How to Change Category Names and Colors in Exchange Calendar Using Outlook 2011 for the Macintosh

1. Launch Outlook 2011 for the Macintosh and log into your Exchange account.
2. Click the Calendar button on the bottom left of the screen.

3. Click the Categorize button on the Standard tool bar. Click to select All Categories. (Note: You must have an item, such as an e-mail or calendar appointment selected to do this, otherwise the categorize button will not show up. If an item is not selected, click on one before proceeding.)

4. To change the color used for a category select Edit Categories.

  • To rename: First click on the category you wish to rename and click on the minus sign (-) then click on the plus sign (+) and type in the name you wish to use.
  • To change the color: Click on the Color pull down box and select the desired color.

5. Repeat step 4 to change more categories.
6. Close the Categories window by clicking the red button (x) in the top left.


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