It is the responsibility of Students to know their program, deadlines, regulations, Advisory/Advisory Committee advisement/mandates, etc. Students who miss deadlines, neglect submitting required paperwork, do not meet program goals/milestones, etc., do not adhere to regulations (e.g. plagiarism, copyrights, ethics, etc.), ignore Advisory/Advisory Committee, and/or who are unaware of program requirements (grades, courses, etc.) may be asked to withdraw from the BME Graduate Program.
PROGRAM & UNIVERSITY EXPECTATIONS & REQUIREMENTS
Other Requirements include
- Attendance of BME Seminars
- BME Seminar Registration:
- Done in the final year in your program
- Do Not register annually
- Presentation, at least once, at the BME Seminars
- Academic Advisor's Requirements adherance
- STUDENT RESPONSIBILITY: Student are responsible for meeting the deadlines of the program, Advisory Committee, Faculty of Graduate Studies, etc. This includes but is not limited to
- progress reports
- failed grade reports
- sedning announcement info to the correct person(s) by the deadlines
- STUDENTS ARE RESPONSIBLE for knowing their program requirements
- Successful completion of the the Academic Integrity Tutorial within your initial term
- Submission of qualifying Progress Reports at least annually
- CONTINUOUS REGISTRATION
- Submission of the Advisor Student Guidelines
- Adherance to Copyright and Plagiarism regulations
- Adhearance to the Codes and Conduct of the University
- et. al.
Detailed information as to the Advisory Committee make-up as per the Academic Guidelines and BME Supplemental Guidelines may be found in section
The Academic Advisor (who must be a CORE or an ADJUNCT member of the BME program) must establish an Advisory Committee for the student within 12-months of the student’s registration in the BME program. It is essential that the Academic Advisor is diligent in reviewing the student's Advisory Committee, ensuring that an External Member is established in the student's Advisory Committee early (The external is defined as the academic who is outside of the home faculty of the main Advisor).
All members of the Advisory Committee must be willing to serve AND deemed qualified by the Program Director
At least one, the ADVISOR or CO-ADVISOR must be a member of the Faculty of Graduate Studies.
QUALIFICATIONS & DUTIES
In order to supervise an M.Sc. student in the BME program the ADVISOR / CO-ADVISOR must
- HOLD the position of CORE or ADJUNCT member in BME
- the student must have an advisor identified at the time of admission
- MUST HOLD at least a Ph.D. or M.D. (degree with substantial research experience).
- FGS MEMBERSHIP: Either the Advisor OR CO-Advisor be a member of the Faculty of Graduate Studies: http://umanitoba.ca/faculties/graduate_studies/governance/academic_membership.html
GRADUATE STUDENT SUPERVISION
Only “Members of the Faculty of Graduate Studies” who are attached to departments, schools, or other units offering graduate program(s) are eligible to supervise graduate students. Advisors may not supervise a candidate for a degree higher than the one s/he holds unless recommended by the unit head and approved by the Faculty of Graduate Studies to do so.
- ACADEMIC PROGRAM & RESEARCH:
- The Academic Advisors must plan, discuss, and approve the student's Program of Study Form
- PROGRAM OF STUDY FORM
- MUST be submitted within 1-year of the start of the Ph.D. Program OR
- By the first Progress Report
- ADVISORY COMMITTEE ESTABLISHMENT DEADLINE:
The Academic Advisor must establish an advisory committee for the student within 12-months of the student’s registration in the BME program
The co-advisor is extra to the minimum number of the advisory committee.
- A Co-Advisor is REQUIRED WHEN ...
- The ADVISOR is an ADJUNCT MEMBER of BME
- In this case, a Co-Advisor who is BOTH a member of the Faculty of Graduate Studies and a Core BME member, is required
- The ADVISOR does NOT HOLD a Faculty Position with a rank of Assistant Professor (or higher) in a Department with a GRADUATE PROGRAM
- In this case, the Co-Advisor must be both a member of FGS and BME Core member
- The ADVISOR holds a Faculty position in a Department with a Graduate Program BUT the position is a NIL-SALARIED ADJUNCT position.
- A Co-Advisor is NOT REQUIRED WHEN ...
- The ADVISOR holds a Faculty position in a Department with a Graduate Program (this may be a nil-salaried position but NOT an Adjunct position).
- Hold a Ph.D. or M.D. with substantial research experience
- Must be a member of FGS if the Advisor is not a member of FGS
- Have expertise in a discipline related to the student's program
- Hold a position in the student's unit
- Have NO CONFLICT of INTEREST with the student
(as defined by the University of Manitoba Conflict of Interest Policy)
The BME Master Advisory Committee should consist of at least three (3) members (the Academic Advisor is included in this count) and, if necessary or required, a Co-Advisor is a forth member. ALL Advisory Committee members must hold at least a Master's Degree or equivalent
A Master's Advisory Committee should consist of the ADVISOR plus a minimum of TWO(2) ADDITIONAL members, who are members of the Faculty of Graduate Studies
- ONE ACADEMIC ADVISOR: The student's Academic Advisor
- (at least) TWO ADDITIONAL MEMBERS
- The ENTIRE committee should consist of
- Faculty of Graduate Studies members
- At least TWO members must be BME members
- At least ONE(1) of these of the committee must be from the FACULTY OF ENGINEERING
- At least TWO(2) must be from DIFFERENT HOME-DEPARTMENTS must be represented on the Advisory Committee
ADDITIONAL MEMBER INFORMATION
- CONFLICT OF INTEREST: Advisory Committee members may have NO CONFLICT of INTEREST with the student (as defined by the University of Manitoba Conflict of Interest Policy)
- NON-VOTING MEMBER: Advisory committees may include ONE non-voting guest member who has expertise in a related discipline but is not a member of the Faculty of Graduate Studies.
- GRADUATE STUDENTS: May NOT serve on graduate student advisory committees
COMMITTEE DUTIES / RESPONSIBILITIES:
- Approval of the student's
- Program of Study
- General supervision over the students work throughout the M.Sc. Program.
- Progress Reports and Progress Meetings
- The committee should meet with the student periodically (and must meet with the student at least once a year) to review the student’s progress and to report this progress to the Faculty of Graduate Studies
- If there is evidence of unsatisfactory performance, the student may be required to withdraw by FGS
RESTRICTIONS: DATE, TIME, LOCATION
ALL presentations are restricted to the following dates & times.
- PRESENTATION DATES & TIMES
- Must be held during University business hours
- 8:30 a.m. to 4:30 p.m. ONLY
- Monday through Friday when the university is OPEN
- University Holidays -- NOT ALLOWED
- Weekends -- NOT ALLOWED
- Should the student require an EXEMPTION to the time restriction please see below as to how to request an exemption
- PRESENTATION LOCATIONS
- Presentations must be held either on the Ft. Garry or Bannatynne campuses
- An additional 7-10 working days are required to consider the exception
- Exemptions to the presentation time restrictions are considered on a case-by-case basis and NOT GUARANTEED
- Must be approved by the Academic Advisor, Department, Faculty, and in some instances, the Dean
- Submit an email request to the Graduate Student Advisor and cc the Academic Advisor.
- Please include the reason as to why the Thesis Proposal Presentation CANNOT be held during regular working hours
- SUPPLEMENTAL GUIDELINES
REQUIRED: CREDIT HOURS
A minimum of 18-Credit Hours, as designated below, AND a research thesis and successful defence of the thesis are required for graduation from the University of Manitoba Biomedical Engineering Master of Science program.
PRE-REQUISITE COURSE REQUIREMENTS (Prior to Admissions)
The following courses are required in the student's background prior to Admissions into the BME Graduate Program
- Math 1210 (Linear Algebra)
- Math 1510 (Calculus 1)
- PHYS 1050 (Physics 1)
- or their equivalent -- Must be approved by the BME Executive Committee
Students without the pre-requesite course requirements may enroll in the UofM Extended Education Program or other accredited programs to complete this requirements.
DISCLAIMER: The successful completion of these courses does NOT guarrantee admissions to the BME Graduate Program.
CORE COURSES (5-Credit Hours Required)
5-Credit-Hours are required from the following seven(7) Core Course offering.
In addition, BME 7030 Ethics, a 1-Credit Hour is required.
Students with backgrounds in
- LIFE SCIENCE: Must take Engineering based Core Courses
- ENGINEERING: Must take Life Science base Core Courses.
- BME7012 -- Foundation of Physiology (2 CrHr)
- BME7014 – Functional Anatomy (2 CrHr)
- BME7016 – Introduction to Biochemistry (1 CrHr)
- BME7022 – Biomedical Devices (2 CrHr)
- BME7024 – Engineering Electromagnetics (2 CrHr)
- BME7026 – Basics of Biological Signal Analysis (2 CrHr)
- BME7028 -- Basics of Biomechanics (2 CrHr)
In the event in which a student has previously taken and successfully completed courses similar to our core courses and which are required for the student the student and his/her Academic Advisor may request an exemption from taking the equivalent core course(s). In this case, the student will be allowed to fulfill the 18-credit hours minimum course requirement with an alternative course(s)
- The recommendation must be approved by the Student's Academic Advisor
- The recommendation must be approved by the Chairs of the Curriculum and Program Committees
- Approval of Exemption Requests are not guarranteed
ETHICS COURSE (1-Credit Hour Required)
The goal of this course is to introduce the ethical issues encountered in biomedical research.
- Historical Examples of unethical biomedical research
- Vulnerable Circumstances, the use of language
- Inappropriate inclusion or exclusion criteria
- Long-term safety
- Conflict of Interest
RESEARCH COURSES (12-Credit Hours Required)
- Courses are determined by the Academic Advisor and Co-Advisor and approved by the Chair of the Curriculum Committee.
- Courses are determined by the Student's Area of Research and based on the suggestions of the student's Advisory Committee.
Areas of concentration are:
- Departments of Psychology and Pathophysiology
- Science and Health Sciences
- 12-Credit Hours: 7000 level or higher
- Must be relevant to the student’s thesis
- Any Departments in the Faculties of :
- Health Sciences
- OR Departments of
- 6-Credit Hours: If approved by the Student's Academic Advisor and Advisory Committee: A maximum of 6-credit-hours of the required 12-credit hour research course requirement may be taken at the 4000 level; BME students may NOT take any courses at the 3000 level for credit. These 6 credit hours must follow the guidelines for courses as mentioned in #3 (Relavent to the student's research and from the Depts. stated in #3).
ADDITIONAL COURSES / CREDIT HOURS
The Advisor and/or the Advisory Committee and/or Department may require that the student enroll-in and sucessfully complete additional credit hours (up-to 24-hours). The student may be asked to take a variety of additional courses to add to or firm-up background knowlege.
- In these cases (extra courses), if undergraduate courses must be taken these undergraduate courses including credit-hours might NOT count towards the student's degree however, these course grades are included in the GPA calculation and affects scholarships and funding.
- In these cases (extra courses)
- If a Reading Course is needed the reading course cannot be used to conduct research or to work at an off-site facility.
- The Reading Course MUST be approved by the student's Academic Advisor and BME Executive Committee.
- If the Reading Course is approved by the BME Executive Committee the course must be held at the Graduate Level and credit hours may be used towards the student's degree.
Please see information regarding the THESIS PROPOSAL requirement below
RESEARCH THESIS & SUCCESSFUL DEFENCE
Please see information regarding the RESEARCH THESIS requirement below
The thesis is developed under the mentorship of the advisor/co-advisor. Research must be approved by the appropriate Human Research Ethics Board or Animal Care Committee, if applicable, before the work has begun on the thesis research
BME SEMINARS (Attendance Required -- Pass/Fail, No Credit Hours)
- ATTENDANCE REQUIREMENTS: All BME Students, regardless of program, are required to attend BME Seminars.
- SEMINAR SCHEDULE: http://umanitoba.ca/biomedical_engineering/courses/bme_seminars.html
- SEMINAR FREQUENCY:
These seminars are held usually every 2-weeks but may be held at more frequent or less frequent intervals.
- ATTENDANCE & EVALUATION -- 80% attendance per program (M.Sc. or Ph.D. is required)
- NO CREDIT HOURS are recorded for this course.
- FINAL GRADE: BME Seminars are graded as Pass / Fail and the Department will submit the student's final grade to the Registrar's Office when the student successfully defends his/her Final M.Sc. Thesis Presentation
- COURSE REGISTRATION: The student registers for the the "BME SEMINAR: BME 7000" course only once when the student is in his/her final year and is about to defend his / her final thesis.
- Please register in BME 7000 ONE TERM prior to your defence to allow us to submit your final grade in time
BME 7010 (6-Credit Hours)
- This courses WAS offered to students prior to September 2014
- Qualified as 4-modules or 6-credit hours as follows:
- 1, 1-Credit Hour: Ethics Course
- 2, 2-Credit Hour Core Courses
- 1, 1-Credit Hour Core Course
- This course is no longer offered
BME SEMINAR PARTICIPATION & ATTENDANCE REQUIREMENT
All BME students are required to make an approximately half-hour presentation of their research at a BME Seminar. This is usuallly done in the second year of the student's program. For details regarding the BME seminar presentations please speak to Dr.Ji Hyun Ko (Ji.Ko@umanitoba.ca) and your Academic Advisor.
You may view past and present BME seminars here http://umanitoba.ca/biomedical_engineering/courses/bme_seminars.html
All BME students are expected to attend the approximately twice monthly BME Seminars. Students do NOT register in the BME Seminar until their final year in their program at which time a grade of PASS or FAIL is submitted.
Students who cannot attend, for whatever reason, MUST obtain permission from Dr.Ji Hyun Ko (Ji.Ko@umanitoba.ca) PRIOR to the absence.
ALL University of Manitoba Graduate Students are evaluated on their Academic and Research work.
- SATISFACTORY: Student meets or exceeds minimum expectations. Re-registration in the Graduate Program is allowed.
- IN NEED OF IMPROVEMENT: The Student does NOT meet minimum expectations
- FIRST -- IN NEED OF IMPROVEMENT ASSESSMENT:
- Re-registration in the Graduate Program is allowed but improvment is REQUIRED
- Detailed reports from the Academic Advisor and/or Advisory Committee including
- additonal evaluation meeting dates are required
- SECOND -- IN NEED OF IMPROVEMENT ASSESSMENT
- The student will normally be asked to withdraw from their Graduate Program
- A detailed report from the Academic Advisor and/or Advisory Committee is required
- BME Program Director will request the Chair of the BME Admissions committee to conduct a review of the student’s progress and to submit a report, prior to submitting the recommendations to the Faculty of Graduate Studies.
THESIS PROPOSAL PRESENTATION
THESIS PROPOSAL APPROVAL FORM
DEADLINE FOR COMPLETION
The thesis proposal must be completed within 12-months of entry to the BME program.
The written proposal is intended to develop
- The rationale for the study
- The hypothesis
- The approach.
- The written proposal should be developed by the student
- The proposal should be 2-3 pages in length (excluding reference list, figures, tables, and appendices).
- There should be enough detail to evaluate the validity of the approach, the feasibility, and the timeline for research.
APPROVAL / ASSESSMENT
- APPROVED: The advisor will assess the written thesis proposal and, if in agreement, will endorse the proposal.
- NOT APPROVED: If the written proposal is NOT approved, the student will have ~1-month to resubmit a revised proposal for approval.
- FINAL APPROVAL: Once the proposal is endorsed by the Academic Advisor, the written thesis proposal will be forwarded to the Chair of the Admissions Committee for approval.
- ORAL PRESENTATION: An oral presentation is NOT required.
WRITING YOUR THESIS
After your thesis proposal is approved you may begin writing your thesis. It is important that you consult and work closely with your Academic Advisor and Advisory Committee members when developing your thesis.
WHAT KNOWLEDGE & IDEAS HAVE BEEN ESTABLISHED ON YOUR TOPIC & WHAT ARE THEIR STRENGTHS
THESIS OUTLINE (Organizational Tool)
The outline gives an overview of the main points of your thesis. It clarifies the structure of your thesis and helps you find the correct focus for your work. The outline can also be used in supervision sessions, especially in the beginning. You might find that you need to restructure your thesis. Working on your outline can then be a good way of making sense of the necessary changes. A good outline shows how the different parts relate to each other, and is a useful guide for the reader. http://sokogskriv.no/en/writing/structure/structuring-a-thesis/#13_Outline
What is the purpose of a thesis outline
The thesis outline is the blueprint of your thesis and helps you in organizing your material, arguments, research, conclusions, etc. An outline makes it earsier for most students to gather and organize their material and write their thesis.
SAMPLE: Thesis Outline
ELEMENTS OF THE THESIS
- TITLE PAGE (SAMPLE)
- TABLE OF CONTENTS (SAMPLE)
- THESIS ABSTRACT
- What is the purpose of an Abstract
An Abstract is the brief summary of your research allowing the reader to quick determine your paper's purpose. It should be a concise summary of key points of your research and should summarize your research topic, research questions, participants, methods, results, data analysis, and conclusions.
- What are the elements of a thesis Abstract
- What is the overall purpose of the study -- What is being addressed
- Explain your research methods
- Describe your results
- Give your conculsion and recommendations
- MAIN PAPER
State what you are trying to prove / disprove
- THESIS STATEMENT
A thesis statement focuses your ideas into one or two sentences. It should present the topic of your paper and also make a comment about your position in relation to the topic. Your thesis statement should tell your reader what the paper is about and also help guide your writing and keep your argument focused.
The body of your thesis should show that your argument/critique/analysis is moving in a certain direction (the direction outlined in your introduction)
CITING INFORMATION -- APA STYLE
APA STYLE -- USED IN WRITING THESES
FINAL THESIS: UNIVERSITY REQUIREMENTS
WRITING STYLE -- APA STYLE
When writing theses please remember that graduate students use the style recommended by the Faculty of Graduate Studies
CHECK YOUR THESIS -- COPYRIGHT CHECKS
- iTHENTICATE SOFTWARE: The University offer this software to you FREE-of-Charge to allow you to check for any copyright problems
- Before submitting your Thesis to MSpace please download and run your thesis through iThenticate to ensure the originality of your thesis
ORAL DEFENCE: FINAL THESIS PRESENTATION
FINAL THESIS PRESENTATION: REGISTER TO DEFEND
- GRAD 7000: As soon as you are aware of the TERM in which you plan to defend your Master's Thesis you must register in your Aurora in Grad 7000 to allow us to submit your Defence result.
- BME 7000: As soon as you are aware of the TERM in which you plan to defend your Master's Thesis you must register in your Aurora in BME 7000 to allow us to submit your final course grade. If possible, please try to register in BME 7000 in the TERM prior to your final term to allow us to enter your final grade in time for your graduation.
FINAL THESIS PRESENTATION: EXAMINING COMMITTEE
The Student's Academic Advisor assembles his/her M.Sc. student's BME Examining Committee.
A BME, M.Sc. Examining Committee consists of the following members. ALL EXAMINERS MUST HOLD AT LEAST A MASTER'S DEGREE
- A CHAIRPERSON: The Student's Academic Advisor acts as the Chairperson.
- THE EXAMINING COMMITTEE: Usually, just the the Student's Advisory Committee
APPROVAL OF EXAMINING COMMITTEE
- FORM: The name of all Examiners must be listed on the "Master’s Appointment of Examiners" form:
- APPROVAL (DEPT):
- The "Master’s Appointment of Examiners" form is submitted to the BME Program Director OR the Chairperson of the BME Admission Committee for APPROVAL
- You are urged to submit the "Master’s Appointment of Examiners" form to the BME Graduate Student Advisor 15-WORKING DAYS PRIOR TO THE DEFENCE
- APPROVAL (FGS): Prior to the thesis presentation, the "Master’s Appointment of Examiners" form is then submitted to the Faculty of Graduate Studies for APPROVAL.
- FORM DEADLINE (FGS): FGS requires the "Master’s Appointment of Examiners" form at least 10-WORKING DAYS PRIOR TO THE DEFENCE to allow them to check the Examiners
- FGS approval is usually necessary prior to a defence.
THESIS DISTRIBUTION: FINAL THESIS PRESENTATION
- After receiving email APPROVAL from your Academic Advisor the student may distribute his/her Master of Science thesis by Email to each Examining Committee member (including the External Examiner).
- If a committee member wishes a hard-copy of the thesis, the student must accommodate the committee member.
- Any costs associated in accommodating a committee member in the distribution of the student's thesis is the responsibility of the student.
- The Thesis MUST be REVIEWED by the Examining Committee PRIOR to scheduling the Final Thesis Presentation
- The Academic Advisor and the Examining Committee may communicate during the evaluation process
- Examiners may review the thesis for up to six-weeks
- The appropriate time needed to evaluate a Master's Thesis is determined by the Academic Advisor
- If there problems the Academic Advisor may extend the review period
- BME does NOT require the collection of Examining Committee Reports on an M.Sc. thesis but the Academic Advisor may ask for a written reports to better prepare for the Final Thesis Presentation
- AFTER the thesis review the Academic Advisor may ask the student to make changes to the thesis prior to the M.Sc. Final Thesis Presentation
- The Academic Advisor may ask for a SECOND REVIEW by the Examining Committee
- The Academic Advisor ORGANIZES & SCHEDULES a Thesis Defence after the Examining Committee has reviewed the M.Sc. Thesis
- To HELP organize the responses to the Final Thesis Presentaiton you might use
- DOODLE: https://doodle.com/
- Create: New Email
- Click on "OPTIONS", in the tabs located at the top of the email
- a WINDOW will open
- Look in "VOTING & TRACKING OPTIONS"
- THESIS TITLE CHANGES: AFTER DISTRIBUTION, the TITLE of the thesis may NOT be changed until
- AFTER the M.Sc. FINAL THESIS PRESENTATION and
- With EXAMINING COMMITTEE APPROVAL.
FINAL THESIS PRESENTATION: CHAIRPERSON
An oral defense of the thesis is required for all students registering in the M.Sc. program, the student's Academic Advisor acts as the student's CHAIRPERSON.
DUTIES OF THE CHAIRPERSON
- Introduction of self, the Candidate, and the Oral Examining Committee members
- The Department will send the Chairperson
- The Oral Report Form
- The Candidate's Bio & Abstract
- The names and positions of the Oral Examining Committee members
- The Chairperson is responsible for maintaining the relevance of questioning and ensuring that the time limits are not exceeded
- Candidate presentation (20-30 minute summary of the salient points of the research)
- Questions from the Oral Examining Committee (time as needed)
- The Chairperson may ask the room to be emptied for questioning by the Examining Committee
- Questions from the audience (University community)
- The Chairperson will ask the Candidate & all spectators to withdraw from the room following the questioning. This is to allow the Oral Examining Committee to deliberate the Thesis Presentation
- The Chair is a non-voting position
- The Chairperson reports the final judgement of the Oral Examining Committee
- APPROVED: must be unanimous and each examiner must indicate by signature, concurrence on the verdict
- The judgment may also be reported informally to the candidate by the Chair once a verdict has been reached and the Final Report form has been signed by all of the examiners
- At this time, the candidate will be informed of any minor revisions of the thesis required and it will be the Advisor's responsibility to ensure that all such revisions are carried out before the thesis and results of the examination are transmitted to the Graduate Studies office.
- NOT APPROVED: must indicate by signature, concurrence on the verdict
- In the event that the examination is not approved, the Student may attempt the oral examination a second time within six-months of the first examination.
- Should the second examination also not be approved, the Student will be required to withdraw from the M.Sc. program
- The judgment may also be reported informally to the candidate by the Chair once a verdict has been reached and the Final Report form has been signed by all of the examiners.
- At this time, the Candidate and Advisor will arrange to meet to discuss needed improvements
- FINAL REPORT
- The Chair should give the Final Report to the Graduate Chair
- The Graduate Chair will hold on to the Final Report until Academic Advisor indicate that the Candidate's final thesis have met the requirements of the Oral Examining Committee and the Candidate may submit his/her thesis to MSpace.
FINAL THESIS PRESENTATION
THE PRESENTATION DATE
- The M.Sc. Thesis Presentation should be made approximately 10-working days prior to the FGS Graduation Deadline http://umanitoba.ca/faculties/graduate_studies/media/Information_for_Graduands.pdf (weekends and holidays do not count in the 10-working day time-frame)
- The Academic Advisor organizes the Master's Thesis Presentation AFTER the Examining Committee has received, evaluated, and have had a chance to comment on the thesis for presentation
- Should there be a comments requesting that the student make certain changes to the thesis prior to presentation the student has 1-week to make those changes and again distribute to the Academic Advisor and Committee member requesting the change.
- both the Committee Member requesting the change and the Advisor must approve the change before scheduling a defence
- M.Sc. Thesis Presentation Announcements MUST be circulated at least 10-working days prior to the presentation (weekends and holidays do not count in the 10-working day time-frame).
THE DEFENCE (TIMELINE)
- AUDIENCE: This is an oral examination open
- research associates
- postdoctoral fellows
- graduate and undergraduate students
- TIME: ALL defences must be held during the regular hours of operation of the University of Manitoba
- LOCATION: ALL defence are held either on the Ft. Garry or Bannetyne campuses
- LENGTH: Approximate length of the Defence: ~2 hours
- APPROXIMATE TIMELINE
2-minute introduction of the Examining Committee & Student
Limited to approximately 30-minute oral presentation of prominent points of their thesis
- EXAMINING COMMITTEE:
Up to 90-minutes Q&A
- THE DECISION: RECOMMENDATIONS, COMMENTS
- After the Q&A, the Chair will ask everyone to leave the room, including the student, to allow the Examining Committee to discuss the presentation and make their decision as to whether the student PASSED or FAILED the Defence
- After the Decision is made, the Chair asks the student back into the room to hear the Examining Committee's comments and decisions.
THE STUDENT: RESPONSIBILITIES
- Students must be PHYSICALLY PRESENT at their defence.
- Students must BE REGISTERED as a graduate student of the University of Manitoba at the time of their Defence
- Must be registered in Grad 7020
- Must be registered in Grad 7000
- Must be registered in BME 7000
- Students please send your Abstract & CV to your Chairperson to allow them to easily introduce you
- Students please introduce yourself to the Chairperson and inquire if they need assistance in pronoucing the names of your committee members.
- INTERNATIONAL STUDENTS: It is up to the student to ensure that he / she holds the current and correct documents to be an enrolled student in Canada at the time of the Presentation
FINAL PAPERWORK & THESIS SUBMISSION
- The Final Report is given to the Chairperson before the M.Sc. Final Thesis Presentation
- The Chairperson will
- obtain the signatures of each Examining Committee member
- mark the report as Pass or Fail
- submit a Final Report to the Graduate Student Advisor
- The Academic Advisor/Chairperson may retain the FINAL REPORT to ensure all modifications are complete before submitting to the Graduate Student Advisor
PASS: ORAL EXAMINATION
- The Chair submits the Final Report to the BME Graduate Student Advisor
- The Academic Advisor will meet with the Student to discuss any changes are required by the Examining Committee
- Student Responsibilities:
- The student will make all required changes
- Obtain final approval by the Academic Advisor
- Make sure that the Thesis meets the FGS FINAL THESIS REQUIREMENTS
- Once approved by the Academic Advisor the Student will submit the Final Thesis to MSpace
FAIL: ORAL EXAMINATION
- The Chair submits the Final Report to the BME Graduate Student Advisor
- The Student will be informed of the areas of deficiency
- The Student will be meet with his/her Academic Advisor to go over deficiencies
- The Student will fix the deficiencies
- The Academic Advisor will again schedule a FINAL ORAL
This SECOND ORAL EXAM must be schedule within 6-MONTHS after the FIRST ORAL EXAM
FGS FINAL THESIS REQUIREMENTS:
- Please be certain that your thesis meets all the Guidelines mentioned on the FGS website
- Make certain you TITLE PAGE looks like this FGS TEMPLATE:
MSPACE: SUBMITTING YOUR FINAL THESIS TO FGS
AFTER SUBMISSION OF FINAL THESIS TO MSPACE
After submitting the Final Thesis to MSpace please EMAIL the Graduate Student Advisor of your submission so that we can record the submission date.
THESIS SUBMISSION DEADLINES
There is NO Grace Period -- if you miss the deadline you may not graduate in your intended graduation period
The FGS Thesis Submission Deadlines may be found at
AFTER YOUR DEFENCE
AFTER YOUR DEFENCE
- ADJUSTMENTS TO YOUR THESIS
Your Examining Committee may ask that you make changes or adjustments to your Thesis BEFORE submitting it to MSpace. In this case
- Your Academic Advisor will ask the Chairperson for the Final Report and keep it until your changes are approved by your Academic Advisor
- You will make all changes / adjustments stated by the Examiners
- Your Academic Advisor / Examiners will approve all changes / adjustments
- After changes / adjustments are approved
- The FINAL REPORT is given to the Graduate Student Advisor
- The Graduate Student Advisor will walk the FINAL REPORT to FGS
- HOLDS ON YOUR ACCOUNT
Regardless of whether you are continuing in the graduate program or graduating at the next convocation, after submitting your Final Thesis to MSpace, FGS will put a HOLD on your Aurora Account to
- Check your records for graduation
- Make any updates if necessary
- Prevent other groups from adding information to your records
- Indicate that you are graduating
- If you are continuing in another graduate program your records are usually cleared after your convocation.
- We may need to register in your next graduate program with a paper form.
Almost from the time your submit your Final Thesis to MSpace we are working on your records, etc. to confirm your graduation. We will be able to confirm that you’re OK to graduate approximately one-month prior to the graduation date. After the Department and Faculty confirms that you’re OK to graduate, the University Senate must approve you for graduation. Confirmation of the Senate’s approval is indicated when the Department lists your name in the ECE / BME Events. During this record checking period your Aurora account will show a HOLD in your records.
If you require Final Transcripts, Diploma, or Confirmation that you HAVE GRADUATED please contact the Registrar’s Office. These documents are usually available ~two-weeks after Convocation.
REQUIRED REGISTRATION: In order to graduate, ALL students are REQUIRED to register in GRAD 7000 and BME 7000
- FEBRUARY Graudands: Must register in the Winter Term
- MAY Graduands: Must reister in the Winter Term
- OCTOBER Graduands: Must register in the Fall Term
- ELIGIBITILTY: You must defend and submit your FINAL THESIS to MSPACE as well as any required paperwork BEFORE the end of the Revision Period (COURSE DROP DATE)
- TUITION & FEES:
WHEN to apply for a "CONFIRMATION OF ELIGIBILITY TO GRADUATE LETTER" ?
- You may apply after you successfully defend and submit your Final Thesis to MSpace
WHERE do I order the "CONFIRMATION OF ELIGIBILITY TO GRADUATE LETTER" ?
WHEN will I receive the "CONFIRMATION OF ELIGIBILITY TO GRADUATE LETTER" ?
- It usually takes about 2-weeks to receive the letter. If you need it quicker ask for a RUSH ORDER
ORDERING OFFICIAL DOCUMENTS – usually, Final Official Transcripts and Degree Certificates / Diplomas are not available until ~two weeks after convocation however, other documents, such as the Confirmation of Eligibility to Graduate letter from the Registrar’s Office, is usually sufficient until the Official Document can be obtained – ask the source requesting the Official Document(s).
To order your document(s) please see the REGISTRAR'S FORM PAGE: http://umanitoba.ca/student/records/forms.html
- DECLARE "INTENT TO GRADUATE"
- Graduate Students DO NOT apply/declare their Intent to Graduate.
“Confirming Intent to Graduate” is determined by the Faculty of Graduate Studies after you submit your Final Thesis to MSpace.
- ORDER: PAST TRANSCRIPTS
WHAT IS A PAST TRANSCRIPT: A past transcript is any transcripts from a post-secondary institution which is NOT the University of Manitoba
ORDERING: As with ordering an ordinary Status Letter, if you’d like PAST TRANSCRIPTS please send me an email and include
- Your Full-Name
- Your Student Number
- BRIEFLY, let me know the purpose of the document (e.g. EIT, another university, etc.)
- In the SUBJECT area of your eamil type ONLY: PAST TRANSCRIPTS
In all cases, a Past Transcript will take approximately 1-week to produce.
If you are applying for EIT or PEng please send me an email to request a PAST TRANSCRIPT and I’ll send your Past Transcripts directly to the licensing association.
- Please ALSO send me the association's name, address, and contact person
- For UofM TRANSCRIPTS, please order these directly from the REGISTRAR'S OFFICE (see below).
OFFICIAL FINAL TRANSCRIPTS: After a successful Defence, the University of Manitoba Official Final Transcripts are available approximately 10-working days after the convocation or the graduation date stated by the Registrar's Office.
ORDERING A TRANSCRITPS: If you also require a University of Manitoba transcript, please order this directly through the REGISTRAR'S OFFICE, 400 University Centre.
This procedure is conducted by the Facultly of Graduate Studies and the Department -- this procedure does not involve the student.
- GRADUATION CONFIRMED BY UNIVERSITY SENATE
- This procedure is conducted by the Facultly of Graduate Studies -- this procedure does not involve the student.
- Once the University Senate confirms your graduation you name will appear on the ECE / BME Events emailed to all students and faculty, usuallly weekly.
If you need an LETTER OF INVITATION to invite a family member from abroad please see the IRCC site: https://www.canada.ca/en/immigration-refugees-citizenship/services/visit-canada/letter-invitation.html
- ORDER: A FINAL STATUS LETTER
ORDERING: As with ordering an ordinary Status Letter, if you’d like PAST TRANSCRIPTS please send me an email and include
- Your Full-Name
- Your Student Number
- BRIEFLY, let me know the purpose of the document (e.g. government graduation check, funding institution check, etc. )
- In the SUBJECT area of your eamil type ONLY
In all cases, a STATUS LETTERS will take approximately 1-week to produce.
It is customary that you ask your Academic Advisor if he/she would like a copy of your thesis. If your Academic Advisor would like copy of your thesis please provide him/her with a hardbound copy of your thesis. This can be done on-campus at the Digital Copy Centre in the University Centre. Please check their website for hours of operation.
DIGITAL COPY CENTRE
118 University Centre
Phone: (204) 474-6533
You should keep a bound copy for yourself. You may need a copy someday and a bound copy is easier to keep when you're traveling or if you have to store it.
Leaving town? Please make sure the Graduate Student Advisor has you address, email, and phone number. I case there is an emergency concerning your thesis or graduation status we need to be able to contact you quickly.
FGS CONSISTENCY CHECKS
REMEMBER, FGS can reject your thesis based on non-compliance with consistency guidelines or by NOT following directions – your thesis should follow the guidelines (below) set forth by the University. Please ensure that your thesis title and the spelling of your name is written in exactly the same manner on all forms and they match your thesis otherwise you will be ask you to redo the info.
- GENERAL THESIS GUIDELINES
- THESIS TITLE PAGE GUIDELINES
Please make sure your Title page looks like this template, otherwise your thesis will be returned to you for corrections.
- TABLE OF CONTENTS GUIDELINES
Please make sure your Table of Contents page looks like this template, otherwise your thesis will be returned to you for corrections.