The Department of Electrical & Computer Engineering's doctoral program is a blend of courses and research culminating in the defence and submission of a research thesis.
Expected Time to Graduation: 3.5 years (approximate)
|MAXIMUM TIME LIMIT:
||6 Year (Full-time and Part-time)
7 Years if admitted & began
program PRIOR TO Fall 2013
| 2018 CANDIDACY EXAM DATES
May 03, 2018
-- 9:30 a.m. to 12:30 p.m.
-- E2-350 EITC
*The EM Candidacy Exam is offered only in MAY & DECEMBER each year
- Exam Dates are Tentative until a room assignment is indicated.
- If you foresee a date/time conflict with the schedule Ph.D. Candidacy Exam please contact Dr. Shaahin Filizadeh immediately.
- Candidacy Registration forms will be sent to students ~3-4 weeks in advance to the exam -- you may register at that that time
ALL courses and research must be approved by your Academic Advisor (Professor) before proceeding.
- FIRST YEAR:
- Pass Candidacy Exam
- The Candidacy Exam must be taken within the first 12-months of the start of the Ph.D. program
- Students have 2 opportunities to pass the Candidacy Exam
- After passing the Candidacy Exam, submit
- "Program of Study/Appointment of Advisory Committee" form
- "Report on Candidacy Exam" form
- Discuss research possibilities with Professor (Academic Advisor)
- Discuss courses with Professor (Academic Advisor)
- SECOND YEAR:
- Enroll-in and courses requuired for research -- consult with your Academic Advisor.
- Thesis Proposal: Prepare to present thesis proposal. The Thesis Proposal must be presented and approved within 27-month of the start of the Ph.D. program.
- Begin Thesis & Research
- GradCon: All Ph.D. Students are required to submit a Research Abstract and Poster for GradCon beginning the second year of their program, unless otherwise advised.
- At the time of this writing, if permitted by the Academic Advisor, Ph.D. students need only present abstracts and poster three times successfully -- consult with your Academic Advisor.
- THIRD YEAR:
- Complete Course Requirements: Usually course requirements are completed by the Third Year of the Ph.D. program -- consult with your Academic Advisor.
- Thesis Proposal Requirement: Should now be complete -- Ph.D. should complete the presentation and of their thesis proposal by the end of their first semester of their Third Year at the latest
- THIRD TO SIXTH YEAR:
- Ph.D. Thesis Final Orals (Thesis Defences) are usually conducted in the student's Third to Sixth year -- consult with your Academic Advisor.
ADDITIONAL PROGRAM REQUIREMENTS:
Additionally ALL Ph.D. students are required to meeting with their entire Advisory Committee at least once a year. Advisory Committee member are experts in your research area and are selected by your Academic Advisor to assist in the evaluation of your progress in your program, research set-up and proposal, thesis development and presentation, etc. During at least one Advisory Committee the Ph.D. student's work and resarch development is evaluated and commented on and a Progress Report is submitted to the Department. Progress Report meetings are held usually from February to the end of April afterwhich a Progress Report Form is signed by the Advisory Committee, Student's Advisor(s), and submitted to the Department.
Should the student be in danger of failure or seem to be show problems in their program or research the Advisor(s) and Advisory Committee may wish to submit progress reports at various intervals to keep the student on-track. This is done at the suggession and descretion of the Advisor(s) and/or Advisory Committee.
(Please see detailed information in the ECE Supplemental Guidelines)
FORMATION OF THE ADVISORY COMMITTEE
- The Adisory Committee is selected by the Academic Advisor
- The the Academic Advisor submits the "Ph.D. Program of Study and Advisory Committee" form
- within the student's FIRST YEAR of registering as a Graduate Student in the Ph.D. program
- or WITH the student's FIRST Progress Report
- or AFTER the student passes his/her Candidacy Exam
- FORM: http://umanitoba.ca/faculties/graduate_studies/media/PhDProgramOfStudy_v6.pdf
- The Advisory Committee must consist of a minimum of three (3) members
- COMMITTEE CHAIR: The Student's Advisor (or co-advisors in the case of an adjunct faculty co-advisor)
- COMMITTEE MEMBER 1: A primary member of the ECE Department
- may be an adjunct faculty, but is not the advisor or co-advisor.
- COMMITTEE MEMBER 2: A faculty member who is from
- within the University of Manitoba
- from another department
- a member of the Faculty of Graduate Studies
- This person MAY NOT be an adjunct faculty member
- OPTIONAL: One guest member who has expertise in a related discipline, but is not a member of the Faculty of Graduate Studies
The membership of the committee, including the advisor, as well as any changes to it, must be approved by the Dean of Graduate Studies
- CHAIR The Advisory Committee is chaired by the student's Advisor
- In the event of co-supervision, the chair will be that supervisor who is a full-time, permanent, tenure-track member of the ECE academic staff
- REQUIRED MEMBER 1
- At least one full-time ECE faculty member must be on the committee
- REQUIRED MEMBER 2
- At least one full-time member of the faculty of UofM Graduate Studies who is outside theECE Deptmust be on the committee
- POSSIBLE OUTSIDE MEMBER
- One guest member may be a person who has expertise in a related discipline but is not a member of the Faculty of Graduate Studies
- MEMBERSHIP APPROVAL & CHANGES
- membership of the Advisory Committee, and any changes to the Committee, must be must be approved by the Dean of Graduate Studies
- Meetings with the Student
- Annual Meeting:
- The committee is required to meet annually to review the student’s progress and to report this progress to the Faculty of Graduate Studies
- Submit and approve an annual progress report
- Additional Periodic Meetings
- These additional periodic meeting do not include the REQUIRED annual meetings
- Reports of the each student's progress are sent to the ECE Department Head
ABSENT ADVISORY COMMITTEE MEMBER
- PRE-APPROVAL REQUIRED: All Advisory Committee members must physically attend a Candidacy or Final Oral. If an Advisory Committee cannot attend in-person the Advisor must obtain permission from FGS to proceed with the Candidacy or Final Oral and request that the "away" Advisory Committee be allowed to attend the Candidacy or Final Oral virtually.
Approval must be received from FGS PRIOR to the Candidacy or Final Oral.
COMMITTEE MEMBER SIGNATURES
- All Committee signatures, including External members, must give an original signature on the Final Oral Reports, Progress Reports, Candidacy Reports, etc.. No person may sign for another Committee Member.
(This information is from the University of Manitoba's Faculty of Graduate Studies Academic Guidelines. For the latest Academic Guideline information please always check the Guidelines at http://crscalprod1.cc.umanitoba.ca/Catalog/ViewCatalog.aspx?%20%20%20%20pageid=viewcatalog&catalogid=240&chapterid=2302&loaduseredits=False )
Information regarding the Ph.D. Examining Committee including their duties may be found here http://crscalprod1.cc.umanitoba.ca/Catalog/ViewCatalog.aspx?pageid=viewcatalog&catalogid=240&chapterid=2302&topicgroupid=14418&loaduseredits=False
- At least 3 internal thesis examiners are recommended on the Appointment of Examiner's form and approved by FGS
- one member must hold a primary appointment within the unit
- one member must hold NO appointment within the unit
- ALL internal examiners must be members of the UofM Faculty of Graduate Studies
- Normally, internal examiners are members of the candidate’s advisory committee, if not, approval must be obtained from the Dean of the Faculty of Graduate Studies
- EXTERNAL EXAMINER
If any of the recommended examiners does not meet the following criteria, specified below, a detailed explanation should be included with the rationale for the recommendation.
The candidate’s advisor/co-advisor, in consultation with the advisory committee, will recommend the names of 3 distinguished scholars from outside the University of Manitoba with particular experience in the field of the thesis research to serve as the external examiner (http://umanitoba.ca/faculties/graduate_studies/forms/index.html).
The recommendations should include
- a brief CV of each of the prospective external examiners
- a short statement detailing the rationale behind the recommendations
- the prospective external examiners’ qualifications, including
- a current list of his/her scholarly publications
- a current list of his/her research activities
- their experience with graduate student education (important)
The external examiner should:
- hold the rank of Associate Professor, Full Professor, Senior Scholar or Emeritus Professor (or the equivalent if outside North America) at a university, or have comparable expertise and standing if not a faculty member at a university
- have an established reputation in the area of the thesis research and be able to judge whether the thesis would be acceptable at an institution comparable to the University of Manitoba; and
- have significant recent experience with the supervision and/or examination of Ph.D. students
The external examiner should not:
The Dean of the Faculty of Graduate Studies will choose the external examiner from the list provided by the candidate’s advisor/co-advisor and will make the formal invitation to the external examiner. The Dean of the Faculty of Graduate Studies shall ensure the anonymity of the external examiner until it has been determined that the student can proceed to oral defence.
- have acted as an external examiner for the same Ph.D. supervisor within the previous two years;
- have been associated with the candidate at any time or in any significant way in the past five years, present or reasonably foreseeable future (advisor/co-advisor, colleague, teacher, co-author of published material, family member, etc.);
- or be associated with the candidate’s advisor/co-advisor in any of the following ways:
- former student;
- research advisor/co-advisor;
- research collaborator within the last five years;
- co-author of published material within the last five years.
- have had a significant academic disagreement with the candidate, the advisor/co-advisor or any member of the advisory committee.
- CHANGES TO AN ESTABLISH COMMITTEE
- APPROVAL REQUIRED -- The Dean of Graduate Studies must also approve changes in the membership of the examining committee.
- NO CHANGES may be made in committee member of an Examining Committee after the thesis is distributed by the Faculty of Graduate Studies to the committee for examination.
REGISTER FOR THE CANDIDACY EXAM
The semester during which you plan to sit for the Candidacy Exam please register in Grad 7010 in your Aurora BEFORE the end of the REGISTRATION REVISION period.
- Students who began their program prior to Fall 2012
- Students who will begin their program in Fall 2012 and thereafter
CANDIDACY EXAMINATION -- PRIOR TO FALL 2012
(Students Entering the ECE Ph.D. Program PRIOR to FALL 2012)
ALL Ph.D. students MUST register each year as a Ph.D. Student using this code: GRAD 8020
An Advisory Committee must be selected for the student within one(1) month after registration in the program (as per the Academic Guidelines) For information regarding the formation of an Advisory Committee and membership requirements please see above.
In a Candidacy Exam, the Examining Committee members are those members in your Advisory Committee.
There is no written examination
CANDIDACY EXAMINATION -- FALL 2012 (NEW FORMAT)
(Students Entering the ECE Ph.D. Program DURING or AFTER FALL 2012)
EXAM LENGTH: ~2 HOURS
- GRAD 8020: ALL Ph.D. students MUST register each year as a Ph.D. Student using this code: GRAD 8020.
In ALL years you MUST register in GRAD 8020 indicating that you are a student in the Ph.D. program.
- GRAD 8010: Additionally, ALL incoming Ph.D. students MUST register in GRAD 8010 (Doctoral Candidacy Examination (Part A)).
SELECTION OF CANDIDACY EXAM SUBJECT AREA
- The student's ADVISOR selects the student's Candidacy Exam Subject Area
- The Candidacy Exam is usually a subject in the student's research area
- The Candidacy Exam is usually a subject that the Academic Advisor believes is important and rudimentary to the student's research
- The Candidacy Exam is announced ~3-4 weeks prior to the Candidacy Exam
- The Candidacy Exam Registration form is emailed to all ECE students approximately ~3-4 weeks prior to the Candidacy Exam
- It is the responsibility for the student to
- Discuss the Candidacy Exam with his/her Academic Advisor at least when by the time the Candidacy Exam is initially announced
- Fill-in the Candidacy Exam Registration Form and obtain all required signatures
- Submit the Candidacy Exam Registration Form to the Graduate Student Advisor BY THE DEADLINE DATE
CANDIDACY EXAM RESULTS
Depending on the time of year, the RESULTS of the Candidacy Exams will be reported back to the student and his/her Academic Advisor in ~2 to ~3 months after the exam.
LIST OF EXAM SUBJECT AREAS: The subject areas identified by the committee include the following:
- POWER SYSTEMS
- J. J. Grainger, W. D. Stevenson, Jr., Power system analysis, McGraw-Hill, 1994.
- P. C. Sen, Principle of Electric Machines and Power Electronics, 2nd Ed., Wiley, 1997
- Chapters 2-6
- Chapters 9-10
- Suggested Study Textbook & Preparation for the Exam
- TEXT: Simon Ramo, John R. Whinnery, Theodore Van Duzer, Fields and Waves in Communication Electronics, 3rd Edition, John Wiley, 1994. ISBN: 0-471-58551-3.
- Additional Information
- ALLOWED EXAM MATERIALS
- ONE textbook (hardcopy) of the student’s choice
- Calculators with empty memory and no pre-stored programs
- ONE 8-1/2" x 11" formula sheet (writing on both sides allowed)
- CIRCUITS & ELECTRONICS
- TEXT: Richard Spencer and Mohammed Ghausi, Introduction to Electronic Circuit Design, Prentice-Hall 2003. ISBN 0-201-36183-3
- Chapter 8: Low-Frequency Small-Signal AC Analysis and Amplifiers
- Chapter 9: Amplifier Frequency Response
- Chapter 10: Feedback
- Chapter 12: Low-Frequncy Large Signal Analysis
- Chapter 15: Transistor Level Digital Circuits
- TEXT: C. A. Desoer, E. Kuh, Basic Circuit Theory, McGraw-Hill, 1969. ISBN 07-016575-0
- Chapter 6: Introduction to linear time-invariant circuits (impulse response is discussed here)
- Chapter 12: State Equations
- Chapter 13: Laplace Transform
- Chapter 14: Natural Frequencies
- Chapter 15: Network Functions (poles and zeros are discussed here)
- Chapter 16: Network Theorems
- Chapter 17: Two-Port Networks
- ALLOWED EXAM MATERIALS:
students are allowed to bring a letter-sized, single-sided, handwritten formula sheet with them to this exam
- TEXT: S.O. Kasap, "Principles of Electrical Engineering Materials and Devices", 3rd Edition, McGraw-Hill (2006). ISBN 0-07-295791-3
- SIGNAL PROCESSING
- TEXT: Digital Signal Processing, 4th edition, John G. Proakis, Dimitris K. Manolakis, Prentice Hall, 2006
- Chapter 1: Introduction
- Chapter 2: Discrete-Time Signals and Systems
- Chapter 3: The Z-Transform and Its Application to the Analysis of LTI Systems
- Chapter 4: Frequency Analysis of Signals and Systems
- Chapter 7: The Discrete Fourier Transform: Its Properties and Applications
- Chapter 9: Implementation of Discrete-Time Systems
- Chapter 12: Linear Prediction and Optimum Linear Filters
- Chapter 14: Power Spectrum Estimation
- ALLOWED EXAM MATERIALS
- TEXTS ARE NOT ALLOWED -- This is a "CLOSED BOOK" exam
- PERSONAL NOTES ARE OK and allowed during the Exam -- the candidate may bring one (A4, single-sided, hand-written formula sheet)
- A non-programmable calculator is allowed -- NO OTHER electronic devices are permitted
- THE EXAM:
- Exam Problems/Questions
- There will be exactly one problem from the material covered in each of the following chapters of the textbook
- The problems shall be prepared by at least two faculty members
- Students MUST attempt ALL 8 questions; only the 7 questions with the highest obtained mark are counted towards the student’s final mark
- All students registered for the candidacy exam in a given semester receive the same written exam
- OPTICS / PHOTONICS
- TEXT: Saleh, Teich, Fundamentals of Photonics, 2nd Ed. Wiley, 2007.
- This Candidacy Exam is "CLOSED BOOK", but students are ALLOWED to bring one, single-sided formula sheet (letter-sized) prepared by the student.
- COMPUTER & DIGITAL SYSTEMS
- LECTURE NOTES:
- ECE 3730: Principles of Embedded System Design
- ECE 3610: Microprocessing Systems
- ADDITIONAL READING MATERIAL
- J. W. Valvano, Embedded Microcomputer Systems: Real Time Interfacing, 3rd Edition, University of Texas, Austin, CENGAGE Learning, 2012. ISBN-10: 1111426252 ISBN-13: 9781111426255
- THE EXAM
- Students will be given a copy of the instruction set for the 68HC11 for assembly language programming
- OPEN BOOK
- Students may bring a copy of the web site Lecture Notes for courses ECE 3610 and ECE 3730
- ALGORITHMS & DATA STRUCTURES
- TEXT: T. H. Cormen, C. E. Leiserson, R. L. Rivest, C. Stein, Introduction to Algorithms, 3rd ed., MIT Press, 2009
- ENGINEERING MATHEMATICS
- TEXT: Gilbert Strang, Introduction to Applied mathematics, Wellesley-Cambridge Press, 1986.
- Symmetric Linear Systems
- Equilibrium Equations
- Equilibrium in the Continuous Case
- Analytic Methods
- Numerical Methods
- Initial-value Problems
- Network Flows and Combinatorics
- TEXT: K. Ogata, Modern Control Engineering, 5/E, Prentice Hall, 2010.
- Chapter 3
- Chapter 5
- Chapter 9
- THE EXAM:
- This is a "CLOSE BOOK" exam. NO Books or Notes are allowed
- NANO / MICROELECTRONICS
- C. Durkan, Current at the nanoscale - an introduction to nanoelectronics, Imperial College Press/World Scientific (2007); ISBN 978-1-86094-823-7
THESIS PROPOSAL & PRESENTATION
- Please see the ECE SUPPLEMENTAL GUIDELINES for info
- Please consult your Academic Advisor (Supervisor/Professor) as to how to format your thesis proposal, as well, for general information as to how to write a Research or Thesis Proposal, you may find some information here: How to write a Thesis Proposal
- The Thesis Proposal Presentation is a Public Event and must be held during the regular business hours of the University of Manitoba
Announcement information concerning the Thesis Proposal Presentaiton must be received by the ECE Graduate Advisor at least 10-working days prior to Thesis Proposal Presenation; all Advisory Committee members must be present. If a virtual presence is required by one committee member, permission is required from the Graduate Chair.
- APPROVAL: Supervisor approveds Thesis Proposal for distribution to Advisory Committee
- DISTRIBUTION: Student is responsible for distributing the Thesis Proposal directly to the Advisory Committee
- Committee members may request electronic or hard-copies
- Hard-copies must be delivered by the student
- RESPONSES to the Thesis Proposal: Advisory Committee members their review of the Thesis Proposal directly with Supervisor prior to the Thesis Proposal Presentation Meeting .
- The Supervisor may request that the student make changes to the Thesis Proposal prior to the Thesis Proposal Presentation Meeting
- MEETING -- SET-UP:
- The Thesis Proposal Presentation Meeting is a PUBLIC EVENT
- Meeting information must be sent to the ECE Graduate Student Advisor at least 10-working days prior to the presentation.
- After the student receives an approval from his/her Supervisor to go ahead with a Thesis Proposal Presentation Meeting the student...
- Polls Advisory Committee Members as to the time and dates convenient for them to attend.
- Once a date and time is determined, the student emails the following information to the ECE Graduate Student Advisor
- EMAIL SUBJECT: PhD Thesis Presentation Room Reservation Request
- THESIS TITLE: Include in email the title of the Thesis (thusfar)
- DATE & TIME: Include in email the date and time of the presenation
- The ECE Graduate Student Advisor will then set-up the meeting and make all announcements
- MEETING -- PROCEDURE
- CHAIRPERSON: The student's Supervisor
- Student MUST physically be in-attendance
- ALL Advisory Committee Members MUST be in attendance
- If necessary ONE (1) Advisory Committee Member may attend virtually or at-distance
- Approval of an Advisory Committee Member attending virtually or at-distance must FIRST be approved by the Faculty of Graduate Studies. The student must make the ECE Graduate Student Advisor aware of the 10-working days prior to the Thesis Presenation Meeting
- STUDENT DUTIES
- Student must bring copies of his/her thesis proposal for Advisory Committee Members
- Student must be prepared to present his/her thesis proposal
- Student may make his/her Thesis Presentation
- Using PowerPoint
- Incorporating any changes requested by the Advisory Committee Members prior to the presentation
- Presentation should not be longer than 25 minutes
- Student must be prepared to answer questions from his/her Advisory Committee Members
- Student must be prepared to show how his/her conclusion were obtained including math, theory, other research, etc.
- COMMITTEE DUTIES
- Assure that the student is prepared to begin/continue research
- Assure that the student's research can be done within the time given in the student's program and with equipment available to the student
- Critique the student's proposal: proposal additional requirements to the student
- additional courses
- additional reading
- narrowing of research
- the attendance of seminars, short-courses, workshops, etc.
- submission of journal paper(s)
- clarification of resarch and/or research methods
- additional advisory committee meetings
- STUDENT -- POST THESIS PROPSAL MEETING DUTIES
- CLEAR UNDERSTANDING of what you've been asked to do
- Incorporate changes and suggestions into your Thesis
- Make sure you UNDERSTAND what is required of you
- CLOSE WORK AND COMMUNICATION WITH YOUR SUPERVISOR:
- It is VERY IMPORTANT that you NOW keep in very close communications with your Supervisor. He/She must be informed of any
- Problems you encounter in your research
- Problems you encounter in needed equipment
- Problems you encounter in the lab
- Problems or NEW Situations which might be occuring in your job or family
FGS FINAL THESIS GUIDELINES -- University Guidelines for Writing your Ph.D. Thesis
WRITING STYLE: When writing theses please remember that graduate students use the style recommended by the Faculty of Graduate Studies
DISTRIBUTION OF THESIS FOR "FINAL ORAL"
All distribution of the thesis for the Ph.D. Final Oral Exam is done through the student's JUMP account.
APPROVAL OF THE THESIS FOR DISTRIBUTION:
- PRE-APPROVAL: The Advisory Committee should approve the Ph.D. Candidate's thesis for the Ph.D. Final Oral Exam at an Advisory Committee meeting, before the student finalizes the thesis for Distribtuion
- FINAL APPROVAL FOR DISTRIBUTION: The Academic Advisor and Co-Advisor are required to approve the Ph.D. Candidate's thesis for distribution to the Internal Examining Committee
- THESIS DISTRIBTUION DEADLINES: The possible Convocation Date is, to a point, determined by the "Recommended for RECEIPT by Graduate Studies of Ph.D. Thesis..." found on the Thesis Distribution Deadline Calendar
- Once Academic Advisor approval is received, the student distributes his/her thesis by submitting it to the "THESIS PORTAL" found in the student's JUMP account
- After the student submits his/her thesis to the "THESIS PORTAL", FGS will email the Academic Advisor and request the names of three proposective External Examiners (as described by Acdemic Guidelines)
- FGS may select an External Examiner from this list or choose to appoint their own External Examiner
- Once the thesis is submitted to the "THESIS PORTAL", NO FURTHER MODIFICATIONS may be made to the thesis, unless required in a Report submitted by the Internal Examiners Reports
- Final modifications may be made to the Thesis prior to its Final Submission to M-SPACE.
- ALL modifications MUST BE APPROVED by the Academic Advisor
- Once the thesis is submitted to the "THESIS PORTAL" to the Internal Examiners neither the student nor the Advisor nor the Co-Advisor may, in any manner, contact the Internal Examiners, until Internal Examiners Reports are received.
PROCESS: (5.11.6 in the Academic Guidelines)
- Student submits Thesis for distribution to the Examining Committee through his/her JUMP Account using the THESIS PORTAL
- Initial Submission of Final Thesis for Distribution:
- One to Two Days to: FGS will do a cursory check of the thesis to make sure main items have been submitted
- One Day to: After FGS's cursory check, FGS will send an email to
- The student's Advisory and request a list of THREE EXTERNAL EXAMINERS
- Student Advisor
- Neither the Student nor the Advisor may contact any committee member after the thesis is distributed
- 3-5 Weeks for Internal Committee to Review Thesis
- The Internal Committee (Student's Advisory Committee) will review the Thesis and submit their reports reviewing the Thesis.
- Depending on the Report Ratings from the Internal Committee the Advisor may ask the student to
- Make NO changes to VERY minor changes -- no more than 5-days and reviewed by the Advisor
- Majory changes -- Considered "FAILED" and requires a re-reviewed by the Internal Committee (can take up to 1-year)
- 3-5 Weeks for External Examiners to Review Thesis
- The External Examiner is selected at random by FGS and the identity is announced only AFTER the External's Report is received by FGS
- The Exteranl Examiner submits Report & Review
- 1-2 Days for the Student & Advisor to review reports and comments
At this time no changes are allowed to the thesis. Changes may be made AFTER the Final Oral
- 1-8 Weeks to Organize the Final Oral
- Depending on the time of year it can take up to 2 months for the Academic Advisor to organize the meeting date and time of the Examining Committee
- The Academic Advisor should communicate with the External Examiner and
- Extend and invitation to the Final Oral
- If the External does not attend the Final Oral, the Academic Advisor should inquire as to wheather the External will
- Send several question which are asked by the Final Oral Chair
- Would like to attend by SKYPE (permission is required by FGS)
- Approximately $250 is offer by FGS for External Examiner Travel
- Final Oral: Ph.D. Thesis Defence: this should take approx. 2-hours
INTERNAL EXAMINERS: Duties / Responsibilities
The Dean of the Faculty of Graduate Studies will request the internal examiners to give, within three (3) weeks of the distribution of the thesis, a detailed written report of the thesis and place it into one of the following categories:
- The thesis represents a distinct contribution to the candidate’s field of research and is acceptable as it stands. Minor revisions to content, structure, or writing style may be required. The thesis may proceed to external distribution.
- The thesis has merit and makes a contribution to the candidate’s field; however, there are research-related concerns that have the potential to be addressed in the oral examination. The structure and writing style are acceptable or require only minor revisions. The thesis may proceed to external distribution.
- The thesis has some merit, but is not acceptable in its current state and requires major revisions to one or more of its core components, such as research content, structure or writing style. The thesis cannot proceed to external distribution.
CATEGORIES: Rating / Evaluating the Thesis
- If none or one (the dissenting voice) of the internal examiners fails the thesis (i.e. places it in categories 3 or 4 above), the thesis receives an internal pass and shall proceed to external distribution. Prior to external distribution, the candidate shall have the opportunity to incorporate changes suggested by the examining committee but not necessarily those of the dissenting voice.
- If two or more of the internal examining committee fail the thesis (i.e. places the thesis in categories 3 or 4 above) then the thesis fails.
- If the thesis fails, the unit Head shall convene a meeting of the internal examining committee and the candidate’s advisor/co-advisor to decide how to bring the thesis to an acceptable scholarly standard for a second submission to the internal examining committee. In normal circumstances, this will involve additional scholarly work which the unit Head will describe, in writing, to the advisor/co-advisor, the candidate and the Dean of the Faculty of Graduate Studies.
- If more than one of the internal examining committee members fail the resubmitted thesis, this constitutes a second failure. In the case of a second failure, the candidate cannot proceed to external distribution, and the candidate is required to withdraw from the Faculty of Graduate Studies.
*The awarding of a passing grade by an individual internal examiner does not preclude them from awarding a failing grade at a subsequent stage in the examination process.
EXTERNAL EXAMINER: Duties / Responsibilities
The Dean of the Faculty of Graduate Studies will request the external examiner to give, within three (3) weeks of the distribution of the thesis, a detailed written report of the thesis and rate it either as a pass or a fail. The Dean of the Faculty of Graduate Studies shall ensure the anonymity of the external examiner until it has been determined that the student can proceed to oral defence.
- If the external examiner passes the thesis, the student can proceed to oral defence.
- If the exter nal examiner fails the thesis, the unit Head shall convene a meeting of the internal examining committee and the student’s advisor/co-advisor to decide how to bring the thesis to an acceptable scholarly standard. In normal circumstances, this will involve additional scholarly work which the unit Head will describe, in writing, to the advisor/co-advisor, the candidate and the Dean of the Faculty of Graduate Studies.
- If the external examiner fails a resubmitted thesis, this constitutes a second failure. In the case of a second failure, the candidate cannot proceed to oral defence, and the candidate is required to withdraw from the Faculty of Graduate Studies.
*The awarding of a passing grade by an external examiner does not preclude them from awarding a failing grade at a subsequent stage in the examination process.
If advancement to the oral examination is approved, as outlined above in "CATEGORIES", the Dean of the Faculty of Graduate Studies shall provide electronic copies of all reports to each of the advisor/co-advisor, examiners and Head of the unit
FINAL PH.D. ORAL -- THE DEFENCE PROCESS
PREPARATION & REQUIREMENTS
- REGISTER FOR YOUR FINAL ORAL
- ATTENDANCE: THE CANDIDATE: ALL PH.D. STUDENTS MUST defend their Final Ph.D. Orals Live / In-person
- Students may not defend "at distance" (no Skype, teleconference, telephony, etc.). Students must be physically present at their Final Ph.D. Orals
- Students must be registered as a graduate student of the Univesity of Manitoba at the time of their Final Ph.D. Oral.
- For International Students this also means that your Study Visa must be up-to-date
INTERNATIONAL STUDENTS: It is up to the student to ensure that he / she holds the current and correct documents, as required by the IRCC, to be an enrolled student in Canada at the time of the Presentation
- POSSIBLE CONVOCATION DATES: In order to graduate by a Graduation/Convocation Period, plan to submit your thesis to M-Space by the FGS Ph.D. Submission Deadline ("Last day for receipt of by Graduate Studies of Thesis/Practica...") -- http://umanitoba.ca/faculties/graduate_studies/media/Information_for_Graduands.pdf
- FINAL Ph.D. ORAL ANNOUNCEMENTS TO FGS: Final Ph.D. Oral announcements (e.g. presentation date) must be approved by FGS at least 15-working days prior to the Ph.D. Deadline for the Final Submission of Final Thesis to MSpace -- http://umanitoba.ca/faculties/graduate_studies/media/Information_for_Graduands.pdf
- All Final Theses to MSpace must be Approved by your Adivsor and Examining Committee
- All corrections must be incorporated into the Final Thesis and approved by your Adivsor and Examining Committee
- ATTENDANCE: INTERNAL EXAMINERS: ALL Internal Examiner must be physically in attendance
- Should ONE Internal Committee Member require attendance at-distance, approval from FGS is required prior to presentation
- DEFENCE DATE & TIME: ALL Final Orals must take place during regular University Business Hours, 8:30 a.m. to 4:30 p.m.
- Should there be a need to carry on a Ph.D. Oral after regular University business hours, approval from FGS is required prior to presentation
- ATTENDANCE: EXTERNAL EXAMINER
- May be physically in attendance
- In this case, the External's signature is required on the defence's Final Report
- May attend via virtual communications
- In this case, the External's signature is required on the defence's Final Report
- May send questions and decline from further defence participation
- In this case, nothing further is required of the External Member
- Need not send questions and decline from further defence participation
- In this case, nothing further is required of the External Member
AT THE DEFENCE
- DEFENCE LENGTH -- Entire oral presentation is approximately 2-hours
- STUDENT’S PRESENTATION Length: ~20-25 minutes
- EXAMINING COMMITTEE Questions: 60-75 minutes (This may include ~10 min. of questions from the audience)
- examiners will each be initially allowed approximately 20 minutes to pose questions
- second round of questions may be offered to the examining committee if time permits. If time permits, the guest member (if applicable) and audience members will be invited to ask questions
- DECISION: 20-30 minutes
- The Chair asks every audience & student to leave the room to allow the Examining Committee to convene
- The Examining Committee may ask the student to step back in the room to clarify information or to ask additional questions, etc. (so don’t leave the area)
- The Chair asks everyone back to announce their decision (pass/fail) and any changes you might need to make before submitting your Final Thesis and forms
AT YOUR DEFENCE
- At your defence, you may wish to bring a copy of your thesis with you so that you may refer to it if you are asked questions. Please bring the copy that was distributed to your Examining Committee members
- Some examining committee members bookmark areas in the thesis for questions at the defence.
- Ask your advisor if you should make copies for each member of your examining committee, usually they bring the copy you sent them at the distribution
- If you have received thesis reports or comments regarding your thesis please go over those comments with your advisor. Your examining committee may bring up their comments at your defence and you should be prepared to answer or make a remark on those comments
- If your External Examiner is attending at-distance (SKYPE, video-conference, tele-conference, video-chat, etc.) please make sure you send him/her your PowerPoint presentation in-advance
CHAIRPERSON & FINAL REPORT
- The Chairperson will collect the signatures of the Examiners regardless of the results of the Defence
- The Chairperson usually submits the Ph.D. Final Oral Report directly to FGS, HOWEVER...
- The Academic Advisor may ask to hold-on to the Ph.D. Final Oral Report and submit it after the final changes to the thesis have been approved by the Academic Advisor
- In this case, after the Final Thesis has been approved,
- the Academic Advisor may walk the Ph.D. Final Oral Report directly to FGS or
- OR, if the Graduate Student Advisor is available may give the Ph.D. Final Oral Report to the Graduate Student Advisor who will walk it over to FGS.
MSPACE: SUBMITTING YOUR FINAL THESIS TO FGS
- AFTER SUBMISSION
After submitting the Final Thesis to MSpace please EMAIL the Graduate Student Advisor and Advsior him/her of your submission so that we can record the submission date.
CONFIRMATION OF ELIGIBILITY TO GRADUATE
ONCE you have successfully defended and submitted your Final Thesis to M-SPACE you may order a Confirmation of Eligibility To Graduate Letter.
CONFIRMATION OF ELIGIBILITY TO GRADUATE LETTER: To obtain a letter confirming you eligibility to graduate for your employer and/or Post-Graduate Work Permit please order directly through the REGISTRAR'S OFFICE, 400 University Centre.
TRANSCRIPTS: If you also require a Transcript, again, please order this directly through the REGISTRAR'S OFFICE, 400 University Centre.
Final transcripts may not be available until approximately 10-working days after graduation... please confirm with the REGISTRAR'S OFFICE.
GRADUATION CONFIRMED BY UNIVERSITY SENATE
Once the University Senate confirms your graduation you name will appear on the ECE / BME Events emailed to all students and faculty, usuallly weekly. In many cases this will take place AFTER you order and receive your CONFIRMATION OF ELIGIBILITY TO GRADUATE.
All students must maintain continuous registration year 'round, until graduation. This means you must register in course Grad 8020 (Master's Registration) from the time you begin your graduate program until graduation.
You MUST register in Grad 8020
- upon initial registration as a graduate student
- during ALL Summer Terms -- regardless of whether you are taking courses
- after you have concluded your course requirements
- until you graduate
All students must maintain a minimum GPA of 3.0 each Term and in your Degree GPA. Failure to maintain the minimum GPA may be cause to request that you withdraw from the graduate program.
*In some cases, if you are receiving an award (e.g. UMGF) the minimum GPA requirement may be higher. In the case of the UMGF a 3.5 GPA is required to keep this award.
Other Requirements include
- Participation in GradCon
- Academic Advisor's Requirements
- Successful completion of the the Academic Integrity Tutorial within your initial term
- Submission of qualifying Progress Reports at least annually
- Submission of the Advisor Student Guidelines
- Adherance to Copyright and Plargiarism regulations
- Adhearance to the Codes and Conduct of the University
- UNIVERSITY RESEARCH INTEGRITY
- University Plagiarism Software: iThenticate
- et. al.
EXTERNAL EXAMINER TRAVEL COMPENSATION
FGS will reimburse the unit/department 50% up to a maximum of $250 towards an external’s travel expenses to attend a PhD oral defence. If the student's Academic Advisor would like to take advantage of these funds, the Academic Advisor should submit the following to the FGS offices (Ms. Sarah Morin: Sarah.Morin@umanitoba.ca)
- Once all expenses have been paid by the unit/department, please provide FGS with copies of the receipts and paperwork:
- Travel Claim Form and/or Concur Report
including a copy of the GL report showing that the expenses have been paid.
- You may e-mail this information directly to Sarah.Morin@umanitoba.ca
- The email should also include a FOAP that you would like us to transfer funds to
(we’ll do a budget transfer from FGS to whichever FOAP you provide).