GradCon

WINTER 2017 (TBA)

Poster Display:  Engineering Atrium

 


GradCon 2015 CONFERENCE EVENT LINK
CLICK on the link above for the Conference Program, Abstracts, Speakers, etc.

 

 


DEADLINES

  1. Abstract
  2. Biography
  3. PDF of Poster
  4. Posters must be up for judging

Friday, Sept. 02, 2016   TBA - email to Amy   
GIVE to your Session Chair as soon as session chairs are announced
Friday, Sept. 09, 2015   TBA - email to Amy  
Friday, Oct. 14, 2015, by 9:00 a.m.   ; TBA



WHAT IS GRADCON?

GradCon is an annual conference of ECE graduate students during which information regarding each graduate student's research is introduced and shared amoungst peers, undergraduates, industry invitees, UofM administrative invitees, and other academics.

The purpose of the GradCon conference is to allow you to

  • gain experience in making technical presentations on either research results or a selected topic in your research area
  • learn about research being conducted by your peers
  • showcase the department's research to undergraduate students, industry, and the university community

GradCon is an ECE Graduate Program Requirement for graduation

  • Our ECE graduate program requirements include a presentation at GradCon (see below "PARTICIPATION CRITERIA")
  • All FULL-TIME M.Sc. and Ph.D. students are required to give a short presentations of approximately 10-minutes

 

PARTICIPATION CRITERIA
(all FULL-TIME graduate students are required to present at GradCon)

  1. MASTER STUDENTS -- ALL FULL-TIME M.Sc. STUDENTS
    1. ORAL PRESENTATION:
      • Students in the M.Sc. and M.Eng. program must present an Oral Presentation at least once in their program in order to graduate
      •  It is recommended that you present in the second year of your Master's program 
      • Your Supervisor may ask you to present at ALL GradCons while in the program. This option is up to your supervisor
    2. POSTER PRESENTATION:  
      • Not mandatory in the Master's program
  2. DOCTORAL STUDENTS
    1. FULL TIME Ph.D. Students  
      • Oral Presentation:  Present each year at GradCon is required until graduation.
      • Poster Presentation:  Ph.D. Students must ALSO submit a poster for presentation at GradCon (each year until graduation)
    2. WHEN PRESENTATIONS BEGIN:  Ph.D. students are required to present at GradCon after their first year in the Ph.D. program.
    3. WHEN PRESENTATIONS ARE NO LONGER NECESSARY:  Students within one month of defending their thesis are not required to present

PREVIOUSLY PRESENTED MATERIAL

  • We welcome presentations recently made at a conference -- approval from your supervisor is needed 

FUTURE PRESENTATION

  • You MUST obtain permission from your supervisor BEFORE presenting materials for a future conference 

CONFIDENTIAL MATERIAL

  • Students who do not wish to present specific details of their research should make a presentation of background research or a selected topic in their research area.

STUDENTS WHO DO NOT HAVE TO PRESENT?

  • Students within one month of defending their thesis are not required to present at GradCon, but may do so if they wish 

 

 


 

PRESENTATION

ORAL PRESENTATION: ~10 minutes

  1. Standard Presentation
    1. Usually GradCon presentations are given in PowerPoint
    2. Other formats:
      1. You may use other applications to present your material, however it is UP TO YOU to make sure that application needed to present your material is on your laptop. 
      2. We cannot load software on the laptops we're using for GradCon
  2. Standard to every presentation room
    1. Data Projector
    2. Laser Pointer
    3. Lap-Top (Windows Operating System)
  3. Applications on laptops:  
    1. Microsoft Office (PowerPoint)
    2. Adobe Reader
  4. STORING YOUR PRESENTATION:
    1. USB Drive (preferred)
    2. UofM Unix account with IST http://umanitoba.ca/ist/connect/
      1. All students have a Unix Account -- you created this when you created your ClaimID accounts
      2. You can store data in your Unix Account -- it is safe, in the event your hard-drive goes down
        • When going to a conference store your presentation and/or poster in your Unix Account or other Internet Storage, just in case something happens to your flash drive or computer
      3. FYI -- you can also create a web site in your Unix Account.

 



ABSTRACT & BIOGRAPHY SUBMISSION

Format: PDF
   
Email directly to: Your Session Chair
  1. ABSTRACT -- 
    • please use the WORD template AND save it as a PDF 
    • The template may be found below in the FORMS area of this page
  2. Biographical Form: 
    • A WORD template is provided in the FORMS area of this page, but you don't have to use the template.  The Biographical information is used by your Session Chair to introduce you to the group. Usually, you would include BRIEF info regarding yourself
      • research
      • publications
      • education
      • funny or interesting info

 

MISSING A GRADCON PRESENTATION OR NOT SUBMITTING A POSTER

  1. Master Students, you may NOT graduate until you have presented
  2. Ph.D. Students:
    1. If you are unable to present at a GradCon due to illness you must bring a doctor's note excusing you for the day.  You must inform us a day ahead of time that you are ill and submit a doctor's note upon your return. You are required to make-up this oral and poster presentation in order to graduate from the Ph.D. program.
    2. If you miss a presentation and/or do not submit a poster you are required to make a 20-30 minute public presentation before the following May. 
    3. After the presentation your Advisor AND Graduate Chair must sign a form indicating that you've completed this GradCon presentation for this year.
    4. GradCon is a requirement for graduation

 

PRESENTATION PROCEDURE

Typically, your GradCon make-up presentation is made in the presence of your entire Advisory Committee and research group.  We now, also announce your GradCon make-up presentation to the ECE communitee and invite them to attend your presentation.

  1. Time Period:  The presentation must be made within one academic year (September - August 31)
  2. Make-up Presentation:  The student is responsible for assembling the Advisory Committee for the make-up  presentation
  3. Room Booking:  After a day and time has been selected please email the Graduate Student Advisor to book the room and make the announcements to the ECE Communittee.  We require at least 10-working days advance notice for room bookings and public announcements.
  4. Ph.D. Poster Presentation:  Ph.D. Students are also required to present their posters at the GradCon make-up presentation.  Your Advisory Committee determines whether you may keep your posters as PowerPoint slides or must print out a poster at a max. of 32" x 20" -- your slides or poster must be self-explanatory and should not require clarification.  Your Advisory Committee reviews your poster and offer comments.
  5. Oral Presentation Time:  20-30 minutes
  6. Q&A Time: 10-30 minutes
  7. GradCon Make-up Form:  Your Advisory Committee members are required to sign your Make-up form -- original signatures are required.

 

ABSTRACT GUIDELINES / INSTRUCTIONS

 



The WORD TEMPLATE uses these guidelines.

  1. FORMAT: IEEE style, as found in the main IEEE publications such as "Proceedings of the IEEE" and "The Transactions on ..." of various IEEE societies.
  2. PAGE LENGTH: The abstract must be one (1) page in length, using the standard letter size page of 8.5 inches wide x 11 inches high
  3. REFERENCES: The one-page abstract could be followed by references
  4. MAIN TEXT:
    1. FONT: 10 or 12-point Times or Times New Roman
    2. PARAGRAPH: Justified
    3. LINE SPACING: single spaced
    4. LOCATION: Approx. 1 - 2 lines below the Author's Name/Affiliation line(s)
  5. MARGINS: The page must have a 1-inch margin at the top, bottom, left and right.
  6. ABSTRACT TITLE:
    1. TITLE PLACEMENT: the title must be centered and placed below the top margin
    2. TITLE STYLE: Bold style
    3. TITLE CASE: either “All Uppercase” or in “Mixed or Title Case”
    4. FONT SIZE: 14-point
    5. FONT FAMILY Times or Times New Roman
  7. AUTHOR INFORMATION:
    1. leave one (1) blank line below the paper title before including author information
    2. centre the author's name, affiliation(s), and email address after a blank line
      • name, affiliation, email may be on one (1) line or several
    3. the author's name should be in italics
    4. Font: Times Roman or Times
    5. Font Size: 10-11 pts.
  8. REFERENCES: follow the IEEE format, except for the numbering of the references which can be substituted with reference code formed from four (4) letters of the author(s) and two (2) digits from the year of publication.

EXAMPLE:

Reference: 
[Pedr89] W. Pedrycz, Fuzzy Control and Fuzzy Systems.
New York, NY: Wiley, 1989, 258 pp.
Use in the text of the abstract: Use [Pedr89] in the text of the abstract.

  1. TABLE & FIGURE CAPTIONS (if any): Must follow the IEEE format.
  2. BIOGRAPHY: Your biography must be on a separate page from the abstract and submitted as a separate file (you may use the form provided in the forms area of this page).
  3. ADVISOR'S NAME: On the left, above the bottom margin, provide the name of your advisor(s) in the following format: ADVISOR: Name.
  4. PAGE NUMBERS:
    1. In the center of the header of the page
    2. approximately half an inch (½ inch) above the main text
    3. type in page number in the following format:  - 1 -   
  5. ANNOTATION:
    1. In the center of the footer of the page
    2. approximately a quarter (¼") of an inch below the main text
    3. provide the following centered annotation in 9-point type:

 

Proceedings of the 2016 Graduate Students Conference, GRADCON 2016
Winnipeg, MB, Canada; October 14, 2016  
© Copyright retained by the author and collaborators.

  1. FINAL OR SUBMISSION FORMAT: PDF

 



POSTER INSTRUCTIONS

  1. SEND YOUR POSTER 
    1. A PDF of your poster must be submitted, via email, by ... for evaluation by Judges 
    2. All posters will be copied to a CD and distributed to the Judges for evaluation
  2. CRITERIA:
    1. Required from ALL Ph.D. students who have been in the Ph.D. program for more than 1 year AND have not presented at, at least 3 GradCons as a Ph.D. Student
    2. Optional for M.Sc. students
  3. POSTER PURPOSE
    1. The poster should be able to explain your research WITHOUT the need of you or a proxy standing next to the poster answering questions.
  4. POSTER
    1. DIMENSIONS
      1. Soft Posters which will be mounted on bulletin boards
        1. Maximum Width:  20 inches
        2. Maximum Height: 16 inches
      2. Posters mounted on foamcore/poster board which can be mounted on easels
        1. Maximum Width:  32 inches
        2. Maximum Height:  20 inches
    2. MOUNTING
      1. YOU MUST PAY for the production and any costs of your own poster and mounting -- neither the Department nor your Advisor is responsible for supplying your poster or mounting
      2. BE PREPARED:  If you are do not find room on the 2 cork boards we have for hanging/presenting soft poster you must provide mounting or a board to properly display your poster
    3. MATERIALS
      1. Thick, stand-alone poster board OR foam core (can be purchased at the UofM Bookstore)
        1. can be mounted on easels
        2. Boards
          1. foam core
          2. gatorfoam
          3. mat board
          4. ryno foam
        3. DO NOT USE Coroplast
      2. Thinner poster boards
        • can be mounted on bulletin boards
        • Boards
          • poster board (various thicknesses)
      3. The student is responsible for all costs incurred in creating the poster
    4. IMAGES:
      • Bitmap
    5. ORIENTATION:
      • Landscape  (e.g. 20 inches wide (not mounted on form-core or poster-board), 32 inches wide (mounted on form-core or poster-board )
    6. MOUNTING
      1. rubber cement, glue, or tape your papers to the poster board
      2. also available -- self adhesive boards -- may be a bit difficult for first time users
      3. do NOT use tacks, pins or push pins
    7. POSTER TEMPLE -- This is only a suggestion as to what information your poster should contain. Please always ask your professor if you have questions regarding posters. Some groups (e.g. Power Engineering) have their own templates.
  5. DEADLINE: to submit POSTER TITLE
    • See the deadlines listed above (under deadlines. Titles are required usually early each September. Please posters, via e-mail, to Amy Dario. Amy.Dario@umanitoba.ca

  6. DEADLINE: to display or put up POSTER IN ATRIUM:
    • ~9:00 a.m., the morning of GradCon
    • on display boards
    • in the designated poster area of the EITC Atrium

 



POSTER JUDGING

Posters will be judged before lunch and announced at the luncheon

 



FORMS

  1. Abstract Template (WORD FILE)
      (Fillable WORD file)
    1. This is a 2 page documents
    2. the first page is the TEMPLATE
    3. the second page are explanations of the template
    4. Instructions
      1. You may cut & paste your info into the body of the template
      2. or you may key directly into the body
      3. please remember to insert your Advisor's Name at the bottom of the abstract
  2. Biographical Form (WORD FILE)
    1. Why are we asking this information?
      • You will give this information to your Session Organizer so that he/she can introduce you to the audience 
    2. Fill-in this form
      1. Save it
      2. Email directly to your Session Organizer 

 



HELP WRITING AN ABSTRACT


 

SUGGESTIONS FOR A GOOD POSTER PRESENTATION (taken from IEEE GLOBECOM 2009)  

  1. The title of the poster session should be displayed in large font, 36 - 60 point, to help the audience find your paper.
    Your main point or conclusion should be in large font if it is not covered in the title.
  2. A font below 18 point is difficult for the audience to read. Try not to use fonts smaller than 18 pts in your presentation.
  3. Avoid large sections of text in all capitals; it can be difficult to read. Use capitals and/or BOLD to emphasize your points
  4. Display the highlights of your presentation in larger font, 24 - 40. Use color to emphasize the important points.
  5. Pictures, charts and graphs are very effective when kept simple. Too much detail will obscure the main points. Use color!
  6. Information flow is most effective if it is from left to right and top to bottom.
  7. Your posted materials should be as self explanatory as possible. Attract the audience's attention and then answer detailed questions.
  8. Consider that the viewers will be two to three meters away from your material and adjust the print font, charts, graphs, and figures accordingly. The audience will not have the time or the space to read pages of text.
  9. The audience at poster sessions moves! They may want to visit several posters during the session. If you are planning to give a presentation of your material it will probably have to be repeated several times as the audience changes. Keep it short, hit the high points and invite questions.
  10. Some visitors may be very interested in your topic and will want to monopolize your session time with questions. This may turn away other visitors that are also interested. Recognize this as a factor and be prepared to acknowledge all visitors.
  11. If you want to interact with certain audience members later, have cards with your contact information available.
  12. The complete paper is available in the Conference Proceedings (for GradCon, online) that all attendees will have. Refer the audience to the paper for detailed information.

 



HELP CREATING A GOOD POWERPOINT PRESENTATION

  1. Beyond the Bulletpoints
    Groups are beginning to believe that bulletpoint presentations are getting a bit old.  This site shows you how corporations are beginning to present PowerPoint presentations
    1. http://www.m62.net/presentation-theory/presentation-book-reviews/beyond-bullet-points-2/ 
    2. http://kk.org/cooltools/archives/000993   
    3. Beyond the Bulletpoint Story Template:  http://office.microsoft.com/en-us/templates/the-beyond-bullet-points-story-template-TC001192765.aspx
    4. PowerPoint Presentation:  http://www.m62.net/presentation-theory/bullet-points-dont-work/beyond-bullet-points/
  2. Presentation Zen -- http://presentationzen.blogs.com/presentationzen/2005/09/whats_good_powe.html
  3. 3 Rules -- http://desktoppub.about.com/od/microsoft/bb/powerpointrules.htm
  4. The Good, The Bad, The Ugly -- http://www.shkaminski.com/Classes/Handouts/powerpoint.htm

 

 

COURSE LISTING

REGISTRATION (Annual)

ACADEMIC GUIDELINES

**ECE SUPPLEMENTAL REGULATIONS

UNIV. SCHEDULE (exams, registration, payments, etc.)

UNIV. GRADUATE CALENDAR / CATALOG

CODE OF CONDUCT--Plagiarism

CHEATING, PLAGIARISM, ETC.
 (students, instructors, TAs)

EXAM & FINAL GRADES

COMPUTER ACCTS, FORMS...

 

PROGRAMS

  1. Ph.D.
  2. M. Sc.
  3. M.Eng.
  4. Occasional
  5. IIS / Overview 
  6. COURSE CATEGORY (AX,AU,OS)
  7. SUMMER REGISTRATION
    (mandatory in most cases)

 

PROGRAM INFORMATION

  1. Progress Reports  (Mandatory)
  2. ASG--Advisor Student Guidelines 
      (Mandatory)
  3. GradCon (Mandatory)
  4. LEAVES OF ABSENCE
  5. FAILED GRADES
    1. What to do
    2. Grade Appeals
    3. Student Advocacy
  6. SUPPLEMENTAL GUIDELINES
    1. Advance Credits (4.4.5)
    2. Transfer Credits (4.4.6)
    3. Transfer to Ph.D. (5.1.3)
  7. Transfer Credits
  8. Transfer M.Sc. to Ph.D.
  9. Switch M.Sc. to M.Eng.
  10. Switch Ph.D. to M.Sc.
  11. Switch M.Sc. to M.Eng.
  12. CHANGE REQUESTS:
      Advisor or Committee Member
  13. GRADES: CO, IP, Incomplete
  14. Deferred Exam Form 
  15. Concurrent / Dual Registration
  16. Voluntary Withdrawal
  17. Authorized Withdrawal

 

RESEARCH INTEGRITY
   -- Plageriarims Software: iThenticate

RESEARCH ETHICS & COMPLIANCE

EVIRONMENTAL HEALTH & SAFETY

ECE GRADUATE COMMITTEE MEMBERS

 

FUNDING, AWARDS, JOBS

  1. TRAVEL AWARDS
  2. NSERC (Canadians Only)
  3. UMGF  (All Grads)
  4. IGSS (Int'l Students)
  5. Funding & Award $$
  6. JOBs

 

TUITION & FEES   

  1. Master
    1. Full-Time
    2. Part-Time
  2. Ph.D.
  3. Other Fees
    1. Compulsory Fees
    2. Incidental Fees 
    3. Cost of Living Expenses
  4. Tuition Installment Plan
    (International Students Only)

 

NEW STUDENTS

  1. Quick, General Info
  2. General Info & Services
  3. Registration Procedures
  4. Registering for Courses
  5. Acceptance of Offer (Letter)
  6. Paying Tuition & Fees
  7. Office Space & Mail
  8. Grad Students With Children
  9. Student University Guide
  10. Orientation
    1. ECE (mandatory)
    2. FGS (TBA via emails)
    3. University
    4. International Students

 

GRADUATION / CONVOCATION

  1. THESIS DEADLINES
  2. Thesis Info
  3. Thesis Guidelines
  4. Thesis Checklist
  5. Thesis Online Submission
  6. THESIS SAMPLES
    1. Title Page
    2. Table of Contents
  7. Plageriarims Software: iThenticate
  8. ECE Graduand Info
         APEGM, Iron Ring, Letters, etc.
  9. CONVOCATION !
  10. JOBs

 

 


UNIVERSITY OF MANITOBA SERVICES

 

INTERNATIONAL STUDENT

  1. International Centre for Students (ICS)
  2. ICS Post-Secondary Handbook
  3. Study Permit Info
  4. Off-Campus Work Permits
  5. FORMS
  6. Exchange Pgm
    (Canadian & Intentional)

 

FACULTY OF GRADUATE STUDIES (FGS)

  1. FGS: Thesis Guideline & Forms
  2. Thesis Info
  3. Important Dates
  4. FORMS
    1. Programs & Thesis
    2. Awards & Scholarships
  5. WORKSHOPS

 

REGISTRAR'S OFFICE

  1. Transcripts
  2. Important Dates
  3. Convocation
  4. FORMS

 

ENGINEERING LIBRARY
(Donald W. Craik Library)

 

CAREER SERVICES

  

STUDENT ADVOCACY

 

ACCESSIBILITY SERVICES

 

STUDENT GROUPS

  1. UMGSA
    1. Travel Grant
    2. Emergency Grant
    3. Special Projects Grant
    4. Student Award
    5. Teaching Award
  2. UMSU
    1. Tax Information
    2. HEALTH / DENTAL Benefits
    3. U-PASS  

 

   ECE GRAD STUDENT GROUP (ECE GSA)

 

   ENGINEERING STUDENT GROUPS

 


MANITOBA / CIC INFO / SERVICE CANADA

MANITOBA HEALTH INSURANCE

  1. Health Card
  2. Benefits
  3. Online Enrollment

 

CIC: CITIZENSHIP & IMMIGRATION CANADA  

  1. CIC web site  
  2. VISA to Study in Canada  
  3. RE-NEW / EXTEND Study Visa 
  4. Application Processing Time 
  5. Change Program / Institution  
  6. Student Work Permit  
  7. Post-Graduate Work Permit  
  8. Letters of Invitation  
  9. FORMS & GUIDES   

 

SERVICE CANADA

  1. APPLY:  Social Insurance Card (SIN Card) to Work
  2. APPLY:  Universal Child Care
  3. Online Services

MANITOBA PROFESSIONAL ASSN.


ENGINEERS GEOSCIENTISTS MANITOBA (formally APEGM)
Association of Professional Engineers & Geoscientists of the Province of Manitoba

 

 


CONFERENCE PAPER/THESIS HELP

 

UofM Writing Style: Papers, Thesis, etc.

  1. APA Style
  2. APA Basic Style Guide
  3. APA Style Tutorial

 

IEEE Writing Style: IEEE Papers

  1. IEEE Style
  2. IEEE Citation Reference
  3. IEEE Artical Preparation & Submission

 

Help from other universities

  1. Graduate Student Writing Kit
  2. Thesis Proposal
    1. How to write a thesis proposal
    2. Successful thesis proposals
    3. Components of a thesis proposal
    4. M.Sc. Thesis Proposal
    5. Ph.D. Thesis Proposal
      1. Guideline 01
      2. Guideline 02
  3. Research Papers:
    1. Lit. Reviews
      1. Lit. Reviews
      2. Example 01
      3. Example 02
    2. Abstracts
      1. Writing an Abstract
      2. Abstract Presentations
      3. Examples
    3. Effective Outlines
    4. Citing References
      1. APA Style