Privacy Policy

Working with the Student Advocate

The Student Advocacy office provides confidential services to students. The information we request relates directly to and is needed by the University and this office to provide student(s) with the appropriate services. The information will also be used to evaluate the quality of our student programs and support services.

This personal information is being collected under the authority of The University of Manitoba Act. It is protected by the Protection of Privacy provisions of The Freedom of Information and Protection of Privacy Act. If you have any questions about the collection, contact the Access & Privacy Coordinator's Office (204) 474-8339, 230B Elizabeth Dafoe Library, University of Manitoba, R3T 2N2. Or visit http://umanitoba.ca/admin/vp_admin/fippa

A confidential file will be kept* by the Student Advocate and access to this file will be strictly limited to personnel in the Student Advocacy office and is governed by FIPPA (Freedom of Information and Protection of Privacy Act) and PHIA (Personal Health Information Act)**

• A confidential file will be kept by the Student Advocate and access to this file will be strictly limited to personnel in the Student Advocacy office and is governed by FIPPA (Freedom of Information and Protection of Privacy Act).

• With the student's specific permission, the Student Advocate may acquire files and/or speak to relevant professionals regarding their case.

• The Student Advocate will act on my behalf in a manner which is consistent with Student Advocacy goals of successful conflict resolution and fair process.

* File retention policy
Files are normally kept for a period of 3 years after which they are destroyed. Files may be kept longer if required for actual or potential legal or administrative proceedings.

** Limits of confidentiality
Although rare, there are some particular circumstances which may limit confidentiality:

• If we believe that a person is a danger to him or herself or to someone else, we are legally obligated to alert the appropriate authorities to deal with the situation.

• If there has been a formal access for information request through the FIPPA office.

• If our records are required by law to be disclosed or if our staff are subpoenaed pursuant to a legal proceeding.

Under these circumstances our office will work to limit the amount of information disclosed to the minimum extent required by law.