Membership

1. The following shall be members of the Committee:
2. Six (6) faculty – elected by School Council, with four (4) representing studio and two (2) representing art history;
3. The Student Advisor (ex-officio);
4. One (1) technician representative, elected from the technical staff of the School;
5. Three (3) students – one (1) elected from the BFA Art History program and one (1) elected from the BFA Studio program and one (1) elected from the graduate student body;
6. Director or designate (ex-officio).
7. Recording secretary (non-voting).

Terms of Membership

1. The term of office of elected/appointed studio members shall be two (2) years, commencing July 1, with terms of each ending on alternate years. The term of office of elected/appointed art history members shall be one (1) year, commencing July 1. Individuals can be reappointed to the committee after an absence of one (1) year.
2. Two elected/appointed members of the four representing studio faculty on the BFA Studio Curriculum Committee shall concurrently sit on the Undergraduate Program Committee.
3. The term of office of student representative/s shall be one year commencing July 1.
4. The term of ex-officio members is standing by virtue of position.
5. Elected/appointed members will not hold membership on the Undergraduate Program Committee concurrent with membership on the Graduate Program Committee.
6. In cases when a member goes on leave, that member will normally return to the committee unless the end of their leave coincides with the end of their term.  The Nominating Committee of School Council will be responsible for replacing/substituting a member.

As it is often necessary to have the advice of non-members, the Chair may invite individuals (non-voting) to attend committee meetings for consultation.

Chair
To be held by a faculty member from the committee for a term of one (1) year, generally from September to June. The Chair will be elected by secret ballot at the first regularly scheduled Committee meeting, after July 1, chaired by the Director or designate.


Powers
The committee is advisory to the Executive Committee.

Mandate/Duties
The Undergraduate Program Committee is a committee of the School of Art School Council. It is the policy making body for the School’s undergraduate and diploma programs and meets to: consider curriculum related issues; review administration of the program; recommend on awards; consider student requests; and process students into and out of the program.

All committees shall conduct business in alignment with the mission, values and strategic goals of the School of Art.

The Undergraduate Program Committee provides oversight and recommends to School Council on the following duties. The work of curriculum review and recommendation are normally handled by the BFA Art History and Studio Curriculum committees, and the work of Awards selection and recommendation are normally handled by the Awards committee:

1.Admissions

1.1To determine, within the framework of University policies and procedures, undergraduate admissions regulations for the School of Art.

2.Academic Matters

2.1.Recommendation of remedial action for undergraduate students with deficient grades or in academic difficulty;
2.2.Consider extraordinary student requests;
2.3.Confirm that applicants for graduation have met academic requirements and are qualified to receive the BFA degree’s or diploma.

3.Curriculum

3.1.Review and recommend the introduction, modification or deletion of undergraduate programs, curricula and courses;
3.2.Review and recommend revision to undergraduate program policies, procedures and practices: admissions, examinations, grading and evaluation, required performance levels, and requirements for graduation;
3.3.Recommend courses in other faculties of the University that may be taken for credit in School of Art programs.

4.Awards

4.1.Recommend recipients for all undergraduate awards, scholarships and bursaries, using the established terms of reference;
4.2.Recommend new undergraduate awards, scholarships and bursaries for the School of Art.

Every five (5) years (at a minimum), review the School’s policies and procedures appropriate to the committee to ensure that they are relevant to the University’s policies and procedures and that they continue to serve the needs of the School and its constituents. Submit the review to School Council.

Meetings

1. The Chair (or designate) shall call and preside at all meetings of the Committee.
2. The Committee shall normally meet monthly from September to June.
3. At least five (5) days written notice shall be given to all committee members.
4. Quorum for all meetings shall be 50% plus one of the membership.
5. Decisions will be made by majority vote.
6. The Chair shall vote only to break a tie.
7. The Committee's decisions will be recorded after each meeting, and a cumulative record of all minutes shall be maintained in the Office of the Director.