Using RefWorks Write N' Cite Version III for Windows

Write-N-Cite (WNC4) is a plugin for Microsoft Word which allows you to cite within your paper as you write it.

Note:Version 3 is still available but does not work with not fully compatible with Kaspersky antivirus software.


WNC4 Compatibility & System Requirements

Windows XP, Vista, Windows 7. It works as a plug-in for Word 2007 and 2010. 

  • 64 MB of RAM
  • 1.5 MB of available hard-disk space
  • Internet connectivity
  • Internet Explorer 6 or higher
  • Microsoft Word 2003 or later

Downloading and Installing for use from Home or Office

Note: Do not install WNC4 with Microsoft word running.  If you have an earlier version of WNC, uninstall it before continuing.  Updates to the new WNC can be installed over the current version.

1.     Login to your RefWorks account

2.     Select Write-N-Cite from the Tools menu in RefWorks (If you're using Windows, you will have to choose the correct installer for 32bit or 64 bit Office. For help choosing the appropriate version, selection the help symbol next to any version.

3.     Save the .exe file to your computer

Important: Before leaving the download page please copy your Login Code onto your clipboard, using the instructions on the left-hand side of the page.  This will enable you to easily log in to WNC without needing your RefWorks credentials.  Remember, this login code expires after a few hours, so you will need to retrieve a new code from the download page each time you need to log into

Logging in to WNC4

There are two ways to log into WNC4 Please note: do not fill in the fields for both options or the login process will not work.  You can either fill in the fields for option 1 or option 2, but not both at the same time.

The options are:

1.    If you know your group code, simply enter your group code, username, and password as usual

2.     If you don't know your group code, you can login using the login code option instead.  If you did not previously copy the login code, log into your RefWorks account, and go to Tools-->Write-N-Cite


Working with WNC4

WNC4 looks a little different than earlier versions of WNC.  On Word for Windows it's a ribbon.

Some other changes include:


  • No more curly bracket placeholders.  Your papers will be formatted as you work, but you can still change the citation style at any point in your writing process.
  • You can easily edit citations as you insert them to hide or add informtaion as you need.

When you select Insert or Edit a citation, a window will appear with many more options:

  • View reference by folder, or sorted by author, date, or article titles
  • Insert several citations at a time by simply double clicking each reference
  • References that have already been included will be greyed out
  • Search all references from the top right-hand bar

WNC will automatically insert the appropriate fields for your chosen style, but you can override these settings by editing a reference:

  • Hide the year or author if you've already mentioned them in-text
  • Suppress the page numbers, or alter them from the original citation
  • Include a citation as a footnote, or keep it out of the text altogether but include it in your bibliography
  • Add additional information:


  • Fields will be greyed out when not applicable to your chosen style
  • All changes will appear right away in the Preview Citation window

If your chose style has a rule about which order citations should appear in, they will be placed in that order.  If you need to change the order, tick "Override default ordering" at the bottom. You can then use the arrows to re-order your citations.


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