Instructions for Biosafety Program Permit Submissions

*Updated August 2019*

For New Users
Contact us at biosafety.program@umanitoba.ca
 
For Existing Users

  Instructions for First-time Applications

** The server can be slow and time out, for sections that require extensive writing, please write your answers in a word document and copy it into the questionnaire**

  • Login to EHSA using your UMNetID credentials
  • Under the Questionnaire Menu, click on BIO Program Permit and Facility Certification to access the new questionnaire. Allow the sections for the questionnaire to load (page should refresh and sections will appear)
  • There are 19 sections to complete. You can save your submission at any time by clicking the “Save & Stay” button at the bottom of each section.  You can navigate to any section by clicking on the section name on the left hand side menu.
  • To exit out of the questionnaire, click on the “My Bio Program Permit….” in the menu at the top of the screen
  • Your submission will be saved as a draft and is located in your dashboard. To edit an existing draft, click on edit

Please use our Program Permit and Facility Certification Guide to assist you in filling out this questionnaire.

 *New* We have recorded a webinar to demonstrate and explain how each section should be filled out.

Instructions on how to access the webinar:

  1. Login into UMLearn
  2. Register for the EHS UManitoba Biosafety Training course if not already done so.
  3. Under the Communication menu select Cisco WebEx
  4. Under “Event Recordings” click on View Recordings
  5. You can either download the recording or stream it. If downloading the recording, appropriate viewing software will also need to be installed. For streaming, a separate WebEx window will pop up with the session.

View and Respond to Review Comments

  1. Login to EHSA using your UMNetID credentials
  2. Under the Questionnaire Menu, click on BIO Program Permit and Facility Certification to access the dashboard.
  3. Click on the Edit button next to the submission that is In Review.
  4. Ensure that “show all questions” is selected from the drop down menu that’s along the top of the screen.
  5. The sections with comments have numbered bubbles next to them on the left hand menu (as indicated in the screenshot). Scroll through the section to see the comments made by reviewers and click on “reply to this entry” to respond to the comments.
  6. When comments have been addressed, click on “Submit for Review” at the top of screen.

 Submit an Amendment

  1. Login to EHSA using your UMNetID credentials
  2. Under the Questionnaire Menu, click on BIO Program Permit and Facility Certification to access the dashboard.
  3. On the menu along the top, click on “Add/Amend/Renew Bio Program…” and click on Amend or Change and exiting (as shown in the screenshot).
  4. This will open your currently approved biosafety program permit and will allow you to make changes to the permit.
  5. When desired changes have been made, click on “Submit for Review” at the top of screen.