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Appeals and Discipline Committee

Within the Framework of the University policy and procedures on student discipline and appeals, the School of Art Appeals Discipline Committee, shall act as an advisory body to the Director of the School of Art in matters of student disciplines and appeals. All Committees shall conduct business in alignment with the mission, values and strategic goals of the U of M student discipline and Appeal By-Laws, and Student Discipline and Appeal Procedures.

Membership & Responsiblities

Membership
The following shall be members of the Committee:

  1. Three (3) faculty—two (2) representing studio and one (1) representing art history, elected by School Council; 

  2. Two (2) students - one (1) representing studio, and one (1) representing art history; provided by School of Art Student Association (SOFA); 

  3. Student Advisor (ex-officio, non-voting); 

  4. Recording Secretary, non-voting. 

 

Terms of Membership

  1. The term of office of elected faculty members shall be two (2) years commencing July 1, with terms of each ending on alternate years.  Individuals can be reappointed or re-elected to the committee after a recommended absence of one (1) year.  

  2. Alternates can be appointed at the discretion of the Chair or designate. 

  3. The term of office of student representative/s shall be one year commencing July 1. 

The term of ex-officio members is standing by virtue of office held.

Chair
To be held by a faculty from the committee for a term of one (1) year. Elected by secret ballot in committee at the first meeting after July 1.

Powers
The committee has the power to hear and determine appeals, including but not limited to grade appeals, other academic or compassionate appeals, and of disciplinary action imposed by Director or designate pursuant to the Student Discipline Bylaw.

Mandate/Duties
Within the framework of the University policy and procedures on student discipline and appeals, the School of Art Appeals and Discipline Committee, shall act as advisory body to the Director of the School of Art in matters of student discipline and appeals. All committees shall conduct business in alignment with the mission, values, and strategic goals of University of Manitoba Student Discipline and Appeal By-Laws, and Student Discipline and Appeal Procedures.  

Duties include
To hear and determine student grade and discipline matters appealed to it by students.

Meetings

  1. The Chair or designate shall call and preside at all meetings of the Committee. 

  2. The Committee shall normally meet on an as-need basis, with the first meeting to be held no later than September 15. 

  3. Quorum for all meetings shall be 100% of the membership. The Chair shall vote only in case of a tie. 

  4. The Committee's decisions will be recorded after each meeting and a cumulative record of all minutes maintained in the Office of the Director. 

  5. The Chair or designate shall make every effort to consider member’s availability when scheduling meetings.  

Appeals and Dicipline Committee

Adopted

08-SEP-1971

Amended by School Council

28-MAY-2010

Revised and adopted by School Council

29-JAN-2016

Revised and adopted by School Council

29-SEP-2017

Appropriations Committee

The mandate of the committee is: to advise on the allotment and utilization of studio and lecture space in the School of Art; to receive, evaluate and prioritize requests for capital and equipment purchases; and ensure that the Health and Safety policies and procedures of the U of M and School of Art are adhered to in all facilities. All Committees shall conduct business in alignment with the mission, values and goals of the School of Art.

Membership & Responsibilities

Membership
The following shall be members of the Appropriations Committee:

  1. Four (4) faculty – elected by School Council. 
  2. Business Manager (ex-officio); 
  3. Two (2) technical staff, elected by secret ballot from the technical staff in the School; 
  4. Two (2) students – one (1) elected from the undergraduate student body and one (1) elected from the graduate student body; 
  5. Director or designate (ex-officio, non-voting). 
  6. Recording secretary, non-voting. 

Terms of Membership

  1. The term of office of elected/appointed members is two (2) years commencing July 1, with terms of each ending on alternate years. Individuals can be re-elected/re-appointed to the committee after an absence of one (1) year. 
  2. The term of office of student representative/s is one year commencing July 1. 
  3. The term of ex-officio members is standing by virtue of position. 

Chair
To be held by a faculty person from the committee for a term of one (1) year, generally from September to June. The Chair to be elected by secret ballot at the first regularly scheduled meeting, after July 1, chaired by the Director or designate.

Powers
The committee is advisory to the Executive Committee.

Mandate/Duties
The mandate of the committee is: to advise on the allotment and utilization of studio and lecture space in the School of Art; to receive, evaluate and prioritize requests for capital and equipment purchases; and ensure that the Health and Safety policies and procedures of the University and the School of Art are adhered to in all facilities. All committees shall conduct business in alignment with the mission, values and strategic goals of the School of Art. 

Duties include

  1. Present prioritized capital and equipment requests to the Executive Committee in a timely manner for use in strategic planning and budget striking. 
  2. Provide reports of the activities of the Committee to the Executive Committee and to School Council. 
  3. Every five (5) years (at a minimum), review the School’s policies and procedures appropriate to the committee to ensure that they are relevant to the University’s policies and procedures and that they continue to serve the needs of the School and its constituents. Submit the review to the Executive Committee. 

Meetings

  1. The Chair (or designate) shall call and preside at all meetings of the Committee. 
  2. The Committee shall normally meet three (3) times per year from September to June. 
  3. At least five (5) days written notice of meetings, including items for discussion, shall be given to all committee members. 
  4. Quorum for all meetings shall be 50% plus one of the membership. 
  5. Decisions will be made by majority vote. 
  6. The Chair shall vote only to break a tie. 
  7. The Committee's decisions will be recorded after each meeting, and a cumulative record of all minutes maintained in the Office of the Director.
Appropriations Committee
Adopted 08-SEP-1971
Amended by School Council 28-MAY-2010
Revised and adopted by School Council 29-SEP-2017

2018 Meeting Minutes

BFA Art History Curriculum Committee

The committee is advisory and recommends to the Undergraduate Program Committee. All committees shall conduct business in alignment with the mission, values and strategic goals of the School of Art.

Membership and Responsibilities

Membership
The following shall be members of the Committee:

  1. Five (5) faculty – elected by School Council, with four (4) representing art history and one (1) representing studio; 

  2. The Student Advisor (ex-officio); 

  3. Director or designate (ex-officio); 

  4. Recording secretary (non-voting). 

 

Terms of Membership

  1. The term of office of elected/appointed members shall be one (1) year commencing July 1. It is recommended that art history faculty rotate their membership on the BFA Art History committee with the Undergraduate Program Committee. 

  2. The term of ex-officio members is standing by virtue of position. 

  3. In cases when a member goes on leave, that member will normally return to the committee unless the end of their leave coincides with the end of their term. The Nominating Committee of School Council will be responsible for replacing/substituting a member. 

 

As it is often necessary to have the advice of non-members, the Chair may invite individuals (non-voting) to attend committee meetings for consultation.

Chair
To be rotated between members of the committee each meeting.

Powers
The committee is advisory and recommends to the Undergraduate Program Committee.

Mandate/Duties
The Art History Curriculum Committee is a sub-committee of the Undergraduate Program Committee. It meets to consider curriculum related issues.

All committees shall conduct business in alignment with the mission, values and strategic goals of the School of Art. 

Duties include

1. Curriculum

1.1 Review and recommend the introduction, modification or deletion of undergraduate programs, curricula and courses;

1.2 Review and recommend revision to program policies, procedures and practices: admissions, examinations, grading and evaluation, required performance levels, and requirements for graduation;
1.3 Recommend courses in other faculties of the University that may be taken for credit in School of Art programs.

 

Every five (5) years (at a minimum), review the School’s policies and procedures appropriate to the committee to ensure that they are relevant to the University’s policies and procedures and that they continue to serve the needs of the School and its constituents. Submit the review to School Council.

Meetings

  1. The Chair (or designate) shall call and preside at all meetings of the Committee. 

  2. The Committee shall normally meet monthly from September to June. 

  3. At least five (5) days written notice shall be given to all committee members. 

  4. Quorum for all meetings shall be 50% plus one of the membership. 

  5. Decisions will be made by majority vote. 

  6. The Chair shall vote only to break a tie. 

  7. The Committee's decisions will be recorded after each meeting, and a cumulative record of all minutes shall be maintained in the Office of the Director.
BFA Art History Curriculum Committee
Adopted           06-MAY-2017

BFA Studio Curriculum Committee

The committee is advisory and recommends to the Undergraduate Program Committee. All committees shall conduct business in alignment with the mission, values and strategic goals of the School of Art.

Membership and Responsibilities

Membership
The following shall be members of the Committee:

  • Five (5) faculty – elected by School Council, with four (4) representing studio and one (1) representing art history;
  • The Student Advisor (ex-officio);
  • Director or designate (ex-officio);
  • Recording secretary (non-voting).

Terms of Membership

  1. The term of office of elected/appointed members shall be two (2) years commencing July 1, with terms of each ending on alternate years. Individuals can be reappointed to the committee after an absence of one (1) year. 
  2. Two elected/appointed members of the four representing studio faculty on the BFA Studio Curriculum Committee shall concurrently sit on the Undergraduate Program Committee. 
  3. The term of ex-officio members is standing by virtue of position. 
  4. Elected/appointed members will not hold membership on the Undergraduate Program Committee or the BFA Studio Curriculum Committee concurrent with membership on the Graduate Program Committee. 
  5. In cases when a member goes on leave, that member will normally return to the committee unless the end of their leave coincides with the end of their term. The Nominating Committee of School Council will be responsible for replacing/substituting a member. 

As it is often necessary to have the advice of non-members, the Chair may invite individuals (non-voting) to attend committee meetings for consultation.

Chair
To be rotated between members of the committee each meeting.

Powers
The committee is advisory and recommends to the Undergraduate Program Committee.

Mandate/Duties
The BFA Studio Curriculum Committee is a sub-committee of the Undergraduate Program Committee. It meets to consider curriculum related issues.

All committees shall conduct business in alignment with the mission, values and strategic goals of the School of Art.

Duties include

  1. 1. Curriculum 

1.1. Review and recommend the introduction, modification or deletion of undergraduate programs, curricula and courses;
1.2. Review and recommend revision to program policies, procedures and practices: admissions, examinations, grading and evaluation, required performance levels, and requirements for graduation;
1.3. Recommend courses in other faculties of the University that may be taken for credit in School of Art programs.

Every five (5) years (at a minimum), review the School’s policies and procedures appropriate to the committee to ensure that they are relevant to the University’s policies and procedures and that they continue to serve the needs of the School and its constituents. Submit the review to School Council.

Meetings

  1. The Chair (or designate) shall call and preside at all meetings of the Committee. 
  2. The Committee shall normally meet monthly from September to June. 
  3. At least five (5) days written notice shall be given to all committee members. 
  4. Quorum for all meetings shall be 50% plus one of the membership. 
  5. Decisions will be made by majority vote. 
  6. The Chair shall vote only to break a tie. 
  7. The Committee's decisions will be recorded after each meeting, and a cumulative record of all minutes shall be maintained in the Office of the Director.
BFA Studio Curriculum Committee
Adopted           06-MAY-2017

Executive Committee

The mandate of the committee is to act as an advisory body to the Director on Policy matters and strategic planning, and to coordinate the work of the committees of Faculty Council. All committees shall conduct business in alignment with the mission, values and strategic goals of the School of Art.

Membership and Responsibilities

Membership
The following shall be members of the Executive Committee:

  1. Director; 
  2. Associate Director (ex-officio); 
  3. Chair of the Undergraduate Program Committee (ex-officio); 
  4. Chair of the Appropriations Committee (ex-officio); 
  5. Graduate Program Chair (ex-officio); 
  6. Business Manager (ex-officio) and Recording Secretary. 

Terms of Membership
The term of members is standing by virtue of position.

Chair
The Director or Designate will chair the committee.

Powers
The committee is advisory to the Director.

Mandate/Duties
The mandate of the committee is to act as an advisory body to the Director on policy matters and strategic planning, and to coordinate the work of the committees of School Council. All committees shall conduct business in alignment with the mission, values and strategic goals of the School of Art. 

Duties include:

  1. Prepare the calendar and agenda for SchoolCouncil meetings. 
  2. Call special meetings of SchoolCouncil on no less than 24 hours’ notice for purposes specified in the Notice of Meeting. 
  3. Ensure that Faculty Council by-laws are properly executed. 
  4. Deal with the contingencies that arise between meetings of Faculty Council. 
  5. Oversee the nominating process for the School of Art. 
  6. Establish ad hoc committees as necessary to assist Faculty Council in carrying out its work where an appropriate standing committee of Council does not exist. 
  7. Prioritize, within the strategic mandate and goals of the School of Art, requests for capital, equipment or other special studio/curricular funding requests made through the Appropriations Committee. 
  8. Provide input to the Director regarding the striking and execution of the School of Art budget and the strategic planning process. 
  9. Evaluate opportunities for fit within the School of Art’s mission, vision and values. 
  10. Carry out other functions as School Council may from time to time specify. 
  11. Report to School Council with respect to actions taken by the Executive Committee. 

Meetings
The Committee shall normally meet monthly from September to June.

Executive Committee
Adopted 08-SEP-1971
Amended by School Council 28-MAY-2010

Graduate Program Committee

The Graduate Program Committee is a committee of the School of Art Faculty Council. It is the policy making body for the School of Art Master of Fine Art Program and meets to consider curriculum based issues; review administration of the program; consider student requests and appeals and process students into and out of the program. All committees shall conduct business in alignment with the missions, values, and strategic goals of the School of Art.

Membership and Responsibilities

Membership
Graduate Program Committee members are nominated by the Faculty Council Nomination Committee and elected by a vote of Council. Only those faculty who are members of the Faculty of Graduate Studies are eligible to serve on the committee. Membership consists of:

  1. Two (2) faculty elected from among eligible faculty members. 
  2. Two (2) faculty appointed by the Director from among eligible faculty members. 
  3. The Student Advisor (ex-officio). 
  4. One second year and one first year Master of Fine Art student, elected from the student body. 
  5. Recording secretary (non-voting). 

Note: Elected/appointed members shall not hold membership on the Graduate Program Committee concurrent with membership on the Undergraduate Program Committee. 


Terms of Membership

  1. The term of office for elected/appointed members shall be two (2) years commencing July 1, with terms of each ending on alternate years. Individuals can be reappointed to the committee after an absence of one (1) year. 
  2. The term of office for student representative(s) shall be one year commencing July 1. When confidential student academic issues or issues of a potential conflict of interest are discussed, the student representative will be asked to leave the meeting. 
  3. The term of ex-officio members is standing by virtue of position. 
  4. Elected/appointed members will not hold membership on the Undergraduate Program Committee concurrent with membership on the Graduate Program Committee. 
  5. In cases when a member goes on leave, that member will normally return to their membership unless the end of the leave coincides with the end of the term.  The Nominating Committee of School Council will be responsible for replacing/substituting a member. 

As it is often necessary to have the advice of non-members, the Graduate Chair may invite any individual(s) (non-voting) to attend committee meetings for consultation. 

Powers 
The committee is advisory to the Executive Committee.

Mandate/Duties
The Graduate Program Committee is a committee of the School of Art Faculty Council. It is the policy making body for the School of Art Master of Fine Art Program and meets to consider curriculum-related issues; review administration of the program; consider student requests and 
Appeals and process students into and out of the program. All committees shall conduct business in alignment with the mission, values and strategic goals of the School of Art. 

Duties include

  1. Review and revision of curriculum. 
  2. Review and revision of program policies and practices. 
  3. Approval of admission of students into the program. 
  4. Consideration of disputes of the decisions made by the Graduate Admissions Committee. 
  5. The Graduate Admissions Sub-Committee reviews all complete applications for admission and recommends to the Graduate Program Committee the candidates’ suitability for admission. 
  6. Recommendation of remedial action for students with deficient grades or in academic difficulty. 
  7. Student requests, discipline issues, and appeals. 
  8. Confirmation that applicants for graduation have met academic requirements and are qualified to receive the M.F.A. degree. 

Meetings
Meetings of the Graduate Program Committee are called by the Graduate Chair or designate. Quorum for all meetings shall be 50% plus one of the membership.

  1. Decisions will be made by majority vote. 
  2. The Chair shall vote only to break a tie. 
  3. The Committee’s decisions will be recorded after each meeting and a cumulative record of all minutes shall be maintained in the Office of the Director. 

Graduate Admissions Sub-Committee

The Graduate Admissions sub-committee is appointed by the Graduate Program Committee. It is struck annually to review applications to the MFA Program and to recommend admission of students to Faculty of Graduate Studies.

Membership

  1. The Graduate Committee Chair, who serves as chair; 
  2. The Graduate Program Manager who acts as Secretary; 
  3. Members of the Graduate Program Committee; 
  4. Other faculty members of the School of Art as the committee sees fit. 

Meetings
Meetings of the Graduate admissions sub-committee are called by the Graduate Chair or designate.

  1. Quorum for all meetings shall be 50% plus one of the membership. 
  2. Decisions will be made by majority vote. 
  3. The Chair shall vote only to break a tie. 

The committee’s decisions will be recorded after each meeting, and a cumulative record of all minutes maintained in the Office of the Director.

Graduate Program Committee
Adopted 08-SEP-1971
Amended by School Council 28-MAY-2010
Revised and adopted by School Council 05-MAY-2017
Revised 25-OCT-2017

Nominations Committee

According to the terms of reference in "Elections to the School of Art Standing and Ad Hoc Committees", the Nominations Committee shall seek nominations for academic, staff and students to serve on the standing committees of Faculty Council, and in consultation with the Director, will appoint individuals to the committees.

Membership and Responsibilities

Membership
The Executive Committee shall serve as the Nominations Committee.

Powers
The committee is advisory to the Director.

Mandate/Duties
According to the terms of reference in “Elections to School of Art Standing and Ad Hoc Committees”, the Nominations Committee shall seek nominations for academic, staff and students to serve on the standing committees of Faculty Council, and in consultation with the Director, will appoint individuals to the committees.

Nominations Committee
Adopted 08-SEP-1971
Amended by School Council 28-MAY-2010

 

 

Student Art Curatorial Selection Committee

The committee exists to facilitate the selection of exhibitions for the Student Gallery located in the Music Addition building, and other student exhibition opportunities in the School of Art. All committees shall conduct business in alignment with the mission, vision, values and strategic goals of the School of Art.

Membership and Responsibilities

Membership

  1. Two (2) undergraduate students
  2. Two (2) graduate students
  3. One (1) faculty member from the School of Art. 
  4. One (1) member of the School of Art Gallery staff (non-voting). 
  5. Recording secretary (non-voting). 

As it is often necessary to have the advice of non-members, the Chair may invite individuals (non-voting) to attend committee meetings for consultation.

Terms of Membership

1. Terms of office of all elected/appointed student members shall be one (1) year, commencing September 1 of the current academic session.
2. Undergraduate students will be chosen by SOFA. 
3. One (1) graduate student will be from year one (1), and one (1) graduate student shall be from year two (2), each elected through a ballot process. 
4.. A faculty member, appointed each term by the Office of the Director. Gallery staff member, to be selected by consensus, for a term of two (2) years.

Chair
To be held by the Director, or designate.

Powers
The committee is advisory to the Office of the Director.  It requests submissions, deliberates and recommends selected proposals of student artwork for exhibition.

Mandate/Duties
The committee exists to facilitate the selection of exhibitions for the Student Gallery located in the Music Addition building, and other student exhibition opportunities in the School of Art.

All committees shall conduct business in alignment with the mission, vision, values and strategic goals of the School of Art.

Duties include

  1. Establish criteria for submissions. 
  2. Issue calls for exhibition proposals by individuals, group of students, or class projects. 
  3. Review all proposals using established criteria. 
  4. Consider submissions based on quality of proposal, access and diversity of approach. 
  5. Recommend student exhibition proposals and a schedule of exhibitions, forwarded to the Office of the Director. 
  6. An archive of the exhibitions shall be kept and made available, including a website that documents/publishes each exhibition. 

Meetings

  1. The chair (or designate) shall call and preside at all meetings of the committee. 
  2. The committee shall normally meet two (2) to three (3) times per term. 
  3. At least five (5) working days written notice of meetings shall be given to members. 
  4. Decisions will be carried by a majority vote of members. 
  5. The chair shall only vote to break a tie. 
  6. The committee’s decisions will be recorded, and a cumulative record of all minutes shall be maintained in the Office of the Director.
Student Art Curatorial Selection Committee
Adopted           29-SEP-2017

School Council:

School Council shall determine the number and functions of committees; the extent of student representation on each committee; what restrictions shall be placed on the participation of any member of the committees.

Membership and Responsibilities

Terms of Reference
Ex-officio members have voting rights unless otherwise indicated. 
The Director or designate is an ex-officio member of every standing committee. 

Meetings

  1. Except under extraordinary circumstances, meetings of School Council will be held Friday at 9:15 a.m. 
  2. Debate on any motion shall be limited to twenty-five minutes, and no member shall speak longer than five minutes, nor more than twice to a motion unless no other member wishes to have the floor. 
  3. The minutes shall be the official record of a meeting and shall be kept as outlined in Appendix “A”. 
  4. No meeting shall continue beyond two hours after the scheduled starting time contained in the notice of meeting, regardless of whether or not it is called to order at that time. 
  5. School Council will meet a minimum of XXX times per year. 

Elections to School of Art Standing and Ad Hoc Committees

  1. Prior to the April meeting of School Council, the nominating committee will circulate, to all faculty and staff, a list of offices to be filled and the terms of reference for each vacant position. 
  2. Faculty and staff will be asked to indicate, in ranked order, the positions for which they are willing to serve, and to nominate others for positions. 
  3. The nominating committee will confer with nominees to confirm that they are willing to be considered for committee appointments to which they were nominated. 
  4. Faculty who do not volunteer or are not nominated will be appointed to committees, as is required to fulfill the service requirement of academic appointments. 
  5. Prior to submitting its nominations of student members, the Nominating Committee shall consult with the School of Art Student Association Chair who shall oversee the process to nominate student representatives. 
  6. At a subsequent meeting of School Council, but before the end of June, the slate will be ratified. 
  7. If positions on standing committees become vacant during the year, the Nominations Committee will fill these vacancies according to the stated process. 

APPENDIX A
Minutes of School Council
The minutes of School Council shall contain decisions made but not the debate. They shall be posted within eight days after the meeting and circulated with the agenda eight days before the next meeting. They shall not be read at a meeting.

They shall contain the following information only:

  1. Council’s name 
  2. Date, time and place of meeting 
  3. Names of members present, regrets, and who chaired the meeting 
  4. Additions or corrections to the minutes of the previous meeting and whether approved or disapproved. 
  5. Motions whether adopted or lost and the names of persons who made and seconded them. 
  6. The number of votes on each side shall be recorded – for, against and abstained. 
  7. Resolutions adopted. 
  8. Points of order and appeals, sustained or lost. 
  9. Reports of committees will be appended to the official minutes, but need to be circulated with the minutes only if not previously circulated). Unwritten committee reports may be summarized and included in the minutes. 
  10. Appointments and elections 
  11. Time of adjournment. 

A request to have something read into the minutes that would not ordinarily appear may be granted by Council.

Minutes of Standing Committees

  1. At the conclusion of the business of Standing Committees, a report/minutes shall be produced and presented to the Director, and will contain the following information only 
  2. Standing Committee Name 
  3. Date, time and place of meeting 
  4. Names of members present, regrets and who chaired the meeting 
  5. The number of votes on each side 
  6. Decisions made
School Council Committee
Adopted 08-SEP-1971
Amended by School Council 28-MAY-2010

Tenure & Promotions Committee

Undergraduate Program Committee

The Undergraduate Program Committee is a committee of the School of Art Council. It is the policy making body for the School's undergraduate and diploma programs and meets to: consider curriculum related issues; review administration of the program; recommend on awards; consider student requests; and process students in and out of the program.

Membership and Responsibilities

Membership

The following shall be members of the Committee: 

  1. Six (6) faculty – elected by School Council, with four (4) representing studio and two (2) representing art history; 
  2. The Student Advisor (ex-officio); 
  3. One (1) technician representative, elected from the technical staff of the School; 
  4. Three (3) students – one (1) elected from the BFA Art History program and one (1) elected from the BFA Studio program and one (1) elected from the graduate student body; 
  5. Director or designate (ex-officio). 
  6. Recording secretary (non-voting). 

Terms of Membership

  1. The term of office of elected/appointed studio members shall be two (2) years, commencing July 1, with terms of each ending on alternate years. The term of office of elected/appointed art history members shall be one (1) year, commencing July 1. Individuals can be reappointed to the committee after an absence of one (1) year. 
  2. Two elected/appointed members of the four representing studio faculty on the BFA Studio Curriculum Committee shall concurrently sit on the Undergraduate Program Committee. 
  3. The term of office of student representative/s shall be one year commencing July 1. 
  4. The term of ex-officio members is standing by virtue of position. 
  5. Elected/appointed members will not hold membership on the Undergraduate Program Committee concurrent with membership on the Graduate Program Committee. 
  6. In cases when a member goes on leave, that member will normally return to the committee unless the end of their leave coincides with the end of their term.  The Nominating Committee of School Council will be responsible for replacing/substituting a member. 

As it is often necessary to have the advice of non-members, the Chair may invite individuals (non-voting) to attend committee meetings for consultation.

Chair
To be held by a faculty member from the committee for a term of one (1) year, generally from September to June. The Chair will be elected by secret ballot at the first regularly scheduled Committee meeting, after July 1, chaired by the Director or designate.


Powers
The committee is advisory to the Executive Committee.

Mandate/Duties
The Undergraduate Program Committee is a committee of the School of Art School Council. It is the policy making body for the School’s undergraduate and diploma programs and meets to: consider curriculum related issues; review administration of the program; recommend on awards; consider student requests; and process students into and out of the program.

All committees shall conduct business in alignment with the mission, values and strategic goals of the School of Art. 

The Undergraduate Program Committee provides oversight and recommends to School Council on the following duties. The work of curriculum review and recommendation are normally handled by the BFA Art History and Studio Curriculum committees, and the work of Awards selection and recommendation are normally handled by the Awards committee:

1.Admissions

1.1To determine, within the framework of University policies and procedures, undergraduate admissions regulations for the School of Art.

2.Academic Matters

2.1.Recommendation of remedial action for undergraduate students with deficient grades or in academic difficulty;
2.2.Consider extraordinary student requests;
2.3.Confirm that applicants for graduation have met academic requirements and are qualified to receive the BFA degree’s or diploma.

3.Curriculum

3.1.Review and recommend the introduction, modification or deletion of undergraduate programs, curricula and courses;
3.2.Review and recommend revision to undergraduate program policies, procedures and practices: admissions, examinations, grading and evaluation, required performance levels, and requirements for graduation;
3.3.Recommend courses in other faculties of the University that may be taken for credit in School of Art programs.

4.Awards

4.1.Recommend recipients for all undergraduate awards, scholarships and bursaries, using the established terms of reference;
4.2.Recommend new undergraduate awards, scholarships and bursaries for the School of Art.

Every five (5) years (at a minimum), review the School’s policies and procedures appropriate to the committee to ensure that they are relevant to the University’s policies and procedures and that they continue to serve the needs of the School and its constituents. Submit the review to School Council.

Meetings

  1. The Chair (or designate) shall call and preside at all meetings of the Committee. 
  2. The Committee shall normally meet monthly from September to June. 
  3. At least five (5) days written notice shall be given to all committee members. 
  4. Quorum for all meetings shall be 50% plus one of the membership. 
  5. Decisions will be made by majority vote. 
  6. The Chair shall vote only to break a tie. 
  7. The Committee's decisions will be recorded after each meeting, and a cumulative record of all minutes shall be maintained in the Office of the Director.
Undergraduate Program Committee
Adopted 08-SEP-1971
Amended by School Council 28-MAY-2010
Revised and adopted by School Council 06-MAY-2017

Visiting Artist Committee