Documents Acceptable for Assessment

Official transcripts, degree certificates and translations, if needed, must come from the main records office of the  issuing institution in a sealed and endorsed (stamped across the back flap) envelope before final admission can be granted to an applicant.
Provisional admission may be granted upon the receipt of the following documents:

• Notarized copies of transcripts, degree certificates and translations, if needed.
• Official transcripts or transcripts and degree certificates that are attested by the issuing institution but do not arrive in a sealed and endorsed envelope.

Please be aware that photocopies of transcripts, degree certificates and/or translations are NOT acceptable towards a provisional or final admission.  If the Department would like to use these for their review, it is their choice; however, the Faculty of Graduate studies will be unable to proceed with the file until the official documents have been received.
Please be aware that official documentation as described above will need to be provided if the applicant is provisionally admitted into the program. The applicant will be notified as such through the issue of a provisional admission letter.
Please be aware, that in the case of the “International Graduate Student Entrance Scholarship”, applicants will need to submit official copies of their documents (as described above) to be considered for the award. Note: applicants that submit notarized copies or official copies that do not arrive in a sealed envelope (as described below) will not be considered for the scholarship.

Receipt of Documents for Applications

It is very important that the Faculty of Graduate Studies can determine where documents were sent from and by whom (especially for transcripts and reference letters). If the Faculty of Graduate Studies cannot determine the origin of these documents, the applicant will be required to request the documents be sent again. This may cause undue frustration and financial strain for the applicant. Below are the steps pertaining to the procedure used in the Faculty of Graduate Studies office when documents are received, and it is requested that the Departments follow this procedure to avoid potential difficulties if they are in receipt of any application materials within their office: 

• The individual envelope is opened and stapled to the documents that were inside (please staple rather than use paper clips as the documents and envelope can easily come apart if using clips).
• The top page of the stapled package is dated with the date the document is received.
• Beneath the date, it is noted whether or not the envelope arrived sealed or opened when it initially arrived.
• Whoever opened the document includes their initial beneath the date and comment so the Faculty of Graduate Studies knows who to ask if there are any questions regarding how the document was received.
• The mailing envelope (or courier envelope) in which the application was received is kept with the application as is it may be used as a record for a complete mailing address.

Please remember that all documents submitted in support of an application become the property of the University of Manitoba and may not be returned. This includes copies of the documents.