Expected Time to Graduation: 3.5 years (approximate)
MAXIMUM TIME LIMIT: 6 Years
Provisional Admission to the Ph.D.
Students nearing completion of the Master’s degree may be accepted provisionally to the Ph.D. program for a 12 month period (commencing with the first registration in the Ph.D. program). Further registration in the Ph.D. program is contingent upon completion of all requirements of the Master’s degree within the 12 months.
NOTE: Students must maintain continuous registration in their Master’s program until completion. Students will require assistance from the Department or the Faculty of Graduate Studies to complete dual registration in the Master’s and Ph.D. program simultaneously.
In keeping with the minimum course requirements of the Faculty of Graduate Studies (FGS) students who hold.
All students must complete one of the following programs of study for the Ph.D. degree (unless otherwise specified in the approved departmental
- M.Sc. degree in Electrical or Computer engineering and who have been admitted directly into the Ph.D. program
- minimum of 12 credit hours of Advisory Committee-approved course work is required
- 700/7000 level or higher
- at least 9 of the 12 credit hours must be from the ECE
- B.Sc. degree in Electrical or Computer Engineering and who are
- recommended for transfer into the Ph.D. program from the ECE M.Sc. program at this university
- minimum of 24 credit hours of Advisory Committee-approved course work is required,
- 8 credit hours MUST be at or above the 7000 level
- 6 credit hours may be
- Other Dept: at or above the 3000 level from OR
- ECE Dept: 4000 level elective courses from the ECE department
- 15 of the 24 credit hours MUST be from the ECE Dept.
- Credit may be given for approved course work completed at the M.Sc. level
- Honours Bachelor Degree or Equivalent -- NOT USUALLY AVAILABLE IN ECE DEPT
- a minimum of 24 credit hours plus a thesis is required
- 18 credit hours at the 700/7000 level or higher
- with the balance (6 credit hours) of the coursework at the 300/3000 level or above.
NOTE: For those students who do not hold a Masters degree, a maximum of 48 credit hours of course work is allowed toward the Ph.D. program.
- Transferred from the M.Sc program
- Please see info at http://www.ece.umanitoba.ca/phd_transfer -- This method offers 3 additonal methods of entrance and record keeping
- With an M.Sc. degree and declared on Admissions form
- With an M.Sc. degree, but not declared on Admissions form
- Without an M.Sc. -- transferring to the ECE Ph.D. program from the ECE M.Sc. program
- All other categories of students
- minimum of 18 credit hours of Advisory Committee-approved course work is required
- 12 credit hours must be at or above the 7000 level
- 6 credit hours may be at or above the 3000 level from other departments or 4000 level elective courses from this department
- 12 of the 18 credit hours must be from the ECE Department (unless approved by Advisor and Associate Head of ECE Graduate Studies)
LAPSE OF CREDIT OF COURSES
- Courses completed more than eight (8) years prior to the date of awarding of a degree may not normally be used for credit toward that degree
- For all students, a Ph.D. thesis, which is based on original research work normally carried out at this university, is required
ANNUAL PRESENTATION (GradCon)
- All full-time Ph.D. students are also required to present a paper every year of their program at the Department's annual graduate student conference, as outlined on http://www.ee.umanitoba.ca/~gradcon/.
Students are not permitted to change their program of study, including withdrawal from individual courses, without the approval of their advisor and/or advisory committee and Department head. Withdrawal from courses or changes of course category without such approval will result in the student being required to withdraw from the Faculty of Graduate Studies.
The Advisory Committee will be established by the student’s Advisor in consultation with the Head of the Department and/or the ECE Graduate Studies Committee within one (1) month of admission of a student into the Ph.D. program.
- The Departmental Graduate Studies Committee does not assume any duties that are the responsibility of the Advisory Committee.
- The Advisory Committee must approve the plan of coursework as submitted by the advisor
- All course and program changes initiated by the advisor must be approved by the Advisory Committee
- The Advisory Committee must consist of a minimum of three (3) members
- COMMITTEE CHAIR: The Student's Advisor (or co-advisors in the case of an adjunct faculty co-advisor)
- COMMITTEE MEMBER 1: A primary member of the ECE Department
- may be an adjunct faculty, but is not the advisor or co-advisor.
- COMMITTEE MEMBER 2: A faculty member who is from
- within the University of Manitoba
- from another department
- a member of the Faculty of Graduate Studies
- This person MAY NOT be an adjunct faculty member
- OPTIONAL: One guest member who has expertise in a related discipline, but is not a member of the Faculty of Graduate Studies
The membership of the committee, including the advisor, as well as any changes to it, must be approved by the Dean of Graduate Studies
- CHAIR The Advisory Committee is chaired by the student's Advisor
- In the event of co-supervision, the chair will be that supervisor who is a full-time, permanent, tenure-track member of the ECE academic staff
- REQUIRED MEMBER 1
- At least one full-time ECE faculty member must be on the committee
- REQUIRED MEMBER 2
- At least one full-time member of the faculty of UofM Graduate Studies who is outside theECE Deptmust be on the committee
- POSSIBLE OUTSIDE MEMBER
- One guest member may be a person who has expertise in a related discipline but is not a member of the Faculty of Graduate Studies
- MEMBERSHIP APPROVAL & CHANGES
- membership of the Advisory Committee, and any changes to the Committee, must be must be approved by the Dean of Graduate Studies
- Meetings with the Student
- Annual Meeting:
- The committee is required to meet annually to review the student’s progress and to report this progress to the Faculty of Graduate Studies
- Submit and approve an annual progress report
- Additional Periodic Meetings
- These additional periodic meeting do not include the REQUIRED annual meetings
- Reports of the each student's progress are sent to the ECE Department Head
- PRE-APPROVAL REQUIRED: All Advisory Committee members must physically attend a Candidacy or Final Oral. If an Advisory Committee cannot attend in-person the Advisor must obtain permission from FGS to proceed with the Candidacy or Final Oral and request that the "away" Advisory Committee be allowed to attend the Candidacy or Final Oral virtually. Approval must be received from FGS PRIOR to the Candidacy or Final Oral.
- All Committee signatures, including External members, must signatures of the Committee Member. No person may sign for a Committee Member.
- A minimum GPA of 3.00, with no grade less than "C+", must be maintained to continue in the Ph.D. program.
- Grades Below "C+"
- Students who fail to meet this standing may be allowed to continue in the Ph.D program if departmental remedial action is recommended by the student’s advisory committee and is approved by the Departmental Graduate Studies Committee and the Faculty of Graduate Studies.
- Students with failing grades in three (3) credit hours
- allowed to repeat the course or to take an equivalent substitute course
- the higher grade will be used to compute the student’s GPA
- If a grade of less than "C+" is obtained again the student will be required to withdraw.
Students are allowed to remove deficiencies in grades, as explained above, only once (i.e. for only one course, and only once). It is expected that all course work is completed within the term in which it was started.
- Students with failing grades (grade "C" or less) in six (6) hours of credit or more will be required to withdraw from the Faculty.
- Research is evaluated though an annual meeting of the student's Advisory Committeewith the student.
- PROGRESS REPORT*:
- A decision regarding continuation is conveyed to the Faculty of Graduate Studies using the “Progress Report” http://www.umanitoba.ca/faculties/graduate_studies/media/progress_report.pdf
- Members of the Advisory Committee and the student are required to sign and date this form
- If performance is deemed to be unsatisfactory, action will be required which may include some or all of the following:
- A timeline of required actions or tasks may be put forward by the advisor, head of the department and/or the ECE graduate studies committee. If the student fails to meet any of the tasks in the allotted time, the student will be required to withdraw from the program.
- The student may be required to meet with the Department Head and/or the Chair of the ECE Graduate Studies Committee. If it is confirmed that the student performance is unsatisfactory, then the student will be required to withdraw from the Faculty of Graduate Studies
- Students who receive a rating of “UNSATISFACTORY” will be required to withdraw from the Faculty of Graduate Studies
- Performance Not Related to Course Work
Students may also be required to withdraw from their Ph.D. program for reasons of unsatisfactory performance other than those related to failing grades. These include, but are not restricted to, such things as
- unsatisfactory attendance
- lack of progress in research and/or thesis
The student’s advisory committee will make a recommendation for required withdrawal to the Department Head. The Department Head will then recommend to the Dean of the Faculty of Graduate Studies that the student be required to withdraw for reasons of unsatisfactory academic performance.
*Progress Reports (PR)
- A PR is filled-in each year by your Advisor
- PRs are filed both in the Faculty of Graduate Studes (FGS) and in the ECE Offices in your personal file
- PRs must be signed, each year, by your Advisor, your Committee Members, and by you
- by signing the APR, you are not saying you agree with the evaluation you are just indicating that you've seen and read the PR
- If performance is deemed to be "UNSATISFACTORY", action will be required which may include some or all of the following
- Meet with Department Head – The student may be required to meet with the Department Head. If the Department Head confirms that performance is "UNSATISFACTORY" the student will be required to withdraw from the program
- Timeline of Required Actions -- A Timeline of Required Actions or tasks may be put forward by the
- head of the department and/or
- the ECE Graduate Studies Committee
- If the student fails to meet any of the tasks in the allotted time, the student will be required to withdraw from the program
- Appeals -- the student may appeal the Department's decision to the Dean of Graduate Studies
The proposed thesis research must be approved by the advisory committee and, if appropriate, by the Research Ethics Review Committee (if people or animals are involved) BEFORE the work has begun on the thesis research or project.
The thesis/research proposal is independent for the Candidacy Exam.
- WRITTEN RESEARCH PROPOSAL: A written thesis proposal must contain the research planned for the program and must be approved by the advisory committee.
- Please check with your advisor as to the length and style of the Written Research Proposal
- Please check with your advisor as when the Written Research Proposal is to be sent out to your Advisory Committee
- APPROVAL OF THE RESEARCH PROPOSAL:
- In order to approve the proposal the entire Advisory Committee must meet as a committee.
- The research may also need approval by the Research Ethics Review Committee BEFORE the work begins
- REPORTING PROPOSED RESEARCH:
- Approval must be documented and forwarded to the Faculty of Graduate Studies on the "Progress Report Form"
- Proposed Research must be Approved and the informtion forwarded to the Faculty of Graduate Studies within 24-months of the student’s initial registration in the program
The purpose of the Candidacy examination and research proposal defence is to determine whether the student processes sufficient knowledge in the chosen area of research, to assess the quality of the work done by the student, and to examine the student’s future research plan and direction through examination of the research proposal.
The Department of Electrical & Computer Engineering currently holds two (2) types of Candidacy Examinations. All Candidacy Exams MUST be announced at least 10 working days in advance of the exam to ensure time for public notification. If this is not possible, permission is required by the Department.
CANDIDACY EXAMINATION -- PRIOR TO FALL 2012
(Students Entering the ECE Ph.D. Program PRIOR to FALL 2012)
You MUST register each year as a Ph.D. Student using this code: Graduate Studies 8020
The Candidacy is an examination of the student's ability to proceed with the proposed research project.
- The research proposal is distributed to the Advisory Committee at least 2 weeks BEFORE the Candidacy involves
- preparation of a written document outlining the research proposal and providing a state-of-the-art review and justification for undertaking the research.
- The proposal should include
- a review of the work done to-date
- a schedule of planned research.
- The written proposal is prepared under the general guidance of the Advisor and is to be reviewed by each member of the Advisory Committee.
- The final, revised, and accepted version of the proposal should be submitted to the Advisor for a brief overview/comment before the Advisor convenes a general meeting of the Advisory Committee.
- The Advisory Committee is required to formally meet with the student and discuss/examine the Proposal.
- LENGTH OF PRESENTATION:
- This examination, based entirely on the written document, consists of a ~30 minute oral presentation of the proposal by the student
- Followed by a question period. Normally the question period would last for about an hour
- each member of the Advisory Committee allowed ~15 minutes of questions
- followed by a second round, if required.
- CANDIDACY ANNOUNCEMENT: The oral presentation and examination is normally open to all students and faculty of the university community and must be announced well in advance of the event (at least 10 days prior to the Candidacy).
The purpose of the Candidacy Examination and Thesis Proposal Defense is to
- ascertain whether the student has sufficient knowledge in the chosen area of research to proceed in the program
- assess the quality of the work done by the student
- examine the student’s future research plan and direction through examination of the research proposal
- Normally, Ph.D. students must take their Candidacy Exam within 27-months of registering as a Ph.D. student
- Transfer Students (M.Sc. to Ph.D.): As stated in the ECE Supplemental Guidelines students who transferred from an M.Sc. to a Ph.D. program must take their Candidacy within 27-months of registering as an M.Sc. student. If permitted by the student's advisor and by the Department, the student may take his/her Candidacy within 36-months of registering as an M.Sc. student.
- Transfer Students (Ph.D. to Ph.D.): Students transfering from another Ph.D. program to the ECE Ph.D. program must take their Candidacy exam within 27-months of registering as a Ph.D. student in their previous program.
- Department regulations stipulate that ECE students must successfully complete their Candidacy Examination by the end of 27-months in the Ph.D. program (This 27-month period includes failure to pass the initial Candidacy Exam and "Transfer" guidelines mentioned previously). Failing successful completion of the Candidacy Requirement within the above stated time-frame, the Department can require the student to withdraw from the graduate program.
The student will submit a written report as per the guidelines of the Advisor. It is the advisor’s responsibility to ensure that all members of the Advisory Committee have at least three weeks to study the report before attending an oral presentation by the student.
An Advisory Committee must be selected for the student within one(1) month after registration in the program (as per the Academic Guidelines)
In a Candidacy Exam, the Examining Committee are your Advisory Committee Members.
There is no written examination
- Candidacy Chair: Student's Advisor
- Announcement to the Advisory Committee: It is the advisor’s responsibility to ensure that all members of the Advisory Committee have at least three(3) weeks to study the report before attending the oral presentation by the student.
- Candidacy Exam Chair: This presentation is chaired by the advisor.
- Items Covered
- Thesis Proposal
- Competency within the student's research area
- Additional materials proposed by the Advisor
- Preparation for Presentation:
- The Student must request an appointment to meet with his/her Advisor
- Information which may be covered during the Candidacy Examination should be discussed
- All questions regarding the Candidacy should be discuss with the Advisor at this meeting
- Thesis Proposal
- The Proposed Research is usually discussed at the Candidacy
- All reports from the Advisory Committee regarding the Proposal Research should be given or discussed with the student to prepare for the Candidacy Exam
- Questions: The student is expected to orally present his/her thesis proposal; this should take approximately 30 minutes, after which the chair invites questions
- from all members of the Advisory Committee
- may ask the audience
- Length of Exam: The entire proceedings will not exceed 90-minutes in duration
- Student Presentation Time: The student is expected to give a 30-35 minute presentation
- Questions: After the presentation the Chair will ask for questions from the Advisory Committee and may ask the audience
- Evaluation: The chair will ask the audience and student to leave the room.
- Only the Advisory Committee may stay in the room to determine the whether or not the student has passed the exam
- Candidacy Exam Results: The decision of the examiners will fall into one of two categories:
- PASS: The student passes the candidacy examination and thesis proposal with or without any revisions in the student’s research plan.
- On successful completion of the Candidacy Examination the student will be considered a CANDIDATE for the Ph.D. degree.
- TITLE: Ph.D. Candidate
- FAIL: The student fails the candidacy examination and thesis proposal defence.
- The student may sit for the Candidacy Exam and Thesis Defense one more time
- No student may sit for this examination and defence more than twice.
- Any student who fails the examination twice will be required to withdraw from the Faculty of Graduate Studies.
- The interval between the two examinations shall not be less than six months.
CANDIDACY EXAMINATION -- FALL 2012 (NEW FORMAT)
(Students Entering the ECE Ph.D. Program DURING or AFTER FALL 2012)
- In the first 12 months of your Ph.D. program you must register using this code: Graduate Studies 8010
- This codes indicates that you will take your Candidacy Exam in your first year in the program
- you must register in the Graduate Studies 8010 for one year allowing you to retake the exam
- You MUST register each year as a Ph.D. Student using this code: Graduate Studies 8020
In ALL years you MUST register in Graduate Studies 8020 indicating that you are a student in the Ph.D. program.
(exam must be taken within the first Academic Year)
- Normally, this examination must take place within 12 months (one academic year) of initial registration in the Ph.D. program.
- Students must successfully complete their candidacy examination by the end of his/her first 12 months in the Ph.D. program, failing this, the student will be asked to withdraw from the program.
- The student's Advisor selects the student's Advisory Committee
- The student's Advisor submits the Ph.D. Program of Study and Advisory Committee form within the first Academic Year of the student registering in the Ph.D. program
- Form http://umanitoba.ca/faculties/graduate_studies/media/PhdProgramOfStudy.pdf
The Examining Committee is comprised of
- the student's Advisory Committee
- one(1) member of the ECE Graduate Studies Committee (in the student’s major area of research), or appointed by the Department Head
- Exam Level: The contents of the Candidacy Exam will be at the senior undergraduate and graduate levels.
- Purpose: The Candidacy Exam will primarily assess a student’s competence in taking doctoral-level studies.
- Examining Committee Composition: The examining committee shall comprise the
- Student’s Advisory Committee
- at least one ECE faculty member
- an external to the department
- One member of the ECE Graduate Studies Committee (in the student’s major area of research), or appointed by the Department Head
- Exam Material: The examination will be conducted in defined subject areas and from identified textbooks (see the list below).
- Selection of Exam Material: The Examining Committee shall select two(2) subject areas (see the list below)
(The subject areas will be the decision of the Examining Committee)
- one in the core area of the student’s future research
- one in an ancillary area
- Exam Parts: The exam will have two (2) parts:
- WRITTEN: A 2-3 hour written examination consisting of questions in the target subject areas designated by the Examining Committee
- ORAL: An oral part that is conducted at least two (2), but within four (4), weeks after the written examination.
- Clarification: The Examining Committee may seek further clarification of answers that were provided in the WRITTEN portion of the examination and/or ask additional questions to gauge the candidate’s knowledge in the area of intended research.
- FORMAL PRESENTATION: NONE -- There will be NO formal presentation by the candidate.
LIST OF SUBJECT AREAS: The subject areas identified by the committee include the following:
- POWER SYSTEMS
- J. J. Grainger, W. D. Stevenson, Jr., Power system analysis, McGraw-Hill, 1994.
- Chapters 6-12
- P. C. Sen, Principle of Electric Machines and Power Electronics, 2nd Ed., Wiley, 1997.
- Chapters 2-6
- Chapters 9-10
- Simon Ramo, John R. Whinnery, Theodore Van Duzer, Fields and Waves in Communication Electronics, 3rd Edition, John Wiley, 1994. ISBN: 0-471-58551-3.
- Students may bring any one EM textbook
- CIRCUITS & ELECTRONICS
- Richard Spencer and Mohammed Ghausi, Introduction to Electronic Circuit Design, Prentice-Hall 2003. ISBN 0-201-36183-3
- Chapter 8: Low-Frequency Small-Signal AC Analysis and Amplifiers
- Chapter 9: Amplifier Frequency Response
- Chapter 10: Feedback
- Chapter 12: Low-Frequncy Large Signal Analysis
- Chapter 15: Transistor Level Digital Circuits
- C. A. Desoer, E. Kuh, Basic Circuit Theory, McGraw-Hill, 1969. ISBN 07-016575-0
- Chapter 6: Introduction to linear time-invariant circuits (impulse response is discussed here)
- Chapter 12: State equations
- Chapter 13: Laplace transform
- Chapter 14: Natural frequencies
- Chapter 15: Network functions (poles and zeros are discussed here)
- Chapter 16: Network theorems
- Chapter 17: Two-port networks
- S.O. Kasap, "Principles of Electrical Engineering Materials and Devices", 3rd Edition, McGraw-Hill (2006). ISBN 0-07-295791-3.
- SIGNAL PROCESSING
- Exam Duration: 3 hours
- Permissible Exam Materials:
- Closed book exam -- no printed material is allowed during the exam
- Personal Notes OK -- the candidate may bring one, letter-size (A4), single-sided, hand-written formula sheet.
- A non-programmable calculator is allowed -- NO OTHER electronic devices allowed
- The Exam
- Exam Problems/Questions:
- There will be exactly one problem from the material covered in each of the following chapters of the textbook.
- The problems shall be prepared by at least two faculty members.
- Students must attempt ALL 8 questions; only the 7 questions with the highest obtained mark are counted towards the student’s final mark
- All students registered for the candidacy exam in a given semester receive the same written exam
- Exam Registration
The candidate must register for the written examination at the start of the semester (deadline to be set by the department).
- TEXT: Digital Signal Processing, 4th edition, John G. Proakis, Dimitris K. Manolakis, Prentice Hall, 2006
- Chapter 1: Introduction
- Chapter 2: Discrete-Time Signals and Systems
- Chapter 3: The Z-Transform and Its Application to the Analysis of LTI Systems
- Chapter 4: Frequency Analysis of Signals and Systems
- Chapter 7: The Discrete Fourier Transform: Its Properties and Applications
- Chapter 9: Implementation of Discrete-Time Systems
- Chapter 12: Linear Prediction and Optimum Linear Filters
- Chapter 14: Power Spectrum Estimation
- N. Benvenuto (Editor), M. Zorzi (Co-Editor), Principles of Communications Networks and Systems, Wiley, 2011. ISBN: 978-0-470-74431-4.
- Chapter 2: Deterministic and Random Signals
- Chapter 3: Sources of Digital Information
- Chapter 5: Digital Modulation Systems
- Chapter 6: Channel Coding and Capacity
- Chapter 7: Markov Chains Theory
- Chapter 8: Queueing Theory
- Chapter 9: Data Link Layer
- Chapter 10: Network Layers
- Written Examination Regulations (VERY IMPORTANT)
- OPTICS / PHOTONICS
- Saleh, Teich, Fundamentals of Photonics, 2nd Ed. Wiley, 2007.
- This Candidacy Exam is "closed book", but students are allowed to bring one, single-sided formula sheet (letter-sized) prepared by the student.
- COMPUTER & DIGITAL SYSTEMS
- Lectures notes for the course ECE 3730: Principles of Embedded System Design
- Lectures notes for the course ECE 3610: Microprocessing Systems
- The exam is OPEN BOOK.
Students may bring into the exam a copy of the web site lecture notes for courses ECE 3610 and ECE 3730.
- Additional reading material:
J. W. Valvano, Embedded Microcomputer Systems: Real Time Interfacing, 3rd Edition, University of Texas, Austin, CENGAGE Learning, 2012. ISBN-10: 1111426252 ISBN-13: 9781111426255
- Students will be given a copy of the instruction set for the 68HC11 for assembly language programming.
- ALGORITHMS & DATA STRUCTURES
- T. H. Cormen, C. E. Leiserson, R. L. Rivest, C. Stein, Introduction to Algorithms, 3rd ed., MIT Press, 2009.
- ENGINEERING MATHEMATICS
- Gilbert Strang, Introduction to Applied mathematics, Wellesley-Cambridge Press, 1986.
- Suggested chapters (depending on research focus)
- Symmetric Linear Systems
- Equilibrium Equations
- Equilibrium in the Continuous Case
- Analytic Methods
- Numerical Methods
- Initial-value Problems
- Network Flows and Combinatorics
- K. Ogata, Modern Control Engineering, 5/E, Prentice Hall, 2010.
- Chapter: 3
- Chapter: 5
- Chapter: 9
- NANO / MICROELECTRONICS
- C. Durkan, Current at the nanoscale - an introduction to nanoelectronics, Imperial College Press/World Scientific (2007); ISBN 978-1-86094-823-7
- Exam Registration:
Students are required to register for, and take the Candidacy Exam within the first 12-months of their program
- AURORA REGISTRATION: Students must register, through Aurora, as Grad 8010 for the first Academic Year or until they pass their Candidacy -- whichever comes first
- PROFESSOR'S ANNOUNCEMENT: Please remind your professor that he/she must contact the Graduate Chair to arrange your Candidacy
- REGISTRATION is done at the BEGINNING of the beginning of the first, second, or third term of the student's program (i.e. beginning of the Fall, Winter, or Summer Term)
- DECLARATION: the professor declare's the student's MAIN and ANCILLARY areas of research.
- Exam Periods: The Candidacy Exam is held concurrently during the regular exam periods (at the end of each term), three(3) times each year
- Fall (December Exam Period)
- Winter (May Exam Period)
- Summer (August Exam Period)
- Failed Exam: If the student fails the Candidacy, he/she will have a second opportunity to take the exam in the following semester.
- Professor must announce to the Graduate Chair the student's intent to re-take the Candidacy
- Professor must contact the Graduate Chair at the beginning of the term in which the 2nd Candidacy is planned
- FAILING A SECOND CANDIDACY: All students must pass both written and oral examinations or they will be required to withdraw from the program
- The student must repeat a failed exam.
- Graduate Studies Committee:
- Comprised of individuals from each of the identified subject areas.
- Each individual of the Graduate Studies Committee will be responsible for coordinating the questions in their particular areas.
- Exam Registration Period & Research Declaration:
Students writing the Candidacy Exam must
- REGISTRATION: Register at the BEGINNING of either the first or the second term of their program
- DECLARATION: Declare a MAIN and an ANCILLARY area of research.
- Coordination of Questions:
Within the first month of each term, i.e. September, January and May, the designated Graduate Studies Committee member will coordinate the acquisition of all questions from each area, whether it be for a main or ancillary subject area.
For every question the Exam Committee will supply
- the category (main or ancillary)
- a level of difficulty (1 (easy) to 10 (difficult))
- an approximate time for completion
- Exam Question Selection:
The Graduate Studies Committee will then meet within the next four (4) weeks to select the questions and formulate the exam for each of the candidates.
- Date & Time of the Written Exams:
All written exams will be administered on the same day and at the same time.
- Exam Evaluation
- All questions, independent of whether it be for a main or ancillary subject area, will be marked by the author of the question
- All papers will be returned the Graduate Studies Committee for the collation of the marks for each paper
- All papers will then be assessed either pass/fail
- Return of Exams to the Student for Oral Exam
Copies of the marked exam papers will be returned to the student and the members of the advisory committee for preparation for the upcoming oral examination (to be conducted within 2 to 4 weeks).
Oral Exams are given for several reasons
- CLARIFYING an Exam Question: The Candidacy Committee may review an exam question and feel that the answer you've given is vague. In this case you will be asked to stand before the Candidacy and your Advisory Committees and verbalize your answer in greater detail. The committee members may also ask you questions to further clarify your answers and/or visually diagram your answers on the whiteboard.
- The Committees will evaluate you based on this oral exam.
In this case, if you are able to more completely verbalize your Candidacy responses to the satisfaction of the Committees you may or may not be evaluated as having "passed" this Candidacy.
- Contact your supervisor(s)
- Review your Written Candidacy Exam with your supervisor(s)
- Your supervisor(s) will organize your Oral (date, time, examiners)
- if you 'PASS' the oral you or your advisor must submit to the Graduate Advisor a "REPORT ON CANDIDACY EXAM" http://umanitoba.ca/faculties/graduate_studies/media/candidacy_exam_report_2012-08-29.pdf and it must be signed by all examiners. Please indicate those who are NOT on your Advisory Committee~
- BORDERLINE "Fail" on the Written Exam: After reviewing your Exam, the Candidacy Committee may feel that you are on the borderline of passing the Candidacy. In this case, you are allowed to stand before the Candidacy and your Advisory Committees and clarify your responses from your written Candidacy Exam.
- The Committees will evaluate you based on this oral exam.
In this case, after further questioning by the Committees you may or may not be evaluated as having "passed" this Candidacy.
- Contact your supervisor(s)
- Review your Written Candidacy Exam with your supervisor(s)
- If your supervisor(s) feels you know the information, your SUPERVISOR(s) can request an Oral Exam
- Your supervisor(s) will organize your Oral (date, time, examiners)
- if you 'PASS' the oral you or your advisor must submit to the Graduate Advisor a "REPORT ON CANDIDACY EXAM" http://umanitoba.ca/faculties/graduate_studies/media/candidacy_exam_report_2012-08-29.pdf and it must be signed by all examiners. Please indicate those who are NOT on your Advisory Committee.
- FAILED WRITTEN Candidacy Exam: In some cases you may have "Failed" your Candidacy Exam and your written exam score it too low to bring up merely through an oral exam. In this case
- You MUST re-apply for the another Written Candidacy Exam in time remaining in the First Academic Year of your program.
- You MUST speak to your Advisor to discuss your Written Exam
- You may ask the Candidacy Committee to give a copy of your Written Exam to your Supervisor to allow you to review the exam
- Make an appointment with your Supervisor and let him/her know that you need to speak to him/her regarding your Written Exam
- Let your Supervisor know that you have ordered a copy of your exam sent to your Supervisor
- At your meeting with your Supervisor you may discuss the Written Candidacy and arrange for an Oral Exam to be given in front of your Candidacy and Advisory Committees so that you are better aware of the expectations of the Committees.
- You SHOULD take an oral exam to learn where you've made your mistakes on the Written Exam. Regardless of outcome of this Oral Exam you cannot be considered as "Passed" for this Candidacy Exam.
The student’s advisor, in consultation with the advisory committee, will forward to the ECE Department Head and/or the Chair of the ECE Graduate Studies Committee the list of Examiners for approval.
The ECE Department Head and/or the ECE Associate Head of Graduate Studies then makes a recommendation(s) to the Dean of Graduate Studies who then issues the formal invitation to the External Examiner.
EXAMINATION COMMITTEE MEMBERS MUST INCLUDE:
At least three (3) members of the University of Manitoba academic staff, normally the same members as that of the candidate's advisory committee
At a minimum, the Thesis Examiners must include:
- The student’s Advisor
- A second faculty member from the ECE department (not the advisor)
- One (1) other faculty member either from another department at this University or an approved member from the Professional Community (Ph.D. degree required)
- At least one (1) member of the examining committee must be a full-time faculty member of the Electrical and Computer Engineering Department
PRESENCE AT THE ORAL EXAMINATION
- All Internal Examiners must be present at the oral examination.
- The presence of the External Examiner is not mandatory, but is strongly encouraged
- A distinguished scholar with particular experience in the field of the thesis research shall be chosen as the External Examiner.
- The External Examiner must be...
- from outside the University
- selected by the student's Advisory Committee
- should hold a Ph.D.
- should be a full professor (not assistant or associate)
- should hold an appointment with a recognized university or be a recognized scholar in their field
- must have no affiliation withthe student or advisor
(i.e. has not collaborated or published anythng with either the student or advisor within at least the last 5-years)
- must be considered at "arm's length" to the Department
- must be considered at "arm's length" to the University of Manitoba
- The advisor should then make an informal inquiry as to the prospective External Examiner’s willingness to serve. Selection process:
- a nomination is made by the major's Department Head to the Dean of Graduate Studies by filling in this form
- the Dean of Graduate Studies makes the formal invitation to the Extenal Examiner
NOTE: While the definition of “arm’s length” is left to the discretion of the Department, be advised that justification may be required by the Faculty of Graduate Studies for this selection
THIS INFORMATION HAS BEEN TAKEN FROM THE ACADEMIC GUIDELINES. PLEASE ALWAYS CHECK THE GUIDELINES JUST IN CASE THERE HAVE BEEN ANY CHANGES http://crscalprod1.cc.umanitoba.ca/Catalog/ViewCatalog.aspx?pageid=viewcatalog&catalogid=60&chapterid=628&loaduseredits=False
BEFORE SCHEDULING YOUR FINAL ORAL
The following must be assured prior to scheduling the oral examination:
ATTENDANCE OF INTERNAL EXAMINERSThe attendance of all of the internal examiners is MANDATORY.
- If for any reason an internal examiner is unable to be present, notice must be given to the Faculty of Graduate Studies sufficiently in advance of the scheduling of the examination so that an acceptable substitute may be found
- The substitute should have sufficient time to read the thesis in advance of the examination
- be a member of the Faculty of Graduate Studies
- be familiar with the area of the candidate's work
NOTE: Oral Examinations will be cancelled and deferred if members of the examining committee or their agreed upon substitutes are not present at the time and place scheduled.
At least two(2) weeks/10 working days BEFORE the proposed "FINAL ORAL" date the following information must be received in the Faculty of Graduate Studies Office:
- Thesis examining committee reports (both internal & external)
- The "Approval for Advancement to the Ph.D. Oral Examination" form (when required)
- Examination Program information (in electronic form either emailed or provided on a CD in either Word Perfect or Microsoft Word: Biographical data-- place and data of birth of candidates, awards, etc.
- List of degrees obtained -- institution and date
- The exact title of the thesis
- List of the candidate's publications and joint publications
- An abstract of the thesis (not more than 350 words)
- It is the responsibility of the Department Head to reserve the room for the oral examination and notify the Graduate Studies Office of the location.
- The examination will normally be held at either the University of Manitoba Fort Garry or Bannatyne campus. Exceptions must have the unanimous agreement of all committee members.
SCHEDULING & ANNOUNCEMENTS
The examination will normally be held at either the University of Manitoba Fort Garry or Bannatyne Campus. Exceptions must have the unanimous agreement of all committee members.
Normally, the oral examination shall be open to all members of The University of Manitoba community and shall be held at The University of Manitoba. However, in exceptional cases the final oral examination may be closed, for example when the results of the thesis research must be kept confidential for a period of time. In such cases, the advisory committee and Department head shall recommend such action to the Dean of Graduate Studies who may then approve that the final oral examination be closed to all but the examining committee and the Dean of Graduate Studies (or designate)
10-working days prior to the oral examination, the student must submit to the Faculty of Graduate Studies the following information:
- Biographical Data – outstanding points in career, awards, etc.
- List of degrees obtained – where and when List of the student’s publications
- The exact title of the thesis
- An abstract of the thesis (not more than 350 words)
Note:The above documentation should be submitted in electronic form.
NOTICE OF EXAMINATION (ANNOUNCEMENTS)
- A minimum of 10-working days notice is required
- Except in the case of a closed examination and provided the information is received in sufficient time to meet publication deadlines, a notice of the student’s oral examination will be posted on The University of Manitoba website.
- In addition, memoranda will be distributed by the Faculty of Graduate Studies Office to all members of the department concerned.
- The oral examination is open to all members of the University community. Graduate students should especially be encouraged to attend.
- Note that students and faculty members who are not members of the examining committee are invited and encouraged to attend oral examinations but are not permitted to participate in the formal questioning
- NOTICES OF THE EXAMINIATION, including the invitation to graduate students, should be posted within the department.
CHANGES IN THE EXAMINING COMMITTEE
- MUST BE APPROVED -- The Dean of Graduate Studies must also approve changes in the membership of the examining committee.
- NO CHANGES shall be made in the examining committee after the thesis is distributed by the Faculty of Graduate Studies to the committee for examination.
- The thesis must be distributed to the examining committee within 12 months after the appointment
- If the thesis is not distributed within 12 months, the examining committee's appointment will lapse and a new appointment is necessary
- Thesis distribution must be conducted by the Faculty of Graduate Studies
- the thesis must be given to FGS in unbound form
- there must be enough copies of the unbound thesis for each member of the examination committee
- each copy must be prefaced by an abstract of the thesis which includes
- the thesis' title
- author's name
- brief summary of results
- the format of the preface must be approved by the advisor
- each unbound thesis must be separated by
- enclosure in an envelope
- enclosure in a folder
DISTRIBUTION OF YOUR THESIS FOR EXAMINATION
Sufficient copies for distribution to each membEr of the examining committee must be submitted to the Faculty of Graduate Studies Office in unbound form, with each set enclosed in a separate envelope or folder. Each copy must be prefaced by an abstract of the thesis which includes the
- author’s name
- a brief summary of the results
The THESIS must be in a form acceptable to the student’s advisor.
NOTE: It is the responsibility of the Faculty of Graduate Studies to distribute the thesis to all examiners.
NOTE: PLEASE ALWAYS CHECK THE THESIS SUBMISSIONS CHECKLIST BEFORE SUBMITTING YOUR THESIS. THIS IS TO ENSURE THAT YOU ARE AWARE OF ANY CHANGES OR UPDATES TO THE FGS THESIS CHECKLISThttp://umanitoba.ca/faculties/graduate_studies/thesis/subcheck.html
NOTE: The Faculty of Graduate Studies does not provide extensions for thesis / practicum submissions beyond the set graduation deadlines. Please refer to the current Graduate Calendar for the deadlines.
FUNDING, AWARDS, JOBS
FACULTY OF GRADUATE STUDIES (FGS)
(Donald W. Craik Library)
CONFERENCE PAPERS & THESISUofM Writing Style: Papers, Thesis, etc.
IEEE Writing Style: IEEE Papers
Help from other universities
C = Ancillary course: Course is a minor requirement of the program.
AX = Auxiliary course: Course is not a major requirement of the program but is required by the student’s advisor.**’
AU = Audit course: Course is not taken for credit. No grade is recorded.
OS = Occasional course: Course is not a requirement of the program.
Courses taken as “AX”, “AU”, “C”, or “OS” must be added by the department.
** Extra courses which are not actually part of the Master’s or Ph.D. program but which are specified and required by the student’s advisor, may be classified as AX (Auxiliary) and the grade will not be included in the degree GPA which appears on the transcript. However, AX course grades may be used in the calculation of the GPA for continuation in the program and a minimum grade requirement may be required for AX coursework by the Department. Additionally, AX courses are used in the calculation of the GPA for the purposes of Admission and Awards. (NOTE: The University of Manitoba Graduate Fellowship (UMGF) and International Graduate Student Scholarship (IGSS) use AX courses in the calculation of the GPA.) The student’s advisor and head of the unit must determine if there is a valid need for the registration in courses under the AX classification. A maximum of 12 credit hours under the AX course classification is permitted while registered in a given program.
Changes in course classifications are regarded as course/program changes and may not be made without approval or after the deadline dates for course changes.