IN ALL INSTANCES...

1. DEADLINE:   At least
   1. The Faculty must receive the Transfer Request from the Department at least FOUR TERMS PRIOR (including Summer term) from the start of the Master’s program 
   2. The request to transfer from a Master’s to the Ph.D. program must be submitted to the Faculty of Graduate Studies at least one (1) month prior to the term for which the student intends to commence the Ph.D. program.
2. RECOMMENDATION:  The Academic Advisor MUST recommend a Master of Science student to a Ph.D. program
3. TRANSFERS are only allowed within Departments
   (i.e. students in a Masters Program in Mechanical cannot transfer to a Ph.D. Program in BME or vice versa)
4. GPA:   A minimum GPA of 3.0 is required and the student must be in GOOD STANDING
5. COURSEWORK:  Completed in the Master's Program would normally be counted in the Ph.D. Program
6. REGISTRATION:  DO NOT REGISTER in the term in which you plan to begin your new program until your transfer has been approved and your Aurora is showing that you are now in the Ph.D. program.  In most cases we will need to paper register you -- the paper process will take approximately 1-2 weeks to process once we submit to FGS.
7. TIME IN THE GRADUATE PROGRAM:  Time spent in the Master's Program would normally be counted in the Ph.D. Program.
   • EXAMPLE: If you have been in the Graduate Program in Biomedical Engineering's Master's Program for ~1-year, 1-year is subtracted from your Ph.D. Program.
     1. The maximum time in the Ph.D. Program is 6 years
     2. If you spent 1-year in the BME M.Sc. Program THAT ONE YEAR is considered a year in your Ph.D. Program
     3. The time left in  your Ph.D. Program is then 5-year
8. UMGF:  Transfers will usually impact awards. As per the award paperwork you signed, if you held the UMGF during your M.Sc. and are now transferring to a Ph.D. program you will, unfortunately, loose your UMGF when you transfer to the Ph.D. program.
9. APPLICATION-- Please see the info below
10. APPLICATION FEES:  Please pay Application Fees.
11. CREDIT HOURS: 
    1. Student WITHOUT a Master's
    2. Student WITH a Master's
12. RECOMMENDATION LETTER:
    1. Your Academic Advisor must provide a brief memo as to why you should be transferred to the Ph.D. Program
    2. SIGNATURES:  The memo must be signed by
       1. Your Academic Advisor
       2. The Graduate Chairperson
13. APPROVAL FOR TRANSFER must be received from
    1. The Student's Academic Advisor
    2. The Department
    3. The Faculty of Graduate Studies

STUDENTS WITHOUT A MASTER OF SCIENCE DEGREE FROM A RECOGNIZED PROGRAM

• TRANSFER WITHIN 12-MONTHS
  
  • Ph.D. Fees will be assessed for 3-years.
  • Recommendation to Transfer must be made within 12-months of the student's commencement of the Master's program
•  TRANSFER AFTER 12-MONTHS
  • Ph.D. Fees will be assessed for 2-years.
    (as they will have already paid fees for the Master’s program)
• TRANSFER WITHIN 18-MONTHS
  • Ph.D. Fees will be assessed for 3-years
  • Recommendation to Transfer must be made within 18-months of the student's commencement of the Master's program

• START DATE OF YOUR PH.D. PROGRAM
  Regardless of when you transfer to the Ph.D. Program the Start Date of your Ph.D. program is the start date of your M.Sc. program -- this does not change

•  CREDIT HOURS REQUIRED TO COMPLETE THIS PH.D. PROGRAM
  • Without an M.Sc.:
    • 24-credit hours at the 7000 level
• The Faculty will review your records and inform you of your credit-hour requirement in our Offer of Admissions Letter

STUDENTS WITH A MASTER OF SCIENCE DEGREE

• TRANSFER WITHIN 12-MONTHS
  • Transfer must be made within 12-months of registration of the student's M.Sc. program
  • Please pay Application Fees
  • Tuition assessed towards the Master’s program will be deducted from the full 2-years of Ph.D. program fees

• TRANSFER AFTER 12-MONTHS
  • Please pay Application Fees
  • In addition, fees will be assessed as a 3-year Ph.D

• START DATE OF YOUR PH.D. PROGRAM
  Regardless of when you transfer to the Ph.D. Program the Start Date of your Ph.D. program is the start date of your M.Sc. program -- this does not change

• CREDIT HOURS REQUIRED TO COMPLETE THIS PH.D. PROGRAM
  • With an M.Sc. degree but not declared on Admissions form:
    • 18-credit hours
      • 12-credit hours at the 7000 level
      • 6-credit hours at the 3000+ level
  • With an M.Sc. degree and declared on Admissions form
    • 12-credit hours at the 7000 level
  • The Faculty will review your records and inform you of your credit-hour requirement in our Offer of Admissions Letter

TUITION   

1. The student will be admitted to a 3-year Ph.D. program and will pay a total of three years of program fees, including program fees paid in the Master’s at the time of transfer.
2. Students are cautioned that such transfers may impact on the duration of The University of Manitoba Graduate Fellowship.

APPLICATION PROCEDURE

1. Fill-in the ONLINE Admissions Application Form at http://umanitoba.ca/faculties/graduate_studies/admissions/  
   1. Under "NAME OF INSTITUTION" please write  TRANSFER TO PHD  
   2. PAY the Processing/Application Fee
   3. After about 1-day, send the Graduate Student Advisor an email indicating that you submitted an application to transfer
      1. Send your Full Name (as it appears on the application)
      2. Send your Application Number (begins with GS)
2. RECOMMENDATION LETTER to TRANSFER TO PH.D. PROGRAM:
   1. Your Academic Advisor must provide a brief memo as to why you should be transferred to the Ph.D. Program
   2. SIGNATURES:  The memo must be signed by
      1. Your Academic Advisor
      2. The Graduate Chairperson
3. APPLICATION RECOMMENDATIONS & OTHER PAPERWORK
   1. You do NOT need any other recommendations or paperwork for this application
4. DEADLINE
   1. The Faculty must receive the Transfer Request from the Department at least ONE-MONTH PRIOR to term in which the student intends to begin his/her program
   2. The Department must receive the Transfer Request from the Student & Academic Advisor at least ONE-MONTH PRIOR to the Faculty of Graduate Studies deadline
   3. Transfers must be COMPLETE within the first 12-MONTHS after initial registration in the Master's Program
   4. Paperwork is not processed during holidays, breaks, university closures, etc. -- please plan accordingly
5. We'll try to process your application before the next intake deadline date or by the date discussed