Administrative Policies

Course Credit - Recognition for Prior Learning

As an adult education organization, Extended Education is committed to recognizing relevant prior learning gained outside of our programs. The following information will assist you in applying for credit for prior learning..

Read this information carefully before completing the Certificate Course Credit Request Form. We recommend that you contact your Program Administrator before submitting the request for course credit.

Please note special arrangements for particular programs provided at the end of this section.

• Review the credit types listed and determine which type is appropriate for your request. We recommend you contact your Program Administrator to discuss qualifications, required documentation and fees before submitting the credit form.
  
• Complete the Certificate Course Credit Request Form. and submit it with the proper documentation as directed on the form.

Credit Types

Students may obtain credit for a maximum of 50% of courses or hours required to complete the program.

Credit may be granted based upon:

• Transfers
• Exemptions
• Substitutes
• Certificate Credit Based on Seminar Study
• Challenge for Credit
• Prior Learning Assessment
  (ABA and CACE Programs only)

Transfers

Students who have completed Continuing Education courses that are used as required or elective courses in a certificate program may apply to have the courses transferred for credit into another certificate program. There is no fee to transfer Continuing Education courses to other certificate programs. Unless stipulated in a program description, there is no limit on the number of times a course may be transferred to other certificate programs. To qualify for credit:

Exemptions

An exemption credit applies when you wish to receive credit for a required or elective course based on a course not listed in that Certificate Program. To qualify as an exemption, the alternative course must be closely equivalent in its objectives, content and scheduled classroom hours to the course it will replace. The alternative course may be a Continuing Education course, offered elsewhere at the University of Manitoba, at another university, college or an approved provider of post secondary education.

With the exception of courses completed at the University of Manitoba, there is a non-refundable fee of $75 for each course exemption request. To qualify for an exemption credit:

• A grade of "C" or better (a Pass when evaluated on Pass/Fail basis) is required in the alternative course.
• Typically the course on which the exemption request is based must have been completed within five (5) years of the request for credit. For courses taken as part of a completed certificate/degree program, the graduation date is viewed as the completion date.
• Equivalency must be assessed by a Continuing Education review.

Substitutes

Courses
A substitution applies when you wish to receive credit for a required or elective course in a Certificate Program based on an alternative course that teaches content related to the program's overall learning objectives, but the alternative is not equivalent to any course listed in the program. A course is accepted as a substitute credit in a particular program, based on that program's objectives. This means that a request to make the same substitution apply to another program may not be approved. Each substitution is considered on a program-by-program basis. You must contact your Program Administrator for assistance in applying for a substitution. There is a non-refundable fee of $75 for each course substitution request.

To qualify for substitute credit:

• The alternative course must meet the learning objectives of the program.
• The alternative course may have been completed at the University of Manitoba, another university or college, or an approved provider of post-secondary education.
• A grade of "C" or better (a Pass when evaluated on Pass/Fail basis) is required in the alternative course.
• Typically the course on which the substitution request is based must have been completed within five (5) years of the request for credit. For courses taken as part of a completed certificate/degree program, the graduation date is viewed as the completion date.

Seminars
(Applies to HRM and MMA Programs only)
A seminar substitution applies when you wish to receive credit for a seminar based on an alternative seminar that teaches content related to the program's overall learning objectives. A seminar is accepted as a substitute credit in a particular program, based on that program's objectives. This means that a request to make the same substitution apply to another program may not be approved. Each substitution is considered on a program-by-program basis. There is a non-refundable fee of $75 for each day of seminar substitution requested.

To qualify for substitute credit:

Certificate Credit Based on Seminar Study

Credit Based on Seminar Study applies when you are seeking credit for short courses and seminars in which there are no substantive, graded assignments (e.g., exams, papers, projects). Currently, this option applies only to the following programs:

• Adult and Continuing Education
• Applied Counselling

Each request for seminar credit is evaluated and credit awarded in multiples of 5 credit hours. A maximum of 40 credit hours based on seminar credit is permitted.

You must submit a letter to your Program Administrator requesting preliminary approval for seminar credit before the seminar start date. In order to receive credit you will be required to complete a written assignement based on the seminar content and additional readings. Details on the paper and readings are provided by the Program Administrator. Contact your Program Administrator for complete information on the assignment.

There is a non-refundable fee for each requested credit based on seminar study: $125 for each request up to 20 credit hours and $200 for each request over 20 credit hours.

Challenge for Credit

"Challenge for Credit” provides students with a means of obtaining academic credit in the University, not otherwise obtainable as a transfer of credit, for practical training and experience, and/or reading and study, previously completed. Students who have requested a challenge for credit normally do not attend classes. Courses that have been previously taken at the University of Manitoba do qualify for challenge for credit.

To challenge a course for credit, students must provide a written request to the Continuing Education (CE) Administrative Offices. Challenge for credit is conditional upon a 100% final examination for each course that is being challenged. The ability to challenge a course for credit is dependent upon CE’s ability to locate an instructor who is available to prepare and mark the challenge for credit examination.

Not all courses will qualify for challenge for credit. To determine challenge for credit eligibility, please contact an Administrative Team Member for the certificate program in which you are seeking credit. Contact information can be found in the CE Course guide or on our website at http://www.umanitoba.ca/faculties/con_ed/mpcp/ (select program/certificate & diploma/choose program name/view contact information under “For more information”).

If students fail a challenge for credit exam, or are not satisfied with their mark, they must submit a written request to the CE Administrative Offices, that the mark not be included in their student records. Students will not be able to challenge for credit the same course, at a later date.

For students who can commute to campus, the examination will be invigilated by CE staff at the Extended Education Offices, Fort Garry Campus, 188 Extended Education Complex, at a time that is agreed upon by the student and CE Administrative Offices. Students who cannot commute to campus and must write the exam at a local site must assume responsibility for coordination of the examination invigilation in accordance with the guidelines as set forth by CE (see Continuing Education Off-Campus Examination Invigilation Policy).

When challenging a course for credit, students will be assessed one half (1/2) the normal tuition for the course and all required fees including a non-refundable administration fee of $60. In cases where the student is seeking entry/admission into the program, a Program Application fee of $50 for Canadian residents and $75 for international students is payable and is non-refundable.

Prior Learning Assessment (PLA)
(Applies to ABA and CACE Programs only)

Prior Learning Assessment is a process to evaluate and accredit relevant learning gained outside an institution by assessing it against the learning required in the institution’s courses and programs. The process enables students to obtain recognition for equivalent learning gained through work and other life experiences such as independent study, cultural and artistic pursuits, volunteer and community activities or political action.

To be eligible for credit, learning must be both relevant to the content of the Program and be at a university level. Submission of evidence of verifiable learning is required. The PLA option must be considered at the start of the Program.

The assessment fee is $350-$400 depending on the program. The evaluation process usually takes 6 to 8 weeks.

For more information regarding Prior Learning Assessment, please contact the Program Administrator.

 

Authorization for Transcript

University of Manitoba degree credit students only:

Students seeking credit have the option of sending an original transcript with their request or authorizing our office in writing to access their University of Manitoba student history. Authorization can be done by completing the section on the credit form, by e-mail or fax.

Exceptions to Credit Policy

ACC

To be considered for credit in the Applied Counselling Certificate Program, a course must meet the same criteria and documentation requirements as described in the previous section. In addition, a minimum grade of C+ is required for the course to be transferred into the ACC program.

CACE

Information on Recognition of Prior Learning in the Certificate in Adult and Continuing Education can be found on the CACE web site.

CIM

To be considered for credit in the Canadian Institute of Management Certificate Program in Management and Administration, a course must meet the same criteria and documentation requirements as described in the previous section. Requests must be directed to the Program Administrator in writing.

The request should be made at the time of application to the program and must include a fee of $110 + $5.50 GST for each course for which credit is requested. A $75 search and administration fee is retained if the credit is not granted.

All eight CIM courses are eligible for credit in the CIM Program. Credit is not normally granted for courses taken in Year 4 of the program.

CMC/CMR
To be considered for credit in the Certificate Program in General Case Management and Certificate Program in Rehabilitation Case Management, a course must meet the same criteria and documentation requirements as described in the previous section. In addition, a minimum grade of C+ is required for the course to be transferred into the CMC/CMR programs.

PMAC

Requests for information relating to course credit in the PMAC program should be directed to:

Manitoba Institute of PMAC
200 5 Donald Street
Winnipeg MB R3L 2T4
Tel: 231-0965

Course Transfers

Transfers Within the Same Term

In some circumstances you may be permitted to transfer from one course to another course within the same term. Within term transfers must be completed prior to the second class. General refund policies will be applied to within term transfers.

Transfers Between Terms

In some circumstances you may be permitted to transfer from a course in one term to a course in the following term. Only ONE transfer per course is permitted and transfers must be completed prior to the fifth class for on site courses and before the fifth week for distance courses*.
If we need to provide you with another printed course manual or course materials, there may be an additional charge for a new manual.

*Prairie Horticulture students must transfer prior to the second week of class.

If you are unable to complete a course section you have transferred into, the following will apply:

• No further transfers for this course will be allowed;
• You must withdraw from the course (normal withdrawal policies apply) and no refund will be issued;
• You may re-register for the course at another time.