Doctor of Philosophy (Ph.D.) Program

Examining Committee & Thesis Distribution

NEW 2019-20!  
There is no longer a requirement for an “internal-external” examining committee member

 


FGS ACADEMIC GUIDELINES

INTERNAL COMMITTEE FORMATION

EXTERNAL EXAMINER

APPROVAL OF THESIS FOR DISTRIBUTION

DISTRIBUTING THE CANDIDATE'S THESIS

CHANGES TO COMMITTEE

REGISTER TO GRADUATE


GENERAL INFORMATION

PROGRAM INFORMATION

PROGRAM REQUIREMENTS & OVERVIEW

ECE COURSES

CANDIDACY EXAM DATES

  1. CANDIDACY EXAM (within Year 1)
  2. ADVISORY COMMITTEE (after Candidacy)
  3. ETHICS APPROVAL (if needed)
  4. THESIS PROPOSAL PRESENTATION (Year 2)
  5. WRITING YOUR THESIS  & STYLE REQUIREMENTS
  6. EXAMINING COMMITTEE
  7. FINAL ORAL: (Year 3-6)
  8. AFTER THE DEFENCE

 

AURORA -- COURSE REGISTRATION

STUDENT RESPONSIBILITIES


 

FACULTY OF GRADUATE STUDIES ACADEMIC GUIDELINES

This information is from the University of Manitoba's Faculty of Graduate Studies Academic Guidelines.  For the latest Academic Guideline information please always check the Guidelines at
http://crscalprod1.cc.umanitoba.ca/Catalog/ViewCatalog.aspx?%20%20%20%20pageid=viewcatalog&catalogid=240&chapterid=2302&loaduseredits=False

Information regarding the Ph.D. Examining Committee including their duties may be found here
http://crscalprod1.cc.umanitoba.ca/Catalog/ViewCatalog.aspx?pageid=viewcatalog&catalogid=240&chapterid=2302&topicgroupid=14418&loaduseredits=False

 

 


 

INTERNAL COMMITTEE FORMATION 

At least 3 internal thesis examiners are recommended on the Appointment of Examiner's form  and approved by FGS 

  1. Candidate's Advisor
    1. The Advisor has a vote valued at 2 votes
    2. In the event that there is also a CO-ADVISOR, both the Advisor and Co-Advisor have 1 vote each totalling 2 votes
  2. ALL voting members of the Advisory Committee are expected to serve on the examining committee
    • ADVANCE NOTICE REQUIRED:  Any exceptions must be approved in advance by the Dean of the Faculty of Graduate Studies

 

 


 

EXTERNAL EXAMINER

The candidate’s ADVISOR / CO-ADVISOR, in consultation with the ADVISORY COMMITTEE, will recommend the names of three(3) distinguished scholars from OUTSIDE the University of Manitoba with

  1. Particular experience in the field of the theses research    AND
  2. SIGNIFICANT Ph.D. student advisory/examination experience 

 

SELECTING and SUBMITTING the names of External Examiners is the responsibility of the ACADEMIC ADVISOR NOT STUDENT

SUBMITTING EXTERNAL EXAMINER CANDIDATES

The Candidate's Advisor

  1. Submits the "APPROVAL TO PROCEED TO PhD THESIS EXAMINATION"  FORM
  2. ADVISOR SUBMITS to FGS at   graduate.programs@umanitoba.ca   
    1. "APPROVAL TO PROCEED TO PhD THESIS EXAMINATION"  FORM
    2. Student’s thesis as a .pdf file (should be no more than 10 mb) plus any additional supplemental files (if applicable)
    3. A list of THREE(3) Prospective External Examiners which includes:
      1. NAME
      2. EMAIL
      3. PHONE#
      4. POSITION
      5. INSTITUTION
      6. JUSTIFICATION
      7. CV
        (information found on the internet – No contact should be made with prospective externals; FGS will contact individuals if additional information is needed)
  3.  Once all of the above is received FGS will begin the process of securing an external examiner
  4. Once an EXTERNAL has been confirmed, the thesis and instructions for preparing/submitting reports will be e-mailed to ALL EXAMINERS.
  5. Examiners will have 3-weeks to submit their reports, but may take longer. 
    • FGS will send out weekly reminders to individuals if their report hasn’t been received after 3-weeks.
  6. Once all reports have been received, they will be e-mailed to the Advisor(s) and internal committee members to share with the student.

 

GUIDELINES FOR THE RECOMMENDATION OF EXTERNAL EXAMINERS

If any of the recommended examiners does not meet the following criteria, specified below, a detailed explanation should be included with the rationale for the recommendation.

  1. EXTERNAL EXAMINER MUST:
    1.  hold a Ph.D. or Equivalent
    2. hold the rank of Associate Professor, Full Professor, Senior Scholar or Emeritus Professor (or the equivalent if outside North America) at a university, or have comparable expertise and standing if not a faculty member at a university
    3. have an established reputation in the area of the thesis research and be able to judge whether the thesis would be acceptable at an institution comparable to the University of Manitoba; and
    4. have significant recent experience with the supervision and/or examination of Ph.D. students
  2. The EXTERNAL EXAMINER MUST NOT:
    1. have acted as an external examiner for the same Ph.D. Supervisor within the previous TWO YEARS;
    2. have been associated with the candidate at any time or in any significant way in the past five(5) years, present or reasonably foreseeable future (advisor/co-advisor, colleague, teacher, co-author of published material, family member, etc.);
    3. associated with the candidate’s advisor/co-advisor in any of the following ways:
      1. former student;
      2. research advisor/co-advisor;
      3. research collaborator within the last five years;
      4. co-author of published material within the last five yearS
      5. have had a significant academic disagreement with the candidate, the advisor/co-advisor or any member of the advisory committee

The Dean of the Faculty of Graduate Studies will choose the external examiner from the list provided by the candidate’s advisor/co-advisor and will make the formal invitation to the external examiner. The Dean of the Faculty of Graduate Studies shall ensure the anonymity of the external examiner until it has been determined that the student can proceed to oral defence.

 


 

CHANGES TO AN ESTABLISH COMMITTEE

  1. APPROVAL REQUIRED:    The Dean of Graduate Studies must approve changes in the membership of the Examining Committee.
  2. NO CHANGES may be made to an Examining Committee after the thesis is distributed by the Faculty of Graduate Studies.

 

 


 

DON'T FORGET!  REGISTER TO GRADUATE

Please remember to register so we can record that you've successfully completed your Defence.

  1. Go into your AURORA account
  2. Select both
    1. Grad 8020
    2. Grad 8000
  3. Register in both these course designations
  4. Pay your fees for that term.

 

CURRENT COURSE OFFERINGS

REGISTRATION (Annual)

ACADEMIC GUIDELINES

ECE SUPPLEMENTAL REGULATIONS

UNIVERSITY SCHEDULE
(exams, registration, payments, etc.)

GRADUATE CALENDAR / CATALOG

CODE OF CONDUCT--Plagiarism

CHEATING, PLAGIARISM, ETC.
 (students, instructors, TAs)

EXAM & FINAL GRADES

COMPUTER ACCTS, FORMS...

PROGRAMS

  1. Ph.D.
  2. M. Sc.
  3. M.Eng.
  4. Occasional
  5. IIS / Overview 
  6. Course Category (AX,AU,OS)

PROGRAM INFORMATION

  1. MANDATORY:
    1. Summer Registration
    2. Progress Reports
    3. Academic Integrity Tutorial 
    4. ASG--Advisor Student Guidelines 
    5. Continuous Registration 
  2. LEAVES OF ABSENCE
  3. FAILED GRADES
    1. What to do
    2. Grade Appeals
    3. Student Advocacy
  4. SUPPLEMENTAL GUIDELINES
    1. Advance Credits (4.4.5)
    2. Transfer Credits (4.4.6)
    3. Transfer to Ph.D. (5.1.3)
  5. PROGRAM TRANSFERS:
    1. M.Sc. to Ph.D.
    2. M.Eng. to M.Sc.
    3. M.Sc. to M.Eng.
    4. Ph.D. to M.Sc.
  6. CHANGE REQUESTS
  7. Transfer Credits
  8. CO, IP, Incomp, Course Extension
  9. Deferred Exam Form 
  10. Concurrent / Dual Registration
  11. Voluntary Withdrawal
  12. Authorized Withdrawal

RESEARCH INTEGRITY

-- Plagiarisms Software: iThenticate

RESEARCH ETHICS & COMPLIANCE

-- Templates, Guidelines, & Forms

ENVIRONMENT HEALTH & SAFETY

ECE GRADUATE COMMITTEE MEMBERS

FUNDING, AWARDS, JOBS

  1. TRAVEL AWARDS
  2. NSERC (Canadians Only)
  3. UMGF  (All Grads)
  4. IGSS (Int'l Students)
  5. FGS Miscellaneous
  6. FGS EMERGENCY LOANS
  7. Funding & Award $$
  8. TA Wage Scale
  9. JOBs

TUITION & FEES   

  1. Master
    1. Full-Time
    2. Part-Time
  2. Ph.D.
  3. Other Fees
    1. Compulsory Fees
    2. Incidental Fees 
    3. Cost of Living Expenses
  4. Tuition Installment Plan
    (International Students Only)

NEW STUDENTS

  1. Quick, General Info
  2. General Info & Services
  3. Registration Procedures
  4. Registering for Courses
  5. Acceptance of Offer (Letter)
  6. Paying Tuition & Fees
  7. Office Space & Mail
  8. Grad Students With Children
  9. Student University Guide
  10. Orientation
    1. ECE (mandatory)
    2. FGS (TBA via emails)
    3. University
    4. International Students

GRADUATION / CONVOCATION

  1. THESIS DEADLINES
  2. Thesis Info
  3. Thesis Guidelines
  4. Thesis Checklist
  5. Thesis Online Submission
  6. THESIS SAMPLES
    1. Title Page
    2. Table of Contents
  7. Plagiarism Software: iThenticate
  8. ECE Graduand Info
         APEGM, Iron Ring, Letters, etc.
  9. CONVOCATION !
  10. JOBs

 


UNIVERSITY OF MANITOBA SERVICES

 INTERNATIONAL STUDENT

  1. International Centre for Students (ICS)
  2. ICS Post-Secondary Handbook
  3. Study Permit Info
  4. Off-Campus Work Permits
  5. FORMS
  6. Exchange Pgm
    (Canadian & Intentional)

FACULTY OF GRADUATE STUDIES (FGS)

  1. FGS: Thesis Guideline & Forms
  2. Thesis Info
  3. Important Dates
  4. FORMS
    1. Programs & Thesis
    2. Awards & Scholarships
  5. WORKSHOPS

REGISTRAR'S OFFICE

  1. Transcripts
  2. Important Dates
  3. Convocation
  4. FORMS

ENGINEERING LIBRARY
(Donald W. Craik Library)

CAREER SERVICES

STUDENT ADVOCACY

ACCESSIBILITY SERVICES

 


STUDENT GROUPS

  1. UMGSA
    1. Travel Grant
    2. Emergency Grant
    3. Special Projects Grant
    4. Student Award
    5. Teaching Award
  2. UMSU
    1. Mobile Print
    2. HEALTH / DENTAL Benefits
      --  Opt-Out
    3. U-PASS  
      --  Opt-Out

ECE GRAD STUDENT GROUP (ECE GSA)

ENGINEERING STUDENT GROUPS

 


MANITOBA / CIC INFO / SERVICE CANADA

MANITOBA PROVINCIAL HEALTH INSURANCE
(Canadian Students ONLY)

  1. Health Card
  2. Benefits
  3. Online Enrollment

INTERNATIONAL STUDENT HEALTH INSURANCE

CIC: CITIZENSHIP & IMMIGRATION CANADA  

  1. CIC web site  
  2. VISA to Study in Canada  
  3. RE-NEW / EXTEND Study Visa 
  4. Application Processing Time 
  5. Change Program / Institution  
  6. Student Work Permit  
  7. Post-Graduate Work Permit  
  8. Letters of Invitation  
  9. FORMS & GUIDES   

SERVICE CANADA

  1. APPLY:  Social Insurance Card (SIN Card) to Work
  2. APPLY:  Universal Child Care
  3. Online Services

 


MANITOBA PROFESSIONAL ASSN.

ENGINEERS GEOSCIENTISTS MANITOBA (APEGM)
Association of Professional Engineers & Geoscientists of the Province of Manitoba

 


CONFERENCE PAPER / THESIS HELP

FGS WRITING STYLE: Papers, Thesis, etc.

APA STYLE

  1. APA Style
  2. APA Basic Style Guide
  3. APA Style Tutorial
  4. MPA STYLE

MLA STYLE

  1. MLA Style
  2. MPA STYLE

IEEE Writing Style: IEEE Papers

  1. IEEE Style
  2. IEEE Citation Reference
  3. IEEE Artical Preparation & Submission

HELP FORM OTHER UNIVERSITIES

  1. Graduate Student Writing Kit
  2. Thesis Proposal
    1. How to write a thesis proposal
    2. Successful thesis proposals
    3. Components of a thesis proposal
    4. M.Sc. Thesis Proposal
    5. Ph.D. Thesis Proposal
      1. Guideline 01
      2. Guideline 02
  3. Research Papers:
    1. Lit. Reviews
      1. Lit. Reviews
      2. Example 01
      3. Example 02
    2. Abstracts
      1. Writing an Abstract
      2. Abstract Presentations
      3. Examples
    3. Effective Outlines
    4. Citing References
      1. APA Style