Advocacy Services for Students

Advocacy Services for Students

The Student Advocacy can help you address many of the issues that you may encounter as a University of Manitoba student. You are encouraged to contact the office to schedule an appointment to meet with an advocate, however, the information below will help you prepare for your appointment or may help you to resolve the matter on your own, if that is your preference.

Academic Progress

Concerns about marks or final grades
Please click on the following links for information on how to submit a Final Grade Appeal or Term Work Grade Appeal.

Academic probation or suspension
Each faculty/school/college has its own regulations regarding academic regulations including minimum performance requirements. This information should be available on your program's website or by speaking with an academic advisor in your faculty.

If the reason for your poor academic performance/GPA is related to extenuating circumstances (such as medical, compassionate, or personal grounds) please see information on our website related to Medical or Compassionate Circumstances

Admission concerns
If your application for admission is not successful, you should first check with your program's Admissions Officer for an explanation of the entrance requirements and admissions process that was followed in processing your application. Admissions advisors may be contacted through the Admissions office. As well, review the Applicant Information Bulletin for the program

If, after speaking with the Admission Officer, you decide you would like your application to be reconsidered, you must submit your request to the Chair of the Admissions Committee in writing within ten days of notification of a negative admission decision. Experience has shown that most enquiries can be satisfied at this level without further reference. Your Admissions Officer will be able to give you the name and address for your Faculty 's Chair of Selection Committee.

If the reconsideration decision is not favourable, you may continue your appeal to the next stage by submitting a request in writing to the University Secretary, Room 312 Administration Building, University of Manitoba, within ten days of the receipt of the reconsideration result. This request will be conveyed to the Senate Admissions Appeal Committee. You should be aware that appeals of reconsideration decisions by the Senate Admissions Appeals Committee focus on questions of correct adherence to published policies and procedures by the Committee of Selection, and NOT on subjective issues or the relative merits of the application.
(Above information provided by the Admissions office)

Medical/Compassionate Circumstances

The University has several policies and regulations that provide assistant to students who have medical and/or compassionate grounds that impacted their ability to meet their academic commitments. Documentation is required for the special requests identified below.
If you need assistance with these matters, please make an appointment with a Student Advocate.

Authorized Withdrawals (AWs) from courses/programs

View this page to receive information about and assistance with requesting an Authorized Withdrawal(s)

Tuition Fee Appeals

If you have been granted an Authorized withdrawal and are seeking a fee appeal, please visit the Registrar's Office for more information.

Deferred Exams

Applications for deferring final exams are made through your faculty/school/college. For additional information about deferring final exams, visit information prepared by the Registrar's Office. For missed tests or late term work, please consult the course outline and speak directly to your instructor.

Leave of Absence

If you are an undergraduate student needing a break from studies due to medical or personal reasons, please speak with an advisor in your faculty/school/college for information about relevant polices or regulations on Leaves of Absence.

If you are a graduate student, information about and procedure for requesting a Leave of Absence is available here (PDF).

Disability-related Accommodations

If you require accommodation related to a disability, please visit Student Accessibility Services.

Other academic concerns

If your academic concern is not identified above but you need to prepare a letter of request or appeal, our generic letter outline (PDF) (DOC) may be helpful. Please consider contacting Student Advocacy for support.


Accused of Academic Dishonesty

Accused of Behavioral Misconduct

If you suspect someone of dishonesty or misconduct


According to the University of Manitoba academic integrity policy, plagiarism occurs when,
"ideas or words [are taken from] another person and passed off as one's own… it applies to any written work, in traditional or electronic format, as well as [any work that is presented] orally or verbally" (Online Academic Calendar)

This means that anytime a student uses another person's work, it must be referenced, giving credit to the original author. Referencing is required in papers, tests and exams (both take home and in class), oral presentations, discussion boards, etc. Students are required to reference the original author of words, ideas, data, charts and tables, photos, etc. These may come from books, journals, emails, personal communication, class notes, or websites. If you are unsure whether information needs referencing, you need help choosing a referencing style, or need help with the mechanics of the referencing itself, there are several resources available to assist you, including:

  • your instructor
  • the Academic Learning Centre
  • any U of M Library

More information about the University's discipline policy can be found at the link below, or by contacting the Student Advocacy office:


Experiencing interpersonal conflict, harassment or discrimination?

Office of Human Rights and Conflict Management

Click here for basic information about the RWLE policy. For the full policy, see: Respectful Work and L earning Environment (RWLE) Policy

Concern not listed above?

Contact the Student Advocacy office for assistance.