Print Invoices

After an invoice has been completed, you will be able to view it and print it from your desktop, using an application called cView. You can also save it as a PDF file, which you can attach to an email.

The instructions for installing cView may be found in the following document:

Installing cViewNET

Note: You will need to have the Oracle client software installed before you can use cView.

Once you have installed cView, the following icon will appear on your desktop:

   

To print invoices:

  1. Open cView by double clicking on the icon.
  2. The first time you open cView there will be no reports available. You need to open the required report using File → Open.
  3. Browse to the EITS invoices report template:

    T:\Reports\Aurora\Finance\Accounts Receivable\ fm_report_0011_eits_invoices.rpt

    Each subsequent time this report will appear in the Open dialog.

  4. Double click on the eits invoices report. The Enter Parameter Values screen will appear.

  5. Enter the invoice number in the Discreet values field and click Finish. You will be required to enter your UserID and password (same as your Aurora ID and password).

  6. To print your invoice: click the Print icon  . The invoice will print to your local printer.

  7. To view another invoice: click the Refresh icon   and the invoice number prompt will appear. (There is no need to re-enter your UserID and password.)

    The printed version of the invoice will appear on your screen. If the screen remains blank, one of the following may have occurred:

    • You have requested to print an invoice not available to your security access.
    • You have requested to print an invoice that has not been posted.
    In either case, simply click the Refresh icon  and enter a new invoice number.

    If you enter the incorrect UserID or password, you will receive a message that logon failed.

    Notes:

  • The invoice has been designed so that the mailing address will be visible in a window envelope.
  • Departments will be responsible for printing and mailing their own invoices. Departments should keep a copy of all invoices for their own records.
  • These instructions assume that you are connected to the University’s Novell network. If you have any questions about your status on the network or any part of the installation process, call the Administrative Systems Help Desk at 272-1555.


To save your invoice as a PDF file:

  1. After Step 5 above, click on Export Report . The Export Report window will appear.

  2. In the Save in: drop-down field at the top, navigate to the folder where you wish to save the invoice.

  3. Choose Adobe Acrobat (*.pdf) as the file type. In the File name field, enter a file name for the invoice.

  4. Click Save. The invoice will be saved as a PDF file, which can be emailed to the customer.