Grant Sharing Permissions for a Shared Mailbox Using Outlook 2007

Note: You must be an owner of the folders you wish to share before you can grant access to others. This includes the top level of the account. As an owner of a folder, you can grant a person read and write permissions (e.g. the user can open an item, read it and then move it to another folder or delete it). However if you need to grant permissions to send mail from the shared mailbox, the owner will have to give the person full permissions to the mailbox.

1. Open Microsoft Outlook 2007. Log into your Exchange account using your full user name and password.

2. Right click the top level of the shared mailbox and select Properties for "Mailbox - <Shared Mailbox>".

3. Click on the Permissions tab. Click the Add button.

4. Under Search, select the More columns radial button. Enter the Full Name of the user you want to give permissions to in the text box and press Go. In the search results, click on the user and press the Add button. Then, click OK.

5. In the Permissions list, click the user's name, and then click on the Permission Level drop-down menu. Click the access level that you want to grant this person. (Note: User must be given Owner permissions to set permissions for others.) You can customize the permissions by selecting or de-selecting the options below. Press OK.

6. Right click the folder you want to share with another user and select Properties.

7. Click on the Permissions tab. Click the Add button.

8. Under Search, select the More columns radial button. Search the directory for the person you would like to add by entering the full name of the user you want to give permissions to in the text box and press Go. In the search results, click on the user and press the Add button. Then, click OK.

9. In the Permissions list, click the user's name, and then click on the Permission Level drop-down menu. Click the access level that you want to grant this person. (Note: User must be given Owner permissions to set permissions for others.) You can customize the permissions by selecting or de-selecting the options below. Press OK.

10. Repeat steps 10 through 17 for each folder you wish to share.


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