Review Process Timeline


  • Unit receives notice from Dean of the Faculty of Graduate Studies (FGS) that their unit is to undergo graduate program review. Unit has nine (9) months to prepare their internal self-study report and submit it to FGS in electronic format.
  • FGS reviews the self-study report and, if necessary, requests additional information from the unit. Once the report is complete, FGS requests that the unit provide a final version of the report in electronic format.
  • Upon submission of the final version of the self-study report, the Dean of the unit’s faculty submits comments to FGS within two (2) weeks on the strategic direction of the faculty relative to the program(s) being reviewed.
  • FGS contacts potential reviewers. Site visit to take place within three (3) months of report submission due date (twelve months after initial request).
  • Once review team is confirmed, unit arranges travel and accommodations for external reviewers. Unit also arranges the itinerary for the site visit.
  • Review team submits their report on the unit's graduate program(s) directly to FGS within one (1) month of the site visit.
  • Upon receipt of review team report, the Dean of the Faculty of Graduate Studies shall forward the report to the unit head for a response to the recommendations and/or comments of the review team. If the review team classified the graduate program(s) to continue without change, the unit has one (1) month to submit its response. If the review team classified the graduate program(s) as requiring minor modifications, the unit will have three (3) months to submit its response and action plan. The plan is to be designed in consultation with the budget Dean and implemented within six (6) months of the initial request.
  • Upon receipt of review team report, the Dean of the Faculty of Graduate Studies shall also forward the report to the faculty budget Dean for comments. In consultation with the unit head, the budget Dean will submit a plan to the Dean of the Faculty of Graduate Studies for revising/restructuring the program as needed, along with a timeline for completion and any budgetary implications.
  • The Dean/Designate of the FGS (in current practice, the Associate Deans) shall meet with the unit head subsequent to the receipt of the unit’s response and budget Dean's response to the review, and prior to the FGS commentary on the report and the response.
  • The Dean/Designate of FGS shall transmit the unit’s plan and his/her comments to the Vice-President (Academic) and Provost (in current practice, the Vice-Provost (Academic Planning & Programs)) who is responsible for reporting the results of each academic review to the Senate Committee on Academic Review, along with an assessment respecting the results of each academic review.
  • Approximately one (1) year after the Dean/Designate of FGS has transmitted the unit's plan and his/her comments to the Vice-President (Academic), the Dean/Designate of FGS will contact the unit and request a report outlining the unit's progress on implementing its plan. If the plan has not been fully implemented further reports from the unit may be required.