UMGF

University of Manitoba Graduate Fellowship

THIS AWARD IS NOW CLOSED
WE WILL BEGIN ACCEPTING APPLICATIONS IN MARCH 2019


READ BRIEFING
BEFORE APPLYING


AWARD GENERAL INFO 

PART I:  APPLICATION INSTRUCTIONS

PART II: REFEREE SECTION

DURATION OF AWARD 

VALUE OF AWARD 

AWARD ELIGIBILITY 

SELECTION CRITERIA
(Application Evaluation)

 

SELECTION & NOTIFICATION

NOTIFICATION OF AWARD DECISION

TERMINATION OF AWARD

APPLICATION SUBMISSION

APPLICATION REQUIREMENTS:

 

UMGF AWARD APPLICATION (Fillable PDF)
Distributed to Registered ECE Graduate Students and ECE Graduate Students who have accepted their Offer of Admission by 31 March.

REFEREE Form -- Due: 08 March 2018

AWARD GENERAL INFO 

2018-19 MGS AWARD HOLDER GUIDELINES 

SAMPLE:  THESIS PROPOSAL   

FGS GENERAL INFO

 

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NOTE:   All applicants are responsible for the content of their Award Application and in ensuring they follow the procedures for properly submitting an Award Application. Incomplete or late applications are not accepted.  Award applications from student who have not been accepted by the application's stated deadline are not accepted. False application information will invalidate an application and award. 


 

BRIEFING

  • MGS AWARD The MGS is offered to students who have been awarded the UMGF.  Students who have been awarded the UMGF will automatically have their names submitted for consideration to the Manitoba Graduate Student Fellowship (MGS) competition.  The MGS is additional funds offered to those UMGF awardees who meet exceptional academic and research achievements (as stated in the student's UMGF application and references).
  • DO NOT SIGN THE APPLICATION
    Please do NOT sign this application.  Please send the application to the Graduate Student Advisor WITHOUT your signature
  • UMGF AWARD RESTRICTIONS
    Only the following students will be considered for the ECE UMGF -- all other applications will be shredded
    1. Only those students
      1. OFFERED ADMISSIONS by the Faculty of Graduate Studies, to the ECE Graduate Program AND
      2. who have submitted their ACCEPTANCE of the Offer of Admissions by
      3. the UMGF AWARD DEADLINE DATE (31 March 2018) will be considered for this award
    2. Students must be in GOOD STANDING
      1. A minimum Cumulative, Award, Degree, and Term GPA as stated for this award is required
      2. Student cannot be on Academic Probation
      3. Progress Report ratings MUST be at minimum SATISFACTORY
      4. Student cannot have HOLDs on their accounts
      5. Student has met the Department's standards for being in "Good Standing"
      6. Students who do NOT have HOLDs on their accounts
      7. Currently enrolled students who have successfully completed and submitted their ASG forms and online Academic Integrity Tutorial
  1. a minimum GPA of 3.75 must be achieved in EACH YEAR used for this Award Calculation
    (using the University of Manitoba Faculty of Graduate Studies scales and calculations methods)
  2. an overall, minimum GPA of 3.75 must be achieved in the LAST 2-YEARS or EQUIVALENT
    (using the University of Manitoba Faculty of Graduate Studies scales and calculations methods)
  3. INCOMING STUDENTS & FINAL TRANSCRIPTS -- The Award GPA is calculated using Final Grades. 
    1. All GPAs including Award GPA are recalculated upon receipt of the Final Official Transcripts.  Should, after the receipt of your Final Official Transcripts, your grades fall, you may lose this award.
    2. Incoming Students from whom the Faculty of Graduate Studies have received Final Official Transcripts by their intake may lose this award.
  • AWARD GPA -- CALCULATING GPA
    We use the LAST FOUR TERMS of study, in which grades appear, to calcuate GPA.  If no grades are available for a term or year we work backwards until grades are available i.e. we do NOT count terms in which NOT GRADES were earned
    1. a minimum GPA of 3.75 must be achieved in EACH YEAR used for this Award Calculation
      (using the University of Manitoba Faculty of Graduate Studies scales and calculations methods
    2. an overall, minimum GPA of 3.75 must be achieved in the LAST 2-YEARS or EQUIVALENT
      (using the University of Manitoba Faculty of Graduate Studies scales and calculations methods)
    3. INCOMING STUDENTS & FINAL TRANSCRIPTS -- The Award GPA is calculated using Final Grades
      1. All GPAs including Award GPA are recalculated upon receipt of the Final Official Transcripts.  Should, after the receipt of your Final Official Transcripts, your grades fall, you may lose this award.
      2. Incoming Students from whom the Faculty of Graduate Studies have received Final Official Transcripts by their intake may lose this award
  • UMGF APPLICATIONS:  
    1. USE THE CORRECT APPLICATION:  Each university, academic department distributes its own UMGF application so applications may vary among departments -- please use only the UMGF application for the Graduate Program in Biomedical Engineering. 
      • We will distribute our UMGF application ~03 February to all student granted admissions AND who have "accepted" their offer of admissions to ECE by 31 Mar. 2018
      • Old or UMGF applications from another department will not be considered by the Department of Electrical & Computer Engineering for this award
    2. INCOMPLETE APPLICATIONS:  will not be considered for this award. <0l>
    3. Other than the Signature and Signature date, there should be NO black areas on the Application. 
    4. If a questions or section does not apply to you please put N/A
    5. LATE APPLICATIONS:  will not be considered for this award
  • FINAL AWARD DECISIONS:  
    Award Results are verified and confirmed by the Faculty of Graduate Studies.  ALL award FINAL DECISIONS and AWARD NOTIFICATIONS are made by the Faculty of Graduate Studies.   Final Decisions regarding awards are announced ~01 June.
  • APPLICATIONS WILL BE EMAILED TO ALL ECE STUDENTS 
    1. CURRENTLY REGISTERED ECE GRADUATE STUDENTS:  All currently registered ECE students will be sent UMGF Applications
    2. INCOMING BME GRADUATE STUDENTS:  Only those students who have been offered admissions into the graduate program in the Department of Electrical & Computer Engineering by the Faculty of Graduate Studies AND who have accepted their Offer of Admissions by 31 MARCH 2018 will be sent applications.  
    3. USE THE CORRECT UMGF APPLICATION: 
      1. ECE UMGF Applicants must apply, to this award, using only the ECE UMGF Applications for the current award year.
      2. Old or UMGF applications from another department will not be considered by the Department of Electrical & Computer Engineering for this award

  

  


  

GENERAL APPLICATION INSTRUCTIONS   

 

 

GENERAL -- STUDENT APPLICATION INSTRUCTIONS

Before submitting an application it is incumbent on the applicant to ensure that

  • you order a Student History from the Registrar's Office at least 2-weeks prior to the award deadline
  • the application is complete
  • there are NO blank boxes, sections, areas -- if the question is not applicable to you insert "N/A"
  • the application is   NOT   signed
  • the application is   NOT   modified
  • you are using the application is for the current year (award period)
  • the application is for the Dept. of Electrical & Computer Engineering
  • the application is from/distributed by the Dept. of Electrical & Computer Engineering
  • you have checked GRAMMAR & SPELLING
  • the application is legible
  • YOU submit your own UMGF application directly to Amy.Dario@umanitoba.ca

 

Applications which are LATE, INCORRECTLY filled-in, or INCOMPLETE will be disqualified

 

 

 

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PART I -- STUDENT APPLICATION INSTRUCTIONS

 

BASIC APPLICATION INSTRUCTIONS

  • Do NOT leave blank areas in your application. If an area/section does not apply to you please key-in "N/A"
  • WHERE & HOW TO SEND YOUR APPLICATION:
    Send your COMPLETED application, by EMAIL, to the Graduate Student Advisor
    • DO NOT sign the application
    • DO NOT put password security on the file
  • REQUIRED:  UofM STUDENT HISTORY 
    If you are a currently registered student of the University of Manitoba or have, at any time, been a student at the University of Manitoba at any capacity (exchange student, occasional, visiting, part-time, distance ed., special student, IEEQ, undergraduate, etc.) -- you are required to submit a STUDENT HISTORY
    • STUDENT HISTORIES -- Student Histories are UofM Transcripts used for internal business only however...
    • STUDENT HISTORY are FREE-OF-CHARGE
    • Order your STUDENT HISTORY from the Registrar's Office
      (400 University Centre)
    • Ask the Registrar's Office to send your STUDENT HISTORY to
      Amy Dario, Dept. of Electrical & Computer Engineering
  • REQUIRED:  TRANSCRIPTS -- NEW & INCOMING STUDENTS
    Incoming students who are new to the University of Manitoba -- we will attach your Official Transcripts from your Admissions Application to your UMGF Application.  There is no need to submit another set of transcripts
  • REQUIRED:   PAST TRANSCRIPTS
    If you attended any post-secondary institution, college, university, etc. prior to your enrollment at the University of Manitoba a PAST TRANSCRIPT is required with your UMGF Application.  We will attach your PAST TRANSCRIPTS to your UMGF Application.
    • You must inform us that you have PAST TRANSCRIPTS  at least 2-weeks PRIOR to the UMGF Deadline

 

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FIRST PAGE:  Page 11 of 18
(DO NOT LEAVE BLANK AREAS. If an area does not apply to you type-in:   N/A)

  • SIGNATURE
    Please send the Graduate Student Advisor your UMGF Application by Email.   The email is your signature.

          DO NOT sign the UMGF Application Form
  • TITLE
    Use one of the following:  Mr., Ms., Miss, Mrs.
  • LAST NAME (Family Name)
  • FIRST NAME (ALL Given Name)
  • INITIAL OF ALL GIVEN NAMES: 
    • INITIAL OF ALL GIVEN NAMES:  In this area enter the first letter of all your names EXCLUDING your Family or Last Name
  • PERMANENT MAILING ADDRESS: 
    • If you are not yet in Winnipeg, please fill-in this section.
    • If you have a Winnipeg Address simply type N/A here 
  • INDICATE LEAVING DATE
    • Type-in the approximate date you plan to leave your permanent address.
    • If this does not apply to you type N/A here
  • TELEPHONE NUMBER AT PERMANENT ADDRESS:
    • Type-in the telephone number you are using while outside Winnipeg
    • If this does not apply to you type N/A here 
  • CURRENT ADDRESS
    • Type-in your address in Winnipeg
    • If you do not yet have an address in Winnipeg,  type N/A here
  • TELEPHONE NUMBER
    • Type-in the telephone number you are using while in Winnipeg
    • If this does not apply to you type N/A here
  • FACSIMILE NUMBER
    • Type:   N/A
  • E-Mail Address
    • UofM Students:  Use only your UofM Student email address (mymanitoba)
    • Students Not Yet Registered at the UofM may use one email address which is not a UofM Student email address (mymanitoba)
  • U of M STUDENT #
    • ALL STUDENTS must fill-in a Student Number (7-digit number)
    • If you submitted an Admissions Application you have a Student Number.  New students may find their Student Number on their Admissions Application form
  • PRESENT DEPARTMENT
    • If you have not yet graduated from your university outside of University of Manitoba, please type-in your current Department at your Current University
    • If you have graduated from your university outside of the University of Manitoba, please type-in:   Electrical & Computer Engineering
    • If you are currently enrolled or a recent graduate of the University of Manitoba, type-in the department from which you graduated or are graduating
  • PRESENT INSTITUTION
    • If you have not yet graduated from your university outside of University of Manitoba, please type-in the name of the university in which are currently registered
    • If you have graduated from your university outside of the University of Manitoba, please type-in:   University of Manitoba
    • If you are currently enrolled or a recent graduate or are graduating from the University of Manitoba, type-in:    University of Manitoba
  • CITIZENSHIP: 
    • Indicate your current immigration status
  • SIGNATURE: 
    • DO NOT SIGN THIS FORM 
  •  

  • PAGE 12 of 18 -- ACADEMIC BACKGROUND
    (DO NOT LEAVE BLANK AREAS. If an area does not apply to you type-in:   N/A)
    • ACADEMIC BACKGROUND
      • Discipline:  Type-in your MAJOR or RESEARCH AREA
        • SAMPLE:  Computer, Electrical, Physics, etc.
      • Department, Institution, and Country:
        • SAMPLE:  Dept. of Electrical & Computer Engineering, University of Manitoba, Canada
      • Month and Year Started:  When did you begin your program
        • SAMPLE:  September 2016
      • Month and Year Awarded/Expected:     
        • SAMPLE:  June 2018 
        • OR:     Some students have TRANSFERRED from an M.Sc. program to a Ph.D. program, in this put TRANSFERRED in the area designated as "Month and Year Awarded/Expected", in the ROW indicated for Master's
      • STATUS (PT / FT):  Please indicate if you were a PT (part-time student), or FT (full-time student)
        • PT = Part-Time student
        • FT = Full-Time student
    • ACADEMIC, RESEARCH, CREATIVE WORKS...
      Indicate your work experience which you feel might be applicable to your studies, leadership, character, etc.  If you have not applied for any awards please type-in   N/A
      • Position held and nature of work (begin with current):  What was your job title AND basically, what did you do at that job?
        • SAMPLE:  TA, Lecturer, Research Assistant, Lab Tech, Assistant, Co-Author, Principle, etc.
          taught undergrad labs. graduate course lecturer, co-wrote journal paper, etc.
      • Organization & Dept.:  Where did you conduct this work?
        • SAMPLE:  University of Manitoba, Dept. of Electrical & Computer Engineering
      • Supervisor:    Who was your immediate supervisor, who told you what to do?
        • SAMPLE:   Dr. N.D.Tyson, Ms. D. Feinstein, etc.
      • Period:   Date you began the job and the date the job ended
  • PAGE 13 of 18 -- AWARDS & SCHOLARSHIPS RECEIVED
    (DO NOT LEAVE BLANK AREAS. If an area does not apply to you type-in:   N/A)

    List all scholarships, awards, bursaries, honours, etc. which you have received
  • PAGE 14 of 18  -- AWARDS APPLIED 
    (DO NOT LEAVE BLANK AREAS. If an area does not apply to you type-in:   N/A)
    • AWARDS APPLIED FOR
      • List all awards you've applied for IGSS, NSERC, CIHR, MHRC, Women's Awards, Engineering Awards, etc. http://umanitoba.ca/ece/curr_students/graduate/more-awards.html 
      • NSERC, SSHRC, CIHR & MHRC -- are awards for Canadian Citizens or Canadian Permanent Residents.  If you are a Canadian Citizen or Permanen Resident you must apply for these awards.
      • If you have not applied for any awards please type-in N/A  
    • PROPOSED LOCATION OF TENURE:
      • Department: Electrical & Computer Engineering
      • Proposed Advisor:  Type-in the name of the Professor who has accepted you into his/her research group
  • PAGE 15 of 18 -- PUBLICATIONS
    (DO NOT LEAVE BLANK AREAS. If an area does not apply to you type-in:   N/A)

    List all publications where your name appear as an author or co-author (conferences, journals, texts, etc.). 
    • If necessary, you may include 1 additional page
    • If you have not applied for any awards please type-in N/A
  • PAGE 16 of 18 -- THESIS COMPLETED OR IN-PROGRESS
    (DO NOT LEAVE BLANK AREAS. If an area does not apply to you type-in:   N/A)
    • THESIS COMPLETED OR IN-PROGRESS
      • List your ALL your theses:  Bachelor, Master, Doctoral
      • Anywhere that does not apply to you please type-in N/A  
    • PROPOSED ACADEMIC RESEARCH  (REQUIRED -- This is VERY IMPORTANT)
      ALL applicants MUST include their proposed academic research.  Please ask your professor to evaluate your write-up.  Ph.D. applicants this is just as important if not more than your GPA.
      • If necessary, you may include 1 additional page
  • Page 17 of 18 -- LIST YOUR REFEREE & UNIVERSITIES
    (DO NOT LEAVE BLANK AREAS. If an area does not apply to you type-in:   N/A)
    • REFEREES


      Number of Referees ALLOWED:  ONE
      •    
    • NOT YET @ the Univeristy of Manitoba: 
        • NOT YET @ the Univeristy of Manitoba: 
          • Number of Reference Allowed:  UP to two (2) Referees
          • We will retrieve the Referees in your Admissions Application
      • STUDENTS @ THE UNIVERSITY AT LEAST 1-TERM:
        • Number of Referees Allowed:    ONE
        • Who's the Referee:       Your Academic Advisor
        • Required Paperwork:    Letter of Reference AND Referee Form  
      • STUDENTS @ THE UNIVERSITY AT LESS THEN 1-TERM:
        • Number of Referees Allowed:    ONE
        • Who's the Referee:       We will use the Referees from your Admissions Application
      • STUDENTS NOT YET ARRIVED @ THE UNIVERSITY
        • Number of Referees Allowed:    TWO
        • Who's the Referee:       We will use the Referees from your Admissions Application
        • STUDENT HISTORY: UofM Transcripts
          • ALL currently registered students at the University of Manitoba  have a University of Manitoba STUDENT HISTORY
          • If you are currently registered at the University of Manitoba or have been, at any time, registered at the University of Manitoba you are REQUIRED to submit a STUDENT HISTORY as part of your UMGF Application. 
          • Student Histories are your UofM transcripts
          • Student Histories are FREE-of-Charge
          • Student Histories are sent only to office internal at the University of Manitoba
          • REGISTRAR'S OFFICE: 
            • Please order your STUDENT HISTORY from the University of Manitoba's Registrar's Office (400 University Centre)
            • Ask that your HISTORY be sent to Amy Dario, Graduate Student Advisor, Electrical & Computer Engineering
        •  

        • UNIVERSITY TRANSCRIPTS:
          (DO NOT LEAVE THIS AREA BLANK )
          • List ALL POST SECONDARY INSTITUTIONS (regardless of whether you completed the program or received a degree)
          • List ALL DEGREE PROGRAMS including your current program at the University of Manitoba. 
            If you are currently a registered in the Graduate Program at the University of Manitoba please list that program and in the "UNIVERSITY TRANSCRIPTS" area of Page 17 of 18  (if you are registered in the UofM graduate program and have submitted a Student History (TRANSCRIPT)).
        • A Student History is a Transcript -- Please list it and your program!!!

           

          EXAMPLES:

          List the DEGREE AND the INSTITUTION

          • Ph.D. -- University of Manitoba
          • M.Sc. -- University of Manitoba
          • B.Sc. -- University of Manitoba
          • Occasional Student -- University of Manitoba
          • B.Tech. -- Indian Institution of Technology.
          • M.Eng. -- University of Birmingham
          • B.Eng. -- University of Nigeria
          • M.Sc. -- Islamic Azad University
          • M.Tech. -- University of Mines & Technology
          • Ph.D. -- University of Moratuwa
          • etc....
  • Page 18 of 18 -- PART II -- TO BE COMPLETED BY REFEREE
    • Please give this page to your Referee(s)
      • Usually, your Referee will submit the REFEREE FORM & RECOMMENDATION LETTER directly to the Graduate Student Advisor
    • Please ALSO give your Referee(s) a copy of your UMGF Application so they are aware of the purpose of their recommendation
    • Each of your REFEREE(s) must email to Amy.Dario@umanitoba.ca   the following two (2) documents
      • this REFEREE FORM      AND
      • a REFERENCE LETTER for you

 

 

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PART I:  MISCELLANEOUS INFORMATION

  • ADDITIONAL PAGES:
    If you are including additional pages for the PUBLICATIONS and/or your RESEARCH STATEMENT sections of your application, please put your NAME and STUDENT NUMBER on the top margin of all extra pages.
  • NEW INCOMING STUDENTS FROM A UofM PROGRAM
    • TRANSCRIPTS ORDER a STUDENT HISTORY from the Registrar's Office. 
      • If you are a currently registered student of the University of Manitoba or have, at any time, been a student at the University of Manitoba at any capacity (exchange student, occasional, visiting, part-time, distance ed., special student, IEEQ, undergraduate, etc.) -- you are required to submit a STUDENT HISTORY
    • PAST TRANSCRIPTS:   If you have transcripts from other secondary institutions those transcripts are termed "PAST TRANSCRIPTS". We will use those transcripts which were submitted with your Admissions Application
    • RECOMMENDATIONS
      • Contact your University of Manitoba, ECE, Academic Advisor and ASK if he/she is willing and able to give you a Letter of Recommendation (give him/her at least 2-weeks notice)
        • If your current Academic Advisor is unable to supply you with a Letter of Recommendation, please let us know and we will pull Letters of Recommendations from your Admissions Application
      • REFEREE FORM (Page 18):   ALSO -- Please send your Academic Advisor a the REFEREE FORM (Page 18) -- this must accompany the Recommendation Letter. 
        • AGAIN, if your current Academic Advisor is unable to supply you with a Letter of Recommendation he/she should not submit a REFEREE FORM and we will pull REFEREE FORMS from your Admissions Application
  • NEW INCOMING STUDENTS -- STUDENTS WHO HAVE NOT YET ARRIVED

    If you are
    • NEW to the University of Manitoba and
    • HAVE NOT yet arrived or registered as a student (in any program: undergrad, extended educations, graduate, etc. )
    • you will NOT have either
      • a PAST TRANSCRIPT
      • or STUDENT HISTORY

 

            TRANSCRIPTS:  We will use transcripts from  your Admissions Application    

 

  • NEW STUDENTS -- FIRST SEMESTER AT THE UNIVERSITY
    • ORDER your STUDENT HISTORY from the Registrar's Office (400 University Centre)
    • When we receive your UMGF Application we will add the following from your ADMISSIONS APPLICATION
      • Transcripts
      • Up to 2 Letters of Recommendation (NO additional Referee Information is needed)
        If you are using a Reference Letter and Referee form from your current (UofM) Supervisor -- we will use only that one(1) Reference Letter and one(1) Referee Form.

SUBMISSION OF UMGF APPLICATIONS

  • APPLICATION SUBMISSION:  Student are responsible for submitting their own UMGF APPLICATION and must email their UMGF APPLICATION by the deadline date

    Please EMAIL your UMGF application and any additional applicaiton pages/documents directly to 
  • LIST OF ITEMS WHICH ARE PART OF YOUR APPLICATION
    1. APPLICATION FORM:    (Submitted by the Applicant)
      Please use and submit the correct application form for this award:  The application must state that it is for
      • the current year
      • the application is for the UMGF
      • other than your signature, there should be NO BLANK boxes on the form -- you must fill-in EVERYTHING.
    2. PAST TRANSCRIPTS   (Submitted by the Department)
      • Students who study anywhere other than the University of Manitoba have a PAST TRANSCRIPT. 
      • The DEPARTMENT will obtain Official Past Transcript and add it to your UMGF Application
    3. STUDENT HISTORY    (Order by the Applicant, Submitted by the Registrar's Office)

      ALL currently registered students at the University of Manitoba have a University of Manitoba STUDENT HISTORY (UofM transcript).   If you are currently registered at the University of Manitoba or have been, at any time, registered at the University of Manitoba you are REQUIRED to submit a STUDENT HISTORY as part of your UMGF Application. 

      Please order your STUDENT HISTORY from the University of Manitoba's Registrar's Office (400 University Centre) and ask that it be sent to the Department of Electrical & Computer Engineering Graduate Studen Advisor.
    4. RECOMMENDATIONS / REFEREES     (Submitted by the Referee or ATTACH by the Department)

      Referees will send their Recommendation Letters AND Referee Form (page 18 of 18 of the UMGF Application) must submit (email submission is preferred) their Recommendation approximately 2-weeks AFTER the UMGF Application deadline date.
    5. EXTRA PAGES:    (Submitted by the Applicant)
      Applicants may submit ONE Extra page for
      • (Page 15 of  18) -- Publications
      • (Page 16 of 18) -- Brief statement of your proposed academic research and objectives (both short term and long term), and expected area of study
    6. ADDITIONAL PAPERWORK -- Extra paperwork will be destroyed upon receipt.

 

 

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PART II -- REFEREE INFO: FORM & LETTERS OF REFERENCE

PART II -- REFEREE SECTION -- How to complete the REFEREE form & submit Reference Letter for the student applicant

 

REFEREE INFORMATION -- REQUIRED -- Referee form(s) and Letter(s) of Reference
Usually your Referee will give these documents directly to the ECE Graduate Student Advisor.

 

  1. LETTER OF REFERENCE
    1. UNIVERSITY OF MANITOBA STUDENTS
      1.  Please ask your Academic Advisor to submit a Letter of Reference for you
      2. Your Academic Advisor is NOT obligated to provide a Letter -- especiallly if you have asked for References late (close to the Deadline)
      3. If your Academic Advisor CANNOT provide you with a Letter you may ask another professor
        If your Academic Advisor cannot give you a reference you may obtain ONE(1) reference from a professor at the Univeristy with whom you've worked with in an academic or research capacity.
      4. You may submit ONE (1) Letter of Reference
    2. NEW or INCOMING STUDENTS -- If you are student new to the Graduate Program or you are planning to join our Graduate Program, you may obtain
      1. ONE (1) Letter of Reference from your Academic Advisor  OR
      2. ONE (1) Letter of Reference from an Academic from this or other institution   OR
      3. If you are unable to obtain a Letter of Reference WE WILL ATTACH 1-2 Letters of Reference found in your ADMISSIONS APPLICATION
  2. REFEREE FORM -- Filled in by your Referee
    1. UNIVERSITY OF MANITOBA STUDENTS
      1. Please ask your Referee to ALSO submit a Referee Form
      2. A Referee Form must accompany a Letter of Reference
      3. Your Referee Form must be filled-in by the Referee providing you with a Letter of Reference.
    2. NEW or INCOMING STUDENTS
      1. Please ask your Referee to ALSO submit a Referee Form
      2. A Referee Form must accompany a Letter of Reference
      3. Your Referee Form must be filled-in by the Referee providing you with a Letter of Reference.
      4. If we are using a Letter of Reference from your Admissions Application WE WILL ALSO take the Referee form from your ADMISSIONS APPLICATION.
  3. WHAT TO SEND YOUR REFEREE:  Please send a copy of their UMGF application to your Referees to allow referees to understand the purpose of his/her RECOMMENDATIONS
  4. PART I, PAGE 17:  Make sure PAGE 17, is FILLED-IN to allow us to match your Application with the Reference Letters and Referee Forms as they arrive
  5. SENDING INFORMATION:  Please ask your Referees to email Referee Forms and Letters of Reference to Amy.Dario@umanitoba.ca   

 

Extra paperwork is destroyed and
will NOT be sent to the UMGF Evaluating Committee
 

 

 

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PART III -- DEPARTMENT HEAD/DESIGNATE --
                      NOT USED IN ECE APPLICATIONS

 

 

 

 

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VALUE OF THE AWARD     

Over a 12-month period the award pays

  • Ph.D. $18,000 (up to $72,000 over 4 years -- Duration of Award below)
  • M.Sc. $14,000 (up to $28,000 over 2 years -- Duration of Award below) 

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DURATION OF AWARD

 

 *  TOTAL MAXIMUM UMGF funding for any individual graduate student in four-years (48-months)

 *  PREVIOUS UMGF AWARD RECIPIENTS:  If you have previously been awarded the UMGF, your current award can be held for the maximum time allowed for your program, minus the amount the time the UMGF was previously held.

 

MASTER STUDENTS

Number of Months Completed at the
time of the award AND award period
(as a Master Student)
Number of Months Eligible
to Receive the UMGF
0-4 Months 24-months of funding
5-16 Months 12-months of funding
Completed more than 16-months NOT ELIGIBLE

 

Ph.D. STUDENTS

Number of Months Completed at the
time of the award AND award period
(as a Ph.D. Student)
Number of Months Eligible
to Receive the UMGF
0-4 Months 48-months of funding
5-16 Months 36-months of funding
17-28 Months 24-months of funding
29-40 Months 12-months of funding
Completed more than 40-months NOT ELIGIBLE

 

 *  TOTAL MAXIMUM UMGF funding for any individual graduate student in four-years (48-months)

 *  PREVIOUS UMGF AWARD RECIPIENTS:  If you have previously been awarded the UMGF, your current award can be held for the maximum time allowed for your program, minus the amount the time the UMGF was previously held.

 

 

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ELIGIBILITY

    1. MINIMUM OVERALL GPA REQUIRED:
      Students must show an OVERALL MINIMUM GPA of 3.75 (approximately above B+) in the LAST 2-YEARS of study or EQUIVALENT, at a recognized university, based on a Bachelor, Masters, Graduate Diploma, and/or a Doctoral degree(s).
      1. Please see UMGF AWARD RESTRICTIONS for details
      2. Calculations:  Please use admissions criteria in calculating GPA (http://umanitoba.ca/faculties/engineering/departments/ece/pros_students/grad/gpa.html
    2. MINIMUM GPA REQUIRED IN YEARS USED IN CALCULATING GPA
      Students must show an MINIMUM GPA of 3.75 (approximately above B+) in EACH year or EQUIVALENT used to calculate overall GPA.
    3. CONTINUED "GOOD-STANDING" STATUS
      Students must maintain a "Good-Standing" status academically and in research as follows
      1. Faculty Requirements (including, but not limited to)
        1. Maintaing a Term & Degree GPA of least 3.5 or higher throughout the ownership of the UMGF award
        2. Academic Honesty/Integrity
        3. Continuous Registration in the Graduate Program
      2. Departmental Requirements (including, but not limited to)
        1. Progress Reports
        2. Advisory/Research Meetings
        3. Candidacy Exam
          1. PRIOR TO FALL 2013: Within 27-month of registering as a Ph.D. student 
          2. AFTER FALL 2013: Within 12-months of registering as a Ph.D. student 
        4. Ph.D. Thesis Proposal 
          1. Prior to Fall 2013: Same time as Candidacy Exam  
          2. After Fall 2013: Within 27-month of registering as a Ph.D. student  
      3. AWARD RESTRICTIONS  
    4. Ph.D. STUDENTS (Candidacy): 
      Students in the Ph.D. program must have successfully passed their Candidacy Exam in order to obtain the UMGF or considered in "Good-Standing", with regards to the Candidacy Exam, as deemed by the ECE Graduate Committee. 
      1. The ECE Graduate Committee may offer a UMGF each year to an incoming Ph.D. student however, continuance of the award is based on successful completion of the Candidacy Exam.
      2. PRIOR to Fall 2012:  Ph.D. students must pass their Candidacy Exam within 27-months of the start of the student's Ph.D. program
      3. FALL 2012 & AFTER: Ph.D. students must pass their Candidacy Exam within 1-year of the start of the student's Ph.D. program
    5. Ph.D. STUDENTS (Thesis Proposal): 
      Students in the Ph.D. program must also present their Ph.D. Thesis Proposal within 27-months of the start of their Ph.D. program to be kept in "Good Standing" and continue to receive the UMGF.
    6. CITIZENTSHIP:
      1. All students regardless of citizenship are eligible to apply.
      2. Canadian Citizens & Permanent Residents:  In order to be considered for the UMGF eligible students (Canadian Citizens/PR) are expected to apply to NSERC, SSHRC, CIHR & MHRC
      3. Tricouncil eligible students who do not apply for a Tricouncil Award may be considered ineligible for a UMGF. 
    7. FIELDS OF STUDY:
      Students in all fields of study of graduate studies are eligible to apply. 
    8. STATUS:
      1. Only FULL-TIME ECE students are eligible to apply for the UMGF Award.
      2. Part-time students cannot receive this award 
    9. YEARS OF GRADUATE STUDY:
      Students are eligible to receive the UMGF for
      1. the first 24-months of their Master’s program
      2. the first 48-months of their PhD program
      3. Total maximum UMGF support for any individual graduate student is 48-months. 
        (Please refer to the Award Holder’s guide for more detailed eligibility criteria. The Award Holder’s Guide can be found at https://umanitoba.ca/faculties/graduate_studies/media/UMGF_Award_Holders_Guide.pdf)
    10. INCOMING STUDENTS 
      (students who are not already in a student of the University of Manitoba, and/or a student Applying to a New Program in ECE (e.g. Master to Ph.D.), and/or a student changing from another graduate program to ECE, etc. -- any new applicants):

      1. In addition to the aforementioned stipulations you MUST be admitted into the UofM ECE Graduate Program and your NEW degree program (if applicable) and accepted the Offer of Admissions by the AWARD DEADLINE DATE to be considered for this award.  This means you must be accepted by
        1. an Academic Advisor
        2. the Department
        3. the Faculty of Graduate Studies
          • have NO "CONDITIONS" on your Admissions Acceptance
        4. REPLIED to and ACCEPTED the Offer of Admissions Letter BY THIS YEAR'S AWARD APPLICATION DEADLINE DATE
      2. Admissions Application, processing fees, and all required documents must be received AND verified by the Faculty of Graduate Studies by the Dept. submission deadline in order to be considered for this award.
      3. Choice to begin the award at specific start dates must be approved by your Academic Advisor and Department
      4. Interntional Students:  Confirmation of a valid study visa is required 
      5. Confirmation of enrollment/registration is required
        1. International students MUST have a valid study visa at the time of enrollment/registration is required (all paperwork to obtain student status in Canada must be in place before registration)
      6. Students who defer entrance will lose the award
    11. AWARD HOLDERS GUIDE:  Any additional requirements and/or regulations as mentioned in the current Award Holders Guide issued by FGS
    12. AWARD AVAILABILITY:   Is at the descretion of the ECE Graduate Committee, but is usually September or Winter of the academic year designated on the award application.  Students who defer regardless of reason risk losing the UMGF award.
    13. TOTAL MAXIMUM UMGF SUPPORT for any individual graduate student is four-years (48 months) and includes the MGS if applicable 
    14. OTHER INCOME:  EMPLOYMENT / OTHER AWARDS
      1.  Award holders are expected to devote the majority of their time to the expeditious completion of their degree program. As a guideline in this context, the Faculty of Graduate Studies limits the number of hours of employment per 12-month period to 720 hours (within the university and outside the university).
      2. Internship hours are not counted as part of the 720 hours maximum, provided that they are a requirement of your program of studies.
      3. You may not concurrently hold an award that exceeds the value of the UMGF/MGS
      4. Students offered an external award that is equal to or exceeds the value of the UMGF/MGS may not hold the award
      5. Students may not work as a full-time employee at any time during tenure of the scholarship

UMGF RENEWALS - Students who are awarded a UMGF are required to apply for external funding, if they are eligible, to qualify for subsequent year(s) of funding.  Students who are eligible to apply for external funding and do not do so will be considered INELIGIBLE for renewal of their award.

 

 

 ******************************** 

 

GUIDELINES

    1. Applicants must be Full-Time ECE graduate students
       
    2. The UMGF is open to both Canadian & International students
       
    3. GPA REQUIREMENTS 
      1. AWARD GPA:   A minimum OVERALL TOTAL  3.75 GPA (above B+) -- (calculated using grades earned in the last 2-years of study OR equivalent, in a degree program) *
      2. TERM GPA:     
        1. A minimum total  3.75 GPA (above B+) in EACH YEAR used to caluculate the OVERALL GPA is required  -- (calculated using grades earned in a degree program)
        2. MINIMUM:
          1. A 3.50 GPA:  If the UMGF is offered to you, you must be maintained a minimum 3.50 GPA in EACH TERM to continue to hold this award
          2. AND... NO grade below C+ (including AX courses) may be received while holding this award
      3. CUMULATIVE GPA:   A minimum total  3.75 GPA (above B+) OVERALL GPA in the Graduate Program is required
      4. Only grades received from recognized institutions of higher education are used in GPA calculation
      5. GPA is based on your Bachelor, Master, Graduate Diploma, or Doctorial degrees

 

* For this award, a "year" is be considered as 2-3 terms in which grades are earned.

 

********************************

 

AWARD PAYMENTS    

Students must be admitted and registered as full-time graduate student, without provision, in the academic year in which they are to receive the UMGF.

  1. UMGF payments are disbursed in biweekly installments which are deposited directly into the student’s account.
  2. May payment is contingent upon continued eligibility and approval of a satisfactory renewal form which UMGF recipients receive in December.
  3. Award payments are not directly credited towards tuition -- students are responsible for paying their own tuition.
     

 

******************************** 

 

SELECTION & NOTIFICATION
The Faculty of Graduate Studies Awards Committee, which consist of 12 faculty members and 3 graduate students provide equal representation from the three disciplines – natural sciences and engineering, social sciences and humanities, and medical health sciences.

SELECTION CRITERIA:   Applicants for the UMGF are evaluated and selected according to the criteria in the following categories:
    1. Academic Excellence -- academic record
       
    2. Awards -- scholarships and awards held
       
    3. Research Ability or Potential
      • quality of contributions to research and development (including works considered creative endeavors refereed publications) relevance of work experience and academic training to field of proposed research
      • significance, feasibility, and merit of proposed research • ability to think critically
      • ability to apply skills and knowledge
      • judgment
      • originality
      • initiative and autonomy
      • enthusiasm for research
      • determination and ability to complete projects within an appropriate period of time
         
    4. Communication Skills
      • The ability or potential to communicate scientific concepts clearly and logically in written and oral formats. For example this could include:
        • quality of the application’s presentation
        • in preparing publications
        • awards for oral presentations or papers
      • Advisors Assessment
        When reviewing candidates, Advisors consider:
        • Academic Preparation
        • Demonstrated scholarly ability
        • Demonstrated Research ability
        • Student’s Research Proposal
        • Communication Skills (written)
        • Communication Skills (oral)
        • Industriousness/ Motivation
        • Creativity
        • Originality
        • Judgment

     

    Selection Criteria Weightings

     
    Masters
    Ph.D.
    Academic Excellence (GPA)
    65%
    40%
    Awards, Publications, Research, Communications, Experience, creative endeavors
    15%
    40%
    Advisor’s Assessment
    20%
    20%

 

 

 

NOTIFICATION OF DECISION 

  1. The Faculty of Graduate Studies announces award results 
    ALL award FINAL DECISIONS and AWARD NOTIFICATIONS are made by the Faculty of Graduate Studies.     
    1. Applicants will be informed of award receipt, alternate status, or rejection, after ~01 JUNE
    2. The ECE Dept will send out letters to those students who DID NOT receive the UMGF Award OR who are considered Award Alternates AFTER the Dept. receives the results from FGS  
  2. Successful applicants receive notice of award and must refer to the relevant UMGF Award Holder’s Guide, which contains instructions on how to
    1. obtain payment
    2. requirements for KEEPING the award
    3. regulations pertaining to the award

 

 NOTE:   Results are varified and confirmed by the Faculty of Graduate Studies. Final decisions and notifications are made by the Faculty of Graduate Studies. 

 ********************************

 

 

 

TERMINATION OF AWARD

  1. VOLUNTARY AWARD TERMINATION
    Students may wish to terminate their UMGF for a variety of reasons (e.g.  job, decided to attend university part-time, etc.). Should you wish to terminate your award you must do so in writing.
    1. Send an email directly to the UMGF AWARDS ADMINISTRATOR, Ms. Rowena Krentz at Rowena.Krentz@umanitoba.ca
    2. Your email must include:
      1. Your FULL Name (please indicate your Family Name in ALL CAPS)
      2. Your Student Number
      3. The Termination Date of your award
  2. MANDATORY AWARD TERMINATION
    1. Awards will be terminated for students who do not maintain "Good Standing" (e.g. GPA falls below 3.5, violate academic integrity, etc. )
    2. Does NOT maintain Department Requirements for the student's program (e.g. does not pass Candidacy, does not obtain Thesis Approval, does not maintain an "Adequate" rating Progress Report or other academic/research reviews)
    3. Does NOT maintain CONTINUOUS REGISTRATION
    4. Changes Departments
    5. Changes Program (M.Sc. to Ph.D. or vice versa)
    6. Changes Universities
    7. Obtains a Full-Time Job
    8. Obtains another large funding

 

 

 

 

CURRENT COURSE OFFERINGS

REGISTRATION (Annual)

ACADEMIC GUIDELINES

ECE SUPPLEMENTAL REGULATIONS

UNIVERSITY SCHEDULE
(exams, registration, payments, etc.)

GRADUATE CALENDAR / CATALOG

CODE OF CONDUCT--Plagiarism

CHEATING, PLAGIARISM, ETC.
 (students, instructors, TAs)

EXAM & FINAL GRADES

COMPUTER ACCTS, FORMS...

PROGRAMS

  1. Ph.D.
  2. M. Sc.
  3. M.Eng.
  4. Occasional
  5. IIS / Overview 
  6. Course Category (AX,AU,OS)

PROGRAM INFORMATION

  1. MANDATORY:
    1. Summer Registration
    2. Progress Reports
    3. Academic Integrity Tutorial 
    4. ASG--Advisor Student Guidelines 
    5. Continuous Registration 
  2. LEAVES OF ABSENCE
  3. FAILED GRADES
    1. What to do
    2. Grade Appeals
    3. Student Advocacy
  4. SUPPLEMENTAL GUIDELINES
    1. Advance Credits (4.4.5)
    2. Transfer Credits (4.4.6)
    3. Transfer to Ph.D. (5.1.3)
  5. PROGRAM TRANSFERS:
    1. M.Sc. to Ph.D.
    2. M.Eng. to M.Sc.
    3. M.Sc. to M.Eng.
    4. Ph.D. to M.Sc.
  6. CHANGE REQUESTS
  7. Transfer Credits
  8. CO, IP, Incomp, Course Extension
  9. Deferred Exam Form 
  10. Concurrent / Dual Registration
  11. Voluntary Withdrawal
  12. Authorized Withdrawal

RESEARCH INTEGRITY

-- Plagiarisms Software: iThenticate

RESEARCH ETHICS & COMPLIANCE

-- Templates, Guidelines, & Forms

ENVIRONMENT HEALTH & SAFETY

ECE GRADUATE COMMITTEE MEMBERS

FUNDING, AWARDS, JOBS

  1. TRAVEL AWARDS
  2. NSERC (Canadians Only)
  3. UMGF  (All Grads)
  4. IGSS (Int'l Students)
  5. FGS EMERGENCY LOANS
  6. Funding & Award $$
  7. TA Wage Scale
  8. JOBs

TUITION & FEES   

  1. Master
    1. Full-Time
    2. Part-Time
  2. Ph.D.
  3. Other Fees
    1. Compulsory Fees
    2. Incidental Fees 
    3. Cost of Living Expenses
  4. Tuition Installment Plan
    (International Students Only)

NEW STUDENTS

  1. Quick, General Info
  2. General Info & Services
  3. Registration Procedures
  4. Registering for Courses
  5. Acceptance of Offer (Letter)
  6. Paying Tuition & Fees
  7. Office Space & Mail
  8. Grad Students With Children
  9. Student University Guide
  10. Orientation
    1. ECE (mandatory)
    2. FGS (TBA via emails)
    3. University
    4. International Students

GRADUATION / CONVOCATION

  1. THESIS DEADLINES
  2. Thesis Info
  3. Thesis Guidelines
  4. Thesis Checklist
  5. Thesis Online Submission
  6. THESIS SAMPLES
    1. Title Page
    2. Table of Contents
  7. Plagiarism Software: iThenticate
  8. ECE Graduand Info
         APEGM, Iron Ring, Letters, etc.
  9. CONVOCATION !
  10. JOBs

 


UNIVERSITY OF MANITOBA SERVICES

 INTERNATIONAL STUDENT

  1. International Centre for Students (ICS)
  2. ICS Post-Secondary Handbook
  3. Study Permit Info
  4. Off-Campus Work Permits
  5. FORMS
  6. Exchange Pgm
    (Canadian & Intentional)

FACULTY OF GRADUATE STUDIES (FGS)

  1. FGS: Thesis Guideline & Forms
  2. Thesis Info
  3. Important Dates
  4. FORMS
    1. Programs & Thesis
    2. Awards & Scholarships
  5. WORKSHOPS

REGISTRAR'S OFFICE

  1. Transcripts
  2. Important Dates
  3. Convocation
  4. FORMS

ENGINEERING LIBRARY
(Donald W. Craik Library)

CAREER SERVICES

STUDENT ADVOCACY

ACCESSIBILITY SERVICES

 


STUDENT GROUPS

  1. UMGSA
    1. Travel Grant
    2. Emergency Grant
    3. Special Projects Grant
    4. Student Award
    5. Teaching Award
  2. UMSU
    1. Mobile Print
    2. HEALTH / DENTAL Benefits
      --  Opt-Out
    3. U-PASS  
      --  Opt-Out

ECE GRAD STUDENT GROUP (ECE GSA)

ENGINEERING STUDENT GROUPS

 


MANITOBA / CIC INFO / SERVICE CANADA

MANITOBA PROVINCIAL HEALTH INSURANCE
(Canadian Students ONLY)

  1. Health Card
  2. Benefits
  3. Online Enrollment

INTERNATIONAL STUDENT HEALTH INSURANCE

CIC: CITIZENSHIP & IMMIGRATION CANADA  

  1. CIC web site  
  2. VISA to Study in Canada  
  3. RE-NEW / EXTEND Study Visa 
  4. Application Processing Time 
  5. Change Program / Institution  
  6. Student Work Permit  
  7. Post-Graduate Work Permit  
  8. Letters of Invitation  
  9. FORMS & GUIDES   

SERVICE CANADA

  1. APPLY:  Social Insurance Card (SIN Card) to Work
  2. APPLY:  Universal Child Care
  3. Online Services

 


MANITOBA PROFESSIONAL ASSN.

ENGINEERS GEOSCIENTISTS MANITOBA (APEGM)
Association of Professional Engineers & Geoscientists of the Province of Manitoba

 


CONFERENCE PAPER / THESIS HELP

FGS WRITING STYLE: Papers, Thesis, etc.

APA STYLE

  1. APA Style
  2. APA Basic Style Guide
  3. APA Style Tutorial
  4. MPA STYLE

MLA STYLE

  1. MLA Style
  2. MPA STYLE

IEEE Writing Style: IEEE Papers

  1. IEEE Style
  2. IEEE Citation Reference
  3. IEEE Artical Preparation & Submission

HELP FORM OTHER UNIVERSITIES

  1. Graduate Student Writing Kit
  2. Thesis Proposal
    1. How to write a thesis proposal
    2. Successful thesis proposals
    3. Components of a thesis proposal
    4. M.Sc. Thesis Proposal
    5. Ph.D. Thesis Proposal
      1. Guideline 01
      2. Guideline 02
  3. Research Papers:
    1. Lit. Reviews
      1. Lit. Reviews
      2. Example 01
      3. Example 02
    2. Abstracts
      1. Writing an Abstract
      2. Abstract Presentations
      3. Examples
    3. Effective Outlines
    4. Citing References
      1. APA Style