Please see below information on both the new Service Agreement and the former Independent Contractor Agreement (ICA)
Service Agreements - effective June 3, 2019
A Service Agreement is a contract between the University of Manitoba and a Supplier where the standard terms and conditions of the University will be used. This process should be used when engaging a Supplier or an individual to perform work. This method of buying is not used to purchase goods.
The new Service Agreement replaces the Independent Contractor Agreement (ICA) for both agreements with Suppliers who have a registered business/GST number and agreements with Individuals.
If your purchase is not related to a service, please visit our Making a Purchase webpage to determine the appropriate method of buying at the U of M.
WHO the Service Agreement is with drives the procedures required.
Please review the definitions below to determine which procedure you should follow:
Select the desired button below to view the required procedures, forms and support documentation for the type of Service Agreement you would like to create.
Standard Independent Contract Agreements (ICA) are discontinued as of June 3, 2019. Standard ICA's that are currently in process will complete their term using the ICA procedures.
An Independent Contractor is a supplier providing a non-employment service, for example consulting work, program/web design, professional service or testing service. A University of Manitoba standard (pro-forma) Independent Contractor Agreement (ICA) is developed as the contractual agreement.
ICAs are designed to outline the agreement of services to be provided, the payment terms of those services and generally, to protect both the University and the supplier’s interests in the performance of the services.
1) The work is being performed on University premises or on University equipment
2) The worker is under the supervision and control of the University
3) The worker is paid regardless of results achieved, and
4) The work is on-going and is for an indefinite period of time.
To determine how this individual should best be paid, utilize the Human Resources Payment to Individuals site.
Contracts with a Supplier are processed in EPIC using the EPIC Contract Request (Procurement). These contracts must adhere to the rules for Competitive Bidding at the University.
For more information on these contracts and agreements, contact Purchasing Services (204) 474-8348