Expected Time to Graduation: 3.5 years (approximate)
MAXIMUM TIME LIMITS: 7 years
Expected Time to Graduation: 3.5 years (approximate)
Provisional Admission to the Ph.D.
Students nearing completion of the Master’s degree may be accepted provisionally to the Ph.D. program for a 12 month period (commencing with the first registration in the Ph.D. program). Further registration in the Ph.D. program is contingent upon completion of all requirements of the Master’s degree within the 12 months.
NOTE: Students must maintain continuous registration in their Master’s program until completion. Students will require assistance from the Department or the Faculty of Graduate Studies to complete dual registration in the Master’s and Ph.D. program simultaneously.
The Advisory Committee will be established by the student’s Advisor in consultation with the Head of the Department and/or the ECE Graduate Studies Committee within one (1) month of admission of a student into the Ph.D. program.
- The Departmental Graduate Studies Committee does not assume any duties that are the responsibility of the Advisory Committee.
- The Advisory Committee must approve the plan of coursework as submitted by the advisor
- All course and program changes initiated by the advisor must be approved by the Advisory Committee
- The Advisory Committee must consist of a minimum of three (3) members
- COMMITTEE CHAIR: The Student's Advisor (or co-advisors in the case of an adjunct faculty co-advisor)
- COMMITTEE MEMBER 1: A primary member of the ECE Department
- may be an adjunct faculty, but is not the advisor or co-advisor.
- COMMITTEE MEMBER 2: A faculty member who is from
- within the University of Manitoba
- from another department
- a member of the Faculty of Graduate Studies
- This person MAY NOT be an adjunct faculty member
- OPTIONAL: One guest member who has expertise in a related discipline, but is not a member of the Faculty of Graduate Studies
The membership of the committee, including the advisor, as well as any changes to it, must be approved by the Dean of Graduate Studies
- CHAIR The Advisory Committee is chaired by the student's Advisor
- In the event of co-supervision, the chair will be that supervisor who is a full-time, permanent, tenure-track member of the ECE academic staff
- REQUIRED MEMBER 1
- At least one full-time ECE faculty member must be on the committee
- REQUIRED MEMBER 2
- At least one full-time member of the faculty of UofM Graduate Studies who is outside theECE Deptmust be on the committee
- POSSIBLE OUTSIDE MEMBER
- One guest member may be a person who has expertise in a related discipline but is not a member of the Faculty of Graduate Studies
- MEMBERSHIP APPROVAL & CHANGES
- membership of the Advisory Committee, and any changes to the Committee, must be must be approved by the Dean of Graduate Studies
- Meetings with the Student
- Annual Meeting:
- The committee is required to meet annually to review the student’s progress and to report this progress to the Faculty of Graduate Studies
- Submit and approve an annual progress report
- Additional Periodic Meetings
- These additional periodic meeting do not include the REQUIRED annual meetings
- Reports of the each student's progress are sent to the ECE Department Head
In keeping with the minimum course requirements of the Faculty of Graduate Studies (FGS) students who hold.
All students must complete one of the following programs of study for the Ph.D. degree (unless otherwise specified in the approved departmental
- M.Sc. degree in Electrical or Computer engineering and who have been admitted directly into the Ph.D. program
- minimum of 12 credit hours of Advisory Committee-approved course work is required
- 700/7000 level or higher
- at least 9 of the 12 credit hours must be from the ECE
- B.Sc. degree in Electrical or Computer Engineering and who are
- recommended for transfer into the Ph.D. program from the ECE M.Sc. program at this university
- minimum of 24 credit hours of Advisory Committee-approved course work is required,
- 8 credit hours MUST be at or above the 7000 level
- 6 credit hours may be
- Other Dept: at or above the 3000 level from OR
- ECE Dept: 4000 level elective courses from the ECE department
- 15 of the 24 credit hours MUST be from the ECE Dept.
- Credit may be given for approved course work completed at the M.Sc. level
- Honours Bachelor Degree or Equivalent -- NOT USUALLY AVAILABLE IN ECE DEPT
- a minimum of 24 credit hours plus a thesis is required
- 18 credit hours at the 700/7000 level or higher
- with the balance (6 credit hours) of the coursework at the 300/3000 level or above.
NOTE: For those students who do not hold a Masters degree, a maximum of 48 credit hours of course work is allowed toward the Ph.D. program.
- Transferred from the M.Sc program
- Please see info at http://www.ece.umanitoba.ca/phd_transfer -- This method offers 3 additonal methods of entrance and record keeping
- With an M.Sc. degree and declared on Admissions form
- With an M.Sc. degree, but not declared on Admissions form
- Without an M.Sc. -- transferring to the ECE Ph.D. program from the ECE M.Sc. program
- All other categories of students
- minimum of 18 credit hours of Advisory Committee-approved course work is required
- 12 credit hours must be at or above the 7000 level
- 6 credit hours may be at or above the 3000 level from other departments or 4000 level elective courses from this department
- 12 of the 18 credit hours must be from the ECE Department (unless approved by Advisor and Associate Head of ECE Graduate Studies)
- Two Residence Periods at the University of Manitoba devoted to FULL-TIME postgraduate study, subsequent to admission into the Ph.D. Program, are required of all students.
For the purposes of the Residence Requirement One Residence Period is
- Fall Term or
- Winter Term or
- Summer Term (May – August) combined
The student shall be geographically available to visit the campus regularly during these residence periods.
NOTE: Students may not retain the status of full-time while employed full-time without prior permission of the Dean of the Faculty of Graduate Studies and recommendation from the major department.
NOTE: The purpose of the residency is to ensure that Ph.D. students have an opportunity to work within the stimulating environment provided by contact with a cohort of dedicated peers and professors in a chosen field of study, and also to enhance the breadth and depth of their graduate experience by being part of a broader university culture.
NOTE: Students may not retain the status of full-time while employed fulltime without prior permission of the Dean of the Faculty of Graduate Studies and recommendation from the major department.Lapse of Credit of Courses
- Courses completed more than eight (8) years prior to the date of awarding of a degree may not normally be used for credit toward that degree
Annual Presentation (GradCon)
- For all students, a Ph.D. thesis, which is based on original research work normally carried out at this university, is required
- All full-time Ph.D. students are also required to present a paper every year of their program at the Department's annual graduate student conference, as outlined on http://www.ee.umanitoba.ca/~gradcon/.
Students are not permitted to change their program of study, including withdrawal from individual courses, without the approval of their advisor and/or advisory committee and Department head. Withdrawal from courses or changes of course category without such approval will result in the student being required to withdraw from the Faculty of Graduate Studies.
- A minimum GPA of 3.00, with no grade less than "C+", must be maintained to continue in the Ph.D. program.
- Grades Below "C+"
- Students who fail to meet this standing may be allowed to continue in the Ph.D program if departmental remedial action is recommended by the student’s advisory committee and is approved by the Departmental Graduate Studies Committee and the Faculty of Graduate Studies.
- Students with failing grades in three (3) credit hours
- allowed to repeat the course or to take an equivalent substitute course
- the higher grade will be used to compute the student’s GPA
- If a grade of less than "C+" is obtained again the student will be required to withdraw.
Students are allowed to remove deficiencies in grades, as explained above, only once (i.e. for only one course, and only once). It is expected that all course work is completed within the term in which it was started.
- Students with failing grades (grade "C" or less) in six (6) hours of credit or more will be required to withdraw from the Faculty.
- Research is evaluated though an annual meeting of the student's Advisory Committeewith the student.
- PROGRESS REPORT*:
- A decision regarding continuation is conveyed to the Faculty of Graduate Studies using the “Progress Report” http://www.umanitoba.ca/faculties/graduate_studies/media/progress_report.pdf
- Members of the Advisory Committee and the student are required to sign and date this form
- If performance is deemed to be unsatisfactory, action will be required which may include some or all of the following:
- A timeline of required actions or tasks may be put forward by the advisor, head of the department and/or the ECE graduate studies committee. If the student fails to meet any of the tasks in the allotted time, the student will be required to withdraw from the program.
- The student may be required to meet with the Department Head and/or the Chair of the ECE Graduate Studies Committee. If it is confirmed that the student performance is unsatisfactory, then the student will be required to withdraw from the Faculty of Graduate Studies
- Students who receive a rating of “UNSATISFACTORY” will be required to withdraw from the Faculty of Graduate Studies
- Performance Not Related to Course Work
Students may also be required to withdraw from their Ph.D. program for reasons of unsatisfactory performance other than those related to failing grades. These include, but are not restricted to, such things as
- unsatisfactory attendance
- lack of progress in research and/or thesis
The student’s advisory committee will make a recommendation for required withdrawal to the Department Head. The Department Head will then recommend to the Dean of the Faculty of Graduate Studies that the student be required to withdraw for reasons of unsatisfactory academic performance.
*Annual Progress Reports (APR)
- An APR is filled-in each year by your Advisor
- APRs are filed both in the Faculty of Graduate Studes (FGS) and in the ECE Offices in your personal file
- APRs must be signed, each year, by your Advisor, your Committee Members, and by you
- by signing the APR, you are not saying you agree with the evaluation you are just indicating that you've seen and read the APR
- If performance is deemed to be "UNSATISFACTORY", action will be required which may include some or all of the following
- Meet with Department Head – The student may be required to meet with the Department Head. If the Department Head confirms that performance is "UNSATISFACTORY" the student will be required to withdraw from the program
- Timeline of Required Actions -- A Timeline of Required Actions or tasks may be put forward by the
- head of the department and/or
- the ECE Graduate Studies Committee
- If the student fails to meet any of the tasks in the allotted time, the student will be required to withdraw from the program
- Appeals -- the student may appeal the Department's decision to the Dean of Graduate Studies
The proposed thesis research must be approved by the advisory committee and, if appropriate, by the Research Ethics Review Committee (if people or animals are involved) BEFORE the work has begun on the thesis research or project.
The thesis/research proposal is independent for the Candidacy Exam.
- WRITTEN RESEARCH PROPOSAL: A written thesis proposal must contain the research planned for the program and must be approved by the advisory committee.
- Please check with your advisor as to the length and style of the Written Research Proposal
- Please check with your advisor as when the Written Research Proposal is to be sent out to your Advisory Committee
- APPROVAL OF THE RESEARCH PROPOSAL:
- In order to approve the proposal the entire Advisory Committee must meet as a committee.
- The research may also need approval by the Research Ethics Review Committee BEFORE the work begins
- REPORTING PROPOSED RESEARCH:
- Approval must be documented and forwarded to the Faculty of Graduate Studies on the "Progress Report Form"
- Proposed Research must be Approved and the informtion forwarded to the Faculty of Graduate Studies within 24-months of the student’s initial registration in the program
The purpose of the Candidacy examination and research proposal defence is to determine whether the student pocesses sufficient knowledge in the chosen area of research, to assess the quality of the work done by the student, and to examine the student’s future research plan and direction through examination of the research proposal.
The Department of Electrical & Computer Engineering currently holds two (2) types of Candidacy Examinations. All Candidacy MUST be announced at least two (2) / 10 working days in advance of the exam to ensure time for public notification. If this is not possible, permission is requied by the Department.
CANDIDACY EXAMINATION -- PRIOR TO FALL 2012
(Students Entering the ECE Ph.D. Program PRIOR to FALL 2012)
You MUST register each year as a Ph.D. Student using this code: Graduate Studies 8020
The Candidacy is an examination of the student's ability to proceed with the proposed research project.
- The research proposal distributed to the Advisory Committee at least 2 weeks BEFORE the Candidacy involves
- the preparation of a written document outlining the research proposal and providing a state-of-the-art review and justification for undertaking the research.
- The proposal should include
- a review of the work done to-date
- plus a schedule of planned research.
- The written proposal is prepared under the general guidance of the Advisor and is to be reviewed by each member of the Advisory Committee.
- The final, revised, and accepted version of the proposal should be submitted to the Advisor for a brief overview/comment before the Advisor convenes a general meeting of the Advisory Committee.
- The Advisory Committee is required to formally meet with the student and discuss/examine the Proposal.
- LENGTH OF PRESENTATION:
- This examination, based entirely on the written document, consists of a ~30 minute oral presentation of the proposal by the student
- Followed by a question period. Normally the question period would last for about an hour
- each member of the Advisory Committee allowed ~15 minutes of questions
- followed by a second round, if required.
- CANDIDACY ANNOUNCEMENT: The oral presentation and examination is normally open to all students and faculty of the university community and must be announced well in advance of the event (at least 10 days prior to the Candidacy).
The purpose of the Candidacy Examination and Thesis Proposal Defense is to
- ascertain whether the student has sufficient knowledge in the chosen area of research to proceed in the
- to assess the quality of the work done by the student
- to examine the student’s future research plan and direction through examination of the research proposal
(exam must be taken within the first Academic Year)
- Normally, this examination must take place within 36-months of initial registration in the Ph.D. program however, within the ECE Dept, as stated in our Supplemental Regulations, Ph.D. students must take their Candidacy Exam within 27-months of registering as a Ph.D. student.
- Transfer Students (M.Sc. to Ph.D.): As stated in the ECE Supplemental Guidelines students who transferred from an M.Sc. to a Ph.D. program must take their Candidacy within 27-months of registering as an M.Sc. student. If permitted by the student's advisor and by the Department, the student may take his/her Candidacy within 36-months of registering as an M.Sc. student.
- Transfer Students (Ph.D. to Ph.D.): Students transfering from another Ph.D. program to the ECE Ph.D. program must take their Candidacy exam within 27-months of registering as a Ph.D. student in their previous program. If permitted by the student's ECE advisor and by the ECE Department, the student may take his/her Candidacy within 36-months of registering as a Ph.D. student in his/her previous program.
- Department regulations stipulate that ECE students must successfully complete their Candidacy Examination by the end of 36-months in the Ph.D. program (This 36-month period includes failure to pass the initial Candidacy Exam and "Transfer" guidelines mentioned previously). Failing successful completion of the Candidacy Requirement within the above stated time-frame, the Department can require the student to withdraw from the graduate program.
The student will submit a written report of about 40 pages. It is the advisor’s responsibility to ensure that all members of the Advisory Committee have at least three weeks to study the report before attending an oral presentation by the student.
An Advisory Committee must be selected for the student with one(1) month after registration in the program http://umanitoba.ca/faculties/graduate_studies/media/PhdProgramOfStudy.pdf
In a Candidacy Exam, the Examining Committee are your Advisory Committee Members.
There is no written examiniation
- Candidacy Chair: Student's Advisor
- Announcement to the Advisory Committee: It is the advisor’s responsibility to ensure that all members of the Advisory Committee have at least three(3) weeks to study the report before attending the oral presentation by the student.
- Candidacy Exam Chair: This presentation is chaired by the advisor.
- Items Covered
- Thesis Proposal
- Competency within the student's research area
- Additional materials proposed by the Advisor
- Preparation for Presentation:
- The Student must request an appointment to meet with his/her Advisor
- Information which may be covered during the Candidacy Examination should be discussed
- All questions regarding the Candidacy should be discuss the Advisor at this meeting
- Thesis Proposal
- The Proposed Research is usually discussed at the Candidacy
- All reports from the Advisory Committee regarding the Proposal Research should be given or discussed with the student to prepare for the Candidacy Exam
- Questions: The student is expected to orally present the report in approximately 30 minutes afterwhich the chair invites questions
- from all members of the Advisory Committee
- may ask the audience
- Length of Exam: The entire proceedins will not exceed 90-minutes in duration
- Student Presentation Time: The student is expected to give a 30-35 minute presentation
- Questions: After the presentation the Chair will ask for questions from the Advisory Committee and may ask the audience
- Evaluation: The chair will ask the audience and student to leave the room.
- Only the Advisory Committe may stay in the room to determine the whether or not the student has passed the exam
- Candidacy Exam Results: The decision of the examiners will fall into one of two categories:
- PASS: The student passes the candidacy examination and thesis proposal with or without any revisions in the student’s research plan.
- On successful completion of the Candidacy Examination the student will be considered a CANDIDATE for the Ph.D. degree.
- TITLE: Ph.D. Candidate
- FAIL: The student fails the candidacy examination and thesis proposal defence.
- The student may sit for the Candidacy Exam and Thesis Defense one more time
- No student may sit for this examination and defence more than twice.
- Any student who fails the examination twice will be required to withdraw from the Faculty of Graduate Studies.
- The interval between the two examinations shall not be less than six months.
CANDIDACY EXAMINATION -- FALL 2012 (NEW FORMAT)
(Students Entering the ECE Ph.D. Program DURING or AFTER FALL 2012)
- In the first 12 months of your Ph.D. program you must register using this code: Graduate Studies 8010
- This codes indicates that you will take your Candidacy Exam in your first year in the program
- you must register in the Graduate Studies 8010 for one year allowing you to retake the exam
- You MUST register each year as a Ph.D. Student using this code: Graduate Studies 8020
In ALL years you MUST register in Graduate Studies 8020 indicating that you are a student in the Ph.D. program.
(exam must be taken within the first Academic Year)
- Normally, this examination must take place within 12 months of initial registration in the Ph.D. program.
- Department regulations stipulate that ECE students must successfully complete their candidacy examination by the end of his/her first 12 months in the Ph.D. program, failing this, the student can be asked to withdraw from the program.
- The announcement of the student's Advisor Committee must be made PRIOR to the Candidacy Examiniation
- The student's Advisor submits the Ph.D. Program of Study and Advisory Committee form at least 10-days prior to the formal announcement of the Candidacy Exam http://umanitoba.ca/faculties/graduate_studies/media/PhdProgramOfStudy.pdf
The Examining Committee is comprised of
- the student's Advisory Committee
- one(1) member of the ECE Graduate Studies Committee (in the student’s major area of research), or appointed by the Department Head
LIST OF SUBJECT AREAS: The subject areas identified by the committee include the following:
- Exam Registration Period & Research Declaration:
Students writing the Candidacy Exam must
- REGISTRATION: Register at the BEGINNING of either the first or the second term of their program
- DECLARATION: Declare a MAIN and an ANCILLARY area of research.
- Coordination of Questions:
Within the first month of each term, i.e. September, January and May, the designated Graduate Studies Committee member will coordinate the acquisition of all questions from each area, whether it be for a main or ancillary subject area.
For every question the Exam Committee will supply
- the category (main or ancillary)
- a level of difficulty (1 (easy) to 10 (difficult))
- an approximate time for completion
- Exam Question Selection:
The Graduate Studies Committee will then meet within the next four (4) weeks to select the questions and formulate the exam for each of the candidates.
- Date & Time of the Written Exams:
All written exams will be administered on the same day and at the same time.
- Exam Evaluation
- All questions, independent of whether it be for a main or ancillary subject area, will be marked by the author of the question
- All papers will be returned the Graduate Studies Committee for the collation of the marks for each paper
- All papers will then be assessed either pass/fail
- Return of Exams to the Student for Oral Exam
Copies of the marked exam papers will be returned to the student and the members of the advisory committee for preparation for the upcoming oral examination (to be conducted within 2 to 4 weeks).
EXAMINATION COMMITTEE (for Final Oral Exam)
The student’s advisor, in consultation with the advisory committee, will forward to the ECE Department Head and/or the Chair of the ECE Graduate Studies Committee the list of Examiners for approval.
The ECE Department Head and/or the ECE Associate Head of Graduate Studies then makes a recommendation(s) to the Dean of Graduate Studies who then issues the formal invitation to the External Examiner.
EXAMINATION COMMITTEE MEMBERS MUST INCLUDE:
At least three (3) members of the University of Manitoba academic staff, normally the same members as that of the candidate's advisory committee
At a minimum, the Thesis Examiners must include:
- The student’s Advisor
- A second faculty member from the ECE department (not the advisor)
- One (1) other faculty member either from another department at this University or an approved member from the Professional Community (Ph.D. degree required)
- At least one (1) member of the examining committee must be a full-time faculty member of the Electrical and Computer Engineering Department
PRESENCE AT THE ORAL EXAMINATION
- All Internal Examiners must be present at the oral examination.
- The presence of the External Examiner is not mandatory, but is strongly encouraged
- A distinguished scholar with particular experience in the field of the thesis research shall be chosen as the External Examiner.
- The External Examiner must be...
- from outside the University
- selected by the student's Advisory Committee
- should hold a Ph.D.
- should be a full professor (not assistant or associate)
- should hold an appointment with a recognized university or be a recognized scholar in their field
- must have no affiliation withthe student or advisor
(i.e. has not collaborated or published anythng with either the student or advisor within at least the last 5-years)
- must be considered at "arm's length" to the Department
- must be considered at "arm's length" to the University of Manitoba
- The advisor should then make an informal inquiry as to the prospective External Examiner’s willingness to serve. Selection process:
- a nomination is made by the major's Department Head to the Dean of Graduate Studies by filling in this form
- the Dean of Graduate Studies makes the formal invitation to the Extenal Examiner
NOTE: While the definition of “arm’s length” is left to the discretion of the Department, be advised that justification may be required by the Faculty of Graduate Studies for this selection
THIS INFORMATION HAS BEEN TAKEN FROM THE ACADEMIC GUIDELINES. PLEASE ALWAYS CHECK THE GUIDELINES JUST IN CASE THERE HAVE BEEN ANY CHANGES http://crscalprod1.cc.umanitoba.ca/Catalog/ViewCatalog.aspx?pageid=viewcatalog&catalogid=60&chapterid=628&loaduseredits=False
BEFORE SCHEDULING YOUR FINAL ORAL
The following must be assured prior to scheduling the oral examination:
ATTENDANCE OF INTERNAL EXAMINERSThe attendance of all of the internal examiners is MANDATORY.
- If for any reason an internal examiner is unable to be present, notice must be given to the Faculty of Graduate Studies sufficiently in advance of the scheduling of the examination so that an acceptable substitute may be found
- The substitute should have sufficient time to read the thesis in advance of the examination
- be a member of the Faculty of Graduate Studies
- be familiar with the area of the candidate's work
NOTE: Oral Examinations will be cancelled and deferred if members of the examining committee or their agreed upon substitutes are not present at the time and place scheduled.
At least two(2) weeks/10 working days BEFORE the proposed "FINAL ORAL" date the following information must be received in the Faculty of Graduate Studies Office:
- Thesis examining committee reports (both internal & external)
- The "Approval for Advancement to the Ph.D. Oral Examination" form (when required)
- Examination Program information (in electronic form either emailed or provided on a CD in either Word Perfect or Microsoft Word: Biographical data-- place and data of birth of candidates, awards, etc.
- List of degrees obtained -- institution and date
- The exact title of the thesis
- List of the candidate's publications and joint publications
- An abstract of the thesis (not more than 350 words)
- It is the responsibility of the Department Head to reserve the room for the oral examination and notify the Graduate Studies Office of the location.
- The examination will normally be held at either the University of Manitoba Fort Garry or Bannatyne campus. Exceptions must have the unanimous agreement of all committee members.
SCHEDULING & ANNOUNCEMENTS
The examination will normally be held at either the University of Manitoba Fort Garry or Bannatyne Campus. Exceptions must have the unanimous agreement of all committee members.
Normally, the oral examination shall be open to all members of The University of Manitoba community and shall be held at The University of Manitoba. However, in exceptional cases the final oral examination may be closed, for example when the results of the thesis research must be kept confidential for a period of time. In such cases, the advisory committee and Department head shall recommend such action to the Dean of Graduate Studies who may then approve that the final oral examination be closed to all but the examining committee and the Dean of Graduate Studies (or designate)
- Biographical Data – outstanding points in career, awards, etc.
- List of degrees obtained – where and when List of the student’s publications
- The exact title of the thesis
- An abstract of the thesis (not more than 350 words)
Note:The above documentation should be submitted in electronic form.
NOTICE OF EXAMINATION (ANNOUNCEMENTS)
- A minimum of TWO (2) WEEKS / 10 working days notice is required
- Except in the case of a closed examination and provided the information is received in sufficient time to meet publication deadlines, a notice of the student’s oral examination will be posted on The University of Manitoba website.
- In addition, memoranda will be distributed by the Faculty of Graduate Studies Office to all members of the department concerned.
- The oral examination is open to all members of the University community. Graduate students should especially be encouraged to attend.
- Note that students and faculty members who are not members of the examining committee are invited and encouraged to attend oral examinations but are not permitted to participate in the formal questioning
- Notices of the examination, including the invitation to graduate students, should be posted within the department.
CHANGES IN THE EXAMINING COMMITTEE
- MUST BE APPROVED -- The Dean of Graduate Studies must also approve changes in the membership of the examining committee.
- NO CHANGES shall be made in the examining committee after the thesis is distributed by the Faculty of Graduate Studies to the committee for examination.
- The thesis must be distributed to the examining committee within 12 months after the appointment
- If the thesis is not distributed within 12 months, the examining committee's appointment will lapse and a new appointment is necessary
- Thesis distribution must be conducted by the Faculty of Graduate Studies
- the thesis must be given to FGS in unbound form
- there must be enough copies of the unbound thesis for each member of the examination committee
- each copy must be prefaced by an abstract of the thesis which includes
- the thesis' title
- author's name
- brief summary of results
- the format of the preface must be approved by the advisor
- each unbound thesis must be separated by
- enclosure in an envelope
- enclosure in a folder
DISTRIBUTION OF YOUR THESIS FOR EXAMINATION
Sufficient copies for distribution to each membEr of the examining committee must be submitted to the Faculty of Graduate Studies Office in unbound form, with each set enclosed in a separate envelope or folder. Each copy must be prefaced by an abstract of the thesis which includes the
- author’s name
- a brief summary of the results
The THESIS must be in a form acceptable to the student’s advisor.
NOTE: It is the responsibility of the Faculty of Graduate Studies to distribute the thesis to all examiners.
- The Candidacy Examination/Thesis Proposal defense constitutes the thesis proposal requirement for a Ph.D. degree.
- The PROPOSAL must be approved by the Advisory Committee
- Committee members must sign the Ph.D.Thesis Proposal Approval Form http://www.umanitoba.ca/faculties/graduate_studies/media/thesis_proposal-phd.pdf
- After all have signed, the form must be sent to the Faculty of Graduate Studies
- Thesis Formatting & Style
- The thesis shall be written in a style as stated by the Faculty of Graduate Studies in the Thesis Guidelines http://www.umanitoba.ca/faculties/graduate_studies/thesis/guidelines.html
- Footnotes, tables, and references may be formated in manner as stated and practiced in the Department and recommended by the advisor
- Thesis Distribution to the Examining Committee
- The student must submit, to the Faculaty of Graduate Studies, at least six (6) weeks prior to the conduct of the oral denfense
- completed form Ph.D. Thesis Title & Appointment of Examiners Form which must be signed by
- Department Head
- advisor-approved thesis
- advisor-approved thesis
- A sufficient number of copies must be submitted for distribution to each member of the examining committee
- Oral Presentation
- The student is required to present the results and report of the thesis in approximately 30-minutes
- after which the Chair invites questions from all members of the Examining Committee as provided for in the "Guidelines for the Scheduling and Conduct of the Ph.D. Oral Examination" by the Faculty of Graduate Studies. (these Guidelines will be provided to the Advisor and Committee members three (3) days prior to the Examination)http://umanitoba.ca/faculties/graduate_studies/thesis/phdoegi.html
- The entire proceedings normally does not exceed 120 minutes
- Closed Examinations -- will not be allowed unless approved by the Dean of the Faculty of Graduate Studies
- Examinations – must be held during regular business hours
- The final examination for the Ph.D. degree shall be carried out in accordance with the regulations of the Faculty of Graduate Studies.
- SUBMISSION: The student must provide 2 copies of his/her corrected thesis to FGS
- ELECTRONIC VERSION:
Submit one (1) digital version of the corrected thesis/practicum to MSpacehttp://mspace.lib.umanitoba.ca/index.jsp
- HARDCOPY VERSION:
Provide one unbound, single-sided, black & white, corrected copy of the thesis/practicum to the Faculty of Graduate Studies
NOTE: PLEASE ALWAYS CHECK THE THESIS SUBMISSIONS CHECKLIST BEFORE SUBMITTING YOUR THESIS. THIS IS TO ENSURE THAT YOU ARE AWARE OF ANY CHANGES OR UPDATES TO THE FGS THESIS CHECKLISThttp://umanitoba.ca/faculties/graduate_studies/thesis/subcheck.html
- FORMATTING: Please check for the latest formatting standards on the FGS Thesis Guidelines http://umanitoba.ca/faculties/graduate_studies/thesis/guidelines.html
- FORMS (which must accompany your final approved thesis)
- Please go to the Thesis Submission Checklist for forms which must accompany your final, corrected thesis
- ORIGINAL THESIS/PRACTICUM FINAL REPORT FORM
this is signed by the student's committee once they have successfully defended and/or completed their thesis/practicum
- Note: For Ph.D. Students, FGS provides the form to the Ph.D. Oral Chair and the chair should return it to FGS following the oral examination.
- THESIS RELEASE FORMS
This is a copyright license form that students are required to complete and submit along with their thesis
- PERMISSION TO USE COPYRIGHTED MATERIAL FORMS (if applicable)
This form is to be use to obtain copyright permission of information you use in your thesis which is owned by another person, company, group, or institution. Please read infomation regarding obtaining copyright permission http://umanitoba.ca/faculties/graduate_studies/thesis/553.html
- Ethical Review Board approval form (if applicable).
NOTE: The Faculty of Graduate Studies does not provide extensions for thesis / practicum submissions beyond the set graduation deadlines. Please refer to the current Graduate Calendar for the deadlines.
FUNDING, AWARDS, JOBS
RESEARCH PAPER & THESIS
C = Ancillary course: Course is a minor requirement of the program.
AX = Auxiliary course: Course is not a major requirement of the program but is required by the student’s advisor.**’
AU = Audit course: Course is not taken for credit. No grade is recorded.
OS = Occasional course: Course is not a requirement of the program.
Courses taken as “AX”, “AU”, “C”, or “OS” must be added by the department.
** Extra courses which are not actually part of the Master’s or Ph.D. program but which are specified and required by the student’s advisor, may be classified as AX (Auxiliary) and the grade will not be included in the degree GPA which appears on the transcript. However, AX course grades may be used in the calculation of the GPA for continuation in the program and a minimum grade requirement may be required for AX coursework by the Department. Additionally, AX courses are used in the calculation of the GPA for the purposes of Admission and Awards. (NOTE: The University of Manitoba Graduate Fellowship (UMGF) and International Graduate Student Scholarship (IGSS) use AX courses in the calculation of the GPA.) The student’s advisor and head of the unit must determine if there is a valid need for the registration in courses under the AX classification. A maximum of 12 credit hours under the AX course classification is permitted while registered in a given program.
Changes in course classifications are regarded as course/program changes and may not be made without approval or after the deadline dates for course changes.