Transaction Restrictions

 

Journal entries and ID Charges affecting certain Accounts can only be entered by Financial Services personnel. To create transactions against the following Account Types, contact the following:

Salaries, Benefits and Pay Levy
Account Type 60 (Account 6xxxx)

Budget & Grant Accounting Services
- Fort Garry 474-8750
- Bannatyne 789-3724

Capital Acquisitions
Account Type 7M (Account 726xxx)

Capital Asset Management
Darren Ramkissoon 474-9723

Land, Building Acquisitions and Improvements 
Account Type 7T (Account 730xxx)

Capital Asset Management
Darren Ramkissoon 474-9723

Within every journal voucher, whether a journal entry or ID charge, please ensure the following:

 1. Rule codes for ID charge debits (ID1A and ID1D) must always be offset with rule codes for ID charge credits (ID1C). The ID debit amount MUST equal the ID Credit amount. Where this is not the case, an unbalanced ID charge document is printed and may not be directed to the unit being charged.
 2. Rule codes used to process a Journal entry are either JE15 or JE16. JE15 debits must equal JE15 credits and JE16 debits must equal JE16 credits.
 3. It is possible to process an ID charge on the same document as a journal entry, provided the rule codes are balanced separately. It is preferred that ID charges be processed on a separate document.
 4. Additional ID rule codes are in place for limited use as follows: 
 ID1N - for ID credits to be used only by Ancillary Services
 ID1P - for ID debits to capital accounts for use only by Physical Plant
 ID1I - for ID credits to fuel inventory account for use only by Physical Plant