Doctor of Philosophy (Ph.D.) Program

Final Oral:  The Defence Process

 


IMPORTANT: PRESENTATION RESTRICTION

REQUIREMENTS

THE DEFENCE

EXTERNAL'S: TRAVEL COMPENSATION


GENERAL INFORMATION

PROGRAM INFORMATION

PROGRAM REQUIREMENTS & OVERVIEW

ECE COURSES

CANDIDACY EXAM DATES

  1. CANDIDACY EXAM (within Year 1)
  2. ADVISORY COMMITTEE (after Candidacy)
  3. ETHICS APPROVAL (if needed)
  4. THESIS PROPOSAL PRESENTATION (Year 2)
  5. WRITING YOUR THESIS  & STYLE REQUIREMENTS
  6. EXAMINING COMMITTEE
  7. FINAL ORAL:(Year 3-6)
  8. AFTER THE DEFENCE

 

AURORA -- COURSE REGISTRATION

STUDENT RESPONSIBILITIES


 

IMPORTANT: PRESENTATION RESTRICTION 

DEFENCE DATES & TIMES

  • Must be held during regular University business hours ONLY
    1. 8:30 a.m. to 4:30 p.m. ONLY
    2. Monday through Friday when the university is OPEN
      1. Holidays -- NOT ALLOWED
      2. Weekends -- NOT ALLOWED

 

EXEMPTIONS

  1. An additional 7-10 working days are required to consider the exception
  2. Exemptions to the presentation time restrictions are considered on a case-by-case basis and NOT GUARANTEED
  3. Must be approved by the Academic Advisor, Department, Faculty, and in some instances, the Dean
  4. Submit an email request to the Graduate Student Advisor and cc the Academic Advisor. 
  5. Please include the reason as to why the Thesis Proposal Presentation CANNOT be held during regular working hours

 

PRESENTATION LOCATIONS

  • Presentations must be held either on the Ft. Garry or Bannatynne campuses

 

DETAILED INFORMATION

 

 

 

REQUIREMENTS

STUDENT REQUIREMENTS

  1. REQUIRED REGISTRATION FOR YOUR FINAL ORAL
    1. FINAL ORAL:
      1. In the YEAR during which you plan to defend register in GRAD 8000
      2. Registration Instructions:  http://umanitoba.ca/student/records/registration/steps/step6.html
    2. EVERY TERM
      • Register in GRAD 8020
  2. ATTENDANCE:  THE CANDIDATE:   ALL Defences must be conduct Live / In-person
    1. Students may not defend "at distance" (no Skype, teleconference, telephony, etc.). Students must be physically present at their Final Ph.D. Orals
    2. Students must be registered as a graduate student of the Univesity of Manitoba at the time of their Final Ph.D. Oral.
      1. For International Students this also means that your Study Visa must be up-to-date. 

        INTERNATIONAL STUDENTS:   It is up to the student to ensure that he / she holds the current and correct documents, as required by the IRCC, to be an enrolled student in Canada at the time of the Presentation

 

 

EXAMINING COMMITTEE REQUIREMENTS & SIGNATURES

  1. INTERNAL EXAMINERS ATTENDANCE:    ALL Internal Examiner must be physically in attendance    
    1. Should ONE Internal Committee Member require attendance at-distance, approval from FGS is required at least 15-working days prior to presentation
    2. No more than ONE Internal Committee Member may participate at-distance.
    3. ALL Internal Examiners must submit ORIGINAL SIGNATURES
  2. EXTERNAL EXAMINER ATTENDANCE
    1. Physically in attendance:  In this case, the External's signature is required on the defence's Final Report
    2. Attend virtually:  In this case, the External's signature is required on the defence's Final Report
    3. Sent questions & declines to attend:  In this case, nothing further is required of the External Member
    4. After submitting a report on the candidate's thesis does not wish to participate further:  In this case, nothing further is required of the External Member

 

 

ROOM BOOKING, ANNOUNCEMENTS, & DEFENCE RESTRICTIONS

  1. POLLING THE EXAMINING COMMITTEE
    1. The Academic Advisor usually polls the Examining Committee to select a presentation DATE & TIME
      1. The Academic Advisor may ask that the Candidate polls the Committee
    2. Polling Tools
      1. DOODLE:  https://doodle.com/
      2. OUTLOOK
    3. Email the information to the Graduate Student Advisor who will
      1. Book the Room
      2. Book the AV
      3. Send out Announcements
  2. DEFENCE DATE & TIMES
    1. ALL defences must be held during regular University business hours
      1. Monday through Friday (holidays excluded)
      2. 8:30 a.m. to 4:30 p.m.
    2. Should a need arise for the defence to run past regular business hours permission of FGS is REQUIRED.
  3. GRADUATION PERIODS & DEADLINES
    1. Graduation Periods are
      1. February (convocates in May)
      2. May
      3. October
    2. Convocation Periods are
      1. May (or June)
      2. October
    3. Deadlines
      In order to graduate by a particular Graduation Period you must meet the submission and defence deadlines. Please check the deadlines at http://umanitoba.ca/faculties/graduate_studies/media/Information_for_Graduands.pdf

 

 

 

THE DEFENCE

DEFENCE LENGTH

  • DEFENCE LENGTH  -- Entire oral presentation is approximately 2-hours
    • STUDENT’S PRESENTATION Length:  ~20-25 minutes
    • EXAMINING COMMITTEE Questions:  60-75 minutes (This may include ~10 min. of questions from the audience)
      • examiners will each be initially allowed approximately 20 minutes to pose questions
      • second round of questions may be offered to the examining committee if time permits. If time permits, the guest member (if applicable) and audience members will be invited to ask questions
    • DECISION:  20-30 minutes
      • The Chair asks every audience & student to leave the room to allow the Examining Committee to convene
      • The Examining Committee may ask the student to step back in the room to clarify information or to ask additional questions, etc. (so don’t leave the area)
      • The Chair asks everyone back to announce their decision (pass/fail) and any changes you might need to make before submitting your Final Thesis and forms

 

 

AT YOUR DEFENCE

  • At your defence, you may wish to bring a copy of your thesis with you so that you may refer to it if you are asked questions. Please bring the copy that was distributed to your Examining Committee members
    • Some examining committee members bookmark areas in the thesis for questions at the defence. 
  • Ask your advisor if you should make copies for each member of your examining committee, usually they bring the copy you sent them at the distribution
  • If you have received thesis reports or comments regarding your thesis please go over those comments with your advisor.  Your examining committee may bring up their comments at your defence and you should be prepared to answer or make a remark on those comments
  • If your External Examiner is attending at-distance (SKYPE, video-conference, teleconference, video-chat, etc.) please make sure you send him/her your PowerPoint presentation in-advance

 

 

CHAIRPERSON & FINAL REPORT

  • The Chairperson will collect the signatures of the Examiners regardless of the results of the Defence
  • The Chairperson usually submits the Ph.D. Final Oral Report directly to FGS, HOWEVER...
    • The Academic Advisor may ask to hold-on to the Ph.D. Final Oral Report and submit it after the final changes to the thesis have been approved by the Academic Advisor
    • In this case, after the Final Thesis has been approved,
      • the Academic Advisor may walk the Ph.D. Final Oral Report directly to FGS or
      • OR, if the Graduate Student Advisor is available may give the Ph.D. Final Oral Report to the Graduate Student Advisor who will walk it over to FGS.

 

 

 

EXTERNAL EXAMINER TRAVEL COMPENSATION

FGS will reimburse the unit/department 50% up to a maximum of $250 towards an external’s travel expenses to attend a PhD oral defence.   If the student's Academic Advisor would like to take advantage of these funds, the Academic Advisor should submit the following to the FGS offices (Ms. Sarah Morin: Sarah.Morin@umanitoba.ca)

  • Once all expenses have been paid by the unit/department, please provide FGS with copies of the receipts and paperwork:
    • Travel Claim Form and/or Concur Report
      including a copy of the GL report showing that the expenses have been paid.
    • You may e-mail this information directly to Sarah.Morin@umanitoba.ca
  • The email should also include a FOAP that you would like us to transfer funds to
    (we’ll do a budget transfer from FGS to whichever FOAP you provide).

 

 

 

CURRENT COURSE OFFERINGS

REGISTRATION (Annual)

ACADEMIC GUIDELINES

ECE SUPPLEMENTAL REGULATIONS

UNIVERSITY SCHEDULE
(exams, registration, payments, etc.)

GRADUATE CALENDAR / CATALOG

CODE OF CONDUCT--Plagiarism

CHEATING, PLAGIARISM, ETC.
 (students, instructors, TAs)

EXAM & FINAL GRADES

COMPUTER ACCTS, FORMS...

TEACHING ASSIST. HANDBOOK  

PROGRAMS

  1. Ph.D.
  2. M. Sc.
  3. M.Eng.
  4. Occasional
  5. IIS / Overview 
  6. Course Category (AX,AU,OS)

PROGRAM INFORMATION

  1. MANDATORY:
    1. Summer Registration
    2. Progress Reports
    3. Academic Integrity Tutorial 
    4. ASG--Advisor Student Guidelines 
    5. Continuous Registration 
  2. LEAVES OF ABSENCE
  3. FAILED GRADES
    1. What to do
    2. Grade Appeals
    3. Student Advocacy
  4. SUPPLEMENTAL GUIDELINES
    1. Advance Credits (4.4.5)
    2. Transfer Credits (4.4.6)
    3. Transfer to Ph.D. (5.1.3)
  5. PROGRAM TRANSFERS:
    1. M.Sc. to Ph.D.
    2. M.Eng. to M.Sc.
    3. M.Sc. to M.Eng.
    4. Ph.D. to M.Sc.
  6. CHANGE REQUESTS
  7. Transfer Credits
  8. CO, IP, Incomp, Course Extension
  9. Deferred Exam Form 
  10. Concurrent / Dual Registration
  11. Voluntary Withdrawal
  12. Authorized Withdrawal

RESEARCH INTEGRITY

-- Plagiarisms Software: iThenticate

RESEARCH ETHICS & COMPLIANCE

-- Templates, Guidelines, & Forms

ENVIRONMENT HEALTH & SAFETY

ECE GRADUATE COMMITTEE MEMBERS

FUNDING, AWARDS, JOBS

  1. TRAVEL AWARDS
  2. NSERC (Canadians Only)
  3. UMGF  (All Grads)
  4. IGSS (Int'l Students)
  5. FGS Miscellaneous
  6. FGS EMERGENCY LOANS
  7. Funding & Award $$
  8. TA Wage Scale
  9. JOBs

TUITION & FEES   

  1. Master
    1. Full-Time
    2. Part-Time
  2. Ph.D.
  3. Other Fees
    1. Compulsory Fees
    2. Incidental Fees 
    3. Cost of Living Expenses
  4. Tuition Installment Plan
    (International Students Only)

NEW STUDENTS

  1. Quick, General Info
  2. General Info & Services
  3. Registration Procedures
  4. Registering for Courses
  5. Acceptance of Offer (Letter)
  6. Paying Tuition & Fees
  7. Office Space & Mail
  8. Grad Students With Children
  9. Student University Guide
  10. Orientation
    1. ECE (mandatory)
    2. FGS (TBA via emails)
    3. University
    4. International Students

GRADUATION / CONVOCATION

  1. THESIS DEADLINES
  2. Thesis Info
  3. Thesis Guidelines
  4. Thesis Checklist
  5. Thesis Online Submission
  6. THESIS SAMPLES
    1. Title Page
    2. Table of Contents
  7. Plagiarism Software: iThenticate
  8. ECE Graduand Info
         APEGM, Iron Ring, Letters, etc.
  9. CONVOCATION !
  10. JOBs

 


UNIVERSITY OF MANITOBA SERVICES

 INTERNATIONAL STUDENT

  1. International Centre for Students (ICS)
  2. ICS Post-Secondary Handbook
  3. Study Permit Info
  4. Off-Campus Work Permits
  5. FORMS
  6. Exchange Pgm
    (Canadian & Intentional)

FACULTY OF GRADUATE STUDIES (FGS)

  1. FGS: Thesis Guideline & Forms
  2. Thesis Info
  3. Important Dates
  4. FORMS
    1. Programs & Thesis
    2. Awards & Scholarships
  5. WORKSHOPS

REGISTRAR'S OFFICE

  1. Transcripts
  2. Important Dates
  3. Convocation
  4. FORMS

ENGINEERING LIBRARY
(Donald W. Craik Library)

CAREER SERVICES

STUDENT ADVOCACY

ACCESSIBILITY SERVICES

 


STUDENT GROUPS

  1. UMGSA
    1. Travel Grant
    2. Emergency Grant
    3. Special Projects Grant
    4. Student Award
    5. Teaching Award
  2. UMSU
    1. Mobile Print
    2. HEALTH / DENTAL Benefits
      --  Opt-Out
    3. U-PASS  
      --  Opt-Out

ECE GRAD STUDENT GROUP (ECE GSA)

ENGINEERING STUDENT GROUPS

 


MANITOBA / CIC INFO / SERVICE CANADA

MANITOBA PROVINCIAL HEALTH INSURANCE
(Canadian Students ONLY)

  1. Health Card
  2. Benefits
  3. Online Enrollment

INTERNATIONAL STUDENT HEALTH INSURANCE

CIC: CITIZENSHIP & IMMIGRATION CANADA  

  1. CIC web site  
  2. VISA to Study in Canada  
  3. RE-NEW / EXTEND Study Visa 
  4. Application Processing Time 
  5. Change Program / Institution  
  6. Student Work Permit  
  7. Post-Graduate Work Permit  
  8. Letters of Invitation  
  9. FORMS & GUIDES   

SERVICE CANADA

  1. APPLY:  Social Insurance Card (SIN Card) to Work
  2. APPLY:  Universal Child Care
  3. Online Services

 


MANITOBA PROFESSIONAL ASSN.

ENGINEERS GEOSCIENTISTS MANITOBA (APEGM)
Association of Professional Engineers & Geoscientists of the Province of Manitoba

 


CONFERENCE PAPER / THESIS HELP

FGS WRITING STYLE: Papers, Thesis, etc.

APA STYLE

  1. APA Style
  2. APA Basic Style Guide
  3. APA Style Tutorial
  4. MPA STYLE

MLA STYLE

  1. MLA Style
  2. MPA STYLE

IEEE Writing Style: IEEE Papers

  1. IEEE Style
  2. IEEE Citation Reference
  3. IEEE Artical Preparation & Submission

HELP FORM OTHER UNIVERSITIES

  1. Graduate Student Writing Kit
  2. Thesis Proposal
    1. How to write a thesis proposal
    2. Successful thesis proposals
    3. Components of a thesis proposal
    4. M.Sc. Thesis Proposal
    5. Ph.D. Thesis Proposal
      1. Guideline 01
      2. Guideline 02
  3. Research Papers:
    1. Lit. Reviews
      1. Lit. Reviews
      2. Example 01
      3. Example 02
    2. Abstracts
      1. Writing an Abstract
      2. Abstract Presentations
      3. Examples
    3. Effective Outlines
    4. Citing References
      1. APA Style