Graduate Studies Registration FAQ


Registration | Leaves/Extensions | Difficulties | Funding & Awards


Registration

1. How do I register for my Graduate Program?

Registration for your courses is available online in Aurora Student.  If you have any questions about your graduate program, please contact your department.

2. Where do I get a copy of the Graduate Calendar?

The Graduate Calendar is available online, and distributed through the Registrar's Office.

3. How does an undergraduate student enroll into a graduate level course(s)?

  • Obtain the necessary departmental/unit approval where the course(s) are being offered (to be decided by the course(s) department/unit).
  • Must meet the necessary pre-requisites, instructor approval requirement.
  • Once approval has been received, the course(s) graduate department/unit contact person will load the override onto the student’s record and then manually register the undergraduate student in the graduate level course(s). The grade mode would remain as “Standard”.
  • As the course(s) is not applicable to the student’s undergraduate degree, then the student’s home Faculty Dean’s Office will have to “unapply” the course(s) from the undergraduate student’s Bachelor’s degree after the final grade(s) has been recorded or at time of graduation from undergraduate (Bachelor’s) program. Also, to ensure that the AURORA/Banner record has the “GR” level of the course(s).

4. Would the course(s) be able to be transferred to a graduate program later?

  • Student has been accepted into a graduate Master’s program.
  • As long as the course(s) was not applied towards the undergraduate (Bachelor’s) degree.
  • Course(s) remain ‘current’ for the duration of the student’s graduate program (7-year expiry on course(s)).
  • No more than half of the required coursework for the graduate program can be transferred as outlined in the Faculty of Graduate Studies Academic Guide.
    • For example, graduate program requires 12 credit hours; only 6 credit hours are permitted to be transferred in).
  • An “Advance Credit – transfer of credit” form has been completed and submitted to and approved by the Faculty of Graduate Studies.

5. What are the tuition fees charged for the graduate level course(s)? Will the cost be transferred to a graduate program later?

  • Please visit the Registrar’s Office website for details on tuition rates.
  • No, the fee(s) paid for a graduate level course(s) while registered as an undergraduate (Bachelor’s) student will not be transferred/applied to the Master’s graduate program degree later.

6. Is there a limit to the amount of credit hours an undergraduate student can register for graduate level course(s)?

  • The Faculty of Graduate Studies will not restrict the number of credit hours an undergraduate (Bachelor’s) student can enroll in. However, please remember that there is a limit to the amount of credit hours that can be transferred into a graduate degree program later.
  • Please check with the department/unit contact person offering the course if there is a limit within the department/unit.

7. What if the course(s) is “cross-listed”?

8. What is the criteria for an undergraduate student to enroll in a graduate level course(s)?

  • Please consult the department/unit offering the course(s).


Fees


1. What will my fees be?

The FGS office does not set, assess or collect fees. Fees are assessed through the Registrar’s Office and collected through the Cashier’s Office. Although FGS can reply to general concerns/questions regarding fees, it is best to speak directly to the office concerned.


Leaves/Extensions


1. How do I apply for a leave of absence?

You must complete a Leave of Absence form, available [here], and have it approved by your major department. Once completed, the form should be submitted to FGS.

2. How can I apply for an extension of time in my program?

You must complete the Time Extension Request form, available [here], and submit it to your major department for recommendation to FGS at least four months prior to the deadline date for completion of program requirements.


Graduation

1. What steps do I need to take to graduate once I have completed my program requirements?

Once you have submitted your final thesis on or before the deadline date, you are automatically put on the graduation list. You will receive your graduation information in the mail.

2. Why are graduation deadlines for fall convocation so early?

Graduation deadlines for Fall convocation are when they are because the graduation lists must be finalized not only by FGS, but by the Registrar's Office and Senate. Fall convocation is the largest for the Faculty of Graduate Studies. Once the graduation lists are complete, they go to the relevant department, where the lists are checked again for any problems. Because of this entire process, the deadline date is actually as late as possible. In order to be fair to all students who intend to graduate in the Fall, this deadline is strict and the deadline dates are published in the Calendar. Department are also notified well ahead of time.


Difficulties

1. If I am having problems with my advisor, a professor, or my department, what steps can I take to resolve them?

If you are having problems with your advisor or professor, you should go to the department head to discuss the problem. If you cannot go to the head of the department for any reason, then the problem should be taken to Student Advocacy/Student Resource Services located at 519 University Centre. You may also wish to speak to the Dean of FGS to discuss the problem.

2. Where can I get help writing my thesis? I am looking for help with grammar and style.

The Academic Learning Centre has a number of resources available to students and some that are expressly meant for graduate students.


Funding & Awards

For frequently asked questions about Funding & Awards, please visit the Funding FAQ [here].