Please follow the steps below so that you are fully prepared for your first day and the days to follow. Some of these steps may not apply to you – complete only if applicable. The steps are divided up into four sections:
We expect you may have questions. Please work with your manager to ensure you understand and complete all necessary steps in order to make your transition into your new job a smooth one.
Contact the HR Help Desk (firstname.lastname@example.org) if you have any questions along the way. The University of Manitoba is strongly committed to accessibility within its community. If you require accommodation support, please contact UM.Accommodation@umanitoba.ca or 204-474-7195.
You can claim your login credentials (UMNetID) seven days before your start date. Please do so before your first day of work. If you are a new employee and do not currently have an active U of M computer account, visit signUM and claim your account by clicking on "Claim your ID". You would need your employee number for this process.
Your UMNetID provides you with:
If you are a U of M student, you may already have claimed your UMNetID. If you have any questions about this process contact the IST Help Desk at (204) 474-8600.
We encourage you to sign up for the IST Alert Mailing list to stay informed of current and planned outages and problems
Before you can start work at the University of Manitoba, we need some important information from you before we can pay you. Authorization to work in Canada can be provided by giving us a copy of a valid work permit or a copy of a study permit that contains the additional paragraph confirming that you are able to work. We will also need to see a copy of the Social Insurance Number that you obtained from a Service Canada office, including the date it expires.
Permanent Residents of Canada can bring a copy of their Permanent Resident Card or a Confirmation of Permanent Residency landing document if you have just arrived in Canada and have not yet received the card.
Please email a copy of your authorization to work or study in Canada and your valid Social Insurance Number to Human Resources (email@example.com) on or before your first day of work.
Please contact your employment supervisor to make arrangements to receive the course outline, course textbook order and to discuss any audiovisual requirements for the course.
Please review the Responsibilities of Academic Staff with Regard to Students (ROASS) document and academic integrity policies and procedures.
The University of Manitoba requires that all employees be paid through direct deposit. Please complete the Direct Deposit and applicable tax forms.
Your eligibility for staff benefits, if applicable, will be outlined in your letter of offer. Please visit Compensation and benefits website for full details. Coverage for your dependents begins when your completed forms are received by the Staff Benefits Office.
Once completed, please submit the forms to Staff Benefits at firstname.lastname@example.org.
If your forms are not received within thirty-one days of your first day of employment, satisfactory evidence of insurability will be required in order for your dependents to be covered.
All employees are eligible to join the University of Manitoba Pension Plan. If you have not already done so, please complete the Pension Plan Application for Membership form. If you wish to waive your participation for up to two years, complete the Participation Waiver Form.
Legislation requires all employees to take certain training. If you have completed the training highlighted below, you do not need to take it again.
Accessible Customer Service Training must be completed by all University of Manitoba employees, as required by the Accessibility for Manitobans Act. Online videos are available which take approximately 35 minutes to complete. Please visit the Accessibility Hub to complete this training.
New Worker General Orientation must be completed by all employees at the University of Manitoba. Please visit the Environmental Health and Safety Office's New Worker General Orientation to complete this training.
The University of Manitoba has created a series of five online modules containing foundational information about sexual violence. These modules can be accessed online in UM Learn. After logging in, scroll down to "My Courses" and choose "Sexual Violence Awareness – Fall 2020" to take the online course.
To access the training presentation, first complete the PHIA Training Registration Form and download the self-guided presentation. Complete the U of M’s Pledge of Confidentiality and submit it as an attachment to email@example.com.
Employee Self Service (ESS) is accessed via VIP.umanitoba.ca using your UMNetID and password.
You may view your personal information including current address, emergency contact, pay statements, T4 slips, benefits coverage, vacation allowance, beneficiary, dependants and attendance profile.
We encourage you to update your address and emergency contact right away. If you have a preferred name - a name that you commonly use which is different from your legal name - you may update that at any time by clicking on the section titled "Personal Information" within ESS.
You will also find "UM Careers" in ESS, where you can search and apply for jobs, follow the progress of your application, accept your offers and upload your resume and cover letter.
All faculty and staff are encouraged to complete a short, online declaration form that asks you to identify the equity groups to which you belong or identify with. These groups include women, Indigenous peoples, people with a disability and people of all gender identities and sexual orientations.
The questionnaire is housed in JUMP and is confidential. There are six questions; your response is voluntary and your personal information remains confidential. Individual information will not be shared and data will be aggregated.
To participate, please visit JUMP (using your UMnet ID and password); select the Staff Tab located in the Workplace Diversity Self-Declaration hub. More information can be found on the UCount webpage.
If you have a disability that may affect your ability to remain safe in an emergency, we ask that you complete the Employee Emergency Information Worksheet so we can develop a personalized emergency response plan that will meet your safety needs. All information will be kept confidential and only shared with your consent.
Now that you have completed the requirements for onboarding, discover more about the University by visiting "Orientation to University of Manitoba" developed by Learning and Organizational Development.
If you have any further questions about the onboarding process, please call the HR Help Desk (204) 474-9400 or visit us online.