Academic Advising Calendar
WHEN WHAT WHO
STEPEMBER Classes Begin and Revison Period. umanitoba.ca/student/records/deadlines
Orientation/Information Sessions for new students Program/Faculty specific
First Six Weeks umanitoba.ca/u1/first-six-weeks
Prepare Nominal Rolls Share with program/Faculty/Departments as needed
Review summer term assessments following summer session
October Grad List Due to Registrar's Office intranet.umanitoba.ca/student/records
High School Counsellors Seminar Hosted by Student Recruitment
Exam Data Information Due to Registrar's Office intranet.umanitoba.ca/student/records
Prerequisite report distributed (fall courses, based on summer results) Registrar's Office intranet.umanitoba.ca/student/records/reports.html
Entrance Scholarships umanitoba.ca/student/fin_awards/school_entrance/index.html
Revision Period and Fee Payment
Student Appeals
OCTOBER Convocation
Year/class update: Check assessments; documentation; information to students By Registrar's Office -- Faculty/program-specific
Evening of Excellence Student Recruitment
Preliminary Exam Schedule published Web/Registrar's Office
Bursary applications due in early October (check website for dates) Financial Aid and Awards umanitoba.ca/student/fin_awards/scholarships/1507.html
Faculty/program-specific bursary selection meetings Results due to Financial Aid and Awards by mid to late November
Preliminary Summer Session planning Summer Session (Extended Education)
Applicant Information Bulletin review/updates Admissions
Fall convocation intranet.umanitoba.ca/student/records
NOVEMBER VW Deadline for fall term courses
Begin UG Academic Calendar revisions Registrar's Office
Timetable/schedule rollover (INB) Registrar's Office
MAP Annual Conference First Friday in November mbadvisors.ca
VW deadline for first term courses
DECEMBER Exams and Grades
Deferred exam requests intranet.umanitoba.ca/student/records
Review Senate changes that require implementation (Faculty/program specific) -- Calendar, website, program information Link to Senate Agendas/Minutes umanitoba.ca/admin/governance/senate/index.html
Grade Changes intranet.umanitoba.ca/student/records
JANUARY Classes Resume/Revision Period
VW Deadline for spanned courses
Troubleshoot student programs/revisions
Prerequisite report distributed (winter courses, based on fall results); finalize student assessments from fall term (if needed) Registrar's Office
Update information for FYPG U1/First Year Centre umanitoba.ca/u1/first_year/index.html
February graduation checking Due to Registrar's Office http://intranet.umanitoba.ca/student/records/
Update information for FYPG Exam Data Information http://intranet.umanitoba.ca/student/records/
Scheduling courses for next academic year (continues to April)
Summer Session Information finalized
Preliminary Exam Schedule published Web/ Registrar's Office
VW Deadline
Revision Period and Fee Payment
FEBRUARY Convocation No official ceremony
Open House Recruitment http://umanitoba.ca/student/staffdir/recruitment.html
Web updates, forms, prep for next academic year; review and update DE information Faculty/program specific
Finalize Admissions information - Viewbook Faculty/program specific
Web updates, forms, prep for next academic year; review and update DE information http://umanitoba.ca/admissions/viewbook/
Continue work on academic schedule according to Faculty processes
February Graduation (no ceremony) Registrar's Office/Senate
Direct Entry Early Admission deadline
Spring Senate Submission Deadline for curriculum and course changes
MARCH VW Deadline for winter term courses
Possible Early Admission deadline and selection meetings Admissions
Academic schedule preparation: Enter new in INB for preview
Rotary Career Symposium Student Recruitment
VW Deadline
Summer Session Registration
Program Planning for new academic year?
Preliminary May grad list and checks
Brandon Career Symposium? Student Recruitment
Deadline for changes to web academic calendar
Performance Reviews (due by year end)
APRIL Exams and Final Grades
Rotary Career Symposium (if not in March)
Deferred exam requests http://intranet.umanitoba.ca/student/records/2323.html
Grade changes http://intranet.umanitoba.ca/student/records/2323.html
Prepare for Awards meetings Student Recruitment
May graduation checks http://intranet.umanitoba.ca/student/records/
Academic/class schedule available online https://aurora.umanitoba.ca/banprod/twbkwbis.P_GenMenu?name=homepage
Preliminary May grad list and checks
Preliminary academic calendar online http://umanitoba.ca/student/records/academiccalendar.html
Summer Session Exam Data Information Due to Registrar's Office http://intranet.umanitoba.ca/student/records/
MAY Summer Session and Spring Convocation
Final admissions deadline; reports required; meetings as needed Admissions Link to http://umanitoba.ca/student/admissions/application/index.html
Welcome package/new student info (DE and transfer) Admissions; First Year Centre
Year-end and graduation awards/medals/rankings for Faculty meetings
May convocation Registrar's Office /Senate Registrar's Office /Senate http://intranet.umanitoba.ca/student/records/
Finalize academic assessments: reports for assessment/completion Registrar's Office
Run poor grade reports
YReview Senate changes that require implementation (Faculty/program specific) – Calendar, website, program information Link to Senate Agendas/Minutes http://umanitoba.ca/admin/governance/senate/index.html
Prerequisite report distributed (summer courses, based on winter results) Registrar's Office
Begin transfer credit review on new students' programs Admissions http://umanitoba.ca/student/admissions/application/deadlines/transfer-credit.html
JUNE Preparing and Finalizing
Admissions final selection/data meeting. Begin managing offers and waitlists. Admissions
Scheduling changes, Ad Astra bookings, instructor information loaded in INB
Meet with new students as needed – transfer courses, program planning.
Check prerequisites
Add special section prerequisites and reserves for registration
Year/class update: Check assessments; documentation; information to students By Registrar's Office; Faculty/program-specific
Warning, probation, suspension letters (based on assessments completed in May)
Incoming student file prep
Returning and new student planning
Head Start http://umanitoba.ca/student/orientation/headstart/
JULY Registration (Aurora) http://umanitoba.ca/student/records/tutorial/
Review new admits; holds; program information; update program guides; data verification
New student information delivered
Returning student registration. Troubleshoot any INB programming
Final online academic calendar available http://umanitoba.ca/student/records/academiccalendar.html
Prerequisite report distributed Registrar's Office
AUGUST Registration
Troubleshooting
Update files (new and returning) Admissions
Add instructor names to schedule (INB)
Review Senate changes that require implementation (Faculty/program specific) -- Calendar, website, program information http://umanitoba.ca/admin/governance/senate/index.html
ONGOING Committees/meetings, including Faculty and outside, e.g., Admissions, Recruitment
Academic Advising (email, phone, and in-office)
Resource person to Associate Dean, Dean, academic staff
Course transfer credit evaluations
Deferred exam arrangements follow-up; change of grade and assessment follow-up
Forms http://intranet.umanitoba.ca/student/records/2323.html
UM Achieve – encoding, testing as required http://intranet.umanitoba.ca/student/records/degree_audit.html
ow to Documents http://intranet.umanitoba.ca/student/records/2323.html
ADMINISTRATIVE Grade submission reminders (Dec., April, summer session)
Undergraduate Calendar submission
Graduation processing http://intranet.umanitoba.ca/student/records/2340.html
Course changes/program changes to 4Cs
SEEQs
Marketing materials
Special projects and reporting (data)
Announcements/information to students
Committees/meetings
University of Manitoba Advisor Exchange http://advisorexchange.blogspot.ca/p/meeting-summaries.html
Performance Reviews
Special Events
Website updates