Leaves of Absence


EXCEPTIONAL LEAVE OF ABSENCE

 

Purpose
  1. MEDICAL
  2. COMPASSIONATE
Reason 
  1. Student illness (including surgery, therapy, etc.) 
  2. Close relative is ill and requires care by the student or the relative is in dire health
Required Paperwork:
  1. Leave of Absence Form   
  2. A note from the doctor verifying need for time off
Requested by Student
Approval Required from
  1. Academic Advisor
  2. Department Head
  3. Dean of Graduate Studies
Maximum Time Off One year
Tuition No tuition is paid
Registration No registration during the Leave period
Time in Program The leave period is NOT included in the time period allowed for the completion of the degree
NOTE
  1. Student is not permitted to maintain study and/or thesis research work
  2. This leave is not intended to cover circumstances related to travel, employment or other financial concerns
  3. At the time of approval of an application for leave, the procedures for the return of the student to the department after the leave period must be stipulated (e.g. defer exam, meet with Advisory Committee, doctor's note indicating OK to return to work and/or restrictions, etc.)

 

PARENTAL LEAVE OF ABSENCE

 

Purpose
  1. MATERNITY
  2. PARENTAL  
Reason 
  1. Child Birth
  2. Primary caregiver immediately after child birth or adoption
Required Paperwork
  1. Leave of Absence Form   
  2. A note from a doctor or adoption group verifying birth and/or time off
Requested by Student
Approval Required from 
  1. Academic Advisor
  2. Department Head
  3. Dean of Graduate Studies
Maximum Time Off
  1. 4 - 6 months
  2. leaves of other durations will be considered on an individual basis.
Tuition No tuition is paid
Registration No registration during the Leave period
Time in Program The leave period is NOT included in the time period allowed for the completion of the degree
NOTE
  1. Student is not permitted to maintain study and/or thesis research work
  2. Where possible, students doing course work should coordinate their requests with the beginning of an academic term
  3. At the time of approval of an application for leave, the procedures for the return of the student to the department after the leave period must be stipulated (e.g. defer exam, meet with Advisory Committee, doctor's note indicating OK to return to work and/or restrictions, etc.)

  REGULAR LEAVE OF ABSENCE

 

Purpose  NON-SPECIFIC
Reason  Examples: Traveling out of the country for work, getting married, etc.
Regular Leaves are approved on an individual basis and no one reason is a guarrantee, everytime, of approval.
Required Paperwork
  1. Leave of Absence Form   
  2. A statement from the student as to why a Leave is needed
  3. Other documents or statements may be required as per the Academic Advisor, Department Heade, and/or Dean of Graduate Studies. (e.g. If the Leave is required because of employment, a statement from the employer is required).
Requested by Student
Approval Required from
  1. Academic Advisor
  2. Department Head
  3. Dean of Graduate Studies
Maximum Time Off One Year
Tuition
  1. *The student MUST PAY the appropriate Re-Registration fee
  2. Program Fees will be deferred until the student returns from leave

*The Re-Registration Fee in effect at the time of the granting of the leave will be levied.  However, if the
student returns from leave in January, the normal Program Fee will be levied less the Re-Registration fee already paid.

Registration The student is REQUIRED to maintain continuous registration
Time in Program The leave period is INCLUDED in the time period allowed for the completion of the degree -- the program period is not extended
NOTE While on Leave the student is not expected to maintain study and/or thesis research work

   


ENROLLMENT IN A COURSE  

Depending on the type of Leave and permissions from

  • Course Instructor
  • Academic Advisor
  • Department Head
  • Dean of Graduate Studies

the student is usually asked to withdraw (VW or AW) from the course in which he/she is registered. 

If permissions are obtained, usually because the student has completed all course work and exams other than the final exam, the student may request a Deferral of Exam

  • A Request to Defer an Exam:
    • Must be approved by Course Instructor, Academic Advisor, Department Head, & Dean of Graduate Studies 
    • The Request MUST be submitted and in MOST cases approved prior to the student going on LEAVE

All permissions are evaluated on a case by case basis.  

  • BEFORE the VW deadline the Student may Voluntarily Withdraw (VW) from the course. 
    Please see the Registrar's Calendar for the VW Deadline http://umanitoba.ca/student/records/deadlines/index.html     
  • AFTER the VW deadline the student must request an Authorized Withdraw (AW) from the course.
    • Approval must be given by the Course Instructor
    • Approved and supported by the Academic Advisor
    • Approved and supported by the Department Head
    • Approved by the Dean of Graduate Studies. 

 


AWARDS WHILE ON LEAVE       

Students granted EXCEPTIONAL or PARENTAL Leaves retain the full value of awards whose terms and conditions are established by the Faculty of Graduate Studies (e.g. UMGF, IGSES, etc).

Such an award will be suspended at the onset of the Leave and reinstated at the termination of the Leave period provided that the student returns to full-time status upon return.

NOTE: Other awards will be paid according to the conditions established by the donor or granting agency (e.g. NSERC, engineering awards, etc.).

 

 

CURRENT COURSE OFFERINGS

REGISTRATION (Annual)

ACADEMIC GUIDELINES

ECE SUPPLEMENTAL REGULATIONS

UNIVERSITY SCHEDULE
(exams, registration, payments, etc.)

GRADUATE CALENDAR / CATALOG

CODE OF CONDUCT--Plagiarism

CHEATING, PLAGIARISM, ETC.
 (students, instructors, TAs)

EXAM & FINAL GRADES

COMPUTER ACCTS, FORMS...

 

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  3. M.Eng.
  4. Occasional
  5. IIS / Overview 
  6. Course Category (AX,AU,OS)
  7. Summer Registration (Mandatory)

 

PROGRAM INFORMATION

  1. Progress Reports  (Mandatory)
  2. ASG--Advisor Student Guidelines 
      (Mandatory)
  3. GradCon (Mandatory)
  4. LEAVES OF ABSENCE
  5. FAILED GRADES
    1. What to do
    2. Grade Appeals
    3. Student Advocacy
  6. SUPPLEMENTAL GUIDELINES
    1. Advance Credits (4.4.5)
    2. Transfer Credits (4.4.6)
    3. Transfer to Ph.D. (5.1.3)
  7. Transfer Credits
  8. Transfer M.Sc. to Ph.D.
  9. Switch M.Sc. to M.Eng.
  10. Switch Ph.D. to M.Sc.
  11. Switch M.Sc. to M.Eng.
  12. CHANGE REQUESTS:
      Advisor or Committee Member
  13. GRADES: CO, IP, Incomplete
  14. Deferred Exam Form 
  15. Concurrent / Dual Registration
  16. Voluntary Withdrawal
  17. Authorized Withdrawal

 

RESEARCH INTEGRITY

   -- Plageriarims Software: iThenticate

RESEARCH ETHICS & COMPLIANCE

   -- Templates, Guidelines, & Forms

ENVIRONMENT HEALTH & SAFETY

ECE GRADUATE COMMITTEE MEMBERS

 

FUNDING, AWARDS, JOBS

  1. TRAVEL AWARDS
  2. NSERC (Canadians Only)
  3. UMGF  (All Grads)
  4. IGSS (Int'l Students)
  5. Funding & Award $$
  6. JOBs

 

TUITION & FEES   

  1. Master
    1. Full-Time
    2. Part-Time
  2. Ph.D.
  3. Other Fees
    1. Compulsory Fees
    2. Incidental Fees 
    3. Cost of Living Expenses
  4. Tuition Installment Plan
    (International Students Only)

 

NEW STUDENTS

  1. Quick, General Info
  2. General Info & Services
  3. Registration Procedures
  4. Registering for Courses
  5. Acceptance of Offer (Letter)
  6. Paying Tuition & Fees
  7. Office Space & Mail
  8. Grad Students With Children
  9. Student University Guide
  10. Orientation
    1. ECE (mandatory)
    2. FGS (TBA via emails)
    3. University
    4. International Students

 

GRADUATION / CONVOCATION

  1. THESIS DEADLINES
  2. Thesis Info
  3. Thesis Guidelines
  4. Thesis Checklist
  5. Thesis Online Submission
  6. THESIS SAMPLES
    1. Title Page
    2. Table of Contents
  7. Plageriarims Software: iThenticate
  8. ECE Graduand Info
         APEGM, Iron Ring, Letters, etc.
  9. CONVOCATION !
  10. JOBs

 

 


UNIVERSITY OF MANITOBA SERVICES

 

INTERNATIONAL STUDENT

  1. International Centre for Students (ICS)
  2. ICS Post-Secondary Handbook
  3. Study Permit Info
  4. Off-Campus Work Permits
  5. FORMS
  6. Exchange Pgm
    (Canadian & Intentional)

 

FACULTY OF GRADUATE STUDIES (FGS)

  1. FGS: Thesis Guideline & Forms
  2. Thesis Info
  3. Important Dates
  4. FORMS
    1. Programs & Thesis
    2. Awards & Scholarships
  5. WORKSHOPS

 

REGISTRAR'S OFFICE

  1. Transcripts
  2. Important Dates
  3. Convocation
  4. FORMS

 

ENGINEERING LIBRARY
(Donald W. Craik Library)

 

CAREER SERVICES

  

STUDENT ADVOCACY

 

ACCESSIBILITY SERVICES

 

STUDENT GROUPS

  1. UMGSA
    1. Travel Grant
    2. Emergency Grant
    3. Special Projects Grant
    4. Student Award
    5. Teaching Award
  2. UMSU
    1. Tax Information
    2. HEALTH / DENTAL Benefits
    3. U-PASS  

 

   ECE GRAD STUDENT GROUP (ECE GSA)

 

   ENGINEERING STUDENT GROUPS

 


MANITOBA / CIC INFO / SERVICE CANADA

MANITOBA HEALTH INSURANCE

  1. Health Card
  2. Benefits
  3. Online Enrollment

 

CIC: CITIZENSHIP & IMMIGRATION CANADA  

  1. CIC web site  
  2. VISA to Study in Canada  
  3. RE-NEW / EXTEND Study Visa 
  4. Application Processing Time 
  5. Change Program / Institution  
  6. Student Work Permit  
  7. Post-Graduate Work Permit  
  8. Letters of Invitation  
  9. FORMS & GUIDES   

 

SERVICE CANADA

  1. APPLY:  Social Insurance Card (SIN Card) to Work
  2. APPLY:  Universal Child Care
  3. Online Services

MANITOBA PROFESSIONAL ASSN.


ENGINEERS GEOSCIENTISTS MANITOBA (formally APEGM)
Association of Professional Engineers & Geoscientists of the Province of Manitoba

 

 


CONFERENCE PAPER/THESIS HELP

 

UofM Writing Style: Papers, Thesis, etc.

  1. APA Style
  2. APA Basic Style Guide
  3. APA Style Tutorial

 

IEEE Writing Style: IEEE Papers

  1. IEEE Style
  2. IEEE Citation Reference
  3. IEEE Artical Preparation & Submission

 

Help from other universities

  1. Graduate Student Writing Kit
  2. Thesis Proposal
    1. How to write a thesis proposal
    2. Successful thesis proposals
    3. Components of a thesis proposal
    4. M.Sc. Thesis Proposal
    5. Ph.D. Thesis Proposal
      1. Guideline 01
      2. Guideline 02
  3. Research Papers:
    1. Lit. Reviews
      1. Lit. Reviews
      2. Example 01
      3. Example 02
    2. Abstracts
      1. Writing an Abstract
      2. Abstract Presentations
      3. Examples
    3. Effective Outlines
    4. Citing References
      1. APA Style