Program Proposal Process Timeline
Proposal to Implementation Timeline
The dates below reflect the best possible scenario for the implementation of a new program from the proposal stage to intake of students (note: most programs take up to 6 months longer that this). Departments are advised to allow for delays in the process (external review, revisions, etc.) and should submit their proposal, complete with all required documentaiton, as early as possible. Note that proposals may be submitted at any time.
Please refer to our flowchart outlining additional steps prior to the submission of your proposal.
FGS must receive the COPSE statement of intent from unit before the proposal is considered. The Statement of Intent is discussed in the Academic Programs Committee (APC) for suggestions to the unit. The unit sends the Statement of Intent to the VP Academic's office who forwards it to COPSE.
Please note that for a new graduate program proposal to be considered at APC, the proposal and ALL supporting documentation must be submitted to the Associate Dean one month prior to the APC meeting.
|January 15||FGS receives Statement of Intent (SOI)|
|February 15||FGS Academic Programs Committee reviews SOI|
|March 15||Receive Proposal|
|April 15||FGS Academic Programs Committee reviews proposal|
|May 1||Complete proposal revisions and supply names of potential external reviewers.|
|June 30||Site visit by reviewers to be completed|
|August 1||External Reviewer report due in FGS|
|September 3||Submit Response from Proposers to Reviewers comments and revised proposal (if required) to FGS for distribution to APC|
|September 16||APC meet to recommend proposal approval|
|October 23||FGS Executive meet to endorse APC recommendation to Council|
|November 14||FGS Council meet to endorse APC recommendation to Senate|
|January 8||en Planning and Priorities Ctte to submit report to Senate Exec|
|January 22||Senate Exec|
|March 11||Academic Affairs Ctte of the Board of Governors|
|March 26||Board of Governors|
|March 31||COPSE receives proposal|
|May 30||COPSE approval - can take 60 days to make decision|
|June 2||Letter approving implementation from VP Academic|
|September 1||Intake of students|
Note 1: dates are not exact but a close approximation of key dates in the process.
Note 2: The process may begin at any date, but some meetings in the timeline are generally fixed, e.g., FGS Council meets in May and November with an optional meeting in February.