Microsoft Bookings is an online and mobile app for Faculty and Departments at U Manitoba who provide services to individuals on an appointment basis.

Key Features and Benefits

  • Provides organization’s meetings virtual with online meetings via Microsoft Teams
  • A booking page where your students and or individuals can schedule appointments with a Staff or Faculty member
  • A web app that contains a set of web-based, business-facing pages where Bookings calendar owners and administrators within an organization can define appointment types and details, manage staff schedules and availability, set business hours, and customize how appointments are scheduled.
  • Employee opt-in requirement

Getting Started
To help you identify the problem confirm whether your license is assigned by trying to sign-in to Microsoft 365 before calling to report a problem.
Other common solutions are also shown below.
 
Sign-in

  • Open a web-browser on your device and navigate to http://portal.office.com
  • Sign-in using your UM email address and password. The Office 365 home page will open and display your most recently used applications and documents.
  • To launch any application not displayed on the Home page, click on the icon in the top-left corner of the page. This is the App launcher icon.


Is there a set up involved?

Bookings can be scheduled and staffed in two different ways. The first way is by the customer using a standalone booking page or an embedded booking page that you add to your website. The other way is for you or one of your employees to enter the bookings manually, such as when a customer calls for an appointment. You can read more of how to set up manually.

How do I add a staff to a booking site?

Although Bookings is a feature of Microsoft 365, not all your staff members are required to have a Microsoft 365 account. All staff members should have a valid email address so they can receive bookings and schedule changes.

Watch this video or follow the steps below to add your staff.

Who can use Bookings?

Microsoft Bookings is available to all faculty and staff who have been licences with the Microsoft A3 Licence. Office 365 admins now can require that employees in their organization opt-in before their availability information is shared through Bookings and before they can be bookable through a booking page. When an admin chooses to make this a requirement, by clicking the appropriate toggle in the Office 365 Admin Center, employees added as staff in booking calendars will find an Approve/Reject link in the email notification they receive.

Mobile App Availability

Microsoft bookings can be downloaded in with the apple or android store. To see more information on how to download the app see below:

Microsoft Bookings for iPhone
iOS 12.1 or later. Compatible with iPhone, iPad, and iPod touch.

Microsoft Bookings for Android
Android 4.4 and up

Available to

Staff, Faculty and Students

Requirements
A Valid UMNetID is required

Office 365 is designed to work best with Microsoft 365 Apps for enterprise for Windows and Mac. Previous versions of Office, such as Office 2013, Office 2010, Office 2007, and Office for Mac 2011 are not supported, please upgrade to Microsoft 365 Apps for enterprise.

For the best security and functionality, keep your web browser up to date. All modern browsers should update automatically, but please make sure your browser has auto-updates enabled.

For information on which browsers, Office clients, and apps are supported for Office 365, please visit the Office 365 System Requirements page on the Microsoft website.

Cost
No cost

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