Aurora Finance Glossary

Active Field - The field where the flashing cursor is located or an information field that is highlighted. See Field.

Application Form - A screen used to enter, update or query information; this is the most common type of form in Aurora Finance. Application Forms are identified by the letter “A” in the 3rd character of the Form acronym.

Auto Hint - This feature is located at the bottom left of each screen in Aurora. It can contain the following information related to the field where the cursor is located:

  • Brief field description
  • Error and processing messages
  • Keyboard equivalents
  • If you can access other blocks, windows, or forms from the field

Block - A section of a form that contains related information. If a form contains more than one block, each block (except the key block) will be enclosed in a beveled box.

Checkbox - A small box used to enable or disable features or options. When an option is enabled, a check mark appears in the checkbox. When an option is disabled, the checkbox is empty. Click on a checkbox to enable or disable it. 

Clear Form - Clears all information on a form and returns you to the first enterable field in the key block. See Rollback.

Dialog box - A window that appears when a form in Aurora requires you to choose from two or more options. You must acknowledge a dialog box before you can do anything else in the form.

Direct Access Field - This field, which appears at the top of the Main Menu and all other menus in Aurora, can be used to access a form directly by its name (acronym).

Document Number - This eight character number is automatically generated by Aurora Finance when entering a document such as a journal voucher. It will always begin with a one- or two-letter Document Code Prefix.

Document Reference Number - A number used when entering a journal voucher to reference a specific document, such as an invoice or purchase order.

Drop-down list - Allows you to select from three or more possible values for a field.

Enter Query - Puts the form into query mode and lets you enter search criteria to see what information is already in the database.  (F7 = Enter Query)

Execute Query - In query mode, searches the database and displays any records that match the search criteria. (F8 = Execute Query)

Field (or Item) - Area in a form where you can enter, change, query and/or display specific information. Some fields are usually enabled but may be disabled occasionally. Text fields may appear to be a few characters larger than they really are.

FOAPAL - Acronym used by Aurora Finance to identify the system of classifying accounts. It stands for Fund-Organization-Account-Program-Activity-Location.

Form - A screen used to enter, change, query and/or display information. A form in Aurora is analogous to a paper form that you can write on and read from. There are three main types of form in Aurora Finance: Application Forms, Query Forms and Validation Forms. Every form has a descriptive name and a seven character Form acronym.

Header - The header of a form in Aurora contains the following: the Title Bar of the form - which includes the descriptive form name and the seven character Form acronym - plus the Banner system release number, and the current database instance.

ID Charge - Interdepartmental charge. A transaction used to transfer money between university departments.

Journal Entry - A transaction used to transfer money between FOAPAL elements. Journal entries are entered in Aurora Finance on a journal voucher form (either FGAJVCQ or FGAJVCD).

Key - A column or set of columns in a database table that identifies a unique set of data. See Key Block.

Key Block - The first block on most forms, which contains key information. The key block determines what is entered or displayed on the rest of the form. All information on the form refers to the key block.

List of Values (LOV) - Many fields only accept codes from a predefined List of Values (LOV). These are referred to as validated fields; their field name appears in blue.

The code/description lookup feature helps you enter information into validated fields. This feature is available on all fields that have a blue field name. With this feature you can:

  • Enter a complete code or description
  • Look up a code or description based on a partial entry
  • Display the entire LOV and select a code

Menu Bar - Located at the top of every Aurora screen, the Menu Bar contains a series of functions or options (e.g. File, Edit, etc.) available on a specific form.

Next Block - The next information area on a screen that has at least one enterable field.

Permanent Tag - Used to track assets in the Fixed Assets module of the Banner Finance System.

Previous Block - The previous information area that has at least one enterable field.

Previous Field - Moves the cursor to the previous enterable field in the current information area.

Query - A command that looks at the data in the database to supply the answer to a question. Queries use SQL (Structured Query Language), which is an English-like set of commands for defining database objects.

Query Form - A screen used only to view information. For example, to view a list of journal vouchers that are incomplete. Query Forms are identified by the letter “I” in the 3rd character of the Form acronym.

Radio button - A small circle used to select one of several options in a group. You can choose only one radio button in a group; click the radio button to select it. When you click a radio button, the previously selected button is cleared and a small circle fills the newly selected button.

Record- A set of related fields. For example, a street, city, province and postal code form an Address record. One or more records may be included in a single block on an Aurora screen.

Rollback - A command that removes all changes since the last Save or Commit. Rollback is the same as “Revert to Saved” in other applications. Rollback is a standard button and appears on all forms. It may also be referred to as Clear Form.

Status Line - The Status Line is displayed at the bottom of a form, directly under the Auto Hint. It provides information about the number of records displayed and whether all records have been displayed. An * denotes that all records have been displayed.

Title Bar - Located at the top of an Aurora form, the Title Bar displays the full (descriptive) name of the form and its seven character acronym. See Header.

Toolbar - Located under the Menu Bar at the top of a form, the Toolbar contains icons that are used to perform various functions in the form.

Validation Form- A form that defines values required by Aurora. See List of Values.

Wildcard - A special character that represents one or more other characters. Aurora uses two wildcard characters:

_” - the underscore can be used to replace a single character.

%” - the percent sign can be used to replace multiple consecutive characters.