Before your first day
We know the anticipation that comes with starting a new position and we've got you! Let’s walk through the onboarding steps you can take before your first day.
Accessibility accommodation requests
The University of Manitoba is strongly committed to supporting accessibility within its community. If you require accommodation support, please contact UM.Accommodation@umanitoba.ca or 204-474-7195.
Submit your personal information
Complete and submit the Personal Information Form to your unit (do not submit directly to Human Resources) if any of the following apply:
- You have been hired by the University for the first time.
- You have been re-hired by the University and your personal information has changed since you were last employed at the University.
For University of Manitoba Faculty Association (UMFA) or Geographical Full-Time (GFT) appointments only, refer to the principal subject taught codes to complete page two of the Personal Information Form:
Claim your UMNetID
New employees
You can claim your login credentials (UMNetID) one business day after you accept your offer and up to 14 business days before your start date. Please do so before your first day of work. Visit signUM and claim your account by clicking on "Claim your ID". You will receive an email with your employee number to complete this process.
Existing UM employees or students
If you are a current or previous UM student or a previous UM employee, you may already have claimed your UMNetID. If so, you do not need to claim a new UMNetID. If you have any questions about this process, contact the IST Help Desk at 204-474-8600.
Your UMNetID provides you with:
- a staff email account
Depending on your type of appointment, you may not have access to your staff email until at least 14-days before or on your start date. Please contact the IST Help Desk if you cannot access this email on or after your start date. - a home drive to store your individual files.
- access to required online training through UM Learn
- access to Employee Self-Service (ESS), where you can view/print your pay stubs and T4s, UM Careers, check your appointment, salary and benefits information, and update your personal information.
Depending on your type of appointment, you may not have access to your ESS account until at least 14-days before or on your start date.
We encourage you to sign up for the IST Alert Mailing list to stay informed of current and planned outages and problems.
Legal documentation for foreign workers
Before you can start work at UM, we need some important information from you before we can pay you. Authorization to work in Canada can be provided by:
- sending us a copy of a valid work permit or a copy of a study permit that contains the additional paragraph confirming that you are able to work, and
- a copy of the Social Insurance Number that you obtained from a Service Canada office, including the date it expires.
For permanent residents of Canada, bring:
- a copy of your Permanent Resident Card, or
- a Confirmation of Permanent Residency landing document if you have just arrived in Canada and have not yet received the card.
Please email a copy of your authorization to work or study in Canada and your valid Social Insurance Number document to Human Resources (hris@umanitoba.ca) on or before your first day of work.
For course instructors
Please contact your employment supervisor to make arrangements to receive the course outline, course textbook order and to discuss any audiovisual requirements for the course.
Please review the Responsibilities of Academic Staff with Regard to Students (ROASS) document and academic integrity policies and procedures.
What to expect in your first week
In your first week, we’ll help you:
- Access UM Intranet
- Set up your payroll information
- Enrol in the group insurance benefits (if applicable)
- Opt-in or -out of the pension plan
- Submit a Workplace Diversity Self-Declaration (optional)
- Apply for parking (optional)
- Obtain staff ID (if applicable)
- Complete employee training
Mandatory training for all employees includes:
- Accessibility Training (Customer Service)
- Accessibility Training (Communication Standard)
- Accessibility Training (Employment Standard)
- Financial Stewardship and Ethical Conduct Training
- Environmental Health and Safety Basics
- Sexual Violence Awareness Training
- UM General Personal Health Information Act (PHIA)/Privacy Training
Explore UM
As a UM employee, you will be part of a culturally rich and diverse community.
Contact us
We expect you may have questions. Please work with your manager to ensure you understand and complete all necessary steps in order to make your transition into your new job a smooth one. You may also email the HR Help Desk if you have any questions along the way.