Approval of Graduate Programs

Proposals for new graduate degree programs require review by Education and Advanced Learning, Advanced Learning Division (ALD) prior to final approval by the Office of the Provost and Vice-President (Academic). The unit proposing the new program should review the below for information on the program approval process as well as for instructions on accessing the documentation required to forward a program proposal.

Note that all new graduate program proposals must initially be discussed with the Vice-Provost (Graduate Education) & Dean of Graduate Studies. Please contact Todd Mondor, Vice-Provost (Graduate Education) & Dean of Graduate Studies or Andrea Kailer, Programs Coordinator, for more information. Consultation may be required with the Vice-Provost (Integrated Planning and Academic Programs) after meeting with the Vice-Provost (Graduate Education) & Dean of Graduate Studies.


Stage 1: Preliminary Proposal and Statement of Intent

Stage 1 involves the drafting of a brief (one page) Statement of Intent (SOI) outlining the proposed program as well as gathering preliminary community feedback on the proposed program. It should involve broad consultation with the home faculty and other interested/affected parties (i.e. professional, business, community, and student groups). The academic unit proposing the program should meet informally with the Vice-Provost (Graduate Education) & Dean of Graduate Studies to discuss the proposal process and timeline. Informal discussions at this stage may also involve the Vice-Provost (Integrated Planning & Academic Programs) and ALD, as directed through the Provost's Office, as well as with Ms Cassandra Davidson, Academic Programs Specialist. Ms Davidson will advise about the proposal’s tuition implications.

The SOI should provide a brief description of the program and its purpose as well as outline any consultation completed to date. The SOI must be signed by the relevant budget dean.

Following these discussion(s), the unit will be provided with the current application template for a new program of study and all other relevant supporting materials.

Stage 2: Application for a New Program of Study

Stage 2 involves a formal Application for a New Program of Study (APS) developed by the proposing academic unit and then considered by the appropriate levels of governance.

  1. University Consultation: discussions with the Faculty of Graduate Studies (FGS) and Office of the University Secretary to clarify the approval process and meeting schedules for the FGS Programs & Guidelines Committee, FGS Executive Committee, FGS Council, SPPC and other Senate Committees (as appropriate) would be advisable at this stage, as well as continued consultation with all interested/affected parties internal and external to the University. Where the proposal impacts on other academic units, full consultation with the affected faculty/college/school/department is required, and a letter of support must be provided from the respective head(s) of department(s)/program(s) and dean(s).

  2. Completion of the Application for a New Program of Study (APS): the APS template should be completed by the proposing academic unit. Once complete, the APS must be approved by the relevant home Faculty/College/School Council(s) and signed by the respective budget dean(s), then submitted to the Vice-Provost (Graduate Education) & Dean of Graduate Studies, in electronic (MS Word) format. The APS must include a completed PSEWD Program Proposal Financial Form (provided to the unit with the APS template) and a statement from the unit as to how the proposed program addresses one or more of the SPPC's criteria for assigning priority to new programs/initiatives (Senate Planning and Priorities Committee Assigning Priority to New Programs/Initiatives).

  3. Faculty of Graduate Studies Approval: the Programs Coordinator will forward the APS to the FGS Programs & Guidelines Committee for initial review and endorsement. The APS will then be reviewed by two (2) external reviewers over a 2-day site visit at the University of Manitoba, coordinated by the Faculty of Graduate Studies and hosted by the proposing academic unit. The Reviewers’ Report together with the academic unit’s written Response and revised APS, if applicable, will be submitted back to the FGS Programs & Guidelines Committee for review and approval, then to FGS Executive and FGS Council. Please refer to the Meeting Schedule of the Faculty of Graduate Studies Committees.

  4. Senate Approval: the University Secretary’s Office will forward the APS to SPPC and other Senate Committees, as appropriate, for review. Once these reviews are successfully completed, the recommendations from these committees will be forwarded to the Senate Executive Committee which will make a recommendation to Senate. Assuming the APS passes through the review process without major revision, the Senate approval process will take a minimum of 3 to 4 months. Please refer to the Meeting Schedules on the University Governance website for access to meeting schedules to facilitate planning.

  5. Board of Governors Approval: subject to Senate recommendation to approve, the proposal will be forwarded to the Board of Governors for consideration.

  6. ALD Submission Process: if approved by the Board of Governors, the APS will be submitted to ALD by the Vice-Provost (Integrated Planning and Academic Programs). 1At this stage, ALD may withhold approval, or provide approval to proceed with, or without, the allocation of additional funding. If approved by ALD, the APS will return to the Office of the Provost and Vice-President (Academic) for final consideration and approval to implement by the Provost. ALD approval for a proposal is valid for three years from the effective date of the approval. Note: for programs requesting additional provincial funding, final proposals must be submitted to ALD no later than May 31 of the fiscal year to be considered under the provincial estimates and budget approval process. Consideration under this process may impact a proposed program's start date by one academic year. Proposals not requesting funding must be submitted to ALD at least 120 days prior to university admission and calendar deadlines, as appropriate.

Stage 3: Final Approval and Program Implementation

Final approval to proceed with the implementation of a new program rests with the Provost. Subject to approval, the relevant dean(s)/director(s) will receive a formal notification addressing implementation, subsequent review/reporting requirements, and budgetary information. In the event that approval to proceed has been provided without a funding allocation, the Provost will meet with the relevant dean(s)/director(s) to review the viability of program implementation. Note that ALD will require progress reports on program implementation as part of their annual estimates process for two (2) years post-approval; these reports will be requested annually by the Vice-Provost (Integrated Planning and Academic Programs).


 

1The letter of submission from the Vice-Provost (Integrated Planning and Academic Programs) will be carbon copied to the President, the University Secretary, the Registrar's Office, the Vice-Provost (Graduate Education) & Dean of Graduate Studies, the dean/director of the submitting Faculty/College/School and the Executive Director of the Office of Institutional Analysis.

 

Contacts:

Faculty of Graduate Studies

Dr. Todd Mondor, Vice-Provost (Graduate Education) & Dean of Graduate Studies
Todd.Mondor@umanitoba.ca

Ms. Andrea Kailer, Programs Coordinator, 204-474-7298
Andrea.Kailer@umanitoba.ca

Faculty of Graduate Studies Committee Meeting Schedule:
http://umanitoba.ca/faculties/graduate_studies/governance/index.html

Office of the Provost and Vice-President (Academic)

David Collins, Vice-Provost (Integrated Planning and Academic Programs)
David.Collins@umanitoba.ca

Cassandra Davidson, Academic Programs Specialist, 204-474-7847
Cassandra.Davidson@umanitoba.ca

Office of the University Secretary

Shannon Coyston, Academic Specialist, 204-474-6892
Shannon.Coyston@umanitoba.ca