Application Procedures - Outbound Exchange Students

2018/2019 Application Periods

Academic Term:            2018-2019 Academic Year (Full year, Fall 2018, Winter 2019 or Summer 2019)
Application Period:        November 1 - December 1, 2017 
Academic Term:            Winter 2019 & Summer 2019 (remaining seats only)
Application Period:        March 1 - April 1, 2018

If you are considering applying for exchange you must meet with an exchange advisor to discuss eligibility requirements and potential exchange destinations. You must also meet with your faculty’s student advisor to discuss how an exchange can fit within your academic program. Planning for an exchange can take up to 18 months so it is advantageous to begin the process early.

How to Apply

Read the instructions below carefully.

Log in to the online application portal using your UMnetID and password (the same ID and password you use for your U of M webmail). Use the most recent version of Firefox or Chrome. Other browsers are not supported.

You must make an appointment to meet with the Student Exchange Coordinator prior to submitting your application:

Using the online application portal:

  1. Complete the online application form (Step 1b: IC Managed Outbound Student Exchange Application).  You can complete the form over several days, by logging in again. 
  2. Upload your Statement of Intent (in .DOC format).  In no more than two (2) pages, please respond to the following questions: 
    o Why do you want to go on an exchange?
    o How does this opportunity match your personal, academic and professional goals?
    o Describe an inter-cultural experience you’ve had (in 3 sentences or less). Then, in more detail, tell us what you learned from this experience as a whole.
    o How do you deal/cope with new, unexpected and stressful situations? What are your coping skills?
  3. Upload a scanned copy of your current online non-official Aurora transcript (as a PDF). Do not order an official copy.

    Outside of the online application portal:
  4. Make an appointment with the Student Exchange Coordinator prior to applying (as early as possible in your degree). The Student Exchange Coordinator provides assistance in identifying which exchange partner best fits your academic, personal and professional goals.   
  5. Meet with your faculty's academic advisor to discuss your intention of applying for a student exchange program. Discuss what kinds of courses are suitable to take while on exchange (required courses, degree option courses or electives) as well as which courses you should plan to take pre and post-exchange. See our Academic Advising Worksheet 
  6. Submit two (2) Reference Letters:    
    o Please refer to the International Exchange Program Referee Guidelines 
    o One academic reference letter from a professor or an instructor who has taught you in the past at the University of Manitoba or a post-secondary institution - not from high school.
    o One professional reference letter from someone who has supervised you in a volunteer or paid position. 
    o Note: Reference letters must be submitted in sealed and signed envelopes or sent by e-mail to directly from the referee's email account.
  7. Submit a non-refundable application fee of $50 in person at our reception desk (541 University Centre) or by postal mail, payable to the University of Manitoba by cheque, money order, or bank draft. We cannot take cash or card payments. Payment must be in Canadian dollars. If you are offered a placement and choose to accept it, there will be a non-refundable placement fee of $150.
  8. Consider the financial implications of exchange. Review our Financing An Exchange page.

Selection Process

Qualified applicants are interviewed. A selection committee will review all application packages and interview notes. Students will be selected and ranked according to a number of criteria including:


  • Applicants should have a cumulative GPA of 3.0 or higher.  Case-by-case exceptions may be allowed by the selection committee.

Year of study

  • Applicants must be enrolled in a faculty or school (not U1) during their time on exchange.
  • Applicants must have completed a minimum of 30 credit hours of university courses by the time their exchange begins.
  • Preference may be given to students who are in their 3rd or 4th year of study. 

Personal suitability

  • How well the exchange fits with the applicant’s course of study, personal goals and strengths.
  • Student is able to show they can adapt to living and studying in a foreign culture.    


Foreign language proficiency when applicable

Please Note

  • Some exchange destinations are more popular than others; applicant selection for these institutions is competitive.
  • Every year, there are exchange opportunities that go unused. If you meet the eligibility requirements, we encourage you to visit or contact the Student Exchange Coordinator to discuss the opportunities that best fit your academic needs and personal interests.
  • Going on exchange requires a good deal of planning, so if you are even considering going on exchange, we highly recommend that you meet with the Student Exchange Coordinator early on in your studies.  This will help you explore options for incorporating an exchange into your program of study.