Doctor of Philosophy (Ph.D.) Program

After the Defence

 


MSPACE

SUBMITTING FINAL THESIS

SUBMITTING FINAL PAPERWORK

REGISTER TO GRADUATE

ELIGIBILITY TO GRADUATE

FINAL TRANSCRIPTS

CONFIRMATION BY DEPARTMENT

CONFIRMATION BY SENATE

LETTERS OF INVITATION

HARD-COPY OF THESIS

CONFIRMATION OF ELIGIBILITY TO GRADUATE

PAST TRANSCRIPTS


GENERAL INFORMATION

PROGRAM INFORMATION

PROGRAM REQUIREMENTS & OVERVIEW

ECE COURSES

CANDIDACY EXAM DATES

  1. CANDIDACY EXAM (within Year 1)
  2. ADVISORY COMMITTEE (after Candidacy)
  3. ETHICS APPROVAL (if needed)
  4. THESIS PROPOSAL PRESENTATION (Year 2)
  5. WRITING YOUR THESIS  & STYLE REQUIREMENTS
  6. EXAMINING COMMITTEE
  7. FINAL ORAL: (Year 3-6)
  8. AFTER THE DEFENCE

 

AURORA -- COURSE REGISTRATION

STUDENT RESPONSIBILITIES


 

MSPACE   

After successfully defending of your thesis AND making the required modifications, submit your Final Thesis to the Library & FGS through MSPACE

 

  1. CONTACT PERSON -- Need Assistance?
  2. 1-Year Restriction or Withholding Publication of Thesis Needed?
  3. BEFORE Submitting your Thesis to MSPACE
  4. How to Post Your Thesis to MSpace
  5. FAQ
  6. Problems Logging-in 
  7. SUBMIT YOUR THESIS HERE

 

  • AFTER SUBMISSION
    After submitting the Final Thesis to MSpace please EMAIL the Graduate Student Advisor and the Academic Advisor to notify us of your submission.  This will allow us to record the submission date.

 

 

 SUBMISSION OF FINAL THESIS

  1. DEADLINE DATE: 
    1. Your FINAL APPROVED THESIS must be submitted to MSpace by 4 p.m. on the THESIS SUBMISSION DEADLINE DATE.  
    2. There is NO Grace Period.  If you miss the deadline you may not graduate in your intended graduation period
  2. RECEIPT OF FINAL TRANSCRIPTS: 
    1. You will NOT receive a receipt indicating that your Final Thesis has been received -- DO NOT EXPECT ONE
    2. FGS will check your Final Thesis for elements and consistancy described on their site
    3. If there are problems in your Final Thesis FGS will contact you
  3. HOLDS ON YOUR ACCOUNT
    • FGS will put a HOLD on your account to prevent you or anyone else from disturbing your Aurora. 
  4. GRADUATE STUDENT ADVISOR:   Send the Graduate Student Advisor the date you submitted your Final Thesis

 

 

 SUBMISSION OF FINAL PAPERWORK

  1. All relevant Copyright Releases MUST be submitted by 4 p.m. on the THESIS SUBMISSION DEADLINE DATE
  2.  3rd Party Copyright Consent Form: Should now be online in your MSpace Thesis Submissions area.  If you do not remember submitting one please contact FGS directly (500 University Centre). 

 

 

REGISTER TO GRADUATE

Please remember to register in GRAD 8000 to alert the Faculty that you plan to defend your thesis and graduate.  

REQUIRED REGISTRATION:    In order to graduate, ALL students are REQUIRED to register in GRAD 8000

  • FEBRUARY Graudands:   Must register in the Winter Term
  • MAY Graduands:               Must reister in the Winter Term
  • OCTOBER Graduands:      Must register in the Fall Term

 

TUITION REFUND/WAIVER:  

 

 

CONFIRMATION OF ELIGIBILITY TO GRADUATE

ONCE you have successfully defended and submitted your Final Thesis to M-SPACE you may order a "CONFIRMATION OF ELIGIBILITY TO GRADUATE LETTER".

You may require a letter from the University indicating that you have successfully defended your thesis and are eligible to graduate for

  1. Your Employer
  2. Another University
  3. Your Funding Group
  4. Post-Graduate Work Permit

 

WHEN TO APPLY

  • You may apply after you successfully defend and submit your Final Thesis to MSpace

 

WHERE TO ORDER

 

HOW LONG WILL IT TAKE TO PROCESS 

  • It usually takes about 2-weeks to receive the letter. If you need it quicker ask for a RUSH ORDER

 

FINAL TRANSCRIPTS

Final transcripts are not be available for approximately 10-working days after graduation... please confirm with the REGISTRAR'S OFFICE

 

 

FINAL TRANSCRIPTS

OFFICIAL FINAL TRANSCRIPTS:   After a successful Defence the Official Final Transcripts are available approximately 10-working days after convocation or the graduation date stated by the Registrar's Office.

ORDERING A TRANSCRIPTS:    If you also require a Transcript, again, please order this directly from

REGISTRAR'S OFFICE
400 University Centre

FORMhttp://umanitoba.ca/student/records/media/Transcript_Fillable.pdf 

 

 

CONFIRMATION BY THE DEPARTMENT 

 This procedure is conducted by the Facultly of Graduate Studies and the Department -- this procedure does not involve the student.

 

 

 CONFIRMATION BY THE UNIVERSITY SENATE 

  1. This procedure is conducted by the Facultly of Graduate Studies -- this procedure does not involve the student.
  2. Once the University Senate confirms your graduation you name will appear on the ECE / BME Events emailed to all students and faculty, usuallly weekly.

 

 

LETTERS OF INVITATION 

If you need an LETTER OF INVITATION to invite a family member from abroad please see the IRCC site at
https://www.canada.ca/en/immigration-refugees-citizenship/services/visit-canada/letter-invitation.html

 

 

SPECIAL HARD BOUND THESIS COPIES  

As a courtesy you should ask your Advisor if he/she would like a copy of your thesis.  If he/she does desire a copy of thesis you should provide him a hard-bounded copy.  This can be ordered from the Digital Copy Centre (on-campus) in the University Centre http://umsu.ca/umsu-businesses-umsumenu-9/digital-copy-centre-umsumenu-58

You should ALSO keep a bound copy for yourself.  You may need a copy someday and a bound copy is easier to keep when you're traveling or if you have to store it.

 

 

NOTIFICATION OF ELIGIBILITY TO GRADUATE INFO TO THE UNIVERSITY  

The Department will send notification of graduation to the Faculty of Graduate Studies AFTER successful completion of defence and all departmental requirements for graduation have been fulfilled

 

 

PAST TRANSCRIPTS

 

WHAT IS A PAST TRANSCRIPT

  • A past transcript is your transcript from a degree program which was NOT earned at the University of Manitoba

 

WHO WILL OR WILL NOT ACCEPT A PAST TRANSCRIPT

  1. Licensing organizations will usually accept Past Transcripts from the ECE Department.
  2. Other post-secondary institutions will NOT accept Past Transcript from the ECE Department.  Usually, they will insist on an original, official, final transcript from the issuing institution.

 

HOW TO ORDER A PAST TRANSCRIPT

  1. Send an email to the Graduate Student Advisor
    1. SUBJECT:  PAST TRANSCRIPTS
    2. BODY OF THE EMAIL please include
      1. your full name
      2. your student number
      3. the institution and contact person to whom you want us to send your Past Transcripts
  2. We will mail out your Past Transcript as soon as we're able -- Please allow at least 1-week to process

 

 

 

 

CURRENT COURSE OFFERINGS

REGISTRATION (Annual)

ACADEMIC GUIDELINES

ECE SUPPLEMENTAL REGULATIONS

UNIVERSITY SCHEDULE
(exams, registration, payments, etc.)

GRADUATE CALENDAR / CATALOG

CODE OF CONDUCT--Plagiarism

CHEATING, PLAGIARISM, ETC.
 (students, instructors, TAs)

EXAM & FINAL GRADES

COMPUTER ACCTS, FORMS...

TEACHING ASSIST. HANDBOOK  

PROGRAMS

  1. Ph.D.
  2. M. Sc.
  3. M.Eng.
  4. Occasional
  5. IIS / Overview 
  6. Course Category (AX,AU,OS)

PROGRAM INFORMATION

  1. MANDATORY:
    1. Summer Registration
    2. Progress Reports
    3. Academic Integrity Tutorial 
    4. ASG--Advisor Student Guidelines 
    5. Continuous Registration 
  2. LEAVES OF ABSENCE
  3. FAILED GRADES
    1. What to do
    2. Grade Appeals
    3. Student Advocacy
  4. SUPPLEMENTAL GUIDELINES
    1. Advance Credits (4.4.5)
    2. Transfer Credits (4.4.6)
    3. Transfer to Ph.D. (5.1.3)
  5. PROGRAM TRANSFERS:
    1. M.Sc. to Ph.D.
    2. M.Eng. to M.Sc.
    3. M.Sc. to M.Eng.
    4. Ph.D. to M.Sc.
  6. CHANGE REQUESTS
  7. Transfer Credits
  8. CO, IP, Incomp, Course Extension
  9. Deferred Exam Form 
  10. Concurrent / Dual Registration
  11. Voluntary Withdrawal
  12. Authorized Withdrawal

RESEARCH INTEGRITY

-- Plagiarisms Software: iThenticate

RESEARCH ETHICS & COMPLIANCE

-- Templates, Guidelines, & Forms

ENVIRONMENT HEALTH & SAFETY

ECE GRADUATE COMMITTEE MEMBERS

FUNDING, AWARDS, JOBS

  1. TRAVEL AWARDS
  2. NSERC (Canadians Only)
  3. UMGF  (All Grads)
  4. IGSS (Int'l Students)
  5. FGS Miscellaneous
  6. FGS EMERGENCY LOANS
  7. Funding & Award $$
  8. TA Wage Scale
  9. JOBs

TUITION & FEES   

  1. Master
    1. Full-Time
    2. Part-Time
  2. Ph.D.
  3. Other Fees
    1. Compulsory Fees
    2. Incidental Fees 
    3. Cost of Living Expenses
  4. Tuition Installment Plan
    (International Students Only)

NEW STUDENTS

  1. Quick, General Info
  2. General Info & Services
  3. Registration Procedures
  4. Registering for Courses
  5. Acceptance of Offer (Letter)
  6. Paying Tuition & Fees
  7. Office Space & Mail
  8. Grad Students With Children
  9. Student University Guide
  10. Orientation
    1. ECE (mandatory)
    2. FGS (TBA via emails)
    3. University
    4. International Students

GRADUATION / CONVOCATION

  1. THESIS DEADLINES
  2. Thesis Info
  3. Thesis Guidelines
  4. Thesis Checklist
  5. Thesis Online Submission
  6. THESIS SAMPLES
    1. Title Page
    2. Table of Contents
  7. Plagiarism Software: iThenticate
  8. ECE Graduand Info
         APEGM, Iron Ring, Letters, etc.
  9. CONVOCATION !
  10. JOBs

 


UNIVERSITY OF MANITOBA SERVICES

 INTERNATIONAL STUDENT

  1. International Centre for Students (ICS)
  2. ICS Post-Secondary Handbook
  3. Study Permit Info
  4. Off-Campus Work Permits
  5. FORMS
  6. Exchange Pgm
    (Canadian & Intentional)

FACULTY OF GRADUATE STUDIES (FGS)

  1. FGS: Thesis Guideline & Forms
  2. Thesis Info
  3. Important Dates
  4. FORMS
    1. Programs & Thesis
    2. Awards & Scholarships
  5. WORKSHOPS

REGISTRAR'S OFFICE

  1. Transcripts
  2. Important Dates
  3. Convocation
  4. FORMS

ENGINEERING LIBRARY
(Donald W. Craik Library)

CAREER SERVICES

STUDENT ADVOCACY

ACCESSIBILITY SERVICES

 


STUDENT GROUPS

  1. UMGSA
    1. Travel Grant
    2. Emergency Grant
    3. Special Projects Grant
    4. Student Award
    5. Teaching Award
  2. UMSU
    1. Mobile Print
    2. HEALTH / DENTAL Benefits
      --  Opt-Out
    3. U-PASS  
      --  Opt-Out

ECE GRAD STUDENT GROUP (ECE GSA)

ENGINEERING STUDENT GROUPS

 


MANITOBA / CIC INFO / SERVICE CANADA

MANITOBA PROVINCIAL HEALTH INSURANCE
(Canadian Students ONLY)

  1. Health Card
  2. Benefits
  3. Online Enrollment

INTERNATIONAL STUDENT HEALTH INSURANCE

CIC: CITIZENSHIP & IMMIGRATION CANADA  

  1. CIC web site  
  2. VISA to Study in Canada  
  3. RE-NEW / EXTEND Study Visa 
  4. Application Processing Time 
  5. Change Program / Institution  
  6. Student Work Permit  
  7. Post-Graduate Work Permit  
  8. Letters of Invitation  
  9. FORMS & GUIDES   

SERVICE CANADA

  1. APPLY:  Social Insurance Card (SIN Card) to Work
  2. APPLY:  Universal Child Care
  3. Online Services

 


MANITOBA PROFESSIONAL ASSN.

ENGINEERS GEOSCIENTISTS MANITOBA (APEGM)
Association of Professional Engineers & Geoscientists of the Province of Manitoba

 


CONFERENCE PAPER / THESIS HELP

FGS WRITING STYLE: Papers, Thesis, etc.

APA STYLE

  1. APA Style
  2. APA Basic Style Guide
  3. APA Style Tutorial
  4. MPA STYLE

MLA STYLE

  1. MLA Style
  2. MPA STYLE

IEEE Writing Style: IEEE Papers

  1. IEEE Style
  2. IEEE Citation Reference
  3. IEEE Artical Preparation & Submission

HELP FORM OTHER UNIVERSITIES

  1. Graduate Student Writing Kit
  2. Thesis Proposal
    1. How to write a thesis proposal
    2. Successful thesis proposals
    3. Components of a thesis proposal
    4. M.Sc. Thesis Proposal
    5. Ph.D. Thesis Proposal
      1. Guideline 01
      2. Guideline 02
  3. Research Papers:
    1. Lit. Reviews
      1. Lit. Reviews
      2. Example 01
      3. Example 02
    2. Abstracts
      1. Writing an Abstract
      2. Abstract Presentations
      3. Examples
    3. Effective Outlines
    4. Citing References
      1. APA Style