.

Title Bar - Located at the top of an Aurora page, the Title Bar displays the full (descriptive) name of the page and its seven character acronym. See Header.

Tools - Provides a list of options and actions that can be taken on a page such as Print, Clear Record, and Clear Data.

Validation Page- A page that defines values required by Aurora. See List of Values.

Wildcard - A special character that represents one or more other characters. Aurora uses two wildcard characters:

_” - the underscore can be used to replace a single character.

%” - the percent sign can be used to replace multiple consecutive characters.