Should you have questions please contact us by EMAIL ONLY.   Unfortunately, we cannot respond to phone calls. 

WHAT IS AN OFFICIAL DOCUMENT

The University's definition of "OFFICIAL" documents may be found here
  http://umanitoba.ca/graduate-studies/graduate-student-admissions/after-you-apply-next-steps#submit-official-documents

OFFICIAL DOCUMENTS required graduate admissions: 
http://umanitoba.ca/faculties/graduate_studies/admissions/required_docs.html   

1. OFFICIAL TRANSCRIPTS:   
   1. LANGUAGES: Transcripts must be sent 
      1. In the University's Original Language
      2. AND accompanied with an Official English Translation
   2. UNIVERSITY SEAL / STAMP:  An Official Transcript must have the "SEAL" or "STAMP" of the University's Record's Office stamped or embossed on the documents
2. DEGREE CERTIFICATE :    Must be 
   1. In the University's Original Language
   2. AND accompanied with an Official English Translation
3. ENGLISH LANGUAGE PROFICIENCY EXAM SCORES:
   1. TEST EXEMPTIONS are accepted from students who received a high school diploma or university degree from Canada or one of the countries listed on the English Language Proficiency Test Exemption List
   2. The TESTING INSTITUTION must send test results directly to Faculty of Graduate Studies
   3. EXAM RESULTS are NOT VALID if more than 2-years old  

WHEN DO I SUBMIT MY OFFICIAL DOCUMENTS

After you have receive an "OFFER OF ADMISSIONS LETTER" through your Self-Service Account, please send your "OFFICIAL" application to the Faculty of Graduate Studies.

Documents include but not are limited to

• OFFICIAL TRANSCRIPTS from all Post-Secondary institutions
• ENGLISH LANGUAGE EXAM SCORES -- the submission of qualifying English Language Exam Scores
  • TOEFL -- OFFICIAL TOEFL SCORES are not required; the University can obtain these online directly from ETS (Educational Testing Services https://www.ets.org/)

HOW DO I SEND MY OFFICIAL DOCUMENT

IN ALL INSTANCES  (see WHAT IS AN OFFICIAL DOCUMENTS)

• OFFICIAL TRANSCRIPTS
  • Must have the "SEAL" or "STAMP" of the University's Record's Office stamped or embossed on the documents
  • Must be in the University's Official Language AND accompanied by an Official English Translation
• DEGREE CERTIFICATES
  • Must be in the University's Official Language AND accompanied by an Official English Translation
• ENVELOPE CONTAINING THE TRANSCRIPTS AND DEGREE CERTIFICATE
  • Must be SEALED (closed)
  • The same "SEAL" or "STAMP" of the University's Record's Office must be on the lip of the envelope
    • This "SEAL" or "STAMP" must be the SAME "SEAL" or "STAMP" which is on the TRANSCRIPTS.

BY THE STUDENT'S ACADEMIC INSTITUTION

Your university may send us the transcripts and degree certificate directly ...

• Ask your institution(s) to send OFFICIAL TRANSCRIPTS & DEGREE CERTIFICATES directly to the Faculty of Graduate Studies (address below)

BY THE STUDENT

Students who are sending us "OFFICIAL DOCUMENTS" please make sure the documents have the stamps/seal of the university, record's office, ministry, etc. are properly placed http://umanitoba.ca/faculties/graduate_studies/admin/165.html otherwise the University will NOT consider the documents "OFFICIAL". 

Please send us documents ...

• in a manner you can track
• which require that the recipient (us) to sign for the documents upon receipt
• send to the address below

CARRIED BY THE STUDENT

You may carry"OFFICIAL DOCUMENTS" with you when you arrive at the University as long as the Faculty of Graduate Studies (FGS) was not waiting to view final "OFFICIAL DOCUMENTS" for admissions or awards (read the "CONDITIONS" and/or "PROVISIONS" on your OFFER OF ADMISSIONS LETTER). 

• If you want you may bring the OFFICIAL TRANSCRIPTS & DEGREE CERTIFICATES with you to the University of Manitoba's Faculty of Graduate Studies
  • ALL Transcripts must maintain the integrity of it's SEAL and CANNOT be broken
    http://umanitoba.ca/faculties/graduate_studies/admin/165.html 
    • Please make sure SEALS are not broken.  We cannot accept documents as "official" if the seals of the envelopes are broken http://umanitoba.ca/faculties/graduate_studies/admin/165.html
  • We cannot offer final confirmation of Awards/Scholarships until "OFFICIAL DOCUMENTS" are received and evaluated
  • You will not be allowed to register as a student of the University or in courses until "OFFICIAL DOCUMENTS" are received and evaluated

ENGLISH LANGUAGE TEST SCORES:    THE TESTING INSTITUTION

• ENGLISH LANGUAGE PROFICIENCY EXAM SCORES
  1. TEST EXEMPTIONS are accepted from students who received a high school diploma or university degree from Canada or one of the countries listed on the English Language Proficiency Test Exemption List
  2. The TESTING INSTITUTION must send test results directly to Faculty of Graduate Studiess
  3. EXAM RESULTS are NOT VALID if more than 2-years old

RECOMMENDATIONS

• The people you list on your Online Admissions Applications will be emailed RECOMMENDATION FORMS. 
• These forms are emailed form the Faculty of Graduate Studies
• Referees (persons you've listed as your those from who we will receive recommendations) will be emailed information as How-to-Return their Recommendation Forms.

RETURN OF OFFICIAL DOCUMENT

Once documents are sent to us we DO NOT return any documents.

WHERE DO I SEND MY OFFICIAL DOCUMENTS

Faculty of Graduate Studies
500 University Centre
Faculty of Graduate Studies
University of Manitoba
Winnipeg, Manitoba R3T 2N2 CANADA

Office: 204.474.9377   Fax: 204.474.7553
graduate_studies@umanitoba.ca

WARNING:  You may NOT register as a student of the University until Official Documents have been received and checked by the Faculty of Graduate Studies.

*If you are unable to obtain official documents in a timely manner please contact Ms. Kim Shumsky, Admissions Officer, Faculty of Graduate Studies as soon as possible at Kim.Shumsky@umanitoba.ca

NOTE:  Items "Lost in the Mail" are the responsibility of the sender. We are not responsible for lost items or missed deadlines. Additionally, any documents sent to the University of Manitoba cannot be returned.

NOTE:  Documents cannot be returned to the sender or student.

DISCLAIMER

Neither Tentative Approval for admissions by an academic advisor within BME or the submission of an application and payment of processing fees guarantees admissions to the Graduate Program. All applications are reviewed by the Department and the Faculty of Graduate Studies.  Final approval rests with the Faculty of Graduate Studies.

All students are responsible for the content of their Admissions Application and in making sure that the instructions and procedures are followed for the proper submission of an Admissions Application which includes obtaining Tentative Acceptance from a professor in the Graduate Program in Biomedical Engineering in advance of the submission of an official admissions application.

INTERNATIONAL STUDENTS:   It is the responsibility of the student to ensure that he / she holds the current and correct documents required by the IRCC to enroll as a graduate student in Canada.  Additionally, International students must conduct themselves in accordance to IRCC rules and regulations.