Academic Advising Calendar

 

September

What Who
Classes Begin and Revison Period. umanitoba.ca/student/records/deadlines
Orientation/Information Sessions for new students umanitoba.ca/orientation
First Six Weeks umanitoba.ca/u1/first-six-weeks
Prepare Nominal Rolls Share with program/Faculty/Departments as needed
Review summer term assessments following summer session
October Grad List Due to Registrar's Office intranet.umanitoba.ca/student/records
High School Counsellors Seminar Hosted by Student Recruitment
Exam Data Information Due to Registrar's Office intranet.umanitoba.ca/student/records
Prerequisite report distributed (fall courses, based on summer results) Registrar's Office intranet.umanitoba.ca/student/records/reports.html
Revision Period and Fee Payment
Bursary applications due in early October (check website for dates) Financial Aid and Awards umanitoba.ca/student/fin_awards/scholarships/1507.html

October

What Who
Fall Convocation umanitoba.ca/student/records/convocation/convocation_dates_and_times.html
intranet.umanitoba.ca/student/records
Year/class update: Check assessments; documentation; information to students By Registrar's Office -- Faculty/program-specific
Evening of Excellence Student Recruitment
Preliminary Exam Schedule published Web/Registrar's Office
Faculty/program-specific bursary selection meetings Results due to Financial Aid and Awards by mid to late November
umanitoba.ca/student/fin_awards/bursaries
Next  6 Weeks umanitoba.ca/u1/next-six-weeks
Summer Term planning Faculty/program specific
Applicant Information Bulletin review/updates Admissions
NACADA – Annual Conference nacada.ksu.edu

November

What Who
VW Deadline for fall term courses umanitoba.ca/student/records/deadlines
Begin UG Academic Calendar revisions Registrar's Office
Timetable/schedule rollover (INB) Registrar's Office
MAP Annual Conference First Friday in November mbadvisors.ca

December

What Who
Exams and Grades
Deferred exam requests Forms: intranet.umanitoba.ca/student/records/2323.html
umanitoba.ca/student/records/finals/682.html
Review Senate changes that require implementation (Faculty/program specific) -- Calendar, website, program information Link to Senate Agendas/Minutes umanitoba.ca/admin/governance/senate/index.html
Grade Changes intranet.umanitoba.ca/student/records/2339.html

Janurary

What Who
Classes Resume/Revision Period
VW Deadline for spanned courses umanitoba.ca/student/records/deadlines
Troubleshoot student programs/revisions UM Achieve: umanitoba.ca/student/records/4942.html
Prerequisite report distributed (winter courses, based on fall results); finalize student assessments from fall term (if needed) Registrar's Office
Update information for FYPG U1/First Year Centre umanitoba.ca/u1/first_year/index.html
February graduation checking Due to Registrar's Office intranet.umanitoba.ca/student/records
Update information for FYPG Exam Data Information intranet.umanitoba.ca/student/records
Scheduling courses for next academic year (continues to April)
Preliminary Exam Schedule published Web/ Registrar's Office
Revision Period and Fee Payment

February

What Who
Open House Recruitment umanitoba.ca/student/staffdir/recruitment.html
Web updates, forms, prep for next academic year; review and update DE information Faculty/program specific
Finalize Admissions information - Viewbook Faculty/program specific
Web updates, forms, prep for next academic year; review and update DE information umanitoba.ca/admissions/viewbook
Continue work on academic schedule according to Faculty processes
February Graduation (no ceremony) Registrar's Office/Senate
Direct Entry Early Admission deadline umanitoba.ca/student/admissions/application
Spring Senate Submission Deadline for curriculum and course changes

March

What Who
VW Deadline for winter term courses umanitoba.ca/student/records/deadlines
Possible Early Admission deadline and selection meetings Admissions
Academic schedule preparation: Enter new information in  INB for preview
Rotary Career Symposium Student Recruitment
VW Deadline
Summer Term Registration umanitoba.ca/student/records/registration/Summer.html
Program Planning for new academic year with returning students UM Achieve: umanitoba.ca/student/records/4942.html
Career Compass: umanitoba.ca/student/careerservices/careerplan/careercompass
Preliminary May grad list and checks
Brandon Career Symposium? Student Recruitment
Deadline for changes to web academic calendar

April

What Who
Exams and Final Grades
Rotary Career Symposium (if not in March)
Deferred exam requests Forms: intranet.umanitoba.ca/student/records/2323.html
umanitoba.ca/student/records/finals/682.html
Grade changes Forms: intranet.umanitoba.ca/student/records/2323.html
Prepare for Awards meetings Student Recruitment
Financial Aid and Awards
May graduation checks intranet.umanitoba.ca/student/records
Academic/class schedule available online aurora.umanitoba.ca/banprod/twbkwbis.P_GenMenu?name=homepage
Preliminary May grad list and checks
Preliminary academic calendar online umanitoba.ca/student/records/media/Undergrad_Final_V4.pdf
Summer Term Exam Data Information Due to Registrar's Office intranet.umanitoba.ca/student/records

May

What Who
Summer Term umanitoba.ca/student/records/deadlines
Final admissions deadline; reports required; meetings as needed Admissions umanitoba.ca/student/admissions/application
Welcome package/new student info (DE and transfer) Admissions; First Year Centre
Year-end and graduation awards/medals/rankings for Faculty meetings
Finalize academic assessments: reports for assessment/completion Registrar's Office
Run poor grade reports
YReview Senate changes that require implementation (Faculty/program specific) – Calendar, website, program information Link to Senate Agendas/Minutes
Prerequisite report distributed (summer courses, based on winter results) Registrar's Office
Begin transfer credit review on new students' programs Admissions umanitoba.ca/student/admissions/application/deadlines/transfer-credit.html

June

What Who
Preparing and Finalizing
Admissions final selection/data meeting. Begin managing offers and waitlists. Admissions Office
Spring Convocation umanitoba.ca/student/records/convocation/convocation_dates_and_times.html
Scheduling changes, Ad Astra bookings, instructor information loaded in INB
Meet with new students as needed – transfer courses, program planning.
Check prerequisites
Add special section prerequisites and reserves for registration
Year/class update: Check assessments; documentation; information to students By Registrar's Office; Faculty/program-specific
Warning, probation, suspension letters (based on assessments completed in May)
Incoming student file prep
Returning and new student planning UM Achieve: umanitoba.ca/student/records/4942.html
Career Compass: umanitoba.ca/student/careerservices/careerplan/careercompass
Final online academic calendar available umanitoba.ca/student/records/media/Undergrad_Final_V4.pdf
Review Senate changes that require implementation (Faculty/program specific) -- Calendar, website, program information umanitoba.ca/admin/governance/senate/index.html
Orientation begins

July

What Who
Registration (Aurora) umanitoba.ca/student/records/tutorial/
Review new admits; holds; program information; update program guides; data verification
New student information delivered
Returning student registration. Troubleshoot any INB programming
Prerequisite report distributed Registrar's Office

August

What Who
Registration
Troubleshooting
Update files (new and returning) Admissions
Add instructor names to schedule (INB)

Ongoing

What Who
Committees/meetings, including Faculty and outside, e.g., Admissions, Recruitment
Academic Advising (email, phone, and in-office)
Resource person to Associate Dean, Dean, academic staff
Course transfer credit evaluations
Student Appeals
Deferred exam arrangements follow-up; change of grade and assessment follow-up
Forms intranet.umanitoba.ca/student/records/2323.html
UM Achieve – encoding, testing as required intranet.umanitoba.ca/student/records/degree_audit.html
ow to Documents intranet.umanitoba.ca/student/records/2323.html

Administrative

What Who
Grade submission reminders (Dec., April, summer session)
Undergraduate Calendar submission
Graduation processing intranet.umanitoba.ca/student/records/2340.html
Course changes/program changes to 4Cs
SEEQs
Marketing materials
Special projects and reporting (data)
Announcements/information to students
Committees/meetings
University of Manitoba Advisor Exchange advisorexchange.blogspot.ca/p/meeting-summaries.html
Performance Reviews
Special Events
Website updates