Enterprise Systems Past Projects
|
Project Plan 2009/2010 |
Overview |
Start Date/Status |
| Advancement Services | ||
| Document Imaging | Implement Xtender application for scanning office files and incoming documents | Completed |
| Ancillary Services | ||
| Parking | Implement JUMP portal for the student & staff permit application process | Completed |
| Residence | Replace current system with new StarRez application | Completed |
| Security | Replace current system with new Perspective system | Completed |
| Financial Services | ||
| FORS/FARS | Research & redesign FORS/FARS processes | Completed |
| Tri-Council | Set-up and deliver required gov't reports | Completed |
| Forms Conversion | Convert LBM forms to Forms Fusion | Completed |
| Year-End | Manage year-end processes, make adjusts as needed to reports; Accruals need to be redone for 2008/09 | Completed |
| Telephone Commitments | Define and set-up process for inputting commitments to Finance | Completed |
| MOR | Enable users to access reports online, available for retrieval at any time; security concerns needs to be addressed | Completed |
| Finance Self-Service | Set-up online requisitions | ROSE |
| Salary Journal Entry Validation |
Automate JV entry process | Jan 2010 |
| Report Development | Adjust production reports as needed, incl. parm change procedures; convert to Argos where appropriate; develop additional reports to meet Financial Services' needs. Priority: Capital Equipment and Sponsor Invoices/Aging | Ongoing |
| Payment Card Data Security | Ensure all applications using credit card are compliant with PCI DSS standards |
Ongoing |
| EITS | Redevelop/upgrade EITS sub-system; Investigate Mill. Fast features |
ROSE |
| Endowment | Provide access to view all related endowment funds in book value and market value | TBA |
| EDI Updates | Implement new method(s) for updating vendor invoice information in Finance | Completed |
| FAST Interfaces | Look at improvements to FAST Payroll interface, development of FAST Endowment interface, convert existing interface to Banner APIs | TBA |
| Human Resources | ||
| EIP Implementation | Investigate implementation of VIP's management reporting module | ROSE |
| Web Application for HR Forms | Two forms in production. Other forms to be developed. | ROSE |
| Stats Holidays, Advance & Recovery, and Pay Revisions | Implement customizations/adjustments to VIP for Stats Holidays, Advance & Recovery, and Pay Revisions | In progress |
| Document Imaging | Implement Xtender application for scanning office files and incoming documents | Completed |
| Self-service functions | Investigate having a web-based Statement of Earning via Jump | Completed |
| Equity Services | Implement EECRS Interface. | Completed |
| Staff Parking | Implement new payroll interface with Parking system | Completed |
| Contract changes/retro pay issues | Implement customizations/adjustments to VIP due to contract changes, and resulting retro pay issues. | TBA |
| Time Capture Scheduling | Address security issues with detail window | TBA |
| Benefit Reserve Fund | Address changes as a result of benefit reserve fund depletion | Completed |
| Institutional Reporting/OIA | ||
| ODS Deployment | Expand ODS functionality through implementation of new data mappings with Aurora, building additional data views; investigate adding data from various sources not just Aurora; deployment to broader client base; Implementing new Active Student & Student Course views for general reporting | Completed |
| Management Reporting | Investigating model to provide trend data on student enrolment & retention | Ongoing |
| PSIS Implementation | Implementation of Stats Canada reporting | Jan-10 |
| Libraries | ||
| Interfaces | Implement staff & faculty data load from VIP; Web 2 interface for ISBNs; Books by Mail; VuFind | TBA |
| Acquisitions Review | Review feasibility of using Banner Finance for Library Acquisitions | Completed |
| Research Services | ||
| InfoEd Upgrade | Install version 10x using multi-instance environment | Completed |
| Animal/Facility Mgmt | Implementation of new module | ROSE |
| Human Ethics | Implementation of new module | ROSE |
| Student Affairs | ||
| BSAC & Rules Engine | Implement new Financial Aid module | ROSE |
| High School Averages | Calculate and store high school averages use for the basis of admissions for reporting | Completed |
| Admissions EDI | Use Banner EDI function to transfer high school marks to Banner | Completed |
| 'Instant' Admissions | Implement a new process to allow provisional student admits | Completed |
| SHADEGR Issues | Applying courses back in time and overwriting past degree programs |
Completed |
| Student Self-service account | Address issue of students identifying fee amounts with correct date | Completed |
| Convocation Review | Review academic assessment & convocation processes (May 2009) | In progress |
| Workflows | Investigate the use of Workflow to improve current Aurora processes | In progress |
| EMail addresses | Develop new interface to add UofM EMail Ids to Aurora (temporary load needed asap) | Completed |
| OCAS Modifications | Make adjustments as needed to existing customizations and implement new requests. Break changes into phases | ROSE |
| Performance testing | Setup performance software to benchmark and track performance issues in SSB | Completed |
| FAST Student | Investigate the feasibility of using Millennium FAST for Student reporting and SSB in faculties - decision to not use FAST | Completed |
| FGS - Online Admissions | Initiate online admissions applications in Aurora for Graduate Studies | Completed |
| Transcripts | Improve transcript layout, sync web & official transcript, set-up web ordering, create advisor transcript | Web ordering completed |
| OCAS Upgrade | Upgrade OCAS to version 2.1 and retrofit all customizations |
Completed |
| Awards | Review and adjust rules used in offering rewards | N/A |
| Duplicate Ids | Implement software and procedures to clean-up and reduce duplicate student ids | TBA |
| Calendar Maintenance | Acquire and implement new web-based tool for faculties and Registrar's Office to maintain calendar | ROSE |
| Report Development | Develop Phase B reports as per Priority List from implementation project. Design new access method for reports. | Ongoing |
| Production Support | Address several outstanding production problems | Ongoing |
| Other | ||
| UofM Web Site | Implement new web site, including new templating and standard University branding |
In progress |
| News & Event Calendar | Investigate options for upgrading or replacing current system |
In progress |
| Digital Assessment Mgmt | Acquire new system to manage digital libraries for University departments |
In progress |
| SEEQ | Investigate online student evaluations. Trial to begin with Fac. of Law |
Completed |
| Technical | ||
| Job Scheduling | Implement new software to schedule background processes for all application systems, especially where there are cross dependencies. Currently addressing Finance, Student, and ODs jobs. | Ongoing |
| Disaster Recovery Planning | Test and implement the plan to rebuild application systems in the event of system failure/loss | Completed |
| Oracle 10G Upgrade | Oracle database upgrade required to remain compliant with application vendors: VIP, ODS, FAST, and Advancement. | Completed |
| Identity Management | Implement new system to manage user-ids and provide added functionality (e.g. single sign-on) | Ongoing |
| Upgrade ODS | Upgrade ODS to the current version 8.0 | Completed |
| Jump V.4 Upgrade | Upgrade Luminis to current version 4.x | TBA |
| Audit Logging | Implement database logging and within applications to track system and data changes | Ongoing |
| Banner 8.0 | Initiate project to install Banner 8 in 2010 | Completed |
| FAST 3.3 Upgrade | Upgrade FAST to the current version 3.6 | Completed |
| Banner Integration (LDI) | Implement integration services in Jump and Angel | Completed for Jump |
| Upgrade Xtender, incl. Disk Xtender | Upgrade document imaging system to current version 7.2 and install related Disk Xtender software | Completed |
| Medicine CMS |
Implement timetabling software for Medicine |
TBA |
