Annual Review Procedures

Annual Approval Procedures
Revised June 20th, 2015

All research studies, databases/registries or specimen repositories, etc. that received initial approval from a Bannatyne Campus Research Ethics Board (REB) must be resubmitted for annual approval to the appropriate REB no later than 4 weeks prior to the expiry date noted on the initial certificate of final approval.   This includes all research studies, databases or specimen repositories, etc. that may be closed to accrual/enrolment and/or where there is ongoing follow-up of study participants (e.g. continued collection of mortality/morbidity information related to the initial study, research databases/registries, etc.)

Studies that do not involve participant participation, for example, secondary use of data, must be submitted for renewal up until the point that the data acquisition is completed. Local research databases/registries or specimen repositories should submit an application for annual approval up until the point the data or specimens are destroyed.

The Bannatyne Campus REB office must be notified of closure via the Bannatyne Campus Research Ethics Board Final Study Status Report of any study previously submitted for ethical review regardless of whether the study received final approval or not.

Tips when requesting Annual Approval

All requests for annual approval, including research approved by the HREB and BREB, must be submitted using the Bannatyne Campus Research Ethics Office Annual Study Status Report (pdf).

Submit completed and signed forms qualifying for delegated review via the Annual Study Status Report Portal.  For multiple Consent Forms, please scan as one document before uploading.  Instructions and link can be found at the bottom of the ASSR form.

Studies requiring Annual Full Board review must submit three (3) paper copies of the submission (along with an electronic copy of the file) by the monthly submission deadline.

Submit the request for annual approval 4-6 weeks prior to the expiry date noted on the initial certificate of approval or last annual approval certificate to ensure there is no lapse in approval.

If recruitment is ongoing, include all consent forms presently in use for review and approval as instructed on checklists.

Updated on June 12, 2018


Annual Approval Procedures (pdf)
Revised June 20th, 2015

Submission Requirements
The submission requirements page will provide a quick reference to the various documents required for ethics review.


REQUIRED HREB/BREB FORMS

Annual Study Status Report Form (pdf)

Checklist for Full Board Review for Annual Review (pdf)

Checklist for Delegated Review for Annual Review (pdf)