Expected Time to Graduation: 4 years (approximate)
TUITION & FEES
|MAXIMUM TIME LIMIT:
||6 Year (Full-time and Part-time)
7 Years if admitted & began
program PRIOR TO Fall 2013
It is the responsibility of Students to know their program, deadlines, regulations, advisor/advisory committee advisement/mandates, etc. Students who miss deadlines, neglect submitting required paperwork, do not meet program goals/milestones, etc., do not adhere to regulations (e.g. plagiarism, copyrights, ethics, etc.), ignore Advisory/Advisory Committee, and/or who are unaware of program requirements (grades, courses, etc.) may be asked to withdraw from the BME Graduate Program.
- The advisor must
- hold a Ph.D. degree
- be a member of the BME program in order to supervise a student.
- be identified at the time of admission
- The advisor (who must be a member of the BME program) must establish an advisory committee for the student within 12-months of the student’s registration in the BME program and within 6 months if the student has transferred from a M.Sc.
- Academic Advisors must plan, discuss, and approve the student's PROGRAM OF STUDY
A Co-Advisor is required if the Academic Advisor...
- is not a member of the Faculty of Engineering
- is not an ADJUNCT member of BME
- does not hold a faculty position with a rank of Assistant Professor or higher in a department with a graduate program, in this case a co-advisor who is BOTH a member of the
- FGS and
- a Core BME member is required
ADVISORY COMMITTEE MEMBERS:
The committee must consist of the ADVISOR plus...
- TWO -- A minimum of two additional members who are members of the FACULTY OF GRADUATE STUDIES (FGS).
- TWO -- At least two members of the advisory committee must be members of the BME program.
- Core Members
- Adjunct Members
- Affiliate Members
- In addition to the advisor, at least
- ONE -- member must be from the same home-faculty as the ACADEMIC ADVISOR (internal), while
- ONE -- member must be from a home-faculty that is different from that of the ACADEMIC ADVISOR (external).
- ONE -- At least one member of the committee must be from the FACULTY OF ENGINEERING
- When the advisor holds a faculty position (this may be a nil-salaried position but not an adjunct position) in a department with a graduate program a co-advisor is not required. However, given the multi-disciplinary nature of the program, the inclusion of a co-advisor is strongly recommended.
- When the advisor does not hold a faculty position with a rank of Assistant Professor or higher in a department with a graduate program, a co-advisor who is both a member of the FGS and a Core BME member is required.
- The CO-ADVISOR is extra to the minimum number of the advisory committee as described above.
COMMITTEE RESPONSIBILITIES INCLUDE:
- Approval of the student's
- Program of Study
- Thesis Proposal
- Candidacy Exam
- General supervision over the student’s work throughout the Ph.D. program
- Progress Reports and Progress Meetings
- The committee should meet with the student periodically (and must meet with the student at least once a year) to review the student’s progress and to report this progress to the Faculty of Graduate Studies.
- If there is evidence of unsatisfactory performance, the student may be required to withdraw by FGS
All members should be deemed qualified by the Program Director and be willing to serve.
ADDITIONAL SOURCE OF INTERNAL / EXTERNAL COMMITTEE MEMBER
These are members of the University of Manitoba Faculty of Graduate Studies
RESTRICTIONS: DATE, TIME, LOCATION
ALL presentations are restricted to the following dates & times.
PRESENTATION DATES & TIMES
- Must be held during University business hours
- 8:30 a.m. to 4:30 p.m. ONLY
- Monday through Friday when the university is OPEN
- University Holidays -- NOT ALLOWED
- Weekends -- NOT ALLOWED
- Should the student require an EXEMPTION to the time restriction please see below as to how to request an exemption
- Presentations must be held either on the Ft. Garry or Bannatynne campuses
- An additional 7-10 working days are required to consider the exception
- Exemptions to the presentation time restrictions are considered on a case-by-case basis and NOT GUARANTEED
- Must be approved by the Academic Advisor, Department, Faculty, and in some instances, the Dean
- Submit an email request to the Graduate Student Advisor and cc the Academic Advisor.
- Please include the reason as to why the Thesis Proposal Presentation CANNOT be held during regular working hours
BME SUPPLEMENTAL GUIDELINES
COURSE REQUIREMENTS /
GENERAL PROGRAM INFO
PHD PROGRAM TYPES
- PROGRAM: 12-Credit Hours (Minimum)
Entrance from a recognized university and qualifying Master of Science program in Engineering, Science, and/or Medical
(as determined by BME Admissions Committee)
The minimum must include five (5) credit hours from the 7 core courses plus the 1 CH Ethics course (BME7030) and the zero (0) credit hour BME Semina course (BME7000).
The remaining 6 credit hours of the minimum requirement must be taken at the 7000 level relevant to the student’s thesis from any departments of the faculties of Engineering, Science and Health Sciences or Department of Psychology and Pathophysiology based on the suggestions of the student’s Advisory Committee
- PROGRAM: 18-Credit Hours (Minimum)
Direct Entry from a Doctor of Medicine (M.D. or equivalent
(as determined by BME Admissions Committee)
Students admitted directly from a Doctor of Medicine Degree (MD) are required to pass a minimum of 18 credit hours of 7000 level courses.
- Additional Credit Hour Requirements:
The Advisor and/or the Advisory Committee may require that the student enroll-in and sucessfully complete additional credit hours (up to 24-hours in total within the BME Ph.D. program). The student may be asked to take a variety of additional courses to add to or firm up research background knowlege.
- In these cases, if undergraduate courses must be taken these undergraduate courses including credit hours does NOT count towards the student's degree, but is included in the GPA calculation and affects scholarships and funding.
- In these cases, if a reading course is needed the reading course cannot be used to conduct research. If the reading course is approved by the BME Executive Committee the course and is held at the Graduate Level the course and credit hours may be used towards the student's degree.
- PROGRAM: 24-Credit Hours (Minimum)
BME MSc Students who do not hold an MSc and who have been recommended for transfer to the BME Ph.D. program.
Recommendations must be initiated by the student's Advisor and Advisory Committee and approved by the Department.
- Students without an MSc and who have the recommendation to transfer to the Ph.D. program from their Academic Advisor are required to successfully complete at least 24-credit hours of coursework.
- Recommendation to transfer from the MSc. program to the PhD within 12-months of beginning the student's MSc program.
- Courses should be at the 7000-level or higher
- However, up to 6-credit hours may be taken at the 4000-level with permission of the Department and approval of the Advisor and Advsiory Committee
- Additional Credit Hours:
The Academic Advisor and/or Advisory Committee may require that the student enroll-in and sucessfully complete additional credit hours (up to 48-credit hours in total) to add to or firm up research background knowleg
PRE-REQUISITE COURSE REQUIREMENTS (Prior to Admissions)
The following courses are required in the student's academic background prior to Admissions in the BME Graduate Program.
- Math 1210 (Linear Algebra), Math 1510 (Calculus 1), or PHYS 1050 (Physics 1) (or their equivalent)
- If the student does not have any of these courses in his/her background he/she must successfully complete this requirement prior to Admissions
- The Student may enroll in course requirement in the Occasional Student Program
(6-12-Credit Hours Required depending on Ph.D. program)
- Program of Study:
- Must be recommended by the student Advisory Committee.
- Must be approved by the Chair of the Curriculum Committee
- Courses are determined by the Student's Area of Research.
Areas of concentration are:
- Department of Psychology and Pathophysiology
- Science and Health Sciences
- ALL courses must be taken at the 7000 level or higher
CORE COURSES (5-Credit Hours Required)
5-Credit Hours are required from the following Core Courses. Life Science Students must take Engineering based Core Courses and Engineering Students must take Life Science base Core Courses.
- BME7012 -- Foundation of Physiology (2 CrHr)
- BME7014 – Functional Anatomy (2 CrHr)
- BME7016 – Introduction to Biochemistry (1 CrHr)
- BME7022 – Biomedical Devices (2 CrHr)
- BME7024 – Engineering Electromagnetics (2 CrHr)
- BME7026 – Basics of Biological Signal Analysis (2 CrHr)
- BME7028 -- Basics of Biomechanics (2 CrHr)
- EXEMPTION REQUEST: In a case in which a student has similar courses as our core courses, the student might be exempted from taking the equivalent core courses and allowed to fulfill the 12-credit hours with other courses.
- the course similarity is determined by the Advisor, Advisory Committee, and Chairs in Curriculum and Program
- the replacement course(s) is determined by the Advisor
ETHICS (1-Credit Hour Required)
The goal of this course is to introduce the ethical issues encountered in biomedical research.
- Historical Examples of unethical biomedical research
- Vulnerable Circumstances, the use of language
- Inappropriate inclusion or exclusion criteria
- Long-term safety
- Conflict of Interest
BME 7010 ( 6-Credit Hours)
- This course was offered to students prior to September 2014
- Qualified as 4-modules or 6-credit hours as follows:
- 1, 1-Credit Hour: Ethics Course
- 1, 2-Credit Hour: Core Course
- 2, 1-Credit Hour: Core Course
- This course is no longer offered
BME SEMINARS (Required -- Pass/Fail, No Credit Hours)
All BME Students, regardless of program, are required to attend BME Seminars offered every 2-weeks. http://umanitoba.ca/biomedical_engineering/courses/bme_seminars.html
BME SEMINAR PARTICIPATION & ATTENDANCE REQUIREMENT
All BME students are required to make an approximately half-hour presentation of their research at a BME Seminar. This is usuallly done in the second year of the student's program. For details regarding the BME seminar presentations please speak to Dr.Ji Hyun Ko (Ji.Ko@umanitoba.ca) and your Academic Advisor.
You may view past and present BME seminars here http://umanitoba.ca/biomedical_engineering/courses/bme_seminars.html
All BME students are expected to attend the approximately twice monthly BME Seminars. Students do NOT register in the BME Seminar until their final year in their program at which time a grade of PASS or FAIL is submitted.
Students who cannot attend, for whatever reason, MUST obtain permission from Dr.Ji Hyun Ko (Ji.Ko@umanitoba.ca) PRIOR to the absence.
THESIS PROPOSAL PRESENTATION
- Submission / Distribution to Advisory Committee: Within the first 12-months after registration into the Ph.D. program
- Finalized & Approved: Within the first 18-months after registration into the Ph.D. program
- The student shall submit a 3-page thesis proposal, outlining the nature, and scope of the work (including a brief introduction, methods and anticipated outcomes) to be undertaken to his/her advisor/co-advisor under their mentorship.
- The advisory committee will read the proposal, meet with student and may request a formal presentation by the student, and give their comments to the students’ supervisor.
- If the proposal is found satisfactory by the committee, the advisor will recommend its acceptance to the student’s advisory committee to seek approval; otherwise, the student has one month to revise the proposal and resubmit. The thesis proposal must be approved by the advisory committee.
CANDIDACY EXAM -- Completion: Approximately 1-year after the approval of Thesis Proposal
COMPLETION REQUIREMENT: Approximately one-year after the approval of the Thesis Proposal and, normally between 22-26 months from the start of the Ph.D. program, the student must sit the Candidacy Exam.
NOTE: Courses are usually completed by 26-month Candidacy Exam Deadline.
Students in the 12- or 18-credit hour Ph.D. program should have all course requirements completed. Students in the 24-credit hour Ph.D. program might still have outstanding course credits pending. In any case, student should be prepared for Candidacy Exam regardless of course completion
The following TWO-COMPONENT EXAM process will be followed.
- WRITTEN COMPONENT
- The student is required to write a scientific manuscript on a related to, but different topic to the thesis proposal, of approximately 6,000-8,000 words, that follows the format of a recognised peer-reviewed journal in this field. The manuscript should provide (at a minimum):
- INTRODUCTION to the related but different work that the student is carrying out, with extensive references supporting the material
- METHODS & MATERIALS used to carry out the study / project
- RESULTS obtained and a detailed analysis thereof
- DISCUSSION that fully demonstrates the significance and feasibility of this research
- The paper must be provided to the members of the committee for review at least 3 weeks prior to the oral exam
- Publication of the paper following a successful Candidacy exam is encouraged
- The committee members should review the manuscript as if they were reviewing a submission to a peer-reviewed journal.
The review should consider style, scientific content and grammar in order to determine whether the student is able to research, construct and write a scientific paper
- If the majority of the committee feels that the paper is acceptable for publication with only minor revisions, the student may proceed to the oral exam
- ORAL COMPONENT
- A 20-30 minute presentation of the paper followed by oral questioning by the committee to determine whether the student has:
- a broad understanding of the factual and conceptual knowledge central to the discipline within which the research is focused
- an ability to think creatively and critically about questions related to their area of research
- an awareness and appreciation of the significance of new discoveries in their area of research and how their own research complements this
- full understanding of key assumptions and technical complexities of relevant research methods (e.g., analytical, experimental, observational, statistical) as applicable to their research
- Material/concepts which have been identified in the manuscript, as well as in any papers referenced (or which should have been referenced) in the manuscript, are examinable
- Following the question period, the committee will deliberate and if the majority of the committee feels that the student has met the criteria for both the written and oral components of this examination, the student shall pass
EXAMINING COMMITTEE STRUCTURE
(EXTERNAL EXAMINER & CHAIRPERSON)
EXAMINING COMMITTEE COMPOSITION
The Candidacy Exam Examining Committee usually consists of
- INTERNAL MEMBERS: The student's Advisory Committee members
- EXTERNAL EXAMINER: An ADDITIONAL External Member
- CHAIRPERSON: An Independent Chairperson -- Oversees the Examination
- INTERNAL MEMBERS
- These are the members for the student's Advisory Committee
- EXTERNAL EXAMINER
- A person who has relevant expertise
- Has NOT served on the student’s Advisory Committee
- Must hold a Ph.D. or equivalent
- Has no conflicts of interest in serving as the External Examiner
- This person is selected by the Academic Advisor
The Ph.D. Candidacy External Examiner is a temporary position and serves only at the Candidacy Exam. The Ph.D. Candidacy External Examiner is not a member of the Student's Advisory Committee but may be added to the committee after the Ph.D. Candidacy.
- May be appointed by the student's Academic Advisor
- Must be approved by the BME Program Director or Chair of the BME Admissions Committee
- May be External or Internal to the University
- May be Internal to the Academic Advisor's home Department
- Does not question the student
- Holds an advisory, non-voting role
- The Chairperson oversees the Candidacy Exam and holds an administrative position.
- He/She is independent of the Examiners
- He/She does NOT vote
- He/She introduces the student & committee
- He/She opens the exam
- He/She monitors time
- He/She keeps order
- He/She call for votes, etc.
After the establishment of a Chairperson the student must send the Chair the following information
- BIOGRAPHY: This allows the the Chair to properly introduce the student
- ABSTRACT: The Abstract or full Thesis Proposal (via email is OK in most cases. Some professors prefer a hard-copy, please send whatever format they desire)
- NAMES: The names of your Committee Members and your Academic Advisor
WRITING YOUR THESIS
After your thesis proposal is approved you may begin writing your thesis. It is important that you consult and work closely with your Academic Advisor and Advisory Committee members when developing your thesis.
WHAT KNOWLEDGE & IDEAS HAVE BEEN ESTABLISHED ON YOUR TOPIC & WHAT ARE THEIR STRENGTHS
THESIS OUTLINE (Organizational Tool)
The outline gives an overview of the main points of your thesis. It clarifies the structure of your thesis and helps you find the correct focus for your work. The outline can also be used in supervision sessions, especially in the beginning. You might find that you need to restructure your thesis. Working on your outline can then be a good way of making sense of the necessary changes. A good outline shows how the different parts relate to each other, and is a useful guide for the reader. http://sokogskriv.no/en/writing/structure/structuring-a-thesis/#13_Outline
What is the purpose of a thesis outline
The thesis outline is the blueprint of your thesis and helps you in organizing your material, arguments, research, conclusions, etc. An outline makes it earsier for most students to gather and organize their material and write their thesis.
SAMPLE: Thesis Outline
ELEMENTS OF THE THESIS
- TITLE PAGE (SAMPLE)
- TABLE OF CONTENTS (SAMPLE)
- THESIS ABSTRACT
- What is the purpose of an Abstract
An Abstract is the brief summary of your research allowing the reader to quick determine your paper's purpose. It should be a concise summary of key points of your research and should summarize your research topic, research questions, participants, methods, results, data analysis, and conclusions.
- What are the elements of a thesis Abstract
- What is the overall purpose of the study -- What is being addressed
- Explain your research methods
- Describe your results
- Give your conculsion and recommendations
- MAIN PAPER
State what you are trying to prove / disprove
- THESIS STATEMENT
A thesis statement focuses your ideas into one or two sentences. It should present the topic of your paper and also make a comment about your position in relation to the topic. Your thesis statement should tell your reader what the paper is about and also help guide your writing and keep your argument focused.
The body of your thesis should show that your argument/critique/analysis is moving in a certain direction (the direction outlined in your introduction)
WRITING STYLE -- APA STYLE
When writing theses please remember that graduate students use the style recommended by the Faculty of Graduate Studies
CITING INFORMATION -- APA STYLE
APA STYLE -- USED IN WRITING THESES
CHECK YOUR THESIS -- COPYRIGHT CHECKS
- iTHENTICATE SOFTWARE: The University offer this software to you FREE-of-Charge to allow you to check for any copyright problems
- Before submitting your Thesis to MSpace please download and run your thesis through iThenticate to ensure the originality of your thesis
FINAL PH.D. ORAL INFORMATION
TIMING / RESTRICTION:
- HOW EARLY MAY YOU DEFEND: The Academic Guildelines requires that the time between the CANDIDACY EXAM and the FINAL ORAL is at least 1-YEAR.
After the successful completion of the CANDIDACY EXAM the FINAL Ph.D. ORAL may be given as early as 1-year after the Candidacy Exam.
- DEFENCE DAY / TIME: ALL DEFENCES must take place during University of Manitoba working hours
- Mondays through Friday
- 8:30 a.m. to 4:30 p.m.
- Not during University of Manitoba holidays
- DEFENCE VENUES: ALL DEFENCES must take place on either the
- Ft. Garry Campus
- Bannatyne Campus
Please register in the following to allow you to defend and graduate
- BME 7000
- GRAD 8000
- GRAD 8020
(The following information is from the University of Manitoba's Faculty of Graduate Studies Academic Guidelines.)
For the latest Academic Guideline information please always check the
ACADEMIC GUIDELINES, Graduate Student Section.
Information regarding the Ph.D. Examining Committee may be found in the
ACADEMIC GUIDELINES, Ph.D. Section.
- EXAMINING COMMITTEE COMPOSITION
- At least 3 internal thesis examiners are recommended on the Appointment of Examiner's form and approved by FGS
- (1) one member must hold a primary appointment within the unit
- (1)one member must hold NO appointment within the unit
- ALL INTERNAL EXAMINERS must be members of the UofM Faculty of Graduate Studies
- Normally, INTERNAL EXAMINERS are members of the candidate’s Advisory Committee, if not, approval must be obtained from the Dean of the Faculty of Graduate Studies
- EXTERNAL EXAMINER QUALIFICATIONS
The candidate’s advisor/co-advisor, in consultation with the advisory committee, will recommend the names of 3 distinguished scholars from outside the University of Manitoba with particular experience in the field of the thesis research to serve as the external examiner (http://umanitoba.ca/faculties/graduate_studies/forms/index.html).
RECOMMENDATIONS should include ...
- a brief CV of each of the prospective External Examiners
- a short statement detailing the rationale behind the recommendations
- the prospective External Examiners’ qualifications, including
- a current list of his/her scholarly publications
- a current list of his/her research activities
- their experience with graduate student education (important)
If any of the recommended Examiners does not meet the following criteria, specified below, a detailed explanation should be included with the rationale for the recommendation.
The External Examiner SHOULD:
- hold the rank of Associate Professor, Full Professor, Senior Scholar or Emeritus Professor (or the equivalent if outside North America) at a university, or have comparable expertise and standing if not a faculty member at a university
- have an established reputation in the area of the thesis research and be able to judge whether the thesis would be acceptable at an institution comparable to the University of Manitoba; and
- have significant recent experience with the supervision and/or examination of Ph.D. students
The External Examiner SHOULD NOT:
- have acted as an external examiner for the same Ph.D. supervisor within the previous two years;
- have been associated with the candidate at any time or in any significant way in the past five years, present or reasonably foreseeable future (advisor/co-advisor, colleague, teacher, co-author of published material, family member, etc.);
- or be associated with the candidate’s advisor/co-advisor in any of the following ways:
- former student;
- research advisor/co-advisor;
- research collaborator within the last five years;
- co-author of published material within the last five years.
- have had a significant academic disagreement with the candidate, the advisor/co-advisor or any member of the advisory committee.
The Dean of the Faculty of Graduate Studies will choose the external examiner from the list provided by the candidate’s advisor/co-advisor and will make the formal invitation to the external examiner. The Dean of the Faculty of Graduate Studies shall ensure the anonymity of the external examiner until it has been determined that the student can proceed to oral defence.
- CHANGES TO AN ESTABLISH COMMITTEE
- APPROVAL REQUIRED -- The Dean of Graduate Studies must also approve changes in the membership of the examining committee.
- NO CHANGES may be made in committee member of an Examining Committee after the thesis is distributed by the Faculty of Graduate Studies to the committee for examination.
THESIS REVIEW -- THE PROCESS
BEFORE submitting your Final Oral Exam Thesis, ideally, you should meet with your Advisory Committee one last time for comments and feedback. In any case, you MUST obtain the approval of your Adcademic Advisor BEFORE submitting your Final Oral Exam Thesis to the THESIS PORTAL.
After allowing your Academic Advisor to review and comment on your Final Oral Exam Thesis and receiving his/her approval...
- Submit your Final Oral Exam Thesis to the THESIS PORTAL
- FGS will quickly review the Thesis for consistancy -- ~1 - 2 Days
- During this review your Academic Advisor will be asked to submit the names for 3 potential External Examiners
- A notification of receipt will be sent to the Graduate Student Advisor
After submitting your Final Oral Exam Thesis to the THESIS PORTAL. Neither you nor your Academic Advisor may contact Internal Committee members until after they return their reviews on your Thesis to FGS. Violation of this will cause delays in your Final Oral Exam.
- INTERNAL EXAMINERS
- FGS will distribute the Final Oral Exam Thesis to your Internal Examiners (Advisory Committee members)
- They have about 3-8-weeks to review your thesis, make comments, and rate it. Depending on the rating and your Academic Advisor, if you pass, you may be asked to make some corrections prior to distributing to the External Examiner.
- CATEGORY (RATING):
- The thesis represents a distinct contribution to the candidate’s field of research and is acceptable as it stands. Minor revisions to content, structure, or writing style may be required. The thesis may proceed to external distribution;
- The thesis has merit and makes a contribution to the candidate’s field; however, there are research-related concerns that have the potential to be addressed in the oral defence. The structure and writing style are acceptable or require some minor revision. The thesis may proceed to external distribution;
- The thesis has some merit, but is not acceptable in its current state and requires revisions to one or more of its core components, such as research content, structure or writing style. The thesis should not proceed to external distribution;
- The thesis is unacceptable with respect to its core components, such as research content, structure, and writing style. The thesis should not proceed to external distribution.
- CATEGORY MEANING:
- If none or one (1) (the dissenting voice) of the internal examiners fails the thesis (i.e. places it in categories 3 or 4 above), the thesis receives an internal pass and shall proceed to external distribution. The candidate’s advisor (and, if appropriate, co-advisor) may also wish to submit a report. Prior to external distribution, the candidate shall have the opportunity to incorporate changes suggested by the examining committee but not necessarily those of the dissenting voice. It is the joint responsibility of the advisor/co-advisor and student to provide all internal committee members with a copy of the revised thesis along with a written and detailed summary of all significant revisions made well in advance of the oral defence.
- If two (2) or more members of the internal examining committee fail the thesis (i.e. places the thesis in categories 3 or 4 above) then the thesis fails.
- If the thesis fails, the department/unit Head shall convene a meeting of the internal examining committee and the candidate’s advisor/co-advisor to decide how to bring the thesis to an acceptable scholarly standard for a second submission to the internal examining committee. In normal circumstances, this will involve additional scholarly work which the department/unit Head will describe, in writing, to the advisor/co-advisor, the candidate, and the Dean of the Faculty of Graduate Studies.
- If two (2) or more members of the internal examining committee fail the resubmitted thesis, this constitutes a second failure. In the case of a second failure, the candidate cannot proceed to external distribution, and the candidate will be required to withdraw from the Faculty of Graduate Studies.
- The awarding of a passing grade by an individual internal examiner does not preclude them from awarding a failing grade at a subsequent stage in the examination process. The performance of a student at the oral examination may reveal problems of comprehension or explanation, and the examining committee may require revisions be made to the written thesis to address these problems prior to granting its final approval.
- EXTERNAL EXAMINER
If you are allowed to proceed to distribute to the External Examiner
- You will be given a link to submit your thesis to FGS for External Examiner Review
- The External Examiner will be allow 3-8 weeks to review your Thesis and return his/her report to FGS.
- If the external examiner passes the thesis, the student can proceed to oral defence.
- If the external examiner fails the thesis, the department/unit Head shall convene a meeting of the internal examining committee and the student’s advisor/co-advisor to decide how to bring the thesis to an acceptable scholarly standard. In normal circumstances, this will involve additional scholarly work. The department/unit Head will provide a detailed written remediation plan to the advisor/co-advisor, the candidate, and the Dean of the Faculty of Graduate Studies.
- If the external examiner fails a resubmitted thesis, this constitutes a second failure and the candidate will be required to withdraw from the Faculty of Graduate Studies.
- The awarding of a passing grade by an external examiner does not preclude them from awarding a failing grade at a subsequent stage in the examination process. The performance of a student at the oral examination may reveal problems of comprehension or explanation, and the external examiner may require revisions be made to the written thesis to address these problems prior to granting final approval.
SETTING UP YOUR PH.D. FINAL ORAL -- THE PROCESS
- POLLING COMMITTEE MEMBERS:
- Speak to your Academic Advisor, either you or your Academic will poll your Examining Committee Members as to their availability
- The External Examiner may or may not participate further
- SEND DATE & TIME TO THE GRADUATE STUDENT ADVISOR
The Graduate Student Advisor will ...
- book the room
- send out announcements & upload info onto the University Calendar
- inform FGS
- FGS will send ALL paperwork to the Chairperson of the Final Oral
- The Chairperson is selected at random by FGS
FINAL PH.D. ORAL -- THE PROCESS
- ALL PH.D. STUDENTS MUST defend their Final Ph.D. Thesis.
- Students may not defend "at distance" (no Skype, teleconference, telephony, etc.). Students must be physically present at their Final Ph.D. Orals
- Students must be registered as a graduate student of the Univesity of Manitoba at the time of their Final Ph.D. Oral.
- For International Students this also means that your Study Visa must be up-to-date
INTERNATIONAL STUDENTS: It is up to the student to ensure that he / she holds the current and correct documents, as required by the IRCC, to be an enrolled student in Canada at the time of the Presentation
- POSSIBLE CONVOCATION DATES: In order to graduate by a Graduation/Convocation Period, plan to submit your thesis to M-Space by the FGS Ph.D. Submission Deadline ("Last day for receipt of by Graduate Studies of Thesis/Practica...") -- http://umanitoba.ca/faculties/graduate_studies/media/Information_for_Graduands.pdf
- FINAL Ph.D. ORAL ANNOUNCEMENTS TO FGS: Final Ph.D. Oral announcements (e.g. presentation date) must be approved by FGS at least 15-working days prior to the Ph.D. Deadline for the Final Submission of Final Thesis to MSpace -- http://umanitoba.ca/faculties/graduate_studies/media/Information_for_Graduands.pdf
- All Final Theses to MSpace must be Approved by your Adivsor and Examining Committee
- All corrections must be incorporated into the Final Thesis and approved by your Adivsor and Examining Committee
- ALL Internal Committee Members must be physically in attendance
- Should ONE Internal Committee Member require attendance at-distance, approval from FGS is required prior to presentation
- ALL Final Orals must take place during regular University business hours, 8:30 a.m. to 4:30 p.m.
- Should there be a need to carry on a Ph.D. Oral after regular University business hours, approval from FGS is required prior to presentation
- EXTERNAL COMMITTEE MEMBER:
- May be physically in attendance
- In this case, the External's signature is required on the defence's Final Report
- May attend via virtual communications
- In this case, the External's signature is required on the defence's Final Report
- May send questions and decline from further defence participation
- In this case, nothing further is required of the External Member
- Need not send questions and decline from further defence participation
- In this case, nothing further is required of the External Member
EXTERNAL EXAMINER TRAVEL COMPENSATION
FGS will reimburse the unit/department 50% up to a maximum of $250 towards an external’s travel expenses to attend a PhD oral defence. If the student's Academic Advisor would like to take advantage of these funds, the Academic Advisor should submit the following to the FGS offices (Ms. Sarah Morin: Sarah.Morin@umanitoba.ca)
- Once all expenses have been paid by the unit/department, please provide FGS with copies of the receipts and paperwork:
- Travel Claim Form and/or Concur Report
including a copy of the GL report showing that the expenses have been paid.
- You may e-mail this information directly to Sarah.Morin@umanitoba.ca
- The email should also include a FOAP that you would like us to transfer funds to
(we’ll do a budget transfer from FGS to whichever FOAP you provide).
AFTER YOUR DEFENCE
AFTER YOUR DEFENCE
- ADJUSTMENTS TO YOUR THESIS
Your Examining Committee may ask that you make changes or adjustments to your Thesis BEFORE submitting it to MSpace. In this case
- Your Academic Advisor will ask the Chairperson for the Final Report and keep it until your changes are approved by your Academic Advisor
- You will make all changes / adjustments stated by the Examiners
- Your Academic Advisor / Examiners will approve all changes / adjustments
- After changes / adjustments are approved
- The FINAL REPORT is given to the Graduate Student Advisor
- The Graduate Student Advisor will walk the FINAL REPORT to FGS
- HOLDS ON YOUR ACCOUNT
Regardless of whether you are continuing in the graduate program or graduating at the next convocation, after submitting your Final Thesis to MSpace, FGS will put a HOLD on your Aurora Account to
- Check your records for graduation
- Make any updates if necessary
- Prevent other groups from adding information to your records
- Indicate that you are graduating
- If you are continuing in another graduate program your records are usually cleared after your convocation.
- We may need to register in your next graduate program with a paper form.
- CONFIRMATION OF GRADUATION
Almost from the time your submit your Final Thesis to MSpace we are working on your records, etc. to confirm your graduation. We will be able to confirm that you’re OK to graduate approximately one-month prior to the graduation date. After the Department and Faculty confirms that you’re OK to graduate, the University Senate must approve you for graduation. Confirmation of the Senate’s approval is indicated when the Department lists your name in the ECE / BME Events. During this record checking period your Aurora account will show a HOLD in your records.
If you require Final Transcripts, Diploma, or Confirmation that you HAVE GRADUATED please contact the Registrar’s Office. These documents are usually available ~two-weeks after Convocation.
- ELIGIBILITY TO GRADUATE LETTER
You may require a letter from the University indicating that you have successfully defended your thesis and are eligible to graduate for
- Your Employer
- Another University
- Your Funding Group
- Post-Graduate Work Permit:
ORDERING AN "ELIGIBILITY TO GRADUATE LETTER"
- WHEN may I order the letter ?
- You may apply after you successfully defend and submit your Final Thesis to MSpace
- WHERE do I order the letter?
- From the Registrar's Office http://umanitoba.ca/registrar/
- Use this form: Confirmation of Eligibility To Graduate Letter
- WHEN will I receive the letter?
- It take ~2-weeks before you'll able to collect the letter.
- If you need it quicker, ask them to EXPEDITE or RUSH the letter.
ORDERING OFFICIAL DOCUMENTS
Final Official Transcripts and Degree Certificates / Diplomas are not available for ~10-working days after convocation or graduation however, other documents, such as the "Confirmation of Eligibility to Graduate Letter", is usually sufficient until the Official Documents can be obtained – ask the source requesting the Official Document(s) and order the appropriate documents from the REGISTRAR'S OFFICE
- DECLARE "INTENT TO GRADUATE"
- Graduate Students DO NOT apply / declare their Intent to Graduate.
“Confirming Intent to Graduate” is determined by the Faculty of Graduate Studies after you submit your Final Thesis to MSpace.
WHAT IS A PAST TRANSCRIPT: A past transcript is any transcripts from a post-secondary institution which is NOT the University of Manitoba
ORDERING: As when ordering an ordinary Status Letter, if you’d like PAST TRANSCRIPTS sent to an institution please send me an email and include:
- Your Full-Name
- Your Student Number
- BRIEFLY, let me know the purpose of the document (e.g. EIT, another university, etc.)
- In the SUBJECT area of your email type ONLY
In all cases, a Past Transcript will take approximately 1-week to produce.
If you are applying for EIT or PEng please send me an email to request a PAST TRANSCRIPT and I’ll send your PAST TRANSCRIPTS to the licensing association.
- Please ALSO send me the ASSOCIATION'S name, address, and contact person
- For UofM transcripts, please order these directly from the University of Manitoba's REGISTRAR'S OFFICE (see below).
OFFICIAL FINAL TRANSCRIPTS: After a successful Defence the Official Final Transcripts are available approximately 10-working days after convocation or the graduation date stated by the Registrar's Office.
ORDERING A TRANSCRIPTS: If you also require a Transcript, again, please order this directly through the
REGISTRAR'S OFFICE, 400 University Centre.
- ORDER: A FINAL STATUS LETTER
ORDERING: As with ordering an ordinary Status Letter, please send me an email and include
- Your Full-Name
- Your Student Number
- BRIEFLY, let me know the purpose of the document (e.g. government graduation check, funding institution check, etc. )
- In the SUBJECT area of your eamil type ONLY
In all cases, a STATUS LETTERS will take approximately 1-week to produce.
- GRADUATION CONFIRMED BY THE DEPARTMENT
This procedure is conducted by the Facultly of Graduate Studies and the Department -- this procedure does not involve the student.
- GRADUATION CONFIRMED BY UNIVERSITY SENATE
- This procedure is conducted by the Facultly of Graduate Studies -- this procedure does not involve the student.
- Once the University Senate confirms your graduation you name will appear on the ECE / BME Events emailed to all students and faculty, usuallly weekly.
If you need an LETTER OF INVITATION to invite a family member from abroad please see the IRCC site at https://www.canada.ca/en/immigration-refugees-citizenship/services/visit-canada/letter-invitation.html
It is customary that you ask your Advisor if he/she would like a copy of your thesis. If your Academic Advisor would like copy of your thesis please provide him/her with a hardbound copy of your thesis. This can be done on-campus at the Digital Copy Centre in the University Centre. Please check their website for hours of operation.
DIGITAL COPY CENTRE
118 University Centre
Phone: (204) 474-6533
You should keep a bound copy for yourself. You may need a copy someday and a bound copy is easier to keep when you're traveling or if you have to store it.
Leaving town? Please make sure the Graduate Student Advisor has you address, email, and phone number. I case there is an emergency concerning your thesis or graduation status we need to be able to contact you quickly.
FGS CONSISTENCY CHECKS
REMEMBER, FGS can reject your thesis based on non-compliance with consistency guidelines or by NOT following directions – your thesis should follow the guidelines (below) set forth by the University. Please ensure that your thesis title and the spelling of your name is written in exactly the same manner on all forms and they match your thesis otherwise you will be ask you to redo the info.
- GENERAL THESIS GUIDELINES
- THESIS TITLE PAGE GUIDELINES
Please make sure your Title page looks like this template, otherwise your thesis will be returned to you for corrections.
- TABLE OF CONTENTS GUIDELINES
Please make sure your Table of Contents page looks like this template, otherwise your thesis will be returned to you for corrections.
UNIVERSITY & PROGRAM EXPECTATIONS & REQUIREMENTS
Other Requirements include
- Attendance of BME Seminars
- BME Seminar Registration:
- Done in the final year in your program
- Do Not register annually
- Presentation, at least once, at the BME Seminars
- Academic Advisor's Requirements adherance
- STUDENT RESPONSBILITY: Student are responsible for meeting the deadlines of the program, Advisory Committee, Faculty of Graduate Studies, etc. This includes but is not limited to
- progress reports
- failed grade reports
- sedning announcement info to the correct person(s) by the deadlines
- STUDENTS ARE RESPONSIBLE for knowing their program requirements
- Successful completion of the the Academic Integrity Tutorial within your initial term
- Submission of qualifying Progress Reports at least annually
- CONTINUOUS REGISTRATION
- Submission of the Advisor Student Guidelines
- Adherance to Copyright and Plagiarism regulations
- Adhearance to the Codes and Conduct of the University
- et. al.