Invigilator - FAQ

DETECTING AND RESPONDING TO ACADEMIC DISHONESTY DURING A TEST OR EXAM

*Please consult the information provided by the Registrar's office, specifically the Instructions for Chief Invigilators, Instruction for Invigilators, and the Report of an Incident.


1. PRIOR TO START OF EXAMINATION

a. What if a student carries their bag, backpack, winter coat, big hat, binder, laptop to their seat?
Student property must be stowed beneath the student's desk or chair in the exam room. A student cannot access unauthorized materials during an exam. During the exam, students are not permitted access to the material beneath their chair/desk. Instead, students must ensure (prior to the start of the exam) that all required materials are placed on top of their desk (e.g.: ID card, pencils, eraser etc.) (See section 2.18 of the Final Examinations Procedures)

b. What if I see student(s) talking, using electronic devices or reading paper material in the room before the exam begins?

You must require that all students stow any/all unauthorized materials away from them (e.g.: in their backpack beneath their table/desk) during the exam. You may also request that students remain quiet while in the exam room.

2. DURING THE EXAMINATION

a. What should I do if I see a student cheating during a test or exam?

You must report your concern to the Chief Invigilator immediately. (see Final Examinations Procedures section 2.15). Using a blank "Incident Report form (obtained from the Registrar's Office), the Chief Invigilator is required to record the nature of the misconduct, and allow the student to continue writing. At the end of the exam, the student is required to read and sign the report to indicate they have read it. The student must also be advised by the Chief Invigilator of their right to submit a separate report of the event.

If the misconduct involves a student using unauthorized material during the exam, the unauthorized material must be taken away from the student and given to the Chief Invigilator. If the student is communicating with others, one or more of the students should be moved to another seat(s). Be sure to document the numbers and locations of the old and new seats.

b. What if the student refuses to provide you with the unauthorized material or empty the content of their pockets when asked?

While you are not permitted to do bodily searches of students, you still have recourse. If a student refuses to release the unauthorized material after being asked, the Chief Invigilator must document this behavior on the incident report. The student is permitted to continue writing the exam. Any other observations should be documented in the incident report (e.g., the student continuing to use the material after being approached and refusing to release it).

c. What if a student begins to argue when they are accused of dishonesty during an exam?

Report your concern to the Chief Invigilator immediately, see Final Examinations Procedures, section 2.15(g). Assure the student that they will be able to provide an explanation of their side of the situation at a later time via the proper channels. At all times, remain civil, polite, professional and patient. Document the student's disagreement on the incident report.

It is not appropriate to inform the student what you think will be the disciplinary action taken (e.g., don't tell a student he or she will be expelled for this. It is not your role, and is not necessarily accurate).

If the student continues behavior disruptive to others in the exam room, and after due warning, they can be required to leave by the Chief Invigilator. This event must also be documented on the incident report form.

d. What happens after the incident report is filled out?

Once the student's alleged academic dishonesty has been documented, you must let them complete the test or exam. Be sure to document on the exam and/or the incident report where the student had left off when they were interrupted. The incident report form will then be forwarded to the appropriate campus authority (Dean, Director etc.) for review.

e. What if I notice dishonest behavior after it has happened, and after the student has left the test/exam room?

You must still report the incident to the Chief Invigilator who will fill out the appropriate form. Provide as much detail and information that you can recall about the student, where they were sitting etc., if possible. As is the case for any disciplinary allegation, the student will be invited at a later date to present their side of the story before any decision is made.

3. SUPPORTING STUDENTS

a. What if the student is distressed at the time of accusation, and/or begins asking questions about what will happen to them?

Refer students to on-campus supports and services; see the below section entitled "Finding Help". Be sure to avoid commenting on potential outcomes.

b. What if the student begins crying, begging, or expressing extreme distress in other ways?

Being accused of academic dishonesty can be very stressful for some students. If the student appears to be in extreme distress and they cannot continue with the test/exam further, you may contact Student Counselling (204) 474-8592 for assistance. You should take the student into the hallway near the test/exam room if they are becoming disruptive to their fellow students.

In cases where a student is experiencing serious distress, and assert they cannot continue the exam because if it, you can refer to the Final examination procedures section 2.15 (h, vii) Conduct During an Examination. This section provides procedures to be applied when a student leaves an exam due to illness or family emergency. Consult with the Chief Invigilator when a student leaves due to illness.

REFERRING THE STUDENT FOR ASSISTANCE

If a student has been accused of academic dishonesty during the writing of an exam, please note the following sources of support where you can refer a student for assistance.

  1. STUDENT COUNSELING - 474 University Centre- (204) 474-8592
    http://umanitoba.ca/student/counselling
    If you are dealing with stress or worry for any reason, this confidential office can provide confidential support.
  2. STUDENT ADVOCACY - 520 University Centre – (204) 474-7423
    http://umanitoba.ca/student/advocacy
    This confidential office can help you know your rights as a student. Student Advocacy can help you navigate the discipline process if you have been accused of misconduct. Make an appointment immediately if you've been accused of academic dishonesty.
  3. STUDENT DISCIPLINE WALKTHROUGH
    http://umanitoba.ca/student/saa/student_advocacy/1042.html#am
    This online tutorial will help you understand the process followed when a student is accused of academic dishonesty. The walkthrough will also give specific information about what to do next.

More Questions?

Please see the Registrar's Office for additional FAQs regarding the Final Examination procedures
http://intranet.umanitoba.ca/student/records/finalexaminationspolicyfaq.html

Please contact the Student Advocacy Office if you have any questions or concerns about academic dishonesty accusations.

Modified January 2015. Please contact Student Advocacy if you have any questions or concerns.