Leaves of Absence

 


LEAVE TYPES

  1. EXCEPTIONAL   
  2. PARENTAL
  3. REGULAR

EXCEPTIONAL LEAVE OF ABSENCE

 

Purpose
  1. MEDICAL
  2. COMPASSIONATE
Reason 
  1. Student illness (including surgery, therapy, etc.) 
  2. Close relative is ill and requires care by the student or the relative is in dire health
Required Paperwork:
  1. Leave of Absence Form   
  2. A note from the doctor verifying need for time off
Requested by

The Student

Approval Required from
  1. Academic Advisor
  2. Department Head
  3. Dean of Graduate Studies
Maximum Time Off
  1. Up to One Academic Year
  2. Leaves must be take during entire Academic Terms.  No partial terms requests will be considered
Tuition

No tuition is paid

Registration

During an Exceptional Leave of Absence, students DO NOT register

Time in Program

The leave period is NOT included in the time period allowed for the completion of the degree

NOTE
  1. Student is not permitted to maintain study and/or thesis research work
  2. This leave is not intended to cover circumstances related to travel, employment or other financial concerns
  3. At the time of approval of an application for leave, the procedures for the return of the student to the department after the leave period must be stipulated (e.g. defer exam, meet with Advisory Committee, doctor's note indicating OK to return to work and/or restrictions, etc.)

 

PARENTAL LEAVE OF ABSENCE

 

Purpose
  1. MATERNITY
  2. PARENTAL  
Reason 
  1. Child Birth
  2. Primary caregiver immediately after child birth or adoption
Required Paperwork
  1. Leave of Absence Form   
  2. A note from a doctor or adoption group verifying birth and/or time off
  3. Leaves must be take during entire Academic Terms.  No partial terms requests will be considered
Requested by

The Student

Approval Required from 
  1. Academic Advisor
  2. Department Head
  3. Dean of Graduate Studies
Maximum Time Off
  1. 4 - 6 months
  2. leaves of other durations will be considered on an individual basis.
Tuition

No tuition is paid

Registration

During a Parental Leave of Absence students DO NOT register

Time in Program

The leave period is NOT included in the time period allowed for the completion of the degree

NOTE
  1. Student is not permitted to maintain study and/or thesis research work
  2. Where possible, students doing course work should coordinate their requests with the beginning of an academic term
  3. At the time of approval of an application for leave, the procedures for the return of the student to the department after the leave period must be stipulated (e.g. defer exam, meet with Advisory Committee, doctor's note indicating OK to return to work and/or restrictions, etc.)

REGULAR LEAVE OF ABSENCE

 

Purpose

NON-SPECIFIC

Reason

e.g. Traveling out of the country for work, getting married, etc.

Regular Leaves are approved on an individual basis and no one reason is a guarantee of approval, in every instance.

Required Paperwork
  1. Leave of Absence Form   
  2. A statement from the student as to why a Leave is needed
  3. Other documents or statements may be required as per the Academic Advisor, Department Heade, and/or Dean of Graduate Studies. (e.g. If the Leave is required because of employment, a statement from the employer is required).
Requested by

The Student

Approval Required from
  1. Academic Advisor
  2. Department Head
  3. Dean of Graduate Studies
Maximum Time Off
  1. Up to One Academic Year can be considered
  2. Leaves must be take during entire Academic Terms.  No partial terms requests will be considered
Tuition
  1. *The student MUST PAY the appropriate Re-Registration fee
  2. Program Fees will be deferred until the student returns from leave

*The Re-Registration Fee in effect at the time of the granting of the leave will be levied.  However, if the student returns from leave in January, the normal Program Fee will be levied less the Re-Registration fee already paid.

Registration

The student is REQUIRED to maintain continuous registration

Time in Program

The leave period is INCLUDED in the time period allowed for the completion of the degree -- the program period is not extended

NOTE

While on Leave the student is not expected to maintain study and/or thesis research work

   


ENROLLMENT IN A COURSE  

Depending on the type of Leave and permissions from

  • Course Instructor
  • Academic Advisor
  • Department Head
  • Dean of Graduate Studies

the student is usually asked to withdraw (VW or AW) from the course in which he/she is registered. 

If permissions are obtained, usually because the student has completed all course work and exams other than the final exam, the student may request a Deferral of Exam

  • A Request to Defer an Exam:
    • Must be approved by Course Instructor, Academic Advisor, Department Head, & Dean of Graduate Studies 
    • The Request MUST be submitted and in MOST cases approved prior to the student going on LEAVE

All permissions are evaluated on a case by case basis.  

  • BEFORE the VW deadline the Student may Voluntarily Withdraw (VW) from the course. 
    Please see the Registrar's Calendar for the VW Deadline http://umanitoba.ca/student/records/deadlines/index.html     
  • AFTER the VW deadline the student must request an Authorized Withdraw (AW) from the course.
    • Approval must be given by the Course Instructor
    • Approved and supported by the Academic Advisor
    • Approved and supported by the Department Head
    • Approved by the Dean of Graduate Studies. 

 


AWARDS WHILE ON LEAVE   

Students granted EXCEPTIONAL or PARENTAL Leaves retain the full value of awards whose terms and conditions are established by the Faculty of Graduate Studies (e.g. UMGF, IGSES, etc).

Such an award will be suspended at the onset of the Leave and reinstated at the termination of the Leave period provided that the student returns to full-time status upon return.

NOTE: Other awards will be paid according to the conditions established by the donor or granting agency (e.g. NSERC, engineering awards, etc.).

 


RESEARCH ASSISTANT PAYMENTS

Students DO NOT receive Research Assistant Payments while on a LEAVE of ABSENCE.

 


LOSS OF RESEARCH PROJECT

As per Funding Statements, Students going on Leaves may lose Research Projects provided by their professors.  Upon return from Leaves, Research Projects may no longer be available and the Resarch Assistantships may be discontinued.

 


VACATIONS

Students may NOT take a vacations currently or consecutively (Immediately BEFORE or AFTER) a LEAVE of ABSENCE

 

 

 


ACADEMIC GUIDELINES / CALENDAR

BME SUPPLEMENTAL GUIDELINES 

CODE OF CONDUCT -- Plagiarism

COMPUTER ACCOUNTS 

BME GSA 

COURSE INFORMATION

  1. Current Course Offerings
  2. Core Course Descriptions

PROGRAMS

  1. Ph.D. 
  2. M.Sc.
  3. Course Category (AX,AU,OS)
  4. Summer Registration (mandatory)

PROGRAM INFORMATION

  1. Progress Reports (Mandatory)
  2. ASG (Advisor Student Guideline)
  3. BME Seminar (Mandatory)
  4. Core Courses
  5. Leaves of Absence
  6. FAILED GRADES
    1. What to do
    2. Grade Appeals
    3. Student Advocacy
  7. Transfer Credits
  8. Transfer: M.Sc to Ph.D.
  9. Revert: Ph.D. to M.Sc.
  10. CHANGE REQUESTS:
    Advisor / Committee
  11. CO, IP, Incom, Course Extension
  12. Voluntary Withdrawal
  13. Authorized Withdrawal

RESEARCH INTEGRITY

University Plagiarism Software: iThenticate

RESEARCH ETHICS & COMPLIANCE

  1. Bannatyne Campus
  2. Ft. Garry Campus

ENVIRONMENTAL HEALTH & SAFETY

FUNDING

  1. TRAVEL AWARD
  2. AWARDS GENERAL INFO
  3. MHRC  
  4. NSERC
  5. UMGF
  6. IGSS
  7. IGSES Activation
  8. FGS EMERGENCY LOAN 
  9. CENTRE ON AGING
  10. ALZHEIMER SOCIETY MANITOBA 
  11. OFFICE OF RESEARCH SERVICES
    1. Instiutional
    2. External
    3. Internal
  12. Faculty Funding   
  13. External Funding
  14. FGS Database  
  15. TA WAGE SCALE 
  16. JOBS 
    1. Job Postings / Student Job Recruitment
    2. On-Campus Jobs  

TUITION & FEES 

  1. MASTER'S PROGRAM
    1. Full-Time
    2. Part-Time
  2. Ph.D. PROGRAM
  3. OTHER FEES
    1. Compulsory Fees
    2. Incidental Fees 
    3. Cost of Living Expenses
  4. TUITION INSTALLMENT PLAN
    (International Students Only)

GRADUATION / CONVOCATION

  1. THESIS DEADLINES
  2. Thesis Info
  3. Thesis Guidelines
  4. Thesis Checklist
  5. Thesis Online Submission
  6. THESIS SAMPLES
    1. Title Page
    2. Table of Contents
  7. PLAGIARISM SOFTWARE: iThenticate
  8. ECE Graduand Info
  9. CONVOCATION!

NEW STUDENT INFO
(Please see info site at ECE)

  1. Quick, General Info
  2. General Info & Services
  3. Registration Procedures
  4. Registering for Courses
  5. Acceptance of Offer (Letter)
  6. Paying Tuition & Fees
  7. Office Space & Mail
  8. Grad Students With Children
  9. Student University Guide
  10. Orientation
    1. ECE (mandatory)
    2. FGS (TBA via emails)
    3. University
    4. International Students

 


UNIVERSITY OF MANITOBA SERVICES

FACULTY OF GRADUATE STUDIES

  1. Thesis Guideline & Forms
  2. Thesis Info
  3. Important Dates
  4. Award /Scholarship Contacts
  5. FORMS
  6. Workshops

REGISTRAR'S OFFICE

  1. Transcripts
  2. Important Dates
  3. Convocation
  4. FORMS

INTERNATIONAL STUDENT INSURANCE

INTERNATIONAL STUDENT RESOURCES

ACCESSIBILITY SERVICES 

STUDENT ADVOCACY 


STUDENT GROUPS

UMGSA  

  1. Travel Funding
  2. Emergency Grant
  3. Special Projects Grant
  4. Student Award
  5. Teaching Award

UMSU  

  1. Int'l Student Health Insurance
  2. HEALTH / DENTAL Benefits
    -- Opt-Out
  3. U-PASS (bus pass)
    -- Opt-Out

UMBMES

BME GSA

 


CIC: CITIZENSHIP & IMMIGRATION CANADA  

  1. CIC web site  
  2. VISA to Study in Canada  
  3. RE-NEW/EXTEND Study Visa 
  4. Student Work Permit  
  5. Post-Graduate Work Permit  
  6. Letters of Invitation  
  7. FORMS & GUIDES   

  


CONFERENCE PAPERS & THESIS HELP

UofM Writing Style: THESIS

  1. APA Style
  2. APA Basic Style Guide
  3. APA Style Tutorial

 

HELP FROM OTHER UNIVERSITIES

  1. Graduate Student Writing Kit
  2. Thesis Proposal
    1. How to write a thesis proposal
    2. Successful thesis proposals
    3. Components of a thesis proposal
    4. M.Sc. Thesis Proposal
    5. Ph.D. Thesis Proposal
      1. Guideline 01
      2. Guideline 02
  3. Research Papers:
    1. Lit. Reviews
      1. Lit. Reviews
      2. Example 01
      3. Example 02
    2. Abstracts
      1. Writing an Abstract
      2. Abstract Presentations
      3. Examples
    3. Effective Outlines
  4. Citing References
    -- APA Style