University of Manitoba

Systems Renewal


The following principles have been established to guide decision making in each of the individual Renewal projects.

  1. Any solution implemented must be in the best interests of the University overall.  It is in the University's best interests to successfully implement all four components (HRIS, SIS, FMS, ARS).
  2. Renewal projects will be a catalyst for evaluating the way we work and the impact of the work we do.  In areas where improvements should be made, we will look for changes that result in a substantive impact on effectiveness of service, efficiencies in operations or economies of scale.
  3. Process improvement will be balanced with the need to implement thesystem on time and on budget.  It is expected some process improvement will be required as part of the system implementation and that other improvements will be deferred until after implementation is completed.
  4. We will adapt our administrative processes to take advantage of the
    best practices built into the package as much as possible.  It is expected, however, that some customization will be required to deal with regulations, collective agreements and areas where we desire unique competitive advantage.  Benefits of customization must exceed costs.
  5. Process of selection and implementation will be inclusive, involving those in the University who are impacted through participation and communication.
  6. Achieve administrative systems renewal in a manner respectful of appropriate work-life balance for staff members participating.
  7. Achieve administrative system renewal at a cost affordable to the University.
  8. Maximize the use of internal resources as appropriate to balance knowledge renewal against the risk of  knowledge loss  that can  result from excess reliance on contracted support resources.