UMGF

University of Manitoba Graduate Fellowship
Information & Instructions


THIS AWARD IS NOW CLOSED UNTIL
~FEBRUARY 2020

 

ELIGIBILITY:

Only students who have accepted their Offer of Admissions for the Graduate Program in Biomedical Engineering, through their Self-Service Account by 01 May are eligible for this award-- students will not be otherwise considered.

This award is distributed by Department if you are not a Graduate Program in Biomedical Engineering graduate student please contact your department for information regarding this award.

ADDITIONAL "ELIGIBILITY" requirements.

AWARD APPLICATION PERIOD:

~FEBRUARY 2020 to 02 APRIL 2020

AWARD RESULT NOTIFICATIONS:

BEGINNING ~JUNE 2020 to ~JULY 2020

APPLICATION
SUBMISSION DEADLINE:

THURSDAY, 03 APRIL 2020

LATE or INCOMPLETE applications will NOT be considered.


 

READ "BRIEFING"
BEFORE APPLYING


GENERAL APPLICATION INSTRUCTIONS

PART I:   APPLICATION INSTRUCTIONS

PART II:  REFEREE SECTION

 

SELECTION / EVALUATION CRITERIA
(Application Evaluation)

AWARD ELIGIBILITY

DURATION OF AWARD

VALUE OF AWARD

SELECTION & NOTIFICATION

NOTIFICATION OF AWARD DECISION

TERMINATION OF AWARD

SUBMISSION OF APPLICATION


UMGF AWARD APPLICATION
Distributed to Registered ECE Graduate Students and ECE Graduate Students who have accepted their Offer of Admission by 31 March.


PORTABILITY

SUPPLEMENTAL AWARDS & MGS UPGRADES

SAMPLE:  THESIS PROPOSAL   

FGS:  GENERAL AWARD INFO    

********************************

NOTE:   All applicants are responsible for the content of their Award Application and in ensuring they follow the procedures for properly submitting an Award Application.

 


BRIEFING

  • MGS AWARD:  The MGS is offered to student who have been awarded the UMGF.  Students who have been awarded the UMGF will AUTOMATICALLY have their names submitted for consideration to the Manitoba Graduate Student Fellowship (MGS) competition.  The MGS is additional funds offered to those UMGF awardees who meet exceptional academic and research achievements (as stated in the student's UMGF application and references).
  • DO NOT SIGN THE APPLICATION
    Please do NOT sign this application.  Please send the application to the Graduate Student Advisor WITHOUT your signature
  • UMGF AWARD RESTRICTION
    1. Only the following students will be considered for the BME UMGF -- all other applications will be shredded
      1. Only those students OFFERED ADMISSIONS by the Faculty of Graduate Studies, to the BME Graduate Program by 01 April
      2. Only those students who have ACCEPTED their Offer of Admissions by the UMGF AWARD DEADLINE DATE (01 May) will be considered for this award
      3. Submitted a completed application by 01 April
    2. Students must be in GOOD STANDING
      Students must be in "GOOD STANDING" at the time they are reviewed for the UMGF.  ALL restrictions, holds, probationary notices, grade deficiencies, resolution of failed grades and/or academic integrity issues, etc. must be removed before the beginning of the Award Review Period. 

      GOOD STANDING includes, but is not limited to the following: 

      1. A minimum Cumulative, Award, Degree, and Term GPA as stated for this award
      2. Student is not on Academic Probation
      3. Progress Report ratings MUST be at minimum SATISFACTORY
      4. Student has met the Department's standards for being in "Good Standing"
      5. Students who must not have HOLDs on their accounts
      6. Currently enrolled students who have successfully completed and submitted their ASG form(s) and online Academic Integrity Tutorial.

 

  • TIME RESTRICTIONS
    1. M.Sc. Students -- Maximum Award Period
      1. Upon admissions to the M.Sc. Program: The award is applied only during the first 2-years of the M.Sc.Program
      2. There must be a minimum of one(1) full AWARD YEAR left in their program in order to submit an Application
    2. Ph.D. Students -- Maximum Award Period
      1. Upon admissions to the Ph.D. Program, the award is applied only during the first 4-years of the Ph.D. Program
      2. There must be a minimum of two(2) full AWARD YEARS left in their program in order to submit an Application

 

  • PROGRAM RESTRICTIONS     This award is offered only to 
    1. FULL-TIME students -- Only Full-Time Students may apply
    2. MASTER OF SCIENCE students
      1. Who are students in the Graduate Program in Biomedical Engineering
      2. When funding is available
      3. Conducting RESEARCH with a professor in Biomedical Engineering
    3. Ph.D. students
      1. Who are students in the Graduate Program in Biomedical Engineering
      2. When funding is available
      3. Conducting RESEARCH with a professor in Biomedical Engineering
    4. RESEARCH Students
      1. NOT available to NON-research students

 

  • AWARD GPA 
    1. AWARD GPA -- CALCULATING GPA 

      In calculating Award GPA we use GRADES EARNED in the last 2-years of study or EQUIVALENT (e.g. previous bachelor, previous master, etc.)
      If no grades are available for a term or year we work backwards until grades are available
      (i.e. we do not use terms/years in which NO GRADES were earned).

      1. MINIMUM GPA FOR EACH YEAR USE TO CALCULATE GPA:  A minimum GPA of 3.75 must be achieved in EACH YEAR used for this Award Calculation
        (using the University of Manitoba Faculty of Graduate Studies scales and calculations methods)
      2. MINIMUM OVERALL GPA:  An overall GPA of 3.75 must be achieved in the LAST 2-YEARS or EQUIVALENT
        (using the University of Manitoba Faculty of Graduate Studies scales and calculations methods)
      3. INCOMING STUDENTS & FINAL TRANSCRIPTS -- The Award GPA is calculated using Final Grades.  All GPAs including Award GPA are recalculated up receipt of the Final Official Transcripts. Should, after the receipt of your Final Official Transcripts, your grades fall, you may lose this award
    2. FINAL GRADE CONSIDERATIONS:  
      Only grades submitted to the REGISTRAR'S OFFICE by Thursday, 07 May 2020 at 4:00 p.m. will be considered for this award.

 

  • UMGF APPLICATIONS:
    1. USE THE CORRECT APPLICATION:  Each university, academic department distributes its own UMGF application so applications may vary amongst departments -- please use only the UMGF application for the Graduate Program in Biomedical Engineering. 
      1. We will distribute our UMGF application ~03 February to all student granted admissions AND, in addition, who have "accepted" their offer of admissions to BME by   31 MARCH 2020
      2. Old or UMGF applications from another department will not be considered by the Graduate Program in Biomedical Engineering for this award
    2. INCOMPLETE APPLICATIONS:  will not be considered for this award.
    3. LATE APPLICATIONS:  will not be considered for this award

 

  • FINAL AWARD DECISIONS:    Award Results are verified and confirmed by the Faculty of Graduate Studies.  ALL award FINAL DECISIONS and AWARD NOTIFICATIONS are made by the Faculty of Graduate Studies. Final Decisions regarding awards are announced  ~June 2020 to ~ July 2020.

 

  • APPLICATIONS WILL BE EMAILED TO ALL BME STUDENTS:  
    1. CURRENTLY REGISTERED BME GRADUATE STUDENTS:  All currently registered BME students will be sent UMGF Applications
    2. INCOMING BME GRADUATE STUDENTS:  Only those students who have been offered admissions into the Graduate Program in Biomedical Engineering by the Faculty of Graduate Studies AND who have accepted their Offer of Admissions by 31 MARCH 2020 will be sent applications.  
    3. USE THE CORRECT UMGF APPLICATION: 
      1. BME Applicants must apply using BME UMGF Applications for the current award year.
      2. Old or UMGF applications from another department will not be considered by the Graduate Program in Biomedical Engineering for this award

 

 


GENERAL APPLICATION INSTRUCTIONS   

 

Before submitting an application it is incumbent on the applicant to ensure that

  • the application is complete
  • the application is   NOT   signed
  • the application is   NOT   modified
  • the application is for the current year of the award
  • the application is for the Graduate Program in Biomedical Engineering
  • the application is from/distributed by the Graduate Program in Biomedical Engineering
  • you have checked GRAMMAR & SPELLING
  • the application is legible
  • YOU are responsible for submitting your own UMGF application directly to Amy.Dario@umanitoba.ca

 

Applications which are LATE, INCORRECTLY filled-in, or INCOMPLETE will be disqualified

 

 


PART I -- STUDENT APPLICATION INSTRUCTIONS   

 

PART I:  BASIC APPLICATION INSTRUCTIONS

  1. Do NOT leave blank areas in your application. If something does not apply to you please key-in "N/A"
  2. Send the Graduate Student Advisor your COMPLETED application by EMAIL
    1. DO NOT sign it
    2. DO NOT put password security on the file
  3. REQUIRED:  UofM STUDENT HISTORY 
    If you are a currently registered student of the University of Manitoba or have, at any time, been a student at the University of Manitoba at any capacity (exchange student, occasional, visiting, part-time, distance ed., special student, IEEQ, undergraduate, etc.) -- you are required to submit a STUDENT HISTORY
    1. Student Histories are FREE-OF-CHARGE
    2. Order your STUDENT HISTORY from the Registrar's Office
      (400 University Centre)
    3. Ask the Registrar's Office to send your STUDENT HISTORY to
      Amy Dario
      BME Graduate Student Advisor
      Graduate Program in Biomedical Engineering
  4. REQUIRED:  TRANSCRIPTS -- NEW & INCOMING STUDENTS
    Incoming or students who are new to the University of Manitoba -- we will attach your Official Transcripts from your Admissions Application to your UMGF Application.  There is no need to submit another set of transcripts
  5. REQUIRED:   PAST TRANSCRIPTS
    If you attended any post-secondary institution, college, university, etc. prior to your enrollment at the University of Manitoba a PAST TRANSCRIPT is required with your UMGF Application. 
    • You MUST inform us that you have a PAST TRANSCRIPTS at least 2-weeks PRIOR to the UMGF Deadline to allow us time to find and prepare it for this award

 

FIRST PAGE:  Page 11 of 18 -- APPLICANT INFORMATION
(DO NOT LEAVE BLANK AREAS. If an area does not apply to you type-in:   N/A)

  1. SIGNATURE
    Please send the Graduate Student Advisor your UMGF Application by Email. The email is your signature.

          DO NOT sign the UMGF Application Form
  2. INITIAL OF ALL GIVEN NAMES: 
    • INITIAL OF ALL GIVEN NAMES:  is the first letter of all your names EXCLUDING your Family or Last Name
  3. PERMANENT MAILING ADDRESS: 
    1. If you are not yet in Winnipeg, please fill-in this section.
    2. You DO NOT need
    3. to fill-in this area if you have a Winnipeg Address.  Simply type N/A here 
  4. TELEPHONE NUMBER AT PERMANENT ADDRESS:
    • type in your telephone number you are using if you are NOT yet in Winnipeg
  5. CURRENT ADDRESS
    • Type-in your address in Winnipeg
  6. TELEPHONE NUMBER
    • Type-in you telephone number in Winnipeg
  7. FACSIMILE NUMBER
    • Type:   N/A
  8. U of M STUDENT #
    • If you submitted an Admissions Application you have a Student Number.  Please enter that number in this area.  New students may find their Student Number on their Admissions Application form
  9. CURRENT DEPARTMENT
    1. If you have not yet graduated from your university outside of University of Manitoba, please type-in that department
    2. If you have graduated from your university outside of the University of Manitoba, please type-in:   BME 
    3. If you are currently enrolled or a recent graduate of the University of Manitoba, type-in the department from which you graduated or are graduating
  10. PRESENT INSTITUTION
    1. If you have not yet graduated from your university outside of University of Manitoba, please type-in the name of the university in which are now registered
    2. If you have graduated from your university outside of the University of Manitoba, please type-in:   University of Manitoba
    3. If you are currently enrolled or a recent graduate or are graduating from the University of Manitoba, type-in:    University of Manitoba

 

PAGE 12 of 18 -- ACADEMIC BACKGROUND
(DO NOT LEAVE BLANK AREAS. If an area does not apply to you type-in:   N/A)

  1. ACADEMIC BACKGROUND
    1. Discipline:  Type-in your MAJOR or RESEARCH AREA
      • SAMPLE:  Computer, Electrical, Physics, etc.
    2. Department, Institution, and Country:
      • SAMPLE:  Dept. of Electrical & Computer Engineering, University of Manitoba, Canada
    3. Month and Year Started:  When did you begin your program
      • SAMPLE:  September 2016
    4. Month and Year Awarded/Expected:     
      1. SAMPLE:  June 2020
      2. OR:     Some students have TRANSFERRED from an M.Sc. program to a Ph.D. program, in this put TRANSFERRED in the area designated as "Month and Year Awarded/Expected", in the ROW indicated for Master's
    5. STATUS (PT / FT):  Please indicate if you were a PT (part-time student), or FT (full-time student)
      1. PT = Part-Time student
      2. FT = Full-Time student
  2. ACADEMIC, RESEARCH, CREATIVE WORKS...
    Indicate your work experience which you feel might be applicable to your studies, leadership, character, etc.  If you have not applied for any awards please type-in N/A
    1. Position held and nature of work (begin with current):  What was your job title AND basically, what did you do at that job?
      • SAMPLE:  TA, Lecturer, Research Assistant, Lab Tech, Assistant, Co-Author, Principle, etc.
        taught undergrad labs. graduate course lecturer, co-wrote journal paper, etc.
    2. Organization & Dept.:  Where did you conduct this work?
      • SAMPLE:  University of Manitoba, Dept. of Electrical & Computer Engineering
    3. Supervisor:    Who was your immediate supervisor, who told you what to do?
      • SAMPLE:   Dr. N.D.Tyson, Ms. D. Feinstein, etc.
    4. Period:   Date you began the job and the date the job ended

 

PAGE 13 of 18 -- AWARDS & SCHOLARSHIPS RECEIVED
(DO NOT LEAVE BLANK AREAS. If an area does not apply to you type-in:   N/A)

List all scholarships, awards, bursaries, honours, etc. which you have received

 

PAGE 14 of 18 -- OTHER AWARDS APPLIED FOR 
(DO NOT LEAVE BLANK AREAS. If an area does not apply to you type-in:   N/A)

  1. AWARDS APPLIED FOR
    1. List all awards you've applied for IGSS, NSERC, CIHR, MHRC, Women's Awards, Engineering Awards, etc. http://umanitoba.ca/biomedical_engineering/current_students/funding.html   
    2. NSERC, SSHRC, CIHR & MHRC -- are awards for Canadian Citizens or Canadian Permanent Residents.  If you are a Canadian Citizen or Permanen Resident you must apply for these awards.
    3. If you have not applied for any awards please type-in  N/A 
  2. PROPOSED LOCATION OF TENURE
    1. Department:            Graduate Program in Biomedical Engineering
    2. Proposed Advisor:  Type-in the name of your Professor

 

PAGE 15 of 18 -- PUBLICATIONS
(DO NOT LEAVE BLANK AREAS. If an area does not apply to you type-in:   N/A)

List all publications where your name appear as an author or co-author (conferences, journals, texts, etc.).

  1. If necessary, you may include 1 additional page
  2. If you have not applied for any awards please type-in   N/A

 

PAGE 16 of 18 -- THESIS COMPLETED OR IN-PROGRESS
(DO NOT LEAVE BLANK AREAS. If an area does not apply to you type-in:   N/A)

  1. THESIS COMPLETED OR IN-PROGRESS
    1. List your ALL your theses:  Bachelor, Master, Doctoral
    2. Anywhere that does not apply to you please type-in N/A 
  2. PROPOSAED ACADEMIC RESEARCH 
    (REQUIRED -- This is VERY IMPORTANT)

    ALL applicants MUST include their proposed academic research.  Please ask your professor to evaluate your write-up.  Ph.D. applicants this is just as important if not more than your GPA.
    • If necessary, you may include 1 additional page

 

Page 17 of 18 -- LIST REFEREES & UNIVERSITY TRANSCRIPTS
(DO NOT LEAVE BLANK AREAS. If an area does not apply to you type-in:   N/A)

 

SECTION:  LIST REFEREE(S)

  • REFEREE(S) & RESPONSIBILITES 
    List only the persons WILLING to write a Reference on your behalf.   Your Referee(s) must write BOTH a REFERENCE LETTER and FILL-IN the REFEREE FORM (page 18 or 18)
  1. DO NOT force anyone to write a reference for you
  2. Your Referee(s) must...
    1. Write a REFERENCE LETTER for you
    2. FILL-IN the REFEREE FORM (page 18 or 18)

 

  1. NEW STUDENT, NOT YET ARRIVED -- NOT REGISTERED IN THE CURRENT TERM
    1. Number of Referees Allowed:      UP TO TWO(2) Referee(s)
    2. Who's the Referee:                        We will use ONE or BOTH of your
                                                                Admissions Application Referee
    3. Referee PAGE 18 OF18:               Please give your Referees a copy
                                                                of your PAGE 18 of 18
                                                          
                                                                Ask Referees to fill-in Referee
                                                                Form and email it
                                                                to Graduate Student Advisor
  2. @ THE UNIVERSITY OF MANITOBA LESS THAN ONE-TERM
    1. Number of Referees Allowed:      ONE(1) Referee
    2. Who's the Referee:                        We will use ONE of your
                                                                 Admissions Application Referees
    3. Referee PAGE 18 OF18:               Please give your (ONE) Referee a 
                                                                copy of your PAGE 18 of 18
                                                          
                                                                Ask (ONE) Referee to fill-in Referee
                                                                Form and email it
                                                                to Graduate Student Advisor

                                                                If past referee is unavailable,
                                                                email Graduate Student Advisor
                                                                to request waiver
  3. ALREADY @ THE UNIVERSITY FOR ONE(1) OR MORE TERMS
    Students ALREADY at the University of Manitoba AND who have been at the University of Manitoba for AT LEAST ONE-TERM
    1. Number of Referees Allowed:        ONE(1) Referee
    2. Who's the Referee:                          usually your Professor (Academic Advisor)
      • If your Academic Advisor cannot give you a reference you may obtain ONE(1) reference from a University Professor with whom you've worked with in an academic or research capacity
    3. Required Paperwork:                      Letter of Reference AND
                                                                  REFEREE FORM (PAGE 18 or 18)

                                                                 Ask (ONE) Referee to fill-in Referee
                                                                 Form and email it
                                                                 to Graduate Student Advisor

                                                                 If past referee is unavailable,
                                                                 email Graduate Student Advisor
                                                                 to request waiver

 

SECTION:  UNIVERSITY TRANSCRIPTS

  • UNIVERSITY TRANSCRIPTS
    (DO NOT LEAVE BLANK AREAS)

    List ALL POST SECONDARY INSTITUTIONS TRANSCRIPTS (regardless of whether you received a degree or completed the program) and the ISSUING INSTITUTIONS must be listed. 

    EXAMPLES: 
    List the DEGREE AND the INSTITUTION
    • B.Sc. -- University of Manitoba
    • B.Tech. -- Indian Institution of Technology.
    • M.Eng. -- University of Birmingham
    • B.Eng. -- University of Nigeria
    • M.Sc. -- Islamic Azad University
    • M.Tech. -- University of Mines & Technology
    • Ph.D. -- University of Moratuwa
    • etc....
  1. ALL CURRENTLY REGISTERED students at the University of Manitoba  have a University of Manitoba STUDENT HISTORY
  2. If you are currently registered at the University of Manitoba or have, AT ANYTIME, been registered at the University of Manitoba, you are REQUIRED to submit a STUDENT HISTORY as part of your UMGF Application. 
  3. Student Histories are FREE-of-Charge
  4. Student Histories are sent only to offices internal to the University of Manitoba
  5. REGISTRAR'S OFFICE: 
    1. Please order your STUDENT HISTORY from the University of Manitoba's Registrar's Office (400 University Centre)
    2. Ask that it be sent to the Graduate Program in Biomedical Engineering's Graduate Student Advisor.
  6. Students who have NOT YET ARRIVED do NOT have a University of Manitoba Student History -- you are EXEMPT from submitting a Student History

 

 

Page 18 of 18 -- PART II -- TO BE COMPLETED BY REFEREE

  1. DEADLINE:  DEADLINE DATE
    1. REFEREE: The Referee will submit the REFEREE FORM and LETTER OF SUPPORT 
    2. STUDENT: The Student may submit the REFEREE FORM and LETTER OF SUPPORT  but BOTH must be received in a SEALED envelope
  2. Please give this page to your Referee(s)
    • Your Referee will submit the REFEREE FORM & RECOMMENDATION LETTER directly to the Graduate Student Advisor
  3. Please ALSO give your Referee(s) a copy of your UMGF Application so they are aware of the purpose of their recommendation
  4. Each of your Referee(s) must email to Amy.Dario@umanitoba.ca   the following two (2) documents
    1. this REFEREE FORM      AND
    2. a Reference Letter for you 

 

NEW, INCOMING STUDENTS

Students who have not yet arrived and registered as a graduate students of the University of Manitoba in the Graduate Program of Biomedical Engineering...

  1. Give this page, Page 18 of 18 -- PART II, to a Referee who submitted a Reference Letter for your Admissions Application
  2. We will use the Reference Letter submitted by your Referees from your Admissions Application
    • Additional Letters of Support are NOT needed

 

 ********************************

 

PART I: MISCELLANEOUS INFORMATION

  • ADDITIONAL PAGES:
    If you are including additional pages for the PUBLICATIONS and/or your RESEARCH STATEMENT sections of your application, please put your NAME and STUDENT NUMBER on the top margin of all extra pages.
  • NEW INCOMING STUDENTS FROM A UofM PROGRAM
    1. TRANSCRIPTS ORDER a STUDENT HISTORY from the Registrar's Office.  If you have Past Transcripts from other institutions we will use transcripts submitted with your Admissions Application
    2. RECOMMENDATIONS:  Obtain a Letter of Recommendation from a professor in our BME Dept. ALSO, ask that professor to fill-in the Referee Form (Page 18)
  • NEW INCOMING STUDENTS -- STUDENTS WHO HAVE NOT YET ARRIVED
    if you are new to the University of Manitoba and have not yet arrived or registered as a student you will not have either a PAST TRANSCRIPT or STUDENT HISTORY
    • TRANSCRIPTS:  We will use transcripts from  your Admissions Application    
  • NEW STUDENTS -- FIRST SEMESTER AT THE UNIVERSITY
    1. ORDER your STUDENT HISTORY (FREE-of-Charge) from the Registrar's Office (400 University Centre)
    2. When we receive your UMGF Application we will add the following from your ADMISSIONS APPLICATION
      1. Transcripts
      2. Up to 2 Letters of Recommendation (NO additional Referee Information is needed)
        If you are using a letter and referee from your current (UofM) Supervisor -- we will use only that one(1) reference and referee form.

 

 


SUBMISSION OF UMGF APPLICATIONS

  1. APPLICATION SUBMISSION:  Student are responsible for submitting their own UMGF APPLICATION and must email their UMGF APPLICATION by the deadline date
    Please EMAIL your UMGF application and any additional application pages to 
  2. APPLICATION FORM:  Please use and submit the correct application form for this award:  The application must state that it is for
    1. the current year
    2. style="MARGIN-BOTTOM:6PX; margin-top:6px"the BME department
    3. the application is for the UMGF
  3. PAST TRANSCRIPTS
    The Graduate Student Advisor will obtain Official Past Transcript and add it to your UMGF Application.  Students DO NOT need to order Past Transcripts
  4. STUDENT HISTORY
    1. ALL currently registered students at the University of Manitoba have a University of Manitoba STUDENT HISTORY. 
    2. If you are currently registered at the University of Manitoba or have been, at any time, registered at the University of Manitoba you are REQUIRED to submit a STUDENT HISTORY as part of your UMGF Application. 
    3. STUDENT HISTORIES are FREE-of-Charge
    4. STUDENT HISTORIES are sent only to University of Manitoba offices/departments
    5. REGISTRAR'S OFFICE:  Please order your STUDENT HISTORY from the University of Manitoba's Registrar's Office (400 University Centre) and ask that it be sent to the Graduate Program in Biomedical Engineering's Graduate Student Advisor.
  5. RECOMMENDATIONS / REFEREES
    1. EMAIL RECOMMENDATIONS:   The REFEREE(s) will email their Recommendation Letters AND Referee Form (page 18 of 18 of the UMGF Application) to Amy.Dario@umanitoba.ca.  
    2. DEADLINE:   ALL Recommendations must be received by the posted DEADLINE DATE.

 

 


PART II -- REFEREE INFO: FORM & LETTERS OF REFERENCE

 

PART II -- REFEREE SECTION -- How to complete the REFEREE form & submit Reference Letter for the student applicant 

  1. Print-out and give "Page 18 of 18" of your UMGF Application to your Referee
  2. As "Page 18 of 18" is NOT considered part of the Student Section of the UMGF -- you do not need to submit this page with your application in order for it to be considered complete

    HOWEVER, a the REFEREE FORM and LETTER OF REFERENCE is REQUIRED to review an award application
  3. DEADLINE:  ALL REFEREE FORMS must be received from REFEREES BY the DEADLINE DATE
    1. Please give this page to your Referee(s)
    2. REFEREE:   Usually, your Referee will submit the REFEREE FORM & RECOMMENDATION LETTER directly to the Graduate Student Advisor
    3. STUDENT:  The STUDENT may give the REFEREE FORM & RECOMMENDATION LETTER to the Graduate Student Advisor but both the LETTER and FORM must be in a SEALED ENVELOPE

 

 

 

REQUIRED

 

  1. LETTER OF REFERENCE
    1. UNIVERSITY OF MANITOBA STUDENTS
      1.  Please ask your Academic Advisor to submit a Letter of Reference for you
      2. Your Academic Advisor is NOT obligated to provide a Letter -- especiallly if you have asked for a references late (close to the deadline)
      3. If your Academic Advisor CANNOT provide you with a Letter you may ask another professor. 
           If your Academic Advisor cannot give you a reference you may obtain ONE(1) reference from a professor at the Univeristy with whom you've worked with in an academic or research capacity.
      4. You may submit ONE (1) Letter of Reference
    2. NEW or INCOMING STUDENTS -- If you are student new to the Graduate Program or you are planning to join our Graduate Program, you may obtain
      1. ONE (1) Letter of Reference from your Academic Advisor  OR
      2. ONE (1) Letter of Reference from an Academic from this or other institution   OR
      3. If you are unable to obtain a Letter of Reference WE WILL ATTACH 1-2 Letters of Reference found in your ADMISSIONS APPLICATION
  2. REFEREE FORM -- Filled in by your Referee
    1. UNIVERSITY OF MANITOBA STUDENTS
      1. Please ask your Referee to ALSO submit a Referee Form
      2. A Referee Form must also accompany a LETTER OF REFERENCE
      3. Your Referee Form must be filled-in by the Referee providing you with a Letter of Reference.
    2. NEW or INCOMING STUDENTS
      1. Please ask your Referee to ALSO submit a Referee Form
      2. A Referee Form must also accompany a LETTER OF REFERENCE
      3. Your Referee Form must be filled-in by the Referee providing you with a Letter of Reference.
      4. If we are using a Letter of Reference from your Admissions Application we will ALSO take the Referee form from your ADMISSIONS APPLICATION.
  3. WHAT TO SEND YOUR REFEREE:  Please send a copy of their UMGF application to your Referees to allow referees to understand the purpose of their RECOMMENDATIONS
  4. PART I, PAGE 17:  Make sure PAGE 17, is FILLED-IN to allow us to match your Application with the Reference Letters and Referee Forms as they arrive
  5. SENDING INFORMATION:  Please ask your Referees to email Referee Forms and Letters of Reference to Amy.Dario@umanitoba.ca   

 

Extra paperwork is destroyed and
will NOT be sent to the UMGF Evaluating Committee
 

 

 

NEW, INCOMING STUDENTS

Students who have not yet arrived and registered as a graduate students of the University of Manitoba in the Graduate Program of Biomedical Engineering...

  1. Give this page, Page 18 of 18 -- PART II, to a Referee who submitted a Reference Letter from your Admissions Application
  2. We will use the Reference Letter submitted by your Referees from your Admissions Application
    • Additional Letters of Support are NOT needed

 

 


PART III -- DEPARTMENT HEAD/DESIGNATE -- THIS SECTION ISNOT USED BY BME

 

PART III -- DEPARTMENT HEAD or DESIGNATE   Section

Our Department does not use this section of the application.  You may leave this form out of your submission

 


VALUE OF THE AWARD  

  1. Ph.D. $18,000 (up to $72,000 over 4 years -- Duration of Award below)
  2. M.Sc. $14,000 (up to $28,000 over 2 years -- Duration of Award below

 


 

DURATION OF AWARD

 *  TOTAL MAXIMUM UMGF funding for any individual graduate student is up to four-years (48-months) as determined by the awarding Department.

 *  PREVIOUS UMGF AWARD RECIPIENTS:  If you were previously awarded the UMGF, your current award may be held for up to the maximum time allowed for your program (as determined by the awarding Department), minus the amount the time the UMGF was previously held

*  DEPARTMENTS may issue awards for durations shorter than the "maxium numbers" indicated below.

 

MASTER STUDENTS

The UMGF will not extend beyond the first 28-months completed in a graduate program

Number of Months Completed at the
time of the award AND award period
(as a Master Student)
Max. Number of Months Eligible
to Receive the UMGF
0-4 Months up to 24-months of funding
5-16 Months up to 12-months of funding
Completed more than 16-months NOT ELIGIBLE

 The length of time a student is awarded the UMGF is determined by the Department.  The maximum award length is not necessarily received by students. 

 

 

Ph.D. STUDENTS

The UMGF will not extend beyond the first 52-months completed in a graduate program

Number of Months Completed at the
time of the award AND award period
(as a Ph.D. Student)
Max. Number of Months Eligible
to Receive the UMGF
0-4 Months up to 48-months of funding
5-16 Months up to 36-months of funding
17-28 Months up to 24-months of funding
29-40 Months up to 12-months of funding
Completed more than 40-months NOT ELIGIBLE

  The length of time a student is awarded the UMGF is determined by the Department.  The maximum award length is not necessarily received by students. 

 

 

 *  TOTAL MAXIMUM UMGF funding for any individual graduate student is up to four-years (48-months)

 *  PREVIOUS UMGF AWARD RECIPIENTS:  If you were previously awarded the UMGF, your current award may be held for up to the maximum time allowed for your program (as determined by the awarding Department), minus the amount the time the UMGF was previously held.

*  DEPARTMENTS may issue awards for durations shorter than the "maxium numbers" indicated above.

 

 


AWARD ELIGIBILITY

  1. MINIMUM GPA REQUIRED:
    Students with a minimum Award GPA of 3.75 (approximately A-) in the LAST 2-YEARS of study, or EQUIVALENT, at a recognized university, based on a Bachelor, Masters, Graduate Diploma, and/or a Doctoral degree(s).
    1. Please see AWARD RESTRICTIONS for details
    2. Calculations:  Please use admissions criteria in calculating GPA (http://umanitoba.ca/biomedical_engineering/prospective_students/index.html#GPA_Calc
  2. MINIMUM GPA REQUIRED IN YEARS USED IN CALCULATING GPA:
    Students must show an MINIMUM GPA of 3.75 (approximately above B+) in EACH year, or EQUIVALENT, used to calculate overall GPA.
  3. CONTINUED "GOOD-STANDING" STATUS
    Students must maintain a "Good-Standing" status academically and in research as follows
    1. Faculty Requirements (including, but not limited to)
      1. Maintaing a Term & Cumulative of least 3.5 or higher throughout the ownership of the UMGF award
      2. Academic Honesty
      3. Continuous Registration in the Graduate Program
    2. Departmental Requirements (including, but not limited to)
      1. Progress Reports
      2. Advisory/Research Meetings
      3. BME Seminar Attendance
      4. BME Seminar talk in the second year of the student's program
      5. Candidacy Exam: Completed within 12-months of registering as a Ph.D. student 
      6. Ph.D. Thesis Proposal: Completed within 27-month of registering as a Ph.D. student 
    3. AWARD RESTRICTIONS
      IMPORTANT!  Please also be award of the Award Restrictions
  4. MASTER MATRICULATING TO PHD (students already in the BME PROGRAM)

    BME MASTER STUDENTS applying for the UMGF for their Ph.D. program MUST submit a Ph.D. Admissions and MUST be offered Admissions PRIOR to the UMGF Application Deadline
  5. Ph.D. STUDENTS (Candidacy): 
    Students in the Ph.D. program must have successfully passed their Candidacy Exam in order to obtain the UMGF or considered in "Good-Standing", with regards to the Candidacy Exam, as deemed by the BME Graduate Committee. 
    1. The BME Graduate Committee may offer a UMGF each year to an incoming Ph.D. student however, continuance of the award is based on successful completion of the Candidacy Exam.
    2. Ph.D. students must pass their Candidacy Exam within 1-year of the start of the student's Ph.D. program
  6. Ph.D. STUDENTS (Thesis Proposal): 
    Students in the Ph.D. program must also present their Ph.D. Thesis Proposal within 27-months of the start of their Ph.D. program to be kept in "Good Standing" and continue to receive the UMGF.
  7. CITIZENSHIP:
    1. Regardless of citizenship ALL stududents are eligible to apply.
    2. Canadian Citizens & Permanent Residents:  In order to be considered for the UMGF eligible students (Canadian Citizens/PR) are expected to apply to NSERC, SSHRC, CIHR & MHRC
    3. Tricouncil eligible students who do not apply for a Tricouncil Award may be considered ineligible for a UMGF. 
  8. FIELDS OF STUDY:
    Students in all fields of study of graduate studies are eligible to apply. 
  9. STATUS:
    1. Only FULL-TIME BME students are eligible to apply for the UMGF Award.
    2. Part-time students cannot receive this award 
  10. YEARS OF GRADUATE STUDY:
    Students are eligible to receive the UMGF for
    1. up to the first 24-months of their Master’s program (see  Award Duration)
    2. up to the first 48-months of their PhD program (see  Award Duration)
    3. Total maximum UMGF support for any individual graduate student is 48-months. 
      (Please refer to the Award Holder’s guide for more detailed eligibility criteria (see  Award Duration).
  11. INCOMING STUDENTS 
    (students who are not already in a student of the University of Manitoba, and/or a student Applying to a New Program in BME (e.g. Master to Ph.D.), and/or a student changing from another graduate program to BME, etc. -- any new applicants):

    1. In addition to the aforementioned stipulations you MUST be admitted into the UofM BME Graduate Program and your NEW degree program (if applicable) and accepted the Offer of Admissions by the AWARD DEADLINE DATE to be considered for this award.  This means you must be accepted by
      1. an Academic Advisor
      2. the Department
      3. the Faculty of Graduate Studies
        • have NO "CONDITIONS" on your Admissions Acceptance
      4. REPLIED to and ACCEPTED the Offer of Admissions Letter BY THIS YEAR'S AWARD APPLICATION DEADLINE DATE
    2. Admissions Application, processing fees, and all required documents must be received AND verified by the Faculty of Graduate Studies by the Dept. submission deadline in order to be considered for this award.
    3. Choice to begin the award at specific start dates must be approved by your Academic Advisor and Department
    4. Interntional Students:  Confirmation of a valid study visa is required 
    5. Confirmation of enrollment/registration is required
      1. International students MUST have a valid study visa at the time of enrollment/registration is required (all paperwork to obtain student status in Canada must be in place before registration)
    6. Students who defer entrance will lose the award
  12. AWARD HOLDERS GUIDE:  Any additional requirements and/or regulations as mentioned in the current Award Holders Guide issued by FGS
  13. AWARD AVAILABILITY:   Is at the descretion of the BME Graduate Committee, but is usually September or Winter of the academic year designated on the award application.  Students who defer regardless of reason risk losing the UMGF award.
  14. TOTAL MAXIMUM UMGF SUPPORT for any individual graduate student is four-years (48 months) and includes the MGS if applicable 
  15. OTHER INCOME:  EMPLOYMENT / OTHER AWARDS
    1.  Award holders are expected to devote the majority of their time to the expeditious completion of their degree program. As a guideline in this context, the Faculty of Graduate Studies limits the number of hours of employment per 12-month period to 720 hours (within the university and outside the university).
    2. Internship hours are not counted as part of the 720 hours maximum, provided that they are a requirement of your program of studies.
    3. You may not concurrently hold an award that exceeds the value of the UMGF/MGS
    4. Students offered an external award that is equal to or exceeds the value of the UMGF/MGS may not hold the award
    5. Students may not work as a full-time employee at any time during tenure of the scholarship

UMGF RENEWALS - Students who are awarded a UMGF are required to apply for external funding, if they are eligible, to qualify for subsequent year(s) of funding.  Students who are eligible to apply for external funding and do not do so will be considered INELIGIBLE for renewal of their award.

  


GUIDELINES

  1. Applicants must be Full-Time BME graduate students
     
  2. The UMGF is open to both Canadian & International students
     
  3. GPA REQUIREMENTS 
    1. AWARD GPA:   A minimum totaling at least  3.75 GPA (above B+) -- (calculated using grades earned in the last 2-years of study, in a degree program) *
    2. TERM GPA:      A minimum total  3.75 GPA (above B+) for EACH YEAR used to caluculate Overall GPA is required  -- (calculated using grades earned in a degree program)
    3. CUMULATIVE GPA:   A minimum total  3.75 GPA (above B+) overall GPA in the Graduate Program is required
    4. Only grades received from recognized institutions of higher education are used in GPA calculation
    5. GPA is based on your Bachelor, Master, Graduate Diploma, and Doctorial degrees
    6. GPA REQUIRED TO KEEP THE UMGF
      1. A 3.50 GPA must be maintained to continue to hold this award
      2. NO grade below C+ (including AX courses) may be received while holding this award

 

* For this award, a "year" is be considered as 2-3 terms in which grades are earned.

 


AWARD PAYMENTS 

Students must be admitted and registered as full-time graduate student, without provision, in the academic year in which they are to receive the UMGF.

  1. UMGF payments are disbursed in biweekly installments which are deposited directly into the student’s account.
  2. May payment is contingent upon continued eligibility and approval of a satisfactory renewal form which UMGF recipients receive in December.
  3. Award payments are not directly credited towards tuition -- students are responsible for paying their own tuition. 

 

 


PORTABILITY 

This award is honored only in the following instances...

  • PROGRAM for which the applicant originally applied and received the award
    • It cannot be transferred to, as an example, a Ph.D. program, et. al.
    • Should the student transfer to another program the award will be withdrawn
  • DEPARTMENT in which it was awarded
    • if awarded in ECE and the student wishes to transfer to another Department (BME, Mechanical, Physics, Asper, etc.) the award will be withdrawn
  • UNIVERSITY -- only valid at the University of Manitoba
    • This award cannot be used at another University or educational institution
    • If the student wishes to go elsewhere the award will be withdrawn.

 

 


SUPPLEMENTAL AWARDS & MGS UPGRADES

 

NEW UMGF receipients are automatically considered for Supplemental Awards and the MGS Upgrade.  Award GPAs, not admissions GPAs are used for these award considerations.

 

LIST OF SUPPLEMENTAL AWARDS

  • MGS -- Manitoba Graduate Scholarship
  • J.S. Lightcap: The highest ranked Ph.D. student in any discipline
  • Clarence Bogardus Sharpe:  Graduate Student in any discipline ranked highest in this year's UMGF completition
  • Alfred Rea Tucker:  A Graduate Student in any discupline ranked immediately after students receiving the Clarence Bogardus Shairpe
  • Gordon P. Osler Scholarship: Full-time Ph.D. students in Management, Engineering, or Science ranked highest in this year’s UMGF competition. NB: Gordon P. Osler Prize valued at $100 is awarded to the highest ranked Gordon P. Osler award.
  • Manitoba Graduate Scholarship PhD Students: Full-time Ph.D. students in any research based program ranked highest in this year’s UMGF competition

 

 


SELECTION & NOTIFICATION
The Faculty of Graduate Studies Awards Committee, which consist of 12 faculty members and 3 graduate students provide equal representation from the three disciplines – natural sciences and engineering, social sciences and humanities, and medical health sciences.

SELECTION CRITERIA:   Applicants for the UMGF are evaluated and selected according to the criteria in the following categories:

  1. Academic Excellence -- academic record 
  2. Awards -- scholarships and awards held 
  3. Research Ability or Potential
    1. quality of contributions to research and development (including works considered creative endeavors refereed publications) relevance of work experience and academic training to field of proposed research
    2. significance, feasibility, and merit of proposed research • ability to think critically
    3. ability to apply skills and knowledge
    4. judgment
    5. originality
    6. initiative and autonomy
    7. enthusiasm for research
    8. determination and ability to complete projects within an appropriate period of time  
  4. Communication Skills
    1. The ability or potential to communicate scientific concepts clearly and logically in written and oral formats. For example this could include:
      1. quality of the application’s presentation
      2. in preparing publications
      3. awards for oral presentations or papers
    2. Advisors Assessment
      When reviewing candidates, Advisors consider:
      1. Academic Preparation
      2. Demonstrated scholarly ability
      3. Demonstrated Research ability
      4. Student’s Research Proposal
      5. Communication Skills (written)
      6. Communication Skills (oral)
      7. Industriousness/ Motivation
      8. Creativity
      9. Originality
      10. Judgment

 

 
Masters
Ph.D.
Academic Excellence (GPA)
65%
40%
Awards, Publications, Research, Communications, Experience, creative endeavors
15%
40%
Advisor’s Assessment
20%
20%

 

NOTIFICATION OF AWARD DECISION 

  1. The Faculty of Graduate Studies announces the results      
    1. Applicants will be informed of award receipt, alternate status, or rejection, after ~June 2020 to ~ July 2020.
    2. The BME Dept will send out letters to those students who did not receive the UMGF Award OR who are considered Award Alternates   
  2. Successful applicants receive notice of award and must refer to the relevant UMGF Award Holder’s Guide, which contains instructions on how to
    1. obtain payment
    2. requirements for KEEPING the award
    3. regulations pertaining to the award

 

 Award Results are varified and confirmed by the Faculty of Graduate Studies. 
ALL award FINAL DECISIONS and AWARD NOTIFICATIONS are made by the Faculty of Graduate Studies.

 

 


TERMINATION OF AWARD

 

  1. VOLUNTARY AWARD TERMINATION:  Students may wish to terminate their UMGF for a variety of reasons (e.g.  job, decided to attend university part-time, etc.). Should you wish to terminate your award you must do so in writing.
    1. Send an email directly to the UMGF AWARDS ADMINISTRATOR, Ms. Laura McMillan at Laura.Mcmillan@umanitoba.ca  
      1. Your FULL Name (please indicate your Family Name in ALL CAPS)
      2. Your Student Number
      3. The Termination Date of your award
  2. MANDATORY AWARD TERMINATION
    1. Awards will be terminated for students who do not maintain "Good Standing" (e.g. GPA falls below 3.5, violate academic integrity, etc. )
    2. Does NOT maintain Department Requirements for the student's program (e.g. does not pass Candidacy, does not obtain Thesis Approval, does not maintain an "Adequate" rating Progress Report or other academic/research reviews)
    3. Does NOT maintain CONTINUOUS REGISTRATION
    4. Changes Departments
    5. Changes Program (M.Sc. to Ph.D. or vice versa)
    6. Changes Universities
    7. Obtains a Full-Time Job
    8. Obtains another large funding

 

 


ACADEMIC GUIDELINES / CALENDAR

BME SUPPLEMENTAL GUIDELINES 

CODE OF CONDUCT -- Plagiarism

COMPUTER ACCOUNTS 

BME GSA 

COURSE INFORMATION

  1. Current Course Offerings
  2. Core Course Descriptions

PROGRAMS

  1. Ph.D. 
  2. M.Sc.
  3. Course Category (AX,AU,OS)
  4. Summer Registration (mandatory)

PROGRAM INFORMATION

  1. Progress Reports (Mandatory)
  2. ASG (Advisor Student Guideline)
  3. BME Seminar (Mandatory)
  4. Core Courses
  5. Leaves of Absence
  6. FAILED GRADES
    1. What to do
    2. Grade Appeals
    3. Student Advocacy
  7. Transfer Credits
  8. Transfer: M.Sc to Ph.D.
  9. Revert: Ph.D. to M.Sc.
  10. CHANGE REQUESTS:
    Advisor / Committee
  11. CO, IP, Incom, Course Extension
  12. Voluntary Withdrawal
  13. Authorized Withdrawal

RESEARCH INTEGRITY

University Plagiarism Software: iThenticate

RESEARCH ETHICS & COMPLIANCE

  1. Bannatyne Campus
  2. Ft. Garry Campus

ENVIRONMENTAL HEALTH & SAFETY

FUNDING

  1. TRAVEL AWARD
  2. AWARDS GENERAL INFO
  3. BUCHANAN GRAD RECRUITMENT SCHOLARSHIP
  4. ENG. FACULTY INITIATIVE AWARD    
  5. CIHR
  6. MHRC  
  7. NSERC
  8. UMGF
  9. IGSS
  10. FGS EMERGENCY LOAN 
  11. CENTRE ON AGING
  12. ALZHEIMER SOCIETY MANITOBA 
  13. OFFICE OF RESEARCH SERVICES
    1. Instiutional
    2. External
    3. Internal
  14. Faculty Funding   
  15. External Funding
  16. FGS Database  
  17. TA WAGE SCALE 
  18. JOBS 
    1. Job Postings / Student Job Recruitment
    2. On-Campus Jobs  

TUITION & FEES 

  1. MASTER'S PROGRAM
    1. Full-Time
    2. Part-Time
  2. Ph.D. PROGRAM
  3. OTHER FEES
    1. Compulsory Fees
    2. Incidental Fees 
    3. Cost of Living Expenses
  4. TUITION INSTALLMENT PLAN
    (International Students Only)

GRADUATION / CONVOCATION

  1. THESIS DEADLINES
  2. Thesis Info
  3. Thesis Guidelines
  4. Thesis Checklist
  5. Thesis Online Submission
  6. THESIS SAMPLES
    1. Title Page
    2. Table of Contents
  7. PLAGIARISM SOFTWARE: iThenticate
  8. ECE Graduand Info
  9. CONVOCATION!

NEW STUDENT INFO
(Please see info site at ECE)

  1. Quick, General Info
  2. General Info & Services
  3. Registration Procedures
  4. Registering for Courses
  5. Acceptance of Offer (Letter)
  6. Paying Tuition & Fees
  7. Office Space & Mail
  8. Grad Students With Children
  9. Student University Guide
  10. Orientation
    1. ECE (mandatory)
    2. FGS (TBA via emails)
    3. University
    4. International Students

 


UNIVERSITY OF MANITOBA SERVICES

FACULTY OF GRADUATE STUDIES

  1. Thesis Guideline & Forms
  2. Thesis Info
  3. Important Dates
  4. Award /Scholarship Contacts
  5. FORMS
  6. Workshops

REGISTRAR'S OFFICE

  1. Transcripts
  2. Important Dates
  3. Convocation
  4. FORMS

INTERNATIONAL STUDENT INSURANCE

INTERNATIONAL STUDENT RESOURCES

ACCESSIBILITY SERVICES 

STUDENT ADVOCACY 


STUDENT GROUPS

UMGSA  

  1. Travel Funding
  2. Emergency Grant
  3. Special Projects Grant
  4. Student Award
  5. Teaching Award

UMSU  

  1. Int'l Student Health Insurance
  2. HEALTH / DENTAL Benefits
    -- Opt-Out
  3. U-PASS (bus pass)
    -- Opt-Out

UMBMES

BME GSA

  


MANITOBA PROFESSIONAL ASSN.

ENGINEERS GEOSCIENTISTS MANITOBA (APEGM)
Association of Professional Engineers & Geoscientists of the Province of Manitoba

 


CIC: CITIZENSHIP & IMMIGRATION CANADA  

  1. CIC web site  
  2. VISA to Study in Canada  
  3. RE-NEW/EXTEND Study Visa 
  4. Student Work Permit  
  5. Post-Graduate Work Permit  
  6. Letters of Invitation  
  7. FORMS & GUIDES   

  


CONFERENCE PAPERS & THESIS HELP

UofM Writing Style: THESIS

  1. APA Style
  2. APA Basic Style Guide
  3. APA Style Tutorial

 

HELP FROM OTHER UNIVERSITIES

  1. Graduate Student Writing Kit
  2. Thesis Proposal
    1. How to write a thesis proposal
    2. Successful thesis proposals
    3. Components of a thesis proposal
    4. M.Sc. Thesis Proposal
    5. Ph.D. Thesis Proposal
      1. Guideline 01
      2. Guideline 02
  3. Research Papers:
    1. Lit. Reviews
      1. Lit. Reviews
      2. Example 01
      3. Example 02
    2. Abstracts
      1. Writing an Abstract
      2. Abstract Presentations
      3. Examples
    3. Effective Outlines
  4. Citing References
    -- APA Style