COURSE GRADE EXPLANATION

Continuing, In-Progress, Incomplete, Extending, etc.

 

WHAT IS...

 

GRADE SUBMISSION DEADLINES

RECORDING FINAL GRADE

 

FORMS


CONTINUING COURSES   (CO)

Graduate-Level courses (700/7000, 800/8000) which CONTINUE BEYOND the normal academic term

  1. The Course Instructor recommends that a mark classification of “CO” is used until such time as a final grade can be established
     
  2. If the student has not completed the course by the end of the Term the student must must re-register for the course(s)
  3. Graduate Level Courses (700/7000,800/8000) which extend beyond normal academic term must be noted as such in this Calendar.  
  4. In the absence of an assigned mark of “CO”, the student may receive mark of “F” in that term
     

NOTE:

  1. A 'CO' will normally not be permitted longer than twelve (12) months .
  2. In exceptional circumstances, where a 'CO' grade is requested for a second twelve (12) months, at the time the 'CO' grade is submitted on the examination register
    1. the Instructor and Department Head must also submit the“RECOMMENDATION FOR CONTINUING STATUS OF A COURSE FORM” stating the reason for the CO and
    2. the deadline by which the course must be completed

 

SUBMITTING THE FINAL GRADE

If you submit a "CO" and would like to submit grades after the Grade Submission deadline:

  1. Your student now has a "CO" GRADE in your course
  2. Fill-in a CHANGE OF GRADE FORM for each student for whom you are now submitting a grade
  3. Hand in form to the Graduate Student Advisor who will obtain Departmental signatures 
  4. We will walked over the completed forms FGS for the Dean's signature

 

 

INCOMPLETE COURSES  (Grade + I) 

The student who is unable to complete the term work prescribed in a course may apply to the instructor prior to the end of lectures for consideration of a grade classification of “Incomplete”.

  1. CALCULATING GRADE TO THIS POINT: 
    It is understood that the student is to write the final examination if one is scheduled for the course.
    • Taking into account the results of the following, the instructor shall calculate the temporary grade using a zero value for incomplete work
      1. final examination
      2. value of the term work completed
      3. extent of the incomplete term work
  2. PAPERWORK REQUIRED:  The professor submitting the Incomplete grade must submit a "Time Extension for Completion of Term Work" form found at http://umanitoba.ca/student/records/media/Term_workb.pdf
  3. DEADLINES:
    Normally, the following maximum extensions are allowed:
    1. For courses terminated in April -- August 1
    2. For courses terminated in August -- December 1
    3. For courses terminated in December -- April 1
  4. FAILURE TO REPORT FINAL GRADE:
    If a final grade is not reported within one month of the extension deadline, the letter “I” will be dropped and the grade will remain as awarded.
    • The student will no longer have an opportunity to improve the grade.

 

NOTE:     In NO case will the satisfaction of the incomplete requirements result in a lower grade being awarded 

 

SUBMISSION OF FINAL GRADE 

  1. WITHIN GRADE SUBMISSION DEADLINE PERIOD:   Submit grade via Late Grade Procedures  
  2. AFTER DEADLINE (Grade Submission Deadline):
    Student must re-register for the course
    1. Dept submits "CHANGE OF GRADE FORM"
      1. change IP to CO
      2. Submit to directly to FGS  
    2. Students must re-register for course  
    3. Instructor submits the Grade for the Term
      1. BEFORE THE TERM'S GRADE SUBMISSION DEADLINE:   If submitted by the Term's GRADE SUBMISSION DEADLINE: Submit the grade online like a regular course   
      2. WITHIN 12-months
        1. Submit the final grade on a WHITE PAPER -- CHANGE OF GRADE FORM
        2. if the grade is submitted within 12-months  
      3. AFTER 12-months
        1. To Request Additional Time: submit “RECOMMENDATION FOR CONTINUING STATUS OF A COURSE FORM
        2. Student may receive mark of “F” in that term

 

 

IN-PROGRESS GRADES (IP)

  1. DEFINITION: 
    “IP – In Progress” grades are given to all courses that do not have grades by the grade submission deadline, allowing the repeat rules to be run at the end of the term. (i.e. the IP grade acts as if the course was still in registration – it can be used as a pre-requisite, but does not affect the hour count in academic history) 
  2. SUBMISSION DEADLINES 
    1. For courses terminated in December (Fall Term) -- April 1st
    2. For courses terminated in April (Winter Term) -- August 1st
    3. For courses terminated in August (Summer Term) -- December 1st
  3. SUBMISSION OF LATE GRADES
    must be submitted electronically via an email with an attached Excel spreadsheet of grades to the Registrar’s Office and to Graduate Studies. Each spreadsheet (whether for an individual student or for several students) must include:
    1. Term
    2. CRN
    3. Student Number
    4. Letter Grade

 

 

RECORDING FINAL GRADES

  1. Course Requirements must be completed within an Academic Year
  2. If the course requirements are NOT completed within an Academic Year...
    1. The course must be created in the term in which the grade is to be recorded
    2. The student must be registered in the course
    3. A grade must be submitted...
      1. if the course term was in a previous Academic Year a Change of Grade form may be submitted
      2. if the course term is current the grade may be submitted by the course instructor, through Aurora, at the end of the term
        • A Change of Grade form must be submitted to change the "F" grade to a "CO"

 

 

 

CURRENT COURSE OFFERINGS

REGISTRATION (Annual)

ACADEMIC GUIDELINES

ECE SUPPLEMENTAL REGULATIONS

UNIVERSITY SCHEDULE
(exams, registration, payments, etc.)

GRADUATE CALENDAR / CATALOG

CODE OF CONDUCT--Plagiarism

CHEATING, PLAGIARISM, ETC.
 (students, instructors, TAs)

EXAM & FINAL GRADES

COMPUTER ACCTS, FORMS...

PROGRAMS

  1. Ph.D.
  2. M. Sc.
  3. M.Eng.
  4. Occasional
  5. IIS / Overview 
  6. Course Category (AX,AU,OS)
  7. Summer Registration (Mandatory)

PROGRAM INFORMATION

  1. Progress Reports  (Mandatory)
  2. ASG--Advisor Student Guidelines 
      (Mandatory)
  3. GradCon (Mandatory)
  4. LEAVES OF ABSENCE
  5. FAILED GRADES
    1. What to do
    2. Grade Appeals
    3. Student Advocacy
  6. SUPPLEMENTAL GUIDELINES
    1. Advance Credits (4.4.5)
    2. Transfer Credits (4.4.6)
    3. Transfer to Ph.D. (5.1.3)
  7. PROGRAM TRANSFERS:
    1. M.Sc. to Ph.D.
    2. M.Eng. to M.Sc.
    3. M.Sc. to M.Eng.
    4. Ph.D. to M.Sc.
  8. CHANGE REQUESTS
    1. Advisor or Committee Member
  9. Transfer Credits
  10. CO, IP, Incomp, Course Extension
  11. Deferred Exam Form 
  12. Concurrent / Dual Registration
  13. Voluntary Withdrawal
  14. Authorized Withdrawal

RESEARCH INTEGRITY

-- Plagiarisms Software: iThenticate

RESEARCH ETHICS & COMPLIANCE

-- Templates, Guidelines, & Forms

ENVIRONMENT HEALTH & SAFETY

ECE GRADUATE COMMITTEE MEMBERS

FUNDING, AWARDS, JOBS

  1. TRAVEL AWARDS
  2. NSERC (Canadians Only)
  3. UMGF  (All Grads)
  4. IGSS (Int'l Students)
  5. FGS EMERGENCY LOANS
  6. Funding & Award $$
  7. TA Wage Scale
  8. JOBs

TUITION & FEES   

  1. Master
    1. Full-Time
    2. Part-Time
  2. Ph.D.
  3. Other Fees
    1. Compulsory Fees
    2. Incidental Fees 
    3. Cost of Living Expenses
  4. Tuition Installment Plan
    (International Students Only)

 

NEW STUDENTS

  1. Quick, General Info
  2. General Info & Services
  3. Registration Procedures
  4. Registering for Courses
  5. Acceptance of Offer (Letter)
  6. Paying Tuition & Fees
  7. Office Space & Mail
  8. Grad Students With Children
  9. Student University Guide
  10. Orientation
    1. ECE (mandatory)
    2. FGS (TBA via emails)
    3. University
    4. International Students

GRADUATION / CONVOCATION

  1. THESIS DEADLINES
  2. Thesis Info
  3. Thesis Guidelines
  4. Thesis Checklist
  5. Thesis Online Submission
  6. THESIS SAMPLES
    1. Title Page
    2. Table of Contents
  7. Plagiarism Software: iThenticate
  8. ECE Graduand Info
         APEGM, Iron Ring, Letters, etc.
  9. CONVOCATION !
  10. JOBs

 


UNIVERSITY OF MANITOBA SERVICES

 INTERNATIONAL STUDENT

  1. International Centre for Students (ICS)
  2. ICS Post-Secondary Handbook
  3. Study Permit Info
  4. Off-Campus Work Permits
  5. FORMS
  6. Exchange Pgm
    (Canadian & Intentional)

FACULTY OF GRADUATE STUDIES (FGS)

  1. FGS: Thesis Guideline & Forms
  2. Thesis Info
  3. Important Dates
  4. FORMS
    1. Programs & Thesis
    2. Awards & Scholarships
  5. WORKSHOPS

REGISTRAR'S OFFICE

  1. Transcripts
  2. Important Dates
  3. Convocation
  4. FORMS

ENGINEERING LIBRARY
(Donald W. Craik Library)

CAREER SERVICES

STUDENT ADVOCACY

ACCESSIBILITY SERVICES

 


STUDENT GROUPS

  1. UMGSA
    1. Travel Grant
    2. Emergency Grant
    3. Special Projects Grant
    4. Student Award
    5. Teaching Award
  2. UMSU
    1. Mobile Print
    2. HEALTH / DENTAL Benefits
      --  Opt-Out
    3. U-PASS  
      --  Opt-Out

ECE GRAD STUDENT GROUP (ECE GSA)

ENGINEERING STUDENT GROUPS

 


MANITOBA / CIC INFO / SERVICE CANADA

MANITOBA PROVINCIAL HEALTH INSURANCE
(Canadian Students ONLY)

  1. Health Card
  2. Benefits
  3. Online Enrollment

INTERNATIONAL STUDENT HEALTH INSURANCE

CIC: CITIZENSHIP & IMMIGRATION CANADA  

  1. CIC web site  
  2. VISA to Study in Canada  
  3. RE-NEW / EXTEND Study Visa 
  4. Application Processing Time 
  5. Change Program / Institution  
  6. Student Work Permit  
  7. Post-Graduate Work Permit  
  8. Letters of Invitation  
  9. FORMS & GUIDES   

SERVICE CANADA

  1. APPLY:  Social Insurance Card (SIN Card) to Work
  2. APPLY:  Universal Child Care
  3. Online Services

 


MANITOBA PROFESSIONAL ASSN.

ENGINEERS GEOSCIENTISTS MANITOBA (APEGM)
Association of Professional Engineers & Geoscientists of the Province of Manitoba

 


CONFERENCE PAPER / THESIS HELP

FGS WRITING STYLE: Papers, Thesis, etc.

APA STYLE

  1. APA Style
  2. APA Basic Style Guide
  3. APA Style Tutorial
  4. MPA STYLE

MLA STYLE

  1. MLA Style
  2. MPA STYLE

IEEE Writing Style: IEEE Papers

  1. IEEE Style
  2. IEEE Citation Reference
  3. IEEE Artical Preparation & Submission

HELP FORM OTHER UNIVERSITIES

  1. Graduate Student Writing Kit
  2. Thesis Proposal
    1. How to write a thesis proposal
    2. Successful thesis proposals
    3. Components of a thesis proposal
    4. M.Sc. Thesis Proposal
    5. Ph.D. Thesis Proposal
      1. Guideline 01
      2. Guideline 02
  3. Research Papers:
    1. Lit. Reviews
      1. Lit. Reviews
      2. Example 01
      3. Example 02
    2. Abstracts
      1. Writing an Abstract
      2. Abstract Presentations
      3. Examples
    3. Effective Outlines
    4. Citing References
      1. APA Style