Research Administration System Project

WHAT is the Research Administration System Project?

  • The research administration system project will integrate UM research forms, required research protocols, and workflow for Principal Investigators (PIs). Electronic forms will flow from creation to completion, through one electronic system along the approval process, 
  • A single sign-on software system will operate as paperless, one-stop, workflow process for approvers (Deans, Associate Deans Research, Research Liaison Officer, Department Heads) and research administrators (Research Grants Officer, Contracts Coordinator, Human Ethics Officer, Animal Care Coordinator). 
  • The system will integrate more than 100 research administration forms (including the Funding Application Approval Form, animal ethics, human ethics, contracts and internal grants, with all of the associated attachments). Review and approval workflow is integrated into the system. 
  • The system will provide pre- and post-award management (including internal review) and workflow for grants and contracts.
  • The context sensitive feature of the software means a PI will only see the fields requiring completion; the user experience is uncluttered for the PI and research administrators won’t receive incomplete forms with unpopulated fields.

WHY is the Office of the Vice-President (Research and International) undertaking this project?

  • The handling of grants, contracts and protocols currently consists primarily of paper-based/PDF processes that are not efficient.
  • After reviewing current processes, the Office of the Vice-President (Research and International) embarked on a project to implement an easy to use system that will allow PIs to track their submissions from creation to completion; it integrates document management and workflow eliminating the need for paper copies/PDF and physical signatures.

WHEN will it be implemented?

  • Phase I of the project includes human ethics (Fort Garry) and is targeting a mid-2020 launch.
  • Details of the project timeline including phase II (Animal Care) and phase III (Grants and Contracts) will be shared as the project progresses. 

HOW can I find out about project updates?

  • Project updates, training opportunities and other related information will appear in this section as the project progresses.  Please check back regularly.

IMPORTANT information related to Research Manitoba, the RITHIM project and health research reviews and approvals:

  • Research Improvements Through Harmonization in Manitoba (RITHIM) is a provincial initiative being delivered through Research Manitoba in response to recommendations approved by the Manitoba Government.
  • Once implemented, the Committee for Harmonized Health Impact, Privacy and Ethics Review (CHIPER) will be the new harmonized review committee responsible for the review of ethics, privacy, and operational impact for health research in Manitoba.
  • The University of Manitoba and Research Manitoba are partnering to adopt the same software system. 
  • Please visit Research Manitoba for more details of the RITHIM project.

Page last updated: November 22, 2019

Dan Leclaire
Project Manager, Research Administration Software Project