Leaves of Absence

EXCEPTIONAL LEAVE OF ABSENCE

 

Purpose
  1. MEDICAL
  2. COMPASSIONATE
Reason 
  1. Student illness (including surgery, therapy, etc.) 
  2. Close relative is ill and requires care by the student or the relative is in dire health
Required Paperwork:
  1. Leave of Absence Form   
  2. A note from the doctor verifying need for time off
Requested by Student
Approval Required from
  1. Academic Advisor
  2. Department Head
  3. Dean of Graduate Studies
Maximum Time Off One year
Tuition No tuition is paid
Registration No registration during the Leave period
Time in Program The leave period is NOT included in the time period allowed for the completion of the degree
NOTE
  1. Student is not permitted to maintain study and/or thesis research work
  2. This leave is not intended to cover circumstances related to travel, employment or other financial concerns
  3. At the time of approval of an application for leave, the procedures for the return of the student to the department after the leave period must be stipulated (e.g. defer exam, meet with Advisory Committee, doctor's note indicating OK to return to work and/or restrictions, etc.)

 

PARENTAL LEAVE OF ABSENCE

 

Purpose
  1. MATERNITY
  2. PARENTAL  
Reason 
  1. Child Birth
  2. Primary caregiver immediately after child birth or adoption
Required Paperwork
  1. Leave of Absence Form   
  2. A note from a doctor or adoption group verifying birth and/or time off
Requested by Student
Approval Required from 
  1. Academic Advisor
  2. Department Head
  3. Dean of Graduate Studies
Maximum Time Off
  1. 4 - 6 months
  2. leaves of other durations will be considered on an individual basis.
Tuition No tuition is paid
Registration No registration during the Leave period
Time in Program The leave period is NOT included in the time period allowed for the completion of the degree
NOTE
  1. Student is not permitted to maintain study and/or thesis research work
  2. Where possible, students doing course work should coordinate their requests with the beginning of an academic term
  3. At the time of approval of an application for leave, the procedures for the return of the student to the department after the leave period must be stipulated (e.g. defer exam, meet with Advisory Committee, doctor's note indicating OK to return to work and/or restrictions, etc.)

  REGULAR LEAVE OF ABSENCE

 

Purpose  NON-SPECIFIC
Reason  Examples: Traveling out of the country for work, getting married, etc.
Regular Leaves are approved on an individual basis and no one reason is a guarrantee, everytime, of approval.
Required Paperwork
  1. Leave of Absence Form   
  2. A statement from the student as to why a Leave is needed
  3. Other documents or statements may be required as per the Academic Advisor, Department Heade, and/or Dean of Graduate Studies. (e.g. If the Leave is required because of employment, a statement from the employer is required).
Requested by Student
Approval Required from
  1. Academic Advisor
  2. Department Head
  3. Dean of Graduate Studies
Maximum Time Off One Year
Tuition
  1. *The student MUST PAY the appropriate Re-Registration fee
  2. Program Fees will be deferred until the student returns from leave

*The Re-Registration Fee in effect at the time of the granting of the leave will be levied.  However, if the
student returns from leave in January, the normal Program Fee will be levied less the Re-Registration fee already paid.

Registration The student is REQUIRED to maintain continuous registration
Time in Program The leave period is INCLUDED in the time period allowed for the completion of the degree -- the program period is not extended
NOTE While on Leave the student is not expected to maintain study and/or thesis research work
   

ENROLLMENT IN A COURSE  

Depending on the type of Leave and permissions from

  • Course Instructor
  • Academic Advisor
  • Department Head
  • Dean of Graduate Studies

the student is usually asked to withdraw (VW or AW) from the course he/she is registered in.  If permissions are obtained, usually because the student has completed all course work and exams other than the final exam are, the student may request a Deferal of Exam.  All permissons are on a case by case basis and no one reason is a guarrantee that permission may be obtained.  

  • BEFORE the VW deadline the Student may Voluntarily Withdraw (VW) from the course.  Please see the Registrar's Calendar for the VW Deadline http://umanitoba.ca/student/records/deadlines/index.html    

  • AFTER the VW deadline the student must request an Authorized Withdraw (AW) from the course.
    • Approval must be given by the Course Instructor
    • Approved and supported by the Academic Advisor
    • Approved and supported by the Department Head
    • Approved by the Dean of Graduate Studies. 

 

AWARDS WHILE ON LEAVE       

Students granted EXCEPTIONAL or PARENTAL Leaves retain the full value of awards whose terms and conditions are established by the Faculty of Graduate Studies (e.g. UMGF, IGSES, etc).

Such an award will be suspended at the onset of the Leave and reinstated at the termination of the Leave period provided that the student returns to full-time status upon return.

NOTE: Other awards will be paid according to the conditions established by the donor or granting agency (e.g. NSERC, engineering awards, etc.).