Controlled Products Standard

Updated March 24, 2017

Controlled Products Standard (CPS) Review

The intent of the CPS is to ensure that:

  1. University facilities where hazardous materials are used and stored are designed appropriately for their intended use
  2. Equipment and furniture that may contain or have been exposed to hazardous materials is decommissioned prior to maintenance or disposal
  3. Hazardous materials are used and stored appropriately in University facilities

After review, some interim revisions have been made to procedures associated with design/renovation of laboratories and decommissioning, pending revision of the CPS Procedure itself. These items were both captured in CPS Part A "Guideline for the Design and Commissioning of Controlled Product Areas". These interim documents are being made available for use and comment before being included in recommended changes to the CPS Procedure.

The Interim Changes

There are six interim changes that University staff and designers need to be aware of: 

  1. Controlled Products
    The term "controlled products" has a specific definition associated with provincial and federal legislation. Its use in the CPS extends to areas beyond the scope of that legislation. To avoid confusion the interim documents will use the more generic term "hazardous materials".
  2. The "Requisitioner's Declaration"
    This form has been revised. To reflect the change it has been renamed the Summary of Needs. This interim form applies to laboratory spaces only. Laboratories now include research, teaching and instrument laboratories.

    The Interim Summary of Needs also has a User Guide that provides background information for questions in the Summary of Needs. This information should help staff to better understand the intention/background to the questions in the Summary of Needs. The User Guide also provides information about default design requirements for laboratories that requisitioners may not be aware of but that can impact renovation costs, eg. seamless flooring is a default requirement in laboratory design.

    Construction or renovation of other spaces using or storing hazardous materials, eg. workshops or studios, will still require submission of the existing Requisitioners Declaration as it appears in CPS Part A.

    Comments or questions on the interim Summary of Needs or the associated User Guide are welcome.

  3. EHS involvement earlier in the CPS process
    Requisitioners completing either the Requisitioner's Declaration or the Summary of Needs are encouraged to contact EHS for assistance in completing the form. Please contact Joey Bellino, EHS Occupational Hygiene Coordinator (204-474-6970).

  4. Designer's Declaration
    The Designer's Declaration is also being reviewed. The interim document is specific to laboratories. Laboratories now include research, teaching and instrument laboratories. To distinguish it from the old Designer's Declaration it has been called the Designer's Checklist.

    The Designer's Checklist reflects updates on standards/guidelines and eliminates some questions that were not supported, or were not within the scope of the designer's responsibilities. This interim form should be used rather than the form that appears in the existing CPS Part A for laboratories.

    Comments or questions on the interim Designer's Checklist from designers are welcome.

  5. Variances

    Designers are strongly encouraged to review the Designer's Checklist during the design process for a laboratory rather than completing the form and submitting it at the end of the process. The intent is that variances can be discussed with the University at the time that the designer becomes aware of the need for a variance. The accepted solution can then be incorporated into designs rather than requesting a variance after a design is complete.

    Designers should contact the Physical Plant Project Coordinator associated with a project with questions concerning variances.

    Any renovation/change to a laboratory will not necessarily involve all the requirements of the CPS. The intention is not to prevent small improvements by requiring a complete upgrade of a laboratory with any renovation. For example, a researcher that has funds to replace laboratory counter tops will not be expected to upgrade all other aspects of the laboratory at the same time, eg. install seamless flooring. The expectation will be that the new counter tops will comply with the CPS requirements for counter tops. The degree of CPS application will be considered on a case-by-case basis in these instances.

  6. Decommissioning
    The decommissioning process has been revised to be more efficient and effective. The  decommissioning process is now posted at this link. The information on decommissioning in CPS Part A should no longer be used.

 Part A:  Guidelines for the Design and Commissioning of Use Areas (pdf)

 Part A:  Guidelines for the Design and Commissioning of Use Areas  (word doc)

The information in "Part B:  Guidelines for the Use, Storage and Handling of Controlled Products" has been replaced by the following documents:

Chemical Safety Guidelines 

Chemical Safety Guideline Poster