MCHP Data Access Process - Step 6 - Researcher Agreement and Approval Documentation Submission
Data Access Flowchart Contacts and Information Links Previous Step Next Step

Overview

  • The MCHP Researcher Agreement is a document that outlines the obligations and responsibilities of the Manitoba Government (Manitoba Health, Seniors and Active Living (MHSAL)), the University of Manitoba (Manitoba Centre for Health Policy (MCHP)) and the Researcher (Principal Investigator)/Research Project Team with respect to accessing and performing research with the Manitoba Population Research Data Repository.
  • There is a student version of the Researcher Agreement that is to be completed by the student and signed by the project supervisor (if applicable).
  • The Researcher Agreement must be signed by the Principal Investigator/Student and submitted to MCHP after you have received all the necessary approval/permission documentation for your research project.
  • Approval documentation is the "confirmation of approval/permission letter/documentation" you receive from HIPC; HREB; non-MHSAL data providers (if applicable); First Nations, Metis or Inuit representatives (if applicable), and for project specific data that is not part of the Manitoba Population Research Data Repository (if applicable).
  • MCHP will facilitate the completion of the Researcher Agreement/Student Researcher Agreement after the final HIPC approval notice is received at MCHP.
  • You must forward all the required project approval documentation, including the Researcher Agreement/Student Researcher Agreement, to the MCHP Repository Access Unit (RAU).

Tasks

The required tasks include:

  • MCHP to provide the Researcher Agreement/Student Researcher Agreement form - once HIPC notifies MCHP of final approval for the research project, MCHP will provide you with a current template of the U of M - MCHP Researcher Agreement, or Student Researcher Agreement, along with guidelines for completion. The most current template of the agreement must be used, or your proposal may be delayed or outright rejected.
  • Complete the Researcher Agreement/Student Researcher Agreement.
  • Send two signed, paper (hard) copies of all the following documentation to the MCHP Repository Access Unit (RAU) at the MCHP address provided in the lower left hand corner of this screen. 

    • the completed Researcher Agreement/Student Researcher Agreement;
    • the completed HIPC submission, including a copy of the Data Table and proof of funding;
    • the HREB letter of approval to proceed with study;
    • any non-MHSAL data provider approvals to proceed with the study (if applicable);
    • any First Nations, Metis or Inuit approval letters / permissions to proceed with the study (if applicable); 
    • any additional documentation (e.g. Data Sharing Agreement, letter of approval) that provides permission for using project specific data that is not part of the Manitoba Population Research Data Repository (if applicable);  and
    • the HIPC conditional approval letter, your response to the conditions (including any attachments that were submitted), and the HIPC letter of approval to proceed with the study. 

    Additional Tasks for Students

    • submit the Approval Letter from your Thesis Committee.

    PLEASE NOTE:

    • Please allow 3 weeks for processing.
    • Copies of all submissions to all organizations, and the subsequent approvals, must be forwarded to MCHP.
    • All submissions must identify the same Principal Investigator (PI) and project title, and include the same data request table.
    • Failure to do so may result in a delay to the start of your research project.

More Information

Next Step

The next step in the MCHP Data Access Process is Step 7 - Project Initiation


Page Last Updated: March 3, 2020